Bitter & Twisted 2017

Transcription

1 Bitter & Twisted 2017 Community Stalls at Flagship Events

2 community stalls policy Every year Maitland Events (the events section of Maitland City Council) organises and manages a range of events throughout the city. The community stalls policy provides a consistent and formal approach when dealing with applications on behalf of community groups, service clubs, charities and religious, political and advocacy groups wishing to attend Council events. This policy applies to all Council organised flagship events. A community stall shall be defined as being a site that is available to an organisation that meets at least one of the following criteria: Service Club: A registered not for profit service club where funds raised are invested/donated back into the community or to a charity i.e. Lions, Rotary, Apex, RSL. Community Group: A registered not for profit group whose purpose is to raise awareness or funds for community or group projects, i.e. neighbourhood group, historical society. Religious groups/churches may be included in this category, provided the stall is used to fundraise only and is not used to promote or spruik a particular religious persuasion or agenda. Charity: A New South Wales registered charity that holds a current license to fundraise. All political, religious and advocacy parties/groups or agencies and organisations acting on their behalf whose intent is to raise awareness or spruik the party/belief/group/candidate shall not be accepted to attend any council events. All political, religious and advocacy parties/groups or agencies and organisations acting on thier behalf whose intent is to fundraise by means of selling products not connected to the party/group and whereby promotion of the party/group does not occur, may be permitted to attend. An example of this would be a church group selling water or soft drinks as the sole purpose of the stall/exhibit. Council will ensure at least 5% of available stalls at all festivals are offered as community stalls. This policy will be published in the information form for each festival. Community stalls must adhere to all event terms and conditions including but not limited to health regulations, WHS regulations and public liability insurance requirments applicable to all stalls. OFFSETTING SITE FEES: Council will give accepted community stalls the option to offset their site fees in exchange for the group providing volunteers to assist with the running of the festival. The number of volunteers needed to offset the site fees is set out below: general/produce STALL SIZE VOLUNTEERS REQUIRED 2 PER DAY >6M 6 PER DAY FOOD STALL SIZE VOLUNTEERS REQUIRED 6 PER DAY >6M 8 PER DAY A volunteer day shall be deemed as a minimum of six hours. Community stalls shall be permitted to spread the hours to be covered by more than the minimum amount of volunteers required. i.e. three volunteers working four hours each can be used instead of two volunteers working six hours each. Provision of volunteers shall offset the cost of the stall site only. The cost of additional services such as power, water and cleaning deposits (where applicable) will be charged to the community group. Where applicable, the fees for food registration and/or inspection by Maitland City Council will not be offset by the provision of volunteers, these will be charged to the community group.

3 4 & 5 November 2017 Applicants Details community STALL APPLICATION FORM Tax Invoice ABN One site application per form please Applications close 7 October 2017 Applicants Full Name (Contact): Business/Trading Name: Address: Town/City: Postcode: Contact Details Business Phone Number: Business Fax Number: After Hrs: Mobile: Address: Website Address: ABN: GST Registered: Yes No STALL TYPE: Service Club Charity Community day attending: Saturday Sunday Both Saturday and Sunday general/produce STALL SIZE VOLUNTEERS REQUIRED tick APPLICABLE ROW 2 PER DAY >6M 6 PER DAY FOOD STALL SIZE VOLUNTEERS REQUIRED TICK APPLICABLE ROW 6 PER DAY >6M 8 PER DAY Stall dimensions: Frontage: X Depth: (frontage and depth) Products you will be selling: Food business notification no.: (if applicable) Site number - First preference: Second preference:

4 Why do you want to be invloved in Bitter and Twisted: What will your proceeds be going towards?: List of Volunteers you will be providing: Service - Power (Only provided if booked and subject to availability. Maximum of two outlets per stall total. No provision for outlets greater than 15amp available)... x 10 amp, $40 per outlet... x 15 amp, $60 per outlet Water Saturday $35 Sunday $35 Refundable cleaning deposit - Restaurant, food and beverage stallholder (please see stallholder information sheet for details) $ 110 (Not required for general stalls) TOTAL PAYMENT DUE (GST Inclusive): $ Plan of stall Please provide a detailed sketch of your stall layout with measurements noted on the plan. Include both internal and external items. This helps to ensure you are assigned an appropriate site. Ensure you include awnings, tow bars, storage areas and cool rooms, inclusion of these items in the sketch does not guarantee the availability of space.

5 Agreement to comply I agree to participate in Bitter and Twisted I understand that the final allocation of stall sites will be at the sole discretion of the event organisers. I agree to carry all necessary insurance cover described in the Information Sheet and enclose a copy with this application. I agree to indemnify Maitland City Council and Bitter and Twisted from all claims howsoever occurring as a result of my/our negligence giving rise to property damage or personal injury. I have read and agree to comply with all of the general conditions of participation and special requirements for Food and Beverage stallholders and General Stallholders outlined in the Stallholder Prospectus. I agree to remain at my designated site until the conclusion of the event. I understand that submission of this form doesn t guarantee acceptance as a stallholder at Bitter and Twisted I enclose payment of $ Name: Signature: Date: The information contained in the application will only be used for the purposes of Bitter and Twisted and will not be given, sold or otherwise made available to any other party. Check list Before forwarding an application for a stall site please ensure the following is completed and attached where appropriate. Application form completed and enclosed Cheque made payable to Maitland City Council for the total fees enclosed/credit Card Authority/confirmation of direct deposit (if applicable) Copy of Public Liability and Products Liability Certificate of Currency enclosed and endorsed as required or must be received prior to the event. Food Business Notification Number acquired and indicated (if applicable) Copy of the Food Van Health Registration Certificate enclosed where appropriate Sketch of stall layout Volunteers forms filled out and signed by the volunteers your group is providing Please note: No application will be processed unless these items are completed and enclosed with payment as required. Credit Card authority (Mastercard & Visa only) Card No: Expiry Date: / Amount: $ Date: Full Card Name: Signature: Please return this form and other documentation to: MAITLAND CITY COUNCIL, BITTER AND TWISTED, PO BOX 220, MAITLAND 2320 Cheques to be made payable to Maitland City Council Direct deposit: Maitland City Council BSB: Account: Please use description: BITTER- your business name Office use only Receipt No.: Date: Site No.: