PVC-Door W-159 SARDAR SAROVAR HYDRO ELECTRIC PROJECT (O & M) UNIT, KEVADIA COLONY , GUJARAT STATE TECHNICAL BID

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1 SARDAR SAROVAR HYDRO ELECTRIC PROJECT (O & M) UNIT, KEVADIA COLONY , GUJARAT STATE TECHNICAL BID Tender Notice No: GSECL / SSHEP / TECH / 04 / 2015 / S &W TENDER NO: CIVIL / W-159 Providing & fixing PVC door in RBPH toilet GSECL,SSHEP, at Kevadia Colony. DUE ON 20/05/2015 At 15=30 Hrs. On. (If possible). 1

2 Gujarat State Electricity Corporation Limited Operation & Maintenance unit of Sardar Sarovar Hydro Power, Old ADM Building, Kevadia Colony Dist: Narmada Phone: (02640) Office: Extn: 24/25/28/29, Fax: , CIN:U40100GJ199SGC TENDER NOTICE NO: GSECL / SSHEP / TECH / 04 / 2015 / S&W Name of work: Providing & fixing PVC door in RBPH toilet GSECL,SSHEP, at Kevadia Colony. TENDER NO: CIVIL / W 159 INDEX 1. Tender Notice. 2. Special note for pre qualification of bidder 3. CIRCULAR-I 4. General instruction to the tenderer 5. General Conditions of Contract. 6. Additional General Terms & Conditions of Contract 7. Special Condition For Use Of cement / Steel In Works. 8. Additional Terms & Conditions of Contract Regarding Industrial Law & other related matters 9. Detail Technical specifications & Annexure - A. 10. Integrity Pact & Certificate - A 11. Schedule- B [PRICE BID] Issued to: M/S. Tender fee paid vide D.D. No. dated: Rs. Earnest Money Deposit paid vide D.D. No. dated. Rs.. CONTRACTOR S SIGNATURE WITH SEAL & DATE. I/C CHIEF ENGINEER (O&M), GSECL, SSHEP, KEVADIA COLONY. 2

3 Gujarat State Electricity Corporation Limited Operation & Maintenance unit of Sardar Sarovar Hydro Power, Old ADM Building, Kevadia Colony Dist: Narmada Phone: (02640) Office: Extn: 24/25/28/29, Fax: , CIN:U40100GJ199SGC TENDER NOTICE NO: GSECL / SSHEP / TECH / 04 / 2015 / S&W Sealed percentage rate tenders are invited in two separate sealed covers (Super scribed technical bid, price bid and DD/BG of EMD and DD of Tender fee) for Providing & fixing PVC door in RBPH toilet GSECL,SSHEP, at Kevadia Colony. from Registered Contractors in class E-2 with GSECL / GETCO / DISCOM / Central / State Government / Railway / Semi. Govt. and who has executed similar nature and magnitude as per Pre- qualification criteria of work successfully. Tenderer should down load the tender documents from the website and submit the same as per instruction therein by RPAD / Speed post only. Tender No. Name of Work Estimated Cost [Rs.] EMD [Rs.] Tender fee. [Rs.] Time limit(in Months) CIVIL / W-159 Providing & fixing PVC door in RBPH toilet GSECL, SSHEP, at Kevadia Colony. 49, /- 500/- 01 (One) Month Sr. No. Last date of issue/ download of tender copy Last date of submission of tender up to 15: 00 hrs & Opening of technical bid at 15:30 hrs on Date. 1 20/05/ /05/2015 3

4 GUJARAT STATE ELECTRICITY CORPORATION LIMITED. SSHEP (O&M), KEVADIA COLONY 1. (a) Full Name & Address : (b) Telephone No. & : Telegraphic Address 2. Particular of Registration as a : Contractor and class in which Registered. (a) In the Gujarat State Elect. Corp. Ltd. (b) In other Govt. Dept. 3. Reference to be made to (Name & Address). a. b. c. 4. Previous experience in Railway, PWD and other works. 5. Any other information the Contractor may desire to give. Note: 1. True copies of testimonials may be attached but they will not be returned. Signature of Tenderer : Place : Contact person : Address : Date : Telephone No. : Mobile : Fax No. : Website : No tenders shall be accepted / opened in any case after due date and time of receipt of tender, irrespective of delay due to postal services or any other reasons and the GSECL shall not assume any responsibility for late receipt of tender. 1. The tenders are to be submitted by the intending bidders in TWO separate sealed and super scribed envelopes as listed below: Envelope No.1: Technical bid and Pre- Qualification bid data & details specification etc. with DD/BG of EMD & DD of Tender fee. Envelope No.2: Price Bid. 4

5 2. Technical and Pre- qualification bid details specification (envelope No.1) will be opened first and subject to evaluation, based on the qualification criteria contained in the individual bid document. Price bids (Envelope No.2) of bidders who are assessed and declared as substantially technically responsive on evaluation of the technical bid will be opened for further commercial evaluation. 3. Tenderer shall also certify that quoted tender is UNCONDITIONAL on tender covers itself. 4. Both the bids should be submitted in another separate sealed cover on or before due date of submission with the name of work superscripted thereon and with note TENDER-DO NOT OPEN written prominently. 5. Subletting of tender is not permitted. 6. The tender received after time and date specified in the tender notice will not be accepted. Once the offer submitted by the bidder before due date of submission, the bidder will not be allowed to submitted revised / additional / modified / other even before due date. 7. Service Tax Registration No. shall have to be submitted along with Technical bid. The Earnest Money Deposit will be accepted in form of DD payable at State Bank of India Kevadia Colony Branch, drawn in favor of GUJARAT STATE ELECTRICITY CORPORATION LTD. or Bank Guarantee issued by any nationalized bank or IDBI BANK, ICICI BANK,HDFC BANK,AXIS BANK & THE KALUPUR COMMERCIAL CO- OP. BANK LIMITED ONLY.bank guarantee issued by any other scheduled /private or co operative bank shall not be accepted, Cheques are not accepted. Tender Fee will be accepted by DD only in favour of 'GUJARAT STATE ELECTRICITY CORPORATION LTD., payable at State Bank of India Kevadia Colony Branch. Tender without EARNEST MONEY DEPOSIT and TENDR FEE shall be rejected. Two separate Demand Draft for tender fee & Earnest Money Deposit should be submitted THE BIDDERS ARE REQUESTED TO WRITE DETAILS OF DEMAND DRAFTS FOR E.M.D. AND TENDER FEE ON MAIN ENVELOPE & any other clarification if required is available from the office of the I/C Chief Engineer, GSECL, (O&M) Unit, Kevadia Colony , Ta. Nandod, Dist. Narmada. CONTRACTOR S SIGNATURE WITH SEAL & DATE. I/C CHIEF ENGINEER (O&M), GSECL, SSHEP, KEVADIA COLONY. 5

6 SPECIAL NOTE FOR PRE-QUALIFICATION OF BIDDERS FOR TENDERS The tender documents are for two separate bids, i.e. Technical and Price bid. The bidder should submit technical bid with the following credentials for pre-qualification. If these documents are not submitted with the technical bid, the tender will automatically stand rejected. 1. Experience of having successfully completed similar nature of works in Government/Semi Government/GEB (GSECL)/State/Central/Railway during last 7 years ending last day of month previous to the one in which applications are invited should be either of the following. Three similar completed works costing not less than the amount equal to 40% of the estimated cost. OR Two similar completed works costing not less than the amount equal to 50% of the estimated cost. OR One similar completed work costing not less than the amount equal to 80% of the estimated cost. 2 The bidder should possess registration of E-2 class or above class with GSECL, State Government semi Government, Central Government, Railways, PWD etc. for estimated amount above Rs. One Lac. 3 Tender without Earnest Money Deposit will not be entitled for opening of Technical bid. 4 Attested true copies of partnership deed, articles of association or Memorandum of association in case of companies where in the order value is above Rs. 5 lacs. 5 List of tools & tackles in case of annual rate contract works as prescribed in tender. 6 Copy of Group Insurance Policy. 7 Cost and rate analysis should be submitted in case the bidder quoted less than 40% of estimated value.( This should be attached with price bid.) 8 The bidder should also certify that the quoted tender is UNCONDITIONAL 9 On receipt of LOI/Work Order the bidder should process for obtaining Labour Licenses from Assistant Commissioner of labour, Bharuch, before starting execution of work at site, if the numbers of contract labour being engaged exceeds nine or more. 10 The tender received after time and date specified in the tender notice will not be accepted. Once the offer submitted by the bidder before due date of submission, the bidder will not be allowed to submitted revised / additional / modified / other even before due date. 11 The copy of PAN No., Service Tax Number and TIN No. is required. 12 If rate is quoted in % and not shown Above or below, we may consider below only. 13 The payment shall be made within 30 day of recording bill by EIC. The commercial bid shown in tender documents comprising schedule- B may please submitted in separate self address sealed envelope with tender documents. 14 A Copy of allotment of PF code No. Received from regional provident fund commissioner. After scrutinize of the technical bid if party fails the above requirements for prequalification, the commercial bid of such parties will not be opened. The commercial bid of qualified parties shall be opened afterwards in the presence of parties. The technical bid shall invariably be accompanied with an E.M.D. of Rs. 500/- in DD issued in favors of GSECL payable on State Bank Of India at Kevadia colony. The EMD in any other form shall not be accepted and no interest shall be payable on EMD. The bid should be clearly subscribed with our reference number, due date and title of work. The offer should be valid for acceptance for minimum period of 120 days from the date of opening of Technical bid. CONTRACTOR S SIGNATURE WITH SEAL & DATE. I/C CHIEF ENGINEER (O&M), GSECL, SSHEP, KEVADIA COLONY. 6

7 CIRCULAR 1 The following are the major obligations to be fulfilled by the Contractors as per the Contract Labor (R&A) Act 1970 and rule mentioned there under: 1. License to be obtained before starting the Work where number of contract laborers in ten or more. 2. Payment of contract labours have to be made through Bank, in account of concerned labours and Bank receipt of said month with duly stamped by Bank & to be submitted along with salary statement, P.F. Challan, W.C. Policy and attendance register to establishment department. Wages rates for contract laborers are applicable as per the terms and conditions of the license. The contractor shall have to pay wages to workers as notified by Government of Gujarat., from time to time 3. Every contractor shall have to maintain the muster roll and wages register in respect of his contract labor. 4. Every contractor is required to issue employment card, wages slip and attendance card to their laborers. 5. The contractor has to maintain the register No. 13 containing details of contract labors employed by him. 6. Earned leave register/ card as per the Factories Act. And Rules. 7. Other registers required under Contract Labor Rules and the Factories Act. And Rules. 8. Every contractor shall have to obtain insurance policy in respect of the contract labors engaged by him to cover them under workmen s Compensation Act. 9. To send half yearly return to licensing officer as per Rule 82 (1) as per schedule time. 10. Before starting the work as per the contract awarded to him, he should make arrangement to enter into the agreement in the prescribed format on the stamp paper as applicable. Before fulfilling the above requirement the contractor is instructed not to start the work. The responsibility will be on his head in case he fails. 11. Contractor should posses separate P.F. code on their firm, name otherwise their offer may not be considered. All the contractors are informed to adhere to the rules and regulations applicable to them, particularly in respect of the laborers engaged by them, the contractor not fulfilling the obligations will not be allowed or continue with work/ not be held qualified to carry out the work at GSECL, SSHEP, K Colony. CONTRACTOR S SIGNATURE WITH SEAL & DATE. I/C CHIEF ENGINEER (O&M), GSECL, SSHEP, KEVADIA COLONY. 7

8 GENERAL INSTRUCTION TO THE TENDERERS 1.0. Sealed percentage rate limited tenders are hereby invited for work of: Providing & fixing PVC door in RBPH toilet GSECL,SSHEP, at Kevadia Colony. The Project is located in the State of Gujarat in Tal. Nandod, District - Narmada The scope of work is explained in Technical Specification of this document. The work shall be carried out according to the enclosed General Conditions, Technical Specifications, Applicable Indian Standards and relevant drawings. 3.0 The tender s documents are of two bid systems. A) The technical bid which is to be submitted in separate sealed envelope mentioning TECHNICAL BID on envelope with the details given special note for prequalification. E.M.D. receipt / E.M.D. D.D. & Tender fee receipt must be with technical bid. B) The commercial (price) bid which is to be submitted with the rest page of tenders including Schedule B in separate sealed envelope, mentioning COMMERCIAL BID. Both the bids should be submitted in separate sealed over on the due date of submission of tender mentioned in tender notice. 4.0 Tenderer should attach necessary certificate copies of contract justifying their capacity as Contractor to execute the job of this nature and extent. He should also attach the copies of documents in supports of his past experience as a contractor in the work. 5.0 E.M.D. for the work covered by this tender notice is Rs. 500/-. Tenderer should deposit E.M.D. by demand draft in favour of GSECL payable at S.B.I. Kevadia Colony in DD only. Unless the E.M.D. is paid the tender will not be considered. The E.M.D. for unsuccessful tenderer will be refunded with out any interest as soon as the tender is finalized The bidders shall submit their offer without any deviations in general terms and conditions of the contract or in technical specifications. The tender and contract for works booklet is available in the office of the I/c Chief Engineer (O & M), GSECL, Kevadia Colony for reference. The contractor is deemed to have fully informed himself all general terms and conditions of contract. 7.0 Tenders received after the time and date specified in the tender notice will not be accepted. 8.0 The work shall be completed within the period stipulated in the contract. The contractor has to organize and co-ordinate the works to complete the work in time limit. In the event of any delays due to any other reasons not attributable to the contractor, reasonable extension in completing the work may be given at the discretion and as decided by the Company but no compensation or idle charges will be paid to the contractor on this account under any circumstances The Company reserves the right to accept any tender irrespective of whether it is lowest or not or to reject all the tenders without assigning any reasons thereof. Tenders departing from the technical specifications or the method of bidding in a radical manner may also be rejected The tenderers shall be presumed to have carefully examined the drawings, conditions & specifications of work, Tender & contracts for works booklet available in the office of I/c Chief Engineer (O & M), GSECL, Kevadia Colony & to have fully acquainted themselves with all details of the site conditions, locations, materials, geological & weather characteristics, labour conditions & in general all the necessary information and data etc. pertaining to and need for the work On acceptance of the tender the name(s) of the accredited representative(s) of the tenderer who would be responsible for taking instructions from the Engineer-In- Charge shall be communicated to the Engineer-In-Charge All royalties, sales tax, toll tax, local tax, development charges, VAT tax, welfare cess and any other taxes including works contract tax etc., in respect of this contract and also any statutory variation in future towards above mentioned taxes & any other taxes if levied in future by statutory authority applicable to the this contract shall be payable by the contractor and GSECL will not entertain any claim whatsoever in this respect. The rates will be "Excluding the service tax'. Service Tax will be paid at prevailing rate it claim by party in Invoice/Bill This specification is intended as a general description of quality envisaged for materials and workmanship and of the finished work. It is not intended to cover minute details. The 8

9 work shall be executed in accordance with the best modern practice and to the complete satisfaction of the Purchaser Special techniques approved by the Purchaser shall be used if and where found necessary. This specification shall have precedence if anything contrary to this is stated elsewhere in the contract documents. The Purchasers decision shall be final and binding on the contractor on any issue arising out of such discrepancies The successful contractor will have to sign an agreement as per the Gujarat Electricity Company's rules on stamped paper of appropriate value and the necessary stamp duty charges shall be borne by the Contractor Tenderers must submit the Schedule - B, and other schedules duly signed & bearing the SEAL OF COMPANY. Any tender not bearing signature of the bidder & SEAL OF COMPANY on all the documents accompanying the tender is liable to be rejected Tenders which do not fulfill all or any of the above conditions or incomplete in any respect are liable to rejection The Company will not pay any extra charges or rate for any reasons in case the contractor claims, after acceptance of contract to have misjudged the site condition The contractor must arrange for transport of all man and materials and include all such costs in the rates quoted by him for finished work The rates and price shall be written both in words, and figures and the units in words. The tender documents shall be written legibly and free from erasure, overwriting or conversions of figures. Correction unavoidable shall be made by crossing out, initialing, dating and rewriting. In case of discrepancies between the amounts for unit rates or prices written in words and in figures, amounts written in words shall be considered as final The contract or any part thereof shall not be subject to change without the written permission of the I/c Chief Engineer (O & M), GSECL, Kevadia Colony or his authorized representatives Tender shall remain open for acceptance for a period of 120 days from the date of price bid opening and during this period no bidder shall be allowed to withdraw his tender. Any such withdrawal, during the said period will entail forfeiture of the earnest money deposited with the tender Further information required, if any, can be had from the office of the I/c Chief Engineer (O & M), GSECL, Kevadia Colony. But it must be clearly understood that the tenders must be received complete in every respect by the due date and time The 'Tender Document including the General Instructions to the Tenderers shall form part of the contract The tender shall be accompanied by the following information. Schedule - B. Bar chart indicating how the tenderer proposes to carry out the work in stipulated time period The Electric power will be made available at one mutually agreed point for the work under this tender as covered in Schedule-B. Further distributions will have to be carried our as per the requirements at your cost Looking to the present conditions at Power Station site, the Company cannot provide any quarter to the contractors The water supply line for the work under this tender as covered in Schedule-B, will be given at one mutual agreed point, further distribution will have to be carried out by the contractor as per their requirements at their own cost Work carried under this contract shall be completed in all respect within specified time limit mentioned in Tender Notice. The Time limit period commences from date of issuance of commencement letter from Engineer-In-Charge Bidders must quote firm price only without any escalation, till completion of work under contract and this is to be confirmed by bidder while submitting his offer. In case, if the bidder does not offer firm price his offer is likely to be rejected & the price bid envelope may not be opened Each tenderer shall also submit a 'Declaration' to the effect that the tenderer is an engineering construction firm or an association of firm or firm which has successfully carried out large works of this nature and has adequate organization and experienced personnel to handle this type and magnitude of work. Information should also be given regarding the constitution of the firm, its authorized, subscribed & paid up capital, the 9

10 date & place of registration, the place of business, the names of the directors and other relevant information. In the case of non-indian firms the 'Declaration' should also include an undertaking to get the firm registered in India. If not already registered, within three months of the date of notice of the acceptance of the tender. Failure to so in registering after due notice, the tender acceptance is liable to result in the annulment of the tender with forfeiture of the Earnest Money and other penalties that may be leviable under the conditions specified in tender & contract documents Each tender shall contain the name, residence & place of business of person or persons making the tender & shall be signed by the tenderer with his usual signature with seal of the company. Tender by partnerships shall furnish the full names of all partners. It shall be signed with the partnership name by one of the members of the partnership or by an authorized representative followed by the name & designation of the person signing. Tenders by corporation shall be signed with the legal name of the Corporation followed by the name of the state of incorporation and by the signature and designation of the President, Secretary or other person authorized to bind it in the matter with rubber seal of the company. An attested copy of the constitution of the firm with the name of partners shall be furnished. Whenever, whether in submission of the tender or later in other matters, the signatures are made by one person on behalf of a partnership or a firm or a corporation, an attested copy of the resolution of the partners or of the Company of Directors or an authority acceptable in law shall be supplied by the tenderer authorizing acceptance, binding and signature by the said person. Witnesses and sureties shall be persons of status and probity, and their names, occupation and address shall be stated below their signature. All signatures shall be dated Company reserves the right to delete any item of Schedule B in full or part. Contractor shall not have any right to claim on account of this PAN No. and TIN No. shall have to be submitted with Technical Bid Service Tax Registration No. shall have to be submitted along with Tech. bid Party shall have to be submitted P.F. Code No along with technical bid The successful contractor has to pay 5% Security Deposit of the work order amount; S.D. must be paid before placing of the work order. The amount of security deposit will be released by the GSECL after specific guarantee period is over on completion of work. CONTRACTOR S SIGNATURE WITH SEAL & DATE. I/C CHIEF ENGINEER (O&M), GSECL, SSHEP, KEVADIA COLONY. 10

11 GENERAL CONDITION OF CONTRACT 1. WAGES TO BE PAID & TIME OF PAYMENT ETC, BY THE CONTRACTORS: A) The Contractors shall pay minimum rates fixed under the minimum wages act. The wages of every contract labour employed by him under this contract shall be paid by him before the expiry of 7 th day of the last day of the month in respect of which the wages are payable (i.e. wages of a month have to the paid by him in the first week of the next month) The payment shall be disbursed in the presence of management representative during the working hours in factory premises and the contractor shall get the entries certified in the register of wages by the representatives of the company, Any default will result in cancellation of contract forthwith or also the contract shall be punishable to the extent of Rs. 100/- fine per each day. B) The contractor shall give his telephone number and address to the GSECL so that in case of labour trouble etc. the contractor can be contacted. The contractor shall arrange to have his office outside the factory premises and the contractor shall keep himself present through out the working hours. 2.0 LABOUR LAW APPLICABLE:- 2.1 The contractor will not employ any person below the age of 18 years for any work. No. female worker shall be employed in the night shift between PM. To AM. 2.2 The contractor shall issue Photo Identity Cards as prescribed under Industrial Employment Standing Orders Act / factories Act to each of their employees at their cost. 2.3 The contractor shall at their own expense comply with all Labour Laws and keep GSECL indemnified in respect thereof. Some of the major liabilities under various Labour & Industrial Laws which the contractor shall comply with, are as under, but not limited to: Payment of deposit in respect of each contract labour at the rate prescribed with the office of Commissioner of Labour, as per the Contract Labour (Regulation & Abolition) Act License fee as prescribed under the Contract Labour (Regulation & Abolition) Act 1970 and the rules framed there under, depending upon the number of workmen employed by the contractor. Labour Licence is compulsory if ten or more labours engaged per day Payment of retrenchment compensation, notice pay and other liabilities as per the Industrial Dispute Act. Any payment of employee / arising out of claim or dispute under the Industrial Dispute Act, 1947 or any other Labour Laws. The above are some of the contractor s major liabilities in addition to other liabilities prescribed under the various Labour Laws in force form time to time and as made applicable by the Statutory Authorities which the contractor shall have to comply with The Contractor shall employ adequate number of experienced staff at site for daily supervision and maintain various registers and records required under the Law and the Contract. No payment for supervision shall be admissible Contractor shall maintain a valid labour license under the contractor labour (Regulation and Abolition) Act for the employing necessary manpower to be required by him in the absence of such license the contractor shall be liable to terminated without assign any reasons thereof Payment of contributing of way of Employer s contribution towards provident fund, family pension scheme, deposit linked insurance scheme, administrative charges etc, at the rates made applicable from time to time by Government of Gujarat / Government of India or other Statutory Authorities. The Labour Licence should be specifically for the activity for which contract is being awarded Payment of compensation in case of accidental injury PROVIDENT FUND AND PENSION SCHEME :- The contractor shall submit along with their monthly bills, a Statement regarding deduction against Employees provident Fund (PF) in respect of each concerned employee. 12% or at the rates made applicable by the Government from time to time of the basic wage rate / amount specified by GSECL, shall be deducted by the 11

12 contractor from the payment made to the workers who are eligible for PF deduction. Contractor s contribution and workers contribution towards PF and Pension Fund (PS) shall be paid by the contractor every month before 10 th instant to Regional Provident Fund Commissioner Office and the contractor will be required to show proof of the same to the Personnel Department of GSECL for verification. Contractor contribution towards PS shall be deposited by the contractor with RPFC. GSECL in no way will be responsible for any non-compliance by the contractor DEPOSIT LINKED INSURANCE SCHEME :- The contractor shall have to deposit 0.5%(Half Percent) of the aggregate of wages in respect of employees who are members of the Provident Fund as the contribution to the Deposit Linked Insurance Fund with RPFC or such contribution per worker as decided by the company ADMINISTRATIVE CHARGES: - Administrative charges for maintaining PF, PS, EDLI Account shall be deposited by the contractor at RPFC, at the rates applicable or such contribution as may be decided by the company PAID LEAVE FACILITY:- Paid Leave Facility at the rate one day for every twenty days worked by the contractor s labour shall be provided by the contractor to their workers. The contractor shall maintain leave record / leave cards for individual labour which shall be duly verified and approved by the GSECL s Authorized Officer Gratuity / Bonus liabilities:- The contractor shall pay Gratuity and Bonus to its eligible employees under the Gratuity Act and Bonus Act if it is applicable WORKMEN S COMPENSATION AND EMPLOYEE S LIABILITY INSURANCE:- The contractor shall be liable to pay compensation under the provision of the Workmen Compensation Act, Insurance shall be effected for all contractor s employees engaged in the performance of this contract. If any of the work is sub-leted with or without GSECL knowledge, the contractor shall require the sub-contractor to provide Workmen s Compensation and Employer s Liability Insurance for the latter s employees, unless such employees are covered under the contractor s insurance The contractor shall raise no claims against GSECL on account of payments to be made by them as indicated in Clause Nos. 2.2, , 2.3.2, 2.3.3, 2.3.4, 2.3.5, 2.3.6, 2.3.7, 2.3.8, 2.3.9, , , above. GSECL shall not be called upon to bear any liability whether financial or otherwise on these matters and the contractor shall satisfy the Government / GSECL authorities that all obligations in this respect have been duly fulfilled by them. Statements made in the inquiry documents or any other documents, if any, which are not in conformity with the above stipulation, should be deemed to have been withdrawn CONTRACTOR TO INDEMINITY THE GSECL:- The contractor shall indemnify GSECL and its every member, Officer, Employee and Engineer against any claims, demands, costs and expenses whatsoever arising out of or in connection with the matters referred to in these Articles and elsewhere and against all actions, proceedings, claim, demand, costs and expenses which may be made against GSECL or by Govt. for or in respect of or arising out of any failure by the contractor in the performance of their obligations under the documents. GSECL shall not be liable for or in respect of any demands or compensations payable under any law or in consequence of any accident or injury to any of their consequence of any accident or injury to any of their workmen or other person in their employment or their subcontractor and the contractor shall indemnify and keep indemnified GSECL against all such damages and compensation and against claims, demands, proceedings, costs, charges and expenses whatsoever in respect there of or in relation there to GSECL shall be entitled to deduct directly from the bills to be paid to the contractor, any sum or sums payable by the contractor and which sum / sums GSECL is required to pay as principal employer on account of their default in respect of all liabilities referred to in above clauses The contractor shall be responsible for all matters arising out of the performance of the contract and shall comply and adhere to, at their expense with all laws / act / enactment / orders / regulations / statutory obligations, Government / Local Self Government, any 12

13 statutory or non-statutory authority. The contractor shall indemnify and keep indemnified and the GSECL harmless against all liabilities in this respect. The contractor shall be fully responsible for the work, conduct, supervision and control of all their own personnel and GSECL shall in no way be held liable and responsible for supervision, control, etc. of these personnel. Since the contractor shall have full and exclusive supervision and control over contract awarded to them and the persons engaged for the purpose under this contract, the contractor shall be responsible and liable under the provisions of civil and criminal laws etc for their work, behavior and Industrial Relation problems and GSECL shall have no responsibility whatsoever on this account The contractor shall ensure that all the employees engaged by them are medically fit and are free from all communicable contagious infections and other diseases and that their employees shall submit themselves to GSECL s Physician from time to time for such medical examination as may be required and decided by GSECL and GSECL shall have the right under Clause No to ask the contractor to remove any of his employee / s The contractor shall be liable and responsible for their employees observing all the security and safety regulations provided under the laws and instructions that may be issued by GSECL from time to time. In case GSECL suffer any loss etc. of whatever nature on account of contractor s employees not following the security and safety regulations / instructions, the contractor shall be liable to make good all such losses as may be determined by GSECL at his sole discretion. GSECL shall have the right to recover all such losses etc. from the dues payable to the contractor and from contractor s Security Deposit with GSECL to the extent available and by other remedies available under the law If in GSECL s opinion any of contractor s employee/s is / are found to be suffering from any disease or if any employee is found to commit any misconduct or misbehavior on in GSECL s opinion undesirable, GSECL in its sole discretion, may require the contractor to remove such employee/s The contractor shall do the job with utmost care, speed, precision and follow all the instructions / directions / formalities for execution of this work. If GSECL suffer any loss towards demurrage, wharf age, detention and other charges, loss of materials, loss of energy, loss of any property, etc. due to delay and / or negligence of the part of contractor and / or their employees, the same will be recovered from contractor s Bills / Security Deposit or Bank Guarantee. GSECL s decision in this regard will be final and binding to the contractor. The contractor and their employees will carry out all the instructions / directions given by GSECL Authorized Officers for the prior execution of the work. 2.3 All contractor s workmen / employees / agent and their Tiffin s / bags, etc. will be liable to security check at any time and at the time of entry / exit. 2.4 The monthly payment of wages to the contract labourers will be compulsorily made through bank. The contractors shall have to ensure that each & every contract labourer engaged by them opens the S/B Account in the nearest Bank. The contractor shall supply copy of Bank statement duly stamped by the concerned Bank as a token of proof towards payment of wages to HR Deptt. 2.5 Regarding PF challan, copy will be submitted to Establishment Dept. and payment will be released after receiving the copy of PF challan. 3 The Company reserves the right to terminate this rate contract at any time during contract period without giving notice of termination of any reasons thereof. 4 The Company will be entitled to deduct directly from the bills, to be paid to the contract or for any sum of sums payable by the contractor and which sum / sums the GSECL is required to pay as a principal employer on account of Contractor default in respect of all liabilities referred to in above clauses. 5 Nothing in the contract document stated shall anywise constitute any workman / employees of the contractor or any sub contractor as or to be workman employees of the owner or place obligationary liability in respect of any such workman / employee upon the GSECL. 6 Office Correspondence will be carried out in English and if any time to facilitate the contractor, Gujarati Translation may be furnished if deemed fit, the English version will be the contract one, the same only will held good for legal matters. 13

14 7 Contractor will be responsible and liable to pay difference in wages if any or observe the revised service conditions that may be awarded by the honorable Industrial Tribunal effective from the dated directed in the award. 8 Rate quoted are firm and hence no price escalation or labour escalation will be applicable towards execution of work. 9 In case of delay in execution of work the beyond contractual cut off date/stipulated period in order shall be subjected to penalty (not liquidated damages) at the rate of 1/2% of the contract price / order price per week OR part thereof subject to a maximum of 10% of total contact value / order value (i.e. End cost of work order). However in case of delay due to circumstances beyond the control of contractor either in date of commencement or due to waiting during construction extension time may be considered for completion of work. 10 Party shall have to provide at their own the required personal protective equipments of standard make (ISI approved) to their staff during work execution and it will be your responsibility to see that the same are by your staff while at works. CONTRACTOR S SIGNATURE WITH SEAL & DATE. I/C CHIEF ENGINEER (O&M), GSECL, SSHEP, KEVADIA COLONY. 14

