Manheim Borough Council Meeting

Transcription

1 Manheim Borough Council Meeting January 31, :00 PM Manheim Borough Building, Manheim Pledge of Allegiance and Moment of Silence. Roll Call: President Carol Y. Phillips, Vice President Brad Roth, Pro Tempore Bryan Howett, Elaine Leech, Chad Enck and Jean Gates Staff: Borough Manager, James R. Fisher, Police Chief, Joseph Stauffer and Recording Secretary, Linda Gerhart Public Comments: No comments Approval of Minutes: 1/10/17 Borough Council Meeting, Motion to approve as amended by Ms. Leech, seconded by Mr. Roth passed unanimously. Visitors: Mr. Russ Burke Co-Executive Director with McFee was present to request permission and update council on the Manheim Car Show, they plan to host on Saturday, October 14 th with a rain date of Saturday, October 21 st. He was checking the process to follow for filing paperwork to close Market Square with PennDOT. The change of location off of Market Square to another location was questioned and discussed. He will take the idea of a new location back to his committee for consideration. Fire Chief Dan Wagner presented and reviewed with Council the annual 2016 Fire Company Report. The fire calls from different areas that they respond to were questioned and explained. The Fire Company was thanked for their service. Mayor and Police Chief Report: There was no report from the Mayor. Police Chief Stauffer distributed his report and reviewed it with council. Council was updated on December statistics, the new facility that is completely operational, the new Medication Disposal Box, dog recovery statistics for 2016 and the Craigslist Safe Spot location at the new building. Quotes for cleaning services at the Police Building were presented for consideration and approval. Motion by Mr. Roth to approve Personalized for the cleaning services at the Police Building for 2017, seconded by Ms. Leech, passed unanimously. A proposal from Winter Engine-Generator Service, Inc. for the Police Buildings Diesel Generator Preventative Maintenance Agreement for $ was presented for approval. Motion by Mr. Roth, seconded by Ms. Leech, passed unanimously. Borough Engineer Report: Mr. Craddock presented his report to council. He updated Council on the current status of the Traffic Signal project at the Northwest corner of North Main Street and the current rewiring of all Traffic Signals in the borough. The Traffic Signal project at the Fulton Bank location on Market Square has gone out to bid and Mr. Craddock is currently working with the Fulton Bank to have this light moved further away from the curb. The handling of Curb & Sidewalk permits for the upcoming street project was discussed. Mr. Fisher highlighted the costs involved with the permit work. The cost for these permits will be covered in the Fee Schedule for 2017 that is being presented later in the meeting for approval. President Phillips recessed the Council Meeting for the CDBG Public Hearing.

2 CDBG Public Hearing Minutes The CDBG Public Hearing was called to order by President Carol Phillips at 7:31 PM after recessing from the Manheim Borough Council Meeting. Mr. Ben Craddock, Manheim Borough Engineer presented the scope of work proposed for the 2017 CDBG Grant Application currently being compiled for submission to the Lancaster County Redevelopment Authority. It will include Stormwater Inlets and Piping work on North Main Street from West Danner Alley to East Gramby Street. The hearing has been advertised and is one of the requirements for the application process. This project has been designed primarily to get the Stormwater off the street since as it is very flat and flooding, along with splash against adjacent properties and sidewalk areas, is a constant problem. The project will also include a proposed water quality filtration system. Support letters from Representative Fee and Senator Aument were presented and a property owner from the project area was present to give his whole-hearted support for the project. He distributed copies of pictures showing the constant problem during rain events and explained the history of the effect at his property. With no further comment, the hearing was recessed back to the Council Meeting at 7:40 PM. Motion by Ms. Leech to move forward with the grant process, seconded by Ms. Gates, passed unanimously. Mr. David Reist of 60 N. Main Street presented his views on how he feels we could improve the flow of traffic and resolve parking issues on Main Street. He also offered his feelings on moving the Car Show to a different location. Mr. Craddock also presented another grant opportunity for water quality improvements to be used in conjunction with the CDBG grant by the Chesapeake Bay Trust. Motion to pursue this grant opportunity by Ms. Leech, seconded by Mr. Howett, passed unanimously. Council was also updated on the status of the Traffic Grant from Lancaster County that had been allocated, but is currently in limbo with PennDOT. The NWEMS Financial Security Reduction Request was presented for approval. Motion by Mr. Roth, seconded by Ms. Leech, passed unanimously. Borough Code Officer Report: The Commonwealth Code Officer report was distributed to council as a wrap up of their services. Council was updated on the payment situation with 69 N. Charlotte Street as no payments have been received. The new Code Enforcement Officer, Donna Czeiner was introduced and she offered a few comments on hoping to bring good changes to the Borough. Resolution Appointment of Code Enforcement Officer was presented for adoption. Motion by Mr. Enck, seconded by Ms. Gates, passed unanimously. Borough Manager Report: Mr. Fisher presented his report to council for review. He highlighted the installation of the lights in the North Wolf Street Parking Lot. An update was given on the MS4 Meetings and the current status of the procedures that are being discussed for meeting the requirements individually as municipalities for the June deadline. Activities are also being discussed for possible future regionalization as everyone gets into the 5 year permit cycle. The MS4 audit with DEP went well as it was well organized by our Engineer and his team as well as Barry Weidman. The Borough Planning Commission Annual Report was submitted for approval. Motion by Mr. Roth, seconded by Mr. Enck, passed unanimously. The Parole Office Lease (changing from the old location to the new Police Building) was presented for approval. Motion by Mr. Enck, seconded by Mr. Roth, passed unanimously. Authorization for the Borough Manager to sign the DEP

3 Module Mailer for the Gramby Elementary School Project was presented for approval. Motion by Mr. Roth, seconded by Ms. Leech, passed unanimously. Council was reminded that the PSAB Conference is scheduled for May 7 th thru the 10 th so they can let the office know if they are interested in attending. Payment of Bills: Presented for approval - Construction Loan Draw Requisition #22 in the amount of $11, Motion by Mr. Enck, seconded by Ms. Leech, passed unanimously. General Fund in the amount of $124,990.37, Capital Fund in the amount of $9, and Fulton (Police Construction) in the amount of $11, Motion to approve by Mr. Enck, seconded by Ms. Leech, passed unanimously. Committee Reports: a) Finance Committee There was nothing to report. b) Parks and Pools The Committee met prior to the meeting. They discussed the request from the Burgard and Stiegel Elementary School PTO to hold a Color Run in Memorial Park in May, the Aarons Acres Special Party in July and a reminder from a resident to keep working on the Ash Tree problem in Memorial Park. Rolling the baseball fields will be addressed at the next meeting. c) Personnel/Police There was nothing to report. d) Public Works A walk-through of the Old Police Station will be scheduled before the next Public Works Committee Meeting. The squad room (original council chambers) has a new coat of paint and the carpeting is being replaced with carpet tiles donated to the library that they will not be using. Also, the blinds do not need to be replaced and the ceiling tiles are good. Mr. Fisher gave an update of what is being considered for the rest of station space, which will be renovated in the near future. It is hoped that the Council Chamber will be ready for use as soon as the carpet is installed. Motion by Mr. Roth for staff to use their judgement on the price to install the carpet, seconded by Mr. Enck, passed unanimously. e) Shade Tree Commission Ms. Gates is looking for direction for the committee from council on planting trees on Main Street. It was noted that the Shade Tree Commission deals with street trees and their meetings need to be advertised. New Business: a. Resolution Fee Schedule (to update Code Enforcement Fees and consolidate Non-Code Enforcement Fees) was presented for adoption. Motion by Ms. Leech, seconded by Mr. Enck, passed unanimously. b. A request from Ms. Christine Hershey to use the Gazebo for Girl Scout Cookie Sale was presented for approval. Motion by Mr. Enck, seconded by Ms. Leech, passed unanimously. c. A question was raised about the cost of Handicap Parking Spaces. It will be researched further. Old Business: a. Old NWEMS Building There has been some interest shown in this building since it is a historical building and they will be contacting Mr. Fisher with questions and for additional information. It was noted that a request was received to bring the ladder truck from the fire company to this building to check the bell since this building was the old Fire Station. b. Veterans Memorial Project There will be a meeting on February 9 th of the committee and they will prepare a presentation for council as to the status of the project. Correspondence: This was distributed to council. Public Comment: Mr. Dave Reist noted that there is a need for better signage of the parking areas. It will be addressed by the Public Works Committee. Council Meeting adjourned at 8:38 PM. Motion by Ms. Gate, seconded by Mr. Enck, passed unanimously.

4 Respectfully submitted, Linda Gerhart January 31, 2017

5 Manheim Borough Manager s Report General Summary of Activities 1/27/17 2/10/17 Addressing various resident inquiries (code/permit issues, RTK requests). Ongoing Updates to Borough Website. Regular meetings with Public Works Director. Orientation for new Code Enforcement Officer. Attendance at Parks/Pool Committee meeting. Processed NW EMS financial security reduction. Reviewed information provided by SRBC regarding Chiques Watershed pollution reduction plan as it relates to our MS4 permitting requirements. Regular meetings with Code Enforcement Officer. Researched potential solutions to turkey vulture issue. Completed bank account reconciliations. Continued coordination traffic signal poles insurance claims, etc. with CM High, engineer, police, EMC Ins. Meeting with Penn, Rapho managers and MCSD Superintendent Attended meeting with SRBC, Army Corp of Engineers regarding Chiques Creek Flood Resiliency Study (separate matter from MS4). Attended meeting with Chiques managers regarding MS4, DEP matters. Attended Chiques Municipal meeting with DEP, SRBC, PennState, municipal representatives. Coordinating renovations to old police station. Meeting with workers comp insurance safety consultant to review existing safety measures and review improvements. Assisting SRBC, Army Corp with providing information needed for flood resiliency study.

6 12:44 PM Manheim Borough -General Fund 02/13/17 Profit & Loss Budget vs. Actual Accrual Basis January through December 2017 Jan - Dec 17 Budget $ Over Budget % of Budget Income 01 General Fund Income 301 Real Estate Taxes Real Estate Tax Current ,458, ,458, % Real Estate Tax Prior 4, , , % Real Estate Transfer Tax 5, , , % Total 301 Real Estate Taxes 9, ,548, ,538, % 310 Wage Tax Earned Income Tax 23, , , % Local Service Tax 1, , , % Total 310 Wage Tax 25, , , % 331 Code Violation MV Code Violation , , % Violation Ordinance Status , , % State MV Code Violation , , % Parking Tickets , % Total 331 Code Violation , , % 355 Government Recycling / Act 101 6, , % Public Utility Realty Tax , , % Alcoholic Bev Tax / License % Act 205 Pension , , % Foreign Fire Insurance , , % Hauler Rebate , , % Total 355 Government 6, , , % 360 Police DTF Reimbursement , , % Rapho Township Contract 206, ,216, ,009, % Police Income Reports, Misc 2, , , % Crossing Guards , , % SRO / Police Officer Reimb , , % Total 360 Police 208, ,382, ,173, % 361 Code Enforcement Bldg/Zoning Permits , , % Apt. License Fee 7, , , % Code Enforcement Rev , , % Total 361 Code Enforcement 8, , , % 364 Municipal Services Refuse Tags , , % Municipal Service Fees 96, , , % Total 364 Municipal Services 96, , , % 367 Community Facilities Rent Boro Bldg/Comm Room , , % Pool Income , , % Concessions % Rent Pivilions/Parks , , % MCSD Lease , , % Total 367 Community Facilities , , % Page 1

7 12:44 PM Manheim Borough -General Fund 02/13/17 Profit & Loss Budget vs. Actual Accrual Basis January through December 2017 Jan - Dec 17 Budget $ Over Budget % of Budget 368 Miscellaneous Cable Franchise , , % Interest Income , , % Street Opening Permits , , % Animal Control % PADOT Contracted Snow Removal , , % Miscellaneous Revenues % Refunds Of Expenditures (Co-op) 1, , , % Kaufmann Park Tax , , % Total 368 Miscellaneous 2, , , % Total 01 General Fund Income 358, ,507, ,149, % Total Income 358, ,507, ,149, % Gross Profit 358, ,507, ,149, % Expense 01E General Fund Expense 400 Expenses Mayor's Salary % Admin / Board / Comm. Education , , % Public Offcial Liability Ins , % Total 400 Expenses , , % 401 Executive Wages-Borough Manager 6, , , % Wages - Admin Asst. 3, , , % Payroll Taxes - Executive , , % Unemployment Comp Tax , % Workman's Comp % Health Insurance 4, , , % Office Supplies , , % Postage Boro , , % Boro Car Maint % General Expense Telephone (Mgr Cell Phone) % Travel - Executive % Advertising/Printing 1, , , % Liability Insurance 4, , , % Dues/Membership/Subscriptions , , % Training - Executive , , % Total 401 Executive 24, , , % 402 Financial Administration Wages- FD/HRC 3, , , % Payroll Taxes - FD/HRC , , % Unemploy Comp Tax ( FD/HRC) % Workmen Comp (FD/HRC) % Health Ins (FD/HRC) , , % Auditing 1, , , % Processing Payroll , , % Travel Expense % Liability Insurance % Bond Insurance FD/HRC/Mgr % Training FD/HRC , , % Tax Coll - Fee/Commission , , % Total 402 Financial Administration 7, , , % Page 2

8 12:44 PM Manheim Borough -General Fund 02/13/17 Profit & Loss Budget vs. Actual Accrual Basis January through December 2017 Jan - Dec 17 Budget $ Over Budget % of Budget Professional Legal, Engineering Professional Legal Service , , % Ordinance Update Exp , , % Engineer Contract 2, , , % Total Professional Legal, Engineering 2, , , % 409 General Government Buildings Material/Supplies , , % Computer Equipment , , % Minor Equip Repair / Purchase , , % Cleaning Services , , % Telephone , , % Property Insurance 4, , , % Utilities 1, , , % Maintenance/Repair 1, , , % Total 409 General Government Buildings 9, , , % Public Safety 410 Police Dept Chief Police Wages 7, , , % Police Secretary Full-time 2, , , % Wages - Officers 82, ,085, ,002, % Police Secretary - Part-time 2, , , % SRO Wages 5, , , % Crossing Guard Wages 1, , , % DTF Officer Wages 6, , , % PD Payroll Taxes 1, , , % Unempl Com Tax PD 7, , , % Workmen's Comp PD 15, , , % Health Insurance PD 31, , , % Life Insurance PD , , % Office Supplies , , % Postage PD , % Office Equipment PD 1, , , % Operating Supplies 3, , , % Vehicle Operation (Fuel) 2, , , % Officer's Uniforms , , % Computer Equip PD 2, , , % Auditing - Police 1, , , % Legal Services , , % Telephone , , % Radio PD , , % Property Insurance 1, , , % Liability Insurance PD 18, , , % Utilities PD 2, , , % Building Maint , , % Minor Equip Repair , , % Cruiser Lease , , % Civil Service Commission % Cruiser Maintenance , , % Training PD 1, , , % Youth Aid % Total 410 Police Dept 204, ,289, ,085, % 411 Fire Dept Workmen's Comp 4, , , % Vehicle Operation FD , , % Property Insurance , , % Liability Insurance , , % Utilities 1, , , % Maintenance/Repair , , % State Fire Relief , , % Total 411 Fire Dept 6, , , % Page 3

9 12:44 PM Manheim Borough -General Fund 02/13/17 Profit & Loss Budget vs. Actual Accrual Basis January through December 2017 Jan - Dec 17 Budget $ Over Budget % of Budget Ambulance NW EMS Donation , , % Total Ambulance , , % 413 Code / Zoning Enforcement Payroll Taxes - Code / Zoning Unemploy Comp Tax - Code Workmen's Comp Postage - Code / Zoning % Code Enforcement Supplies % Contract Services 2, , , % Liability Insurance % Permit State Fee % Training - Code / Zoning Misc Operating Supplies % Professional Service , , % Secretary for Zoning Hearing , , % Legal (Municipal Attorney) , , % Advertising/Printing , , % Total 413 Code / Zoning Enforcement 2, , , % Emergency Magmt % Task Force 4, , % Total Public Safety 219, ,456, ,237, % Health & Human Services Animal Control , , % Total Health & Human Services , , % 431 Public Works 427 Sanitation Solid Waste Collection Contract 17, , , % Tipping Fee 10, , , % Total 427 Sanitation 28, , , % Public Works - Weed Control Grass Cutting , , % Total Public Works - Weed Control , , % Roads and Streets Wages 10, , , % Payroll Taxes - Public Works , , % Unemployment Tax - PW , , % Workmen's Comp - PW 2, , , % Health Insurance - PW 6, , , % Material/Supplies , , % Vehicle Operation (Fuel) PW , , % St Dept Uniforms , , % Highway Materials , , % Vehicle Parts/Maint , , % Tele/call/internet , , % Property Insurance 1, , , % Utilties Maintenance Shed 1, , , % Maintenance/Repairs 1, , , % Minor Equip Repair , , % Road Maint/Repairs , , % Snow Materials/Supplies 2, , , % Supplemental Snowplow , , % Signs Materials/Supplies , , % Traffic Signals - Electric , , % Maintenance Traffic Signals , , % Page 4

10 12:44 PM Manheim Borough -General Fund 02/13/17 Profit & Loss Budget vs. Actual Accrual Basis January through December 2017 Jan - Dec 17 Budget $ Over Budget % of Budget Street Lighting 7, , , % Paint / Maintenance , , % Total Roads and Streets 39, , , % Public Works - Other Grow Green/Professional Svcs , , % Storm Water - MS4 2, , , % Hydrants 1, , , % Total Public Works - Other 4, , , % Total 431 Public Works 71, , , % Culture and Recreation 452 Pool Pool Chemicals , , % Pool Equip/Supply , , % Pool Utilities 1, , , % Pool Maint / Repairs , , % Pool Contract , , % Playground Contract , , % Total 452 Pool 1, , , % Spectator - Museums, etc Historical Society Donation % Total Spectator - Museums, etc % 454 Parks Property Insurance 5, , , % Park Utilities , , % Park Maintenance/Repairs , , % Park Tree Services , , % Park Taxes , , % Total 454 Parks 6, , , % Library Donation , , % Total Culture and Recreation 7, , , % Community Development E High Property Insurance % E High Liability Insurance % E High Utilities , , % E High Maintenance/Repair , , % Total Community Development , , % Debt Service GO 2015 Principal , , % GO 2015 Interest , , % Total Debt Service , , % Employer Paid Benefits Act 205 Pension MMO (Police) , , % Act 205 Pension MMO (non-unif) , , % Total Employer Paid Benefits , , % Total 01E General Fund Expense 343, ,620, ,277, % Fund Adj -141, Fund Adj Legal -1, Total Expense 199, ,620, ,421, % Net Income 158, , , % Page 5

11 MANHEIM BOROUGH 15 EAST HIGH STREET MANHEIM, PA February 14, 2017 To: Fulton Bank Re: Loan Draw Requisition # _23 For Deposit into Construction Checking Account The following loan draw amount has been approved by Manheim Borough Council at their _2/14/2017 Borough Council meeting. The invoices are attached to this requisition. Invoice Reference Amount Perrotto Builders $ 91, Total $ 91, Council President OR Vice President Treasurer (Carol Phillips) (Brad Roth) James Fisher Phone Fax

12 BILLS TO BE APPROVED FOR PAYMENT RATIFIED GENERAL FUND RATIFIED CAPITAL FUND GENERAL FUND $ 95, CAPITAL FUND $ - CONSTRUCTION FUND $ 91, TH $ - LIQUID FUELS FUND $ - $ 186, Manheim Borough 2/14/2017

13 12:36 PM Manheim Borough -General Fund 02/13/17 Check Detail January 14 through February 1, 2017 Type Num Date Name Account Paid Amount Bill Pmt -Check /31/2017 AJ's Automotive Sales & Service Cash Bill /29/ Cruiser Maintenance Bill /14/ Cruiser Maintenance TOTAL Bill Pmt -Check /31/2017 American United Life Insurance Com Cash Bill G /17/ Health Insurance Health Insurance Health Insurance - PW Health Ins (FD/HRC) TOTAL Bill Pmt -Check /31/2017 Atlantic Tactical Cash Bill SI /15/ Operating Supplies TOTAL Bill Pmt -Check /31/2017 Berkheimer Associates Cash Bill /30/ Tax Coll - Fee/Commission TOTAL Bill Pmt -Check /31/2017 Blue Ridge Communications Cash Bill /22/ Tele/call/internet Bill /09/ Utilities PD TOTAL Bill Pmt -Check /31/2017 C.S. Davidson Cash Bill /05/ Storm Water - MS4-2, TOTAL -2, Bill Pmt -Check /31/2017 Chief Cash Bill /23/ Operating Supplies TOTAL Bill Pmt -Check /31/2017 Commonwealth Code Inspection Svc Cash Bill /23/ Contract Services TOTAL Bill Pmt -Check /31/2017 Control Associates Cash Bill /10/ Minor Equip Repair TOTAL Page 1

14 12:36 PM Manheim Borough -General Fund 02/13/17 Check Detail January 14 through February 1, 2017 Type Num Date Name Account Paid Amount Bill Pmt -Check /31/2017 Domain Listings Cash Bill /20/ Utilities PD TOTAL Bill Pmt -Check /31/2017 Eagle Wireless Communications Cash Bill /01/ Computer Equip PD Tele/call/internet TOTAL Bill Pmt -Check /31/2017 Eastern Salt Company, Inc Cash Bill /16/ Snow Materials/Supplies -2, TOTAL -2, Bill Pmt -Check /31/2017 Garden Spot Electric, Inc Cash Bill /20/ Maintenance/Repairs -1, TOTAL -1, Bill Pmt -Check /31/2017 Global Equipment Company Cash Bill /13/ Office Equipment PD TOTAL Bill Pmt -Check /31/2017 Higher Information Group Cash Bill /20/ Office Supplies TOTAL Bill Pmt -Check /31/2017 Int'l Assoc of Chiefs of Police Cash Bill /10/ Legal Services TOTAL Bill Pmt -Check /31/2017 Intergovernmental Ins. Coop Cash Bill Manh... 01/01/ Health Insurance PD -31, Health Insurance -3, Health Insurance - PW -6, Health Ins (FD/HRC) Health Insurnace W/H -2, TOTAL -46, Bill Pmt -Check /31/2017 Jack Williams Tire Company Cash Bill /16/ Cruiser Maintenance TOTAL Page 2

15 12:36 PM Manheim Borough -General Fund 02/13/17 Check Detail January 14 through February 1, 2017 Type Num Date Name Account Paid Amount Bill Pmt -Check /31/2017 James R. Fisher Cash Bill Mileage 01/09/ Travel - Executive TOTAL Bill Pmt -Check /31/2017 Kocman Insurance Group Cash Bill /13/ Property Insurance -2, Property Insurance Property Insurance Property Insurance -2, Liability Insurance Liability Insurance -2, Liability Insurance Liability Insurance PD -9, Liability Insurance Public Offcial Liability Ins TOTAL -18, Bill Pmt -Check /31/2017 Kreiser's Garage Cash Bill /27/ Cruiser Maintenance TOTAL Bill Pmt -Check /31/2017 Lancaster Civil Engineering Co Cash Bill /25/ Engineer Contract Bill /25/ Engineer Contract Bill /25/ Storm Water - MS Bill /25/ Engineer Contract Bill /25/ Engineer Contract TOTAL -2, Bill Pmt -Check /31/2017 Lancaster County Info Technology Cash Bill /21/ Computer Equip PD -2, TOTAL -2, Bill Pmt -Check /31/2017 Lancaster Truck Bodies Cash Bill /10/ Minor Equip Repair TOTAL Bill Pmt -Check /31/2017 Land Studies Cash Bill /31/ Grass Cutting TOTAL Bill Pmt -Check /31/2017 Lebanon Farms Disposal Cash Bill /31/ Solid Waste Collection Contract -17, TOTAL -17, Page 3

16 12:36 PM Manheim Borough -General Fund 02/13/17 Check Detail January 14 through February 1, 2017 Type Num Date Name Account Paid Amount Bill Pmt -Check /31/2017 LNP Media Group, Inc Cash Bill /08/ Advertising/Printing Bill /19/ Advertising/Printing TOTAL Bill Pmt -Check /31/2017 Longeneckers Hardware Company Cash Bill /02/ Office Supplies Bill /03/ Office Equipment PD Bill /06/ Operating Supplies Bill /10/ Material/Supplies Bill /11/ Office Supplies Bill /16/ Material/Supplies Bill /17/ Pool Equip/Supply Bill /17/ Office Equipment PD Bill /18/ Operating Supplies Bill /19/ Material/Supplies Bill /23/ Material/Supplies Bill /24/ Material/Supplies Bill /26/ Material/Supplies TOTAL -1, Bill Pmt -Check /31/2017 Mail Finance Cash Bill N /10/ Office Supplies TOTAL Bill Pmt -Check /31/2017 Mannion Enterprises, LLC Cash Bill /24/ Cruiser Maintenance TOTAL Bill Pmt -Check /31/2017 Markley Actuarial Services Cash Bill /03/ Auditing Bill /03/ Auditing - Police TOTAL Bill Pmt -Check /31/2017 Office Basics, Inc Cash Bill I /30/ Office Supplies Bill i /30/ Office Supplies Bill I /05/ Office Supplies Bill I /11/ Office Supplies Bill I /11/ Office Supplies Bill I /11/ Office Supplies Bill I /12/ Office Equipment PD Bill I /13/ Office Equipment PD Bill I /17/ Office Supplies Bill I /18/ Office Supplies Bill I /18/ Office Supplies Bill I /24/ Office Supplies Bill I /24/ Office Supplies TOTAL -1, Page 4

17 12:36 PM Manheim Borough -General Fund 02/13/17 Check Detail January 14 through February 1, 2017 Type Num Date Name Account Paid Amount Bill Pmt -Check /31/2017 Office of District Attorney Cash Bill DTF 01/25/ Task Force -4, TOTAL -4, Bill Pmt -Check /31/2017 Orkin, Inc Cash Bill /06/ Maintenance/Repair TOTAL Bill Pmt -Check /31/2017 PA State Assoc of Boroughs Cash Bill Memb... 01/12/ Dues/Membership/Subscriptions TOTAL Bill Pmt -Check /31/2017 PA State Association of Boroughs Cash Bill BMC... 01/23/ Dues/Membership/Subscriptions TOTAL Bill Pmt -Check /31/2017 Penn State University Cash Bill /16/ Training PD TOTAL Bill Pmt -Check /31/2017 Penn Township Cash Bill 4 A 01/11/ Emergency Magmt TOTAL Bill Pmt -Check /31/2017 Pennsylvania One Call System Cash Bill /31/ Tele/call/internet TOTAL Bill Pmt -Check /31/2017 PowerDMS Cash Bill /29/ Computer Equip PD -2, TOTAL -2, Bill Pmt -Check /31/2017 PP&L Cash Bill /09/ Utilities PD Bill /10/ Utilities Bill /10/ Utilties Maintenance Shed Bill /10/ Park Utilities Bill /11/ Pool Utilities Bill /11/ Park Utilities Bill /13/ Street Lighting Utilities Bill /19/ Park Utilities Bill /19/ Traffic Signals - Electric Bill /19/ Street Lighting Page 5

18 12:36 PM Manheim Borough -General Fund 02/13/17 Check Detail January 14 through February 1, 2017 Type Num Date Name Account Paid Amount Bill /19/ Street Lighting Bill /20/ Traffic Signals - Electric TOTAL -3, Bill Pmt -Check /31/2017 Quality Digital Office Solutions Cash Bill /29/ Office Supplies TOTAL Bill Pmt -Check /31/2017 Ragnasoft, Inc Cash Bill RSI /06/ Computer Equip PD TOTAL Bill Pmt -Check /31/2017 Rapho Township Cash Bill /19/ Operating Supplies Bill Raph... 01/26/ Operating Supplies -1, TOTAL -2, Bill Pmt -Check /31/2017 Reading Eagle, Co Cash Bill /31/ Advertising/Printing TOTAL Bill Pmt -Check /31/2017 RedX Web Design Cash Bill /01/ Computer Equip PD TOTAL Bill Pmt -Check /31/2017 Share Corporation Cash Bill /11/ Material/Supplies TOTAL Bill Pmt -Check /31/2017 Shaub's Dry Cleaning Cash Bill /01/ Officer's Uniforms TOTAL Bill Pmt -Check /31/2017 Shred-It of Central PA Cash Bill /15/ Operating Supplies Bill /15/ Operating Supplies TOTAL Bill Pmt -Check /31/2017 Snavely Electric Cash Bill Maint... 01/04/ Minor Equip Repair TOTAL Page 6

19 12:36 PM Manheim Borough -General Fund 02/13/17 Check Detail January 14 through February 1, 2017 Type Num Date Name Account Paid Amount Bill Pmt -Check /31/2017 T & W Traffic Control Cash Bill /11/ Signs Materials/Supplies TOTAL Bill Pmt -Check /31/2017 Tactical Wear Cash Bill /16/ Officer's Uniforms Bill /10/ Officer's Uniforms TOTAL Bill Pmt -Check /31/2017 UGI Utilities, Inc Cash Bill /19/ Utilities PD Bill /18/ Utilities Bill /18/ Utilities Bill /19/ Utilities PD TOTAL -2, Bill Pmt -Check /31/2017 Vertex Mechanical, Inc Cash Bill /05/ Maintenance/Repair TOTAL Bill Pmt -Check /31/2017 Wells Fargo Vendor Fin. Serv Cash Bill /25/ Operating Supplies Bill /08/ Operating Supplies TOTAL Bill Pmt -Check /31/2017 Windstream Cash Bill /06/ Pool Utilities Bill /06/ Pool Utilities Bill /12/ Telephone TOTAL Bill Pmt -Check /31/2017 Wo-Go, Inc Cash Bill /31/ Vehicle Operation (Fuel) PW Vehicle Operation FD Bill /31/ Vehicle Operation FD TOTAL Bill Pmt -Check /31/2017 Worley & Obetz, Inc Cash Bill /29/ Maintenance / Repair - Ambulanc Bill /13/ Utilties Maintenance Shed Bill /20/ Maintenance/Repair TOTAL -1, Page 7

20 12:36 PM Manheim Borough -General Fund 02/13/17 Check Detail January 14 through February 1, 2017 Type Num Date Name Account Paid Amount Bill Pmt -Check /31/2017 YIS/ Cowden Group, Inc Cash Bill /28/ Minor Equip Repair TOTAL Bill Pmt -Check /31/2017 Commonwealth of PA Cash Bill /27/ Maintenance/Repair TOTAL Page 8

21 12:34 PM Manheim Borough -General Fund 02/13/17 Check Run Accrual Basis February 1-14, 2017 Date Num Name Memo Amount Balance Feb 1-4, 17 Feb 1-4, Week of Feb 5, 17 Week of Feb 5, Feb 12-14, 17 02/14/ AmeriHealth Casualty Svc Policy WWCA , , /14/ Berkheimer Associates , /14/ Blue Ridge Communications , /14/ Commonwealth Code Inspection Svc , /14/ County of Lancaster Purchasing , /14/ Erie Family Life Insurance Co , /14/ Federal Express Corp. Accnt , /14/ Fulton Bank Visa -1, , /14/ Gretna Computer Consulting, Inc , /14/ Higher Information Group MB , /14/ John A. Zern & Son , /14/ Kocman Insurance Group -18, , /14/ Kreiser's Garage , /14/ Lancaster County Boroughs Association , /14/ Lancaster County Solid Waste Mangement , , /14/ Lancaster County Zoning/Permit , /14/ LEAF , /14/ Lebanon Farms Disposal , , /14/ Lezzer Lumber M , /14/ LNP Media Group, Inc , /14/ Longeneckers Hardware Company , /14/ Manheim Electric Motor Service , /14/ Manheim Motor Parts , /14/ Markley Actuarial Services -2, , /14/ Marlin Business Bank , /14/ MAWSA -1, , /14/ Office Basics, Inc , /14/ Pennsylvania One Call System , /14/ Pennsylvania State Mayor's Assocation , /14/ PP&L -9, , /14/ Royer's Flowers & Gifts , /14/ Share Corporation , /14/ Verizon Wireless , /14/ Vertex Mechanical, Inc , /14/ Wex Bank , , /14/ Windstream , /14/ Wo-Go, Inc , /14/ Worley & Obetz, Inc , /14/ YIS/ Cowden Group, Inc , Feb 12-14, 17-95, , TOTAL -95, , Page 1

22 12:58 PM Manheim Borough Capital Fund 02/13/17 Check Detail February 1-14, 2017 Type Num Date Name Account Paid Amount Bill Pmt -Check /14/2017 Perrotto Builders L Fulton Constru... Bill /14/ Police Bld , TOTAL -91, Page 1

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28 Manheim Community Library Director s Report January Books, AV & Periodicals Renewals Computers ebooks TOTAL CIRCULATION 9,492 8,468 YTD Circulation 9,492 8, = 8,968 (9,028?) // 2014 = 7,095 // 2013 = 8,530 12% Holds filled 606 New Items Added 216 New Patrons Added 21 Patron Visits (Checkouts) 1381 Programming: 10 programs; 90 Children, 66 Adults One-on-One job searching assistance: 1 Unique Wireless Users: 335 Reference/Computer assistance: 100 Website users: 974 Community Relations Report: KTO Calendar distributed for Feb/March (sent late on 2/2/17) Press Releases sent to Merchandiser, Lititz Record, LNP for Storytime, Murder at Mount Hope, and NEW HOURS (sent late on 2/2/17) Interviewed with Rochelle LNP about new space in library Community Connections: 1/16/17 Manheim Democratic Club volunteered time on Martin Luther King Day 1/20/17 Met with local author and previous Board Member, Holly Bush, to discuss programming at the library 1/26/17 Attended Manheim Chamber breakfast Fundraising: Murder Mystery Dinner tickets are selling well. About 20 tickets left. Should be on front page of Merchandiser on 2/8/17 FOL memberships are continuing to be returned, record breaking year at 154 (so far) Submitted Rotary grant for Read Across America (March) Book Sale is scheduled for the first week in May at the Farm Show Applied for Abby Foundation grant on 1/4/17 (submitted late, was unaware of deadline in Dec.) for participatory learning supplies for Teens Facility Update: Starting to move into our new space. Evidence Room will now be called the supply room. Probation office will now be Community Relations Coordinator office. Donated our carpet to the Borough because we are unable to use at this time due to the labor of having to uninstall/install shelving. Received signage from Sign Me Up and new TWO dedicated parking spaces went into effect on 1/24/17. Our patrons are SO happy! Will hear final decision of church parking spots after meeting on 2/13/16.

29 1/18/17 We were closed for Sierra migration. Melissa and volunteer shampooed the carpets Operational items of interest: Summer Reading Program is in the process of being planned. We will also be celebrating Read Across America (Dr. Seuss s Birthday on March 2 nd, we will celebrate by reading across the USA one month reading program for children & adults) Currently interviewing for the Community Relations Coordinator. Hope to make an offer by 2/10/17. Migration to new checkout system went well. No more closed days but change will still be happening behind the scenes. Rowdy teens are not coming in on a consistent basis. Pulled alarm in elevator again on 2/2/17. Rewarded those patrons whose checkout slip was taller than our dinosaur (more than 25 items) with a surprise. Currently serving as Vice Chair for LSLC Directors Council Received 2017 statistics for State Report. State report due to LSLC before March 3.