13 th European Conference on the Mathematics of Oil Recovery. Sponsoring Opportunities September 2012 Biarritz, France

Transcription

1 13 th European Conference on the Mathematics of Oil Recovery Sponsoring Opportunities September 2012 Biarritz, France

2 About the Event The 13th European Conference on the Mathematics of Oil Recovery - - will be held from 10 to 13 September 2012 in the centre of Biarritz. Every two years, the ECMOR conference gathers applied mathematicians and geosciences engineers from both academia and industry to focus on recent advances in geological and reservoir modelling. The ECMOR conferences started in Cambridge over 22 years ago and through a sequence of meetings in major European centres, continue a tradition of combining high quality mathematical science with engineering applications. Researchers and engineers from industry, government and academia meet together in an informal atmosphere to focus on key technical and mathematical challenges facing the oil industry. About EAGE The European Association of Geoscientists and Engineers (EAGE) is a global professional, non-profit association for geoscientists and engineers with members worldwide. The objective is to collect and distribute technical knowledge. It provides a global network of commercial and academic professionals to all members. The association is truly multi-disciplinary and international in form and pursuits. All members of EAGE are professionally involved in (or studying) geophysics, petroleum exploration, geology, reservoir engineering, mining and mineral exploration, civil engineering, tunnelling and environmental matters. EAGE's head office is located in the Netherlands with regional offices in Moscow, Dubai and Kuala Lumpur. EAGE organises the following activities: 1. Conferences & Exhibitions; 2. Workshops & Symposia; 3. Educational Programmes; 4. Student and Young Professionals Activities 5. Publications (monthly magazine, scientific journals and an extensive bookshop).

3 Why become a sponsor? When you re a corporate sponsor of, you get high visibility in a qualitative and uncluttered environment that makes your message stand out. EAGE is synonymous with quality, with proven track records in the past. The objective is to collect and distribute technical knowledge on geophysics, geology and reservoir/petroleum engineering, making EAGE the only society with a truly multi-disciplinary approach. The event program offers a diverse menu that s sure to help you reach your target audience. Sponsoring will enable you to: - Increase your visibility before a regional and international audience of thousands (main sponsors). - Enhance your corporate image. - Reach an influential, exclusive audience. - Break through the media clutter. - Associate your company with EAGE Worlds truly multi-disciplinary Geosciences society. will take place in Biarritz, Casino Municipal, September We expect to host approximately 150 delegates during. In this brochure you will find the sponsoring opportunities available and specific details of each type of sponsorship. Please read this brochure to find out which of the alternatives best suits your wishes. EAGE contact information: EAGE Conferences bv PO Box DB Houten The Netherlands Tel Fax sponsoring@eage.org Sponsoring opportunities are not restricted to packages in this brochure. We would be delighted to explore ideas to fit your budget. Important dates/deadlines: Deadline Call for Papers 15 January 2012 Final announcement deadline 25 March 2012 Final announcement publication 1 May 2012 Event September

4 1. Main Sponsors EAGE offers the opportunity to act as a main sponsor of Publicity and benefits Company logo on the website A link from the website to the company s website Company logo on the following printed material for the (depending on the date of agreement with EAGE) First Announcement/Call for papers Final Announcement Programme Conference publication EAGE Advertisements Insert in delegate bag 6 Maximum number of sponsors: 4 Price (excl. VAT): Other Sponsors Publicity and benefits Company logo on the website with the sponsored item identified Company logo on the following printed material for the (depending on the date of agreement with EAGE): First Announcement/Call for papers Final Announcement Programme As specified under the specific item 2.1 Conference publication Date : September 2012 (and afterwards) : Company logo on the cover Maximum number of sponsors : 4 Price (excl. VAT) : Coffee points Date : September 2012 : Conference area Expected attendance : 300 per day : Company logo on the coffee point Maximum number of sponsors : 3 Price (excl. VAT) : 3.000

5 2.3 Lanyards Date : September 2012 (and afterwards) : Company logo on the lanyards Maximum number of sponsors : 1 Price (excl. VAT) : Please note; production costs of the lanyards are not included 2.4 Delegate bags Date : September 2012 (and afterwards) : Conference area : Company logo on the bag/portfolio Maximum number of sponsors : 4 Price (excl. VAT) : Lunches Date : September 2012 : Conference venue Casino Municipal : Company logo on the buffet Maximum number of sponsors : 3 Price (excl. VAT) : Dinner evening Date : 12 September 2012 : Tbd : Company logo on the buffet Maximum number of sponsors : 3 Price (excl. VAT) : Technical programme Date : September 2012 : Conference lecture rooms Casino Municipal : Company logo in front of the rooms Maximum number of sponsors : 4 Price (excl. VAT) : Icebreaker reception Date : 10 September : Tbd : Company logo on the buffet Maximum number of sponsors : 3 Price (excl. VAT) : 750