15 ADDITIONAL GENERAL TERMS & CONDITIONS: 1. The contractors, shall at their own expense make all necessary provision for housing, water supply and sanitary arrangements for their employee as well as for works and shall pay direct to the authorities concerned all rates, and taxes. 2. The contractors shall make their own arrangements for the necessary approach road, for transport of their materials and be responsible for the compensations on account of damage to crop on GSECL property. 3. All the royalty charges, octroi, construction workers welfare cess and other duties will be paid by the contractor and no extra could be claimed on this account. 4. Godowns or sheds hired or constructed for storage controlled materials and more particularly of cement shall be such as would prevent material from getting damaged in any way. 5. It will be absolutely incumbent on the contractors to have on the site of work only such of the materials as have been duly passed by the Engineer-in-charge. Materials that have rejected must on no account be allowed to remain on the site and in spite of written order to do so any such rejected materials is on the site beyond a period of 48 hours notice, the Engineer-in-charge shall have the right to remove it at the risk and cost of the contractor and even destroy it. 6. It must be distinctly understood that the conditions of contract and claims in respect of extra work will not be allowed unless the works to which they relate is clearly without the spirit and meaning of the specifications or unless such work are ordered in writing by the Engineer-in-charge and claimed for in specified manner. 7. On completion of the work, the site shall be cleared by the contractors within the stipulated period and ground brought to original state and they shall not be entitled for any extra claim on this account. 8. General specifications of the latest edition of the P.W.D. Hand book volume I & II shall also apply. 9. When cement is obtained either through or with the recommendation or issued by the GSECL, it should be understood that the contractors will have to be very careful regarding the handling of the cement bags so to preserve their serviceability and quality. 10. Damage causes to works: - The works whether fully constructed or not, and all materials, machinery plant tools, temporary building and other things connected there shall be at the risk and in the sole charge of the contractor until the works have been completed & delivered, to the Engineer in charge and certificate from him to that effect obtained Until such delivery the contractor shall at their own cost, take all the precautions reasonably necessary to keep all the aforesaid work materials machinery, plant, tools, Temporary building and other things connected with the work, free from any loss or damage and in the event to the some or any part there of being lost or damage shall from with within possible speed, reinstate and make good such loss or damages at contractor s own cost. 11. Supply of controlled articles will be invariably recommended after the actual requirement have been carefully scrutinized, In the event of any such materials remaining in surplus in charge of the contractor, on account of some modifications either in the design or changes in construction or any other reason will be returned to the department. 12. There will be generally no objection on the component parts of the works being given over to responsible sub contractors but it must be borne in mind that this department would under no circumstances recognize these sub-contractors and the responsibility of executing the work in accordance with the condition of contract will entirely on the main contractors. The main contractors will therefore always have the very responsible member preferably a technical hand, present on the works with power to sign, all work orders issued on the site of work and to take requisite actions in the interest of very efficient execution of works. 13. The Engineer in charge will fix the hours of work and no work shall be executed beyond that period during night time or in absence of the Engineer in charge or his authorized agent. The box measures shall be filled only in the presence of the Engineer in charge or his authorized agent. 15

16 14. Contractor will be asked to present the sample of materials and the approved samples will be preserved at the site of work no charge in the approved sample will be allowed without the written permission of the Engineer in charge. 15. If any work is not executed according to the specifications and the directions of the Engineer in charge the same will be rejected or reduce rate will be allowed as deemed fit by the Engineer in charge. 16. Contractor will have to communicate the name of his agent who shall be present on the work site and shall be authorized to sign the material requisitions receive instructions given verbally, or on the order book on behalf of the contractor. 17. The contractor will have to sign the conditions of contract and execute the agreement, send the list of previous works executed solvency certificates and pay up the security deposits, failing to that the tender will be rejected and earnest money deposit will be forfeited. The value of the stamp paper and stamp duty charges shall be borne by the contractor. 18. Tenderer must return the form of tender with the specifications and the schedule of quantities and rate and other schedule duly signed, any tender not bearing signature of the tenderer on all the document accompanying the tender is liable to be rejected. 19. Before submitting his percentage rate tender which shall be for the finished work complete including charges involved in testing and maintenance for a period of 6 months. The tenderer shall closely examine the specifications and carefully study the drawings and all document which from a part of the contract to be entered in to by the accepted tender. 20. The tenderer must visit the site of works and see for himself the site conditions regarding availability and building materials rates, approach road during all season and other matters affecting the works before submitting the tender. 21. The submission of tender by a contractor implies that he has read these instructions, the conditions of contract etc, and has make himself aware of the scope and specifications of the work to be done and of conditions and rates at which stores will be issued to him and local conditions and other factors bearings on the execution of the works, the GSECL will not therefore after acceptance of contractor s rate pay any extra charge for lead of for any other reason, in case the contractor is found letter on the have misjudged the site conditions. 22. The contractor must arrange for all transport of materials weighting of material issued at department stores and all such cost include in the rates of schedule B with the loss or above percentage quoted by the contractor for finished work. 23.The competent authorities can delete to any items in the schedule B of the tender order if they fill that the items is not essential to be executed. 24.Schedule of quantities is included in the tender documents for which it shall be definitely understood that the GSECL does not accept any responsibility for the correctness or completion of this schedule and this schedule is liable to alternations by commissions, deductions or additions at the description of the Chief Engineer or as set for the in the conditions of contract specific percentage less or above shall be quoted by the contractor below the total amount of schedule B. The tender document shall be written legibly and free from erasure, over writing on conversion of figures correction where unavoidable shall be made by crossing out initialing dating and rewriting both in figures and in words in case of any discrepancy in figures the price quoted in words shall prevail. 25. The GSECL authorized offers who accept tenders, shall have right of rejecting all or any of the tenders and will not be found to accept the lowest nor to assign any reason whatever for the rejection of any tender or all tenders. 26. Tenders shall remain open for acceptance subject to the provisions of clause 25 above, for a period of three months from the date on which they are due for submission and during this period no tenderer shall be allowed to with draw his tender. Any such withdrawal during the said period will entail forfeiture of the earnest money deposited with the tender. 27. This notice to tender shall form a part the contract. 28. The entire work is to be completed within the stipulated time limit from the date of work order or from the date of issuance of commencement letter from GSECL. The contractor will not be eligible for any extra for the idle period of work or waiting period that may be required to suit other considerations and no claim for compensation on account of such will be considered However in case of delay due to circumstances 16

17 beyond the control of contractor either in date of commencement or due to waiting during construction extension time may be considered for completion of work. 29. The contractor shall keep one full time qualified Civil Engineer at site who shall be fully authorized to receive and comply with such instructions as given by the Executive Engineer. The names of such Engineer with his qualification and experience shall be intimated by the contractor. The E.E. shall have the right to demand the removal of any technical person, Skilled or unskilled workmen who in his opinion are considered to cause bad workman ship in the execution of work or to cause in discipline. 30. The department reserves the right to make any change in the design and the plans of the work and the contractor shall % less or above quoted by the contractor. No, claim of compensation will be allowed on this account. 31. Bill shall be submitted by the contractor monthly on or before the date fixed by the E.E. for all works executed in the previous months. 32. Supply of water and Electricity: - Water for construction purpose will be arranged by the contractor at his own cost. If possible water for construction purpose only may be supplied by the GSECL at one point as decided by the Engineer & recovery for water charges shall be effected at two percent of cost of items as executed in which the water supplied by the GSECL is used as certified by the Engineer in charge. Electric supply if required the contractor shall be given at contractor cost as per rules. Payment of bills for the same shall be made by contractor regularly within stipulated time as per GSECL s rules. 33. Should this tender be accepted I/ We have agreed to abide by and full fill all the terms and provision of Tender and Contract of works applicable and in default there to for fait and pay to the GSECL the sum of money due. 34. The full value or Earnest Money Deposit paid here with should be absolutely forfeited to the GSECL should I / we not deposit the full amount of specified security deposit. 35. The work will have to be carried out in co-ordination with other, agencies on the same site on account of this in case the contractor has to stop or delay his works for some time he will not claim any thing extra only GSECL may consider to give suitable extension in time limit if necessary on such account. 36. Any dispute arising out of the contract, if not settled mutually, than only the Rajpipala court shall have jurisdiction to settle & decide the dispute. 37. The GSECL reserves the right to terminate this contract at any time without assigning any reason whatsoever by giving a notice period of one month. From the date of notice of termination of the contract contractor will not be entitled for any compensations / damages / losses, whatsoever on account of such termination of the contract. CONTRACTOR S SIGNATURE WITH SEAL & DATE. I/C CHIEF ENGINEER (O&M), GSECL, SSHEP, KEVADIA COLONY. 17

18 Special conditions for use of cement / Steel in works. 1. The rates in schedule-b is inclusive of cement cost contractor has to purchase fresh 43/53 grade cement confirming IS-8112 or P.P.C. fly ash based as per IS 1489 Part-I and of approved brand by GSECL. 2. Contractor has to construct pucca godown at site of work so that cement bags can be properly preserved to avoid damage due to any kind of water. 3. Contractor has to bring sufficient quantities of cement bags / if in the work the cement is required more than 200 bags than at no time less than 200 (Two hundred) to maintain progress of works. The work should not suffer for want of cement 4. Cement should give the required strength of cement concrete. 5. To bring sufficient & timely cement at site is full responsibility of contractor. Nothing extra will be paid on account of any reason to maintain progress of work and to complete the work in schedule time. 6. Contractor has to submit material A/C for consumption of cement used with every bill in case of not submitting the same, bill will not be passed. Party has to submit the copy of cement purchase bill along with each R.A. bills / Final Bill. 7. No negative variation will be allowed for consumption in cement than prescribed as per booklet of technical specification of board mix design & nothing will be paid extra for over consumption. 8. Contractor is fully responsible for safety of cement at site. Nothing will be paid extra on account of safety. 9. If GSECL S authorized representative wants to check cement stock at site, contractor has to allow for the same at any time. 10.Contractor has to maintain day to day cement consumption balance account at site. 11. As far as possible contractor has to maintain supply of cement of only one brand and grade throughout the work and no account of closer/shortage of approved brand. Cement of other brand in accordance of condition no (1) will be allowed by EIC. 12. Contractor will be allowed to carryout work only after physical verification of cement brought at site. 13. Contractor has to submit material A/C for the consumption of steel used with every bill in case of not submitting the same, bill will not be passed. Party has to submit the copy of steel purchase bill along with each R.A. bills / Final Bill. CONTRACTOR S SIGNATURE WITH SEAL & DATE. I/C CHIEF ENGINEER (O&M), GSECL, SSHEP, KEVADIA COLONY. 18