STALLHOLDER APPLICATION

Transcription

1 STALLHOLDER APPLICATION

2 Moreton Kids Festival Moreton Bay Region 2017 Welcome MBRIT proudly presents the Moreton Kids Festival a paradise on Earth. For Kids!!! The Moreton Kids Festival springs to life at Pine Rivers Park, Strathpine on Sunday, 8 October, This brand new event celebrates the wide-eyed wonderment and enthusiasm of youth with a program full of family-friendly entertainment. Whatever your child s passion, the Moreton Kids Festival guarantees to have them bursting with excitement with fi ve amazing worlds Curious Kids, Creative Kids, Active Kids, Fun Kids, Green Kids, as well as a Toddler and Baby Expo. Each land will boast a range of activities, workshops, entertainment and learning, guaranteed to suit every child no matter what they love to do. MORETON KIDS FESTIVAL Date and Time Sunday 8 October, 9am 4pm Location Pine Rivers Park, Strathpine Expected numbers Up to 10,000 Application Timeframe Moreton Kids Festival Application Timeframe Applications Open Friday 21 July, 2017 Applications Close Friday 1 September, 2017 (5pm close of business) Assessment Period Monday 4 Friday 8 September, 2017 Confi rmation Sent Week beginning Monday 11 September, 2017 Site Payment Due Date Friday 22 September, 2017 Application Assessment All applications will be assessed on: product type, product uniqueness, stall size requirements, stall presentation, stall power requirements, vendor professionalism, and vendor previous experience. Event organisers will also highly consider vendors that are from the Moreton Bay region. If successful, a confi rmation pack with all event information including confi rmed site location, setup and operating details, will be sent. Site allocation is fi nal and at the discretion of Moreton Bay Region Industry and Tourism. No correspondence will be entered into. Please note, vendors from previous Events are NOT guaranteed a site at this event. All applications will be assessed together based on the above criteria. Public Liability A copy of your public liability insurance policy must be included in your application. It must be to the minimum value of $10 million. Organisations/Businesses unable to provide a copy of this policy will not be permitted to trade at this event. Insurance Provider Expiry Date Policy Number Security Security will be employed for the duration of the event, however it is the responsibility of the stallholder to lock their marquee and/or secure their site and valuables at all times. All equipment and property brought into the event is to be the full responsibility of the stallholder. Moreton Bay Region Industry and Tourism will not be held liable for any loss or damage for any reason.

3 Food Licence All commercial food vendors will require a food licence. Please include a copy of your current licence. If you do not have a licence, please contact the Moreton Bay Regional Council to apply for one, as you will not be a successful applicant without a licence. Food Licence Provider: Food Licence Number Expiry Date Restricted Items Stallholders will not be permitted to sell the following items at the 2017 Moreton Kids Festival: Helium balloons Silly String & pop rocks The promotion or handing out of printed material regarding political persuasion or fundraising is prohibited at this event, unless previously approved by event organisers. Any stallholder who is non-compliant with this restriction will be asked to remove their site from the event immediately, and no refunds will be issued. Stall Requirements A maximum of 5 x $10 meal vouchers will be allocated to all food, dessert and beverage stall holders for use by volunteers and staff working at the event. Staff and volunteers can redeem these vouchers for up to $10 worth of food and beverage products. No more than 5 vouchers will be allocated to your stall at any one event. When you receive an order with this voucher, it is your discretion on whether you wish to keep or dispose of it. No change is to be given if the value does not add up to $10. This is not redeemable. Operating Hours Stalls must be completely setup and ready to operate at least 30 minutes prior to the offi cial event start times. Stalls are not permitted to pack down any component of their stall until after the offi cial event closing times. Vehicles are not to be brought onto the event site until approval is granted by event organisers. Due to the expected high vehicle traffi c in the area of the event sites, please do not bring your car to the event gates until approval has been given by event organisers. For the safety of all people onsite, it is VITAL that ALL staff working at your site are aware of the rules around vehicle movement onsite and follow instructions given by event organisers. By applying for a site, stallholders agree to operate for the entire time as listed above and pay by the due date. Failure to do so, without prior consultation with event organisers, may result in exclusion from operating at future events managed by Moreton Bay Region Industry and Tourism. If you have previously applied for and have been confirmed to operate as a Vendor at another event on the same day as the Moreton Kids Festival, DO NOT APPLY for this event. Contact Details First Name Surname Trading or Business Name Postal Address Suburb State Postcode Phone Mobile (during event) Vehicle Registration Number (during the event)

4 Past Event Experience Please list below a selection of past events your stall has operated at. Stall Presentation All stalls must be professionally presented at all times. Professional presentation at a minimum includes: Neat and clear signage (computer generated, nothing hand-written, unless this is in an artistic manner) Neat stall presentation with all excess stock to be neatly packed away, preferably under clothed tables out of sight of customers All electrical cords must be neatly run through garden beds / non-pedestrian areas / cable trays / under carpet mats and must be gaffed together where possible if more than one lead is being utilised. A clean marquee with no large visible stains on the roof or walls, broken legs, uneven legs etc. Stalls must remain inside their confirmed site size at all times Stalls at the Moreton Kids Festival Sunday 8 October, am 4.00pm (PLEASE NOTE: Prices below are for unpowered sites. All prices are GST inclusive. Additional prices for power are indicated on page 6.) Please Choose Stall Type Stall Description Stall Size Price (Unpowered) Food Stall 3m x 3m Stalls that predominantly sell main meal items intended to be eaten at the event Up to a 3m x 3m space. $300 Food Stall 6m x 3m Stalls that predominantly sell main meal items intended to be eaten at the event Up to a 6m x 3m space. Larger sizes are available. Price on application $550 Dessert/Beverage Stall Stalls that predominantly sell dessert and beverage items intended to be eaten or drunk at the event Up to a 4m x 3m space. Larger sizes are available. Price on application $280 Market stall Stalls that predominantly sell non-food items, offer services, provide information or sell food and beverage items intended to be taken away from the event. Site fees are per 3m x 3m space. Larger sizes are available. Prices will be worked out per 3m x 3m space required $130 Stall Photo A photograph of your stall setup and products to be sold must be included with this application.

5 Items to be Sold Please indicate all items and you would like to sell at this site. (Ensure you read and are aware of the restricted items that stalls are not permitted to sell) Item Price Site Size Please indicate the exact site size required to operate this stall including cold room space, van draw bars etc. Width (Serving Point) Depth Operating from: Van or Vehicle Caravan or Trailer Marquee Do you operate with gas: Yes No Electrical Please list below all electrical items and the amount of power each item requires (measured in watts) to operate within your stall. It is the responsibility of the stallholder to provide all extension leads and cable covers required to operate the site. All leads and electrical items must be tagged and tested prior to the event. An onsite electrician will be doing random checks throughout the weekend. Any stallholder who is noncompliant with these requirements will be asked to stop the use of that item immediately. Electricity is limited and organisers can t guarantee electricity will be available at your stall. Confi rmation of the approved electrical outlets will be stated in your confi rmation pack. A fee of $33.00 per day will be charged to stalls requiring 10amp or 15 amp electricity. Electrical Items Watts Outlets How many outlets do you require? 10amp: 15amp: Can you provide your own generator?: Yes No

6 Site Payment Please indicate your preferred site payment method below. Credit card is preferable. PLEASE NOTE payment is not required until after you have been confirmed as a vendor and receive your Confirmation Pack. Option A - Direct Deposit Bank: Westpac Account Name: MBRIT BSB: Account Number: Payment Reference: Use your stall name as indicated on this application Option B - Credit Card Name on Card: Card type: Visa Mastercard Card number: / / / Expiry date: / CCV: If successful, the credit card details listed in this application will be charged at the time of confi rmation. If unsuccessful, your payment details will be disposed of accordingly. Additional Information Please provide any additional information that is integral to the running of your stall, to assist Event organisers in the Stallholder selection process e.g. stall location (can t face West due to effect of sun on products), Need to be in shade, can t be on dirt, location in site ie food court preference etc. Please note: whilst we can t always accommodate requests, we will do our very best. Application Checklist Please read and check the following items have been completed in order for your application to be processed. Yes, I have read and understood the terms and conditions on the fi nal page of this application Yes, I have completed all sections of this application Yes, I have included a current photograph of my stall setup and products Yes, I have included a current copy of my public liability policy (to the minimum value of $10 million) Yes, I have included a current copy of my food licence (Food stallholders only)

7 Authority By signing and returning this completed application form, you confi rm that you have read, understood and agree to abide to the terms and conditions attached. You agree to absolve, hold harmless and indemnify Moreton Bay Region Industry and Tourism and their staff or assigns, from any claims, actions, suits or demands from any incident, accident, injury or damage to any person, property or other caused or alleged to have been caused or sustained from your activity or the use of any equipment or property associated with your activity. Upon submitting this application you will receive an automated confi rming your application has been submitted. If you do not receive this within 24 hours of submitting your application, please contact Moreton Bay Region Industry and Tourism on or You understand that by completing this application form, it does not guarantee the applicant a site. Signed Date Submitting Application Please return the completed application and attachments to: tasia.morrison@mbrit.com.au Please call the MBRIT offi ce, during business hours, if you have not received a reply saying your application has been received. If scanning the document to be ed, please ensure you scan it as a pdf or a low resolution jpg (picture) file. You may need to send multiple s with separate attachments if the documents are too large. As a guide, the total file size for your s should be under 3MB.