6 3. Inserts 3.1 Insert brochures in delegate bags Circulation: 150 < 2 pages pages Other inserts in delegate bags Companies can insert items with their logo in the delegate bags. The company has to supply the item with logo already inscribed. If you would like EAGE to produce the insert then there will be an additional cost. For each item there is a maximum of 1 sponsor. Circulation: 150 Pen 450 Mouse Pad 450 Note Pad 450 For more information please contact: EAGE Head office sponsoring@eage.org 4. Advertising It is possible to place your advertisement in other EAGE publications to create a high attention value of your presence at an EAGE event. We will be happy to discuss these possibilities and any other ideas you may have. In order to obtain more information on the advertising possibilities, in general or related to the 13 th ECMOR Conference, please contact our Account Manager Advertising: advertising@eage.org Telephone: Sponsoring opportunities are not restricted to packages in this brochure. We would be delighted to explore ideas to fit your budget. sponsoring@eage.org

7 Biarritz September 2012 Sponsor Confirmation Company: Address: City/Postal Code: Country: General telephone: General Contact person: Dr/Mr/Mrs/Ms: Direct telephone: Direct General fax: Website: Direct fax: Invoice Contact Details (if different) Company: Address: City/Postal Code: Country: Contact person: Dr/Mr/Mrs/Ms: Direct telephone: Direct Direct fax: Purchase Order Number: applicable) Sponsor Item(s) (Please enclose a copy of your PO if TOTAL (excl. VAT) On receipt of the confirmation we will send you an invoice. The sponsoring benefits will be initiated after receipt of the full payment of the invoice. On behalf of (Company), I (Name) hereby authorise sponsoring as indicated. (Authorised Signature) (Date) Please sign and fax this form to: Do not forget to make a copy for your files

8 1. Terms EAGE is EAGE Conferences BV, a limited liability company under Dutch law and the contracting party in this agreement, and as the case may be in this contract, any of its designated employees. EVENT is any conference, workshop, field trip or exhibition organized by EAGE. SPONSOR CONTRACT the agreement between EAGE and the Sponsor, to which these Terms and Conditions are annexed. SPONSOR is the contracted party, as mentioned in the Sponsor Contract. 2. ENTIRE AGREEMENT This Sponsor Contract constitutes the entire and only agreement between the Parties, and supersedes all prior or contemporaneous agreements, representations, warranties and understandings with respect to this Sponsorship, and the subject matter of this Sponsor Contract. To the extent that anything in or associated with the Sponsorship is in conflict or inconsistent with the Sponsor Contract, the Sponsor Contract shall take precedence. Amendments to the Sponsor Contract shall only be valid when made in writing and signed by both Parties. 2. SPONSORSHIP BENEFITS During the Term of sponsorship, Sponsor shall be entitled to the benefits as described in the Exhibition & Sponsor Guide or Sponsoring Opportunities which can be found on 3. PAYMENT a) Payments must be in made in Euros, according to the instructions stated on the invoice; b) For credit card payments, a 5% surcharge is applicable; c) On all invoices, VAT will be applicable at the rate of the country where the event takes place. d) When a sponsor requires a Purchase Order number on the invoice, the Purchase Order number must be indicated on the Sponsor Contract. e) In the event of the failure of the sponsor to provide a Purchase Order number on time, the absence thereof on an invoice or related documentation shall not constitute in any way a reason to delay or postpone payment. Any such omission shall not affect EAGE s rights under this contract. The sponsor s purchase conditions shall not be applicable to this Contract. 4. CANCELLATION Upon providing written notice, a sponsor may cancel, subject to the following conditions and restrictions: SPONSOR TERMS & CONDITIONS a) Cancellations received 3 months prior to the Event: the cancellation penalty fee shall be 50% of the total Sponsor Contract; b) Cancellations received after 3 months prior to the Event: the cancellation penalty fee shall be 100% of the total Sponsor Contract; c) Cancellations must be in writing and received by EAGE before the stated deadline(s); 5. TERMINATION OF THE EVENT If the premises where the Event is to be accommodated are destroyed or damaged, or the Event fails to take place as scheduled, or is relocated or interrupted and discontinued, or access to the premises is prevented or interfered with by reason of any strike, lockout, injunction, act of war, act of God, emergency declared by any government agency, or for any other reason, this contract may be terminated by EAGE. In the event of such termination, the sponsor waives any and all damages and claims for damages and agrees that the sole liability of EAGE shall be to return to each sponsor any rental payments received. 6. LIABILITY In no event shall EAGE be liable to the Sponsor for any direct, indirect, incidental, special, consequential or punitive damages, or any damages whatsoever, resulting from the execution or non-execution of this agreement. 7. PRIORITY POINTS For every spend on sponsoring, the sponsor will receive 1 point. Priority points are the property of EAGE and not the property of any exhibiting company; they are rather simply used to determine the order of space selection. Priority points cannot be transferred, sold or assigned. Points can be used for booth allocation for annual exhibitions. 8. GENERAL EAGE reserves the right to determine the eligibility of any sponsor. EAGE reserves sole control over admission policies. These Rules and Regulations are established for the mutual protection of EAGE and the sponsors. EAGE reserves the right to make such changes in the time schedule or in the general plan of the Event as may be deemed by EAGE to be in the best interests of exhibitors and the Event generally. All matters and questions not covered by these Rules and Regulations are at the discretion of EAGE. 9. APPLICABLE LAW This agreement and any agreement derived from it shall be governed by the laws of the Netherlands