NORTH EASTERN HILL UNIVERSITY

Transcription

1 NORTH EASTERN HILL UNIVERSITY TENDER DOCUMENT FOR TENDER for the WORK: Annual Maintenance Contract (AMC) for 25kVA to 250kVA Kirloskar Diesel Generator set along with control panel(amf) at Permanent Campus, NEHU, Shg. CAMPUS DEVELOPMENT DEPARTMENT Signature of the Contractor Signature attested

2 To The University Engineer, i/c, Campus Development Department NEHU, Shillong Subject: Tender for the work Annual Maintenance Contract (AMC) for 25kVA to 250kVA Kirloskar Diesel Generator set along with control panel(amf) at Permanent Campus, NEHU, Shg. Sir, I/we have the honour to submit herewith tender for the above mentioned work for Rs (Rupees ) only for consideration and orders. I/We/am/are OEMs/ Authorised of. I/We submit herewith the following documents for your consideration please. Attested photocopy of my/our registration certificate. Attested passport size photo of myself(or of the person)(s) authorized to operate the contract in case of registered firm. Money receipt /Bank Draft for payment toward the cost of the tender paper. Attested photo copy of income tax clearance certificate for the year Attested photo copy of GST registration certificate for the year Attested copy of Tribal Certificate.(If applicable) Attested photo copy of Nationality certificate. Attested photo copy of professional tax certificate for the year Attested photo copy of Trading Licence from KHADC (In case of Non Tribal Contractor).(If applicable)(or to be furnished within 30(thirty) days of acceptance of offer ) Earnest money amounting to Rs. in the form of call deposit/demand Draft no Dated. Tender fee of Rs. (Rupees.....) paid as stipulated in the NIQ I / we have the following machineries of my / our own for using in the work I/we have the qualified Engineer. 1 Shri/Smt 2 Shri/Smt 3 Shri/Smt Our employees to supervise the work.(s) I/We have gone through the detailed tender document and agree to execute the work if allotted to me/us as per the terms and condition laid down therein and at the quoted rates by me/us in Annexure