8 Terms and Conditions 1. To register for site at the 2017 Moreton Kids Festival, this application form must be completed, signed and returned to Moreton Bay Region Industry and Tourism (MBRIT) by the closing date stated in the application. 2. If a confi rmed site holder who has paid a site fee wishes to cancel the contract before 5pm 22 September, 2017, Moreton Bay Region Industry and Tourism will refund any paid stall fees in full. Cancellation received after 5pm 22 September, 2017, will result in no stall fees being refunded. 3. All cancellations must be received in writing to tasia.morrison@mbrit.com.au 4. In the case of any of the events being cancelled due to inclement weather or other circumstances, Moreton Bay Region Industry and Tourism will refund any paid stall fees in full. However, if the event goes ahead in inclement weather and the applicant chooses not to attend, no refund will be given. 5. Allocation of sites will be made to best benefi t the event plans and patrons. 6. The applicant agrees to operate their stall for the duration of the operational times listed on this application. 7. For safety reasons, vehicle access in the event site will only be permitted outside of event operating times and no onsite parking will be permitted. 8. The allocated site area is to be used solely for the purpose specifi ed in this application. No sub-letting will be permitted. Gambling and/or fundraising activities are strictly prohibited unless authorised by event organisers. No selling, canvassing, hawking or distribution or printed or other matter will be permitted outside the area contracted. 9. Moreton Bay Region Industry and Tourism shall have the power to enter upon the site and remove any article, sign, picture or printed material or stop any undue noise created by a site holder, which, in their opinion may be a cause of offence to the public. 10. Site holders and their employees shall transact all business and sale of goods from their allocated floor space only. It is not acceptable for site holders to encroach outside the allocated space unless previously agreed to by event organisers. 11. Site holders shall leave their allocated area in a clean and tidy state, removing any litter, spills, by-products or equipment from their activities. Should the site require further cleaning or removal of equipment at the conclusion of the event, this expense may be passed onto the site holder. 12. All food stalls must provide adequate floor covering that clearly covers the dimensions of the allocated area to contain any spills. 13. Participants must only use equipment in good sound condition and if required, equipment must display a registration certifi cate in accordance with regulations governing the activity. All guards and safety shields on equipment must be used at all times. 14. All electrical leads and equipment must be tagged and tested within 12 months of the event date and must have current tags showing at all times. Any lead that does not have an up to date tag will be disconnected. 15. Where a stall uses a gas or electrical appliance to cook or heat food, it is required to have a fi re extinguisher for that class of fi re and where a stall uses oils or fats it is required to have a fi re blanket. The extinguishers and fi re blankets must have an inspection tag attached showing the last test (within six months). 16. All leads, hoses or other trip hazards must be suitably covered to prevent any trip hazards. 17. All marquees must be adequately weighted to ensure no movement due to heavy wind etc. All weights are to be clearly marked and visible to the public to prevent hazards. Please note, event locations are coastal and can receive heavy winds. 18. No hazardous substances are permitted on site unless prior clearance is obtained from event organisers. 19. All site holders must be aware of the locations of First Aid and all emergency procedures for the venue (these will be outlined in the confirmation pack). 20. All site holders must be aware of the recycling and waste management plan and dispose of waste accordingly (these will be outlined in the confi rmation pack). 21. Any incident of loss, damage or injury must be reported to the event organisers located at the Event Information Centre immediately. 22. Food must only be prepared in accordance with the council s food standards. 23. Site area is to be kept clean and tidy at all time during the event. 24. All equipment brought into the event is to be the full responsibility of the site holder including signage, marquees, lighting, extension cords, cable covers, tables, chairs and stock unless previously arranged with event organisers. 25. Moreton Bay Region Industry and Tourism shall not be held liable for the loss or damage to the site holder s property while at the event for any reason whatsoever involved in negligence of Moreton Bay Region Industry and Tourism or its employees, representatives or said agents. 26. Should Moreton Bay Region Industry and Tourism fi nd it necessary to cancel or postpone the event, the contract shall cease to operate upon notice to that effect signed by Moreton Bay Region Industry and Tourism being served to the site holder either in person, mail or and shall not be liable to the site holder or for any compensation whether on the grounds of loss of profi ts or otherwise in respect of such cancellation at all. 27. Moreton Bay Region Industry and Tourism reserves the right to cancel this contract and to retain all monies paid in relation thereto if it is the opinion of Moreton Bay Region Industry and Tourism that there is any infringement of any of the forgoing conditions and or if the site holder does not occupy the said space at the commencement of and during the period of the event. 28. Smoking at this event is only permitted in designated smoking areas (these will be outlined in the confi rmation pack). Stallholders are not permitted to smoke at their allocated site. 29. By signing the application form you authorise Moreton Bay Region Industry and Tourism to use any photography/videotaping taken of your site including images of your products, and staff for any publicity purposes including publications, promotional flyers, news articles, websites, television production, newsletters and magazines. 30. By signing the application from you agree to receive marketing material from time to time that communicates the activities of Moreton Bay Region Industry and Tourism. You understand that you can opt out of these communications ons at any time 31. By signing the application form you agree to provide 5 x $10.00 meal vouchers for event volunteers and staff (confirmed food, desert and beverage vendors only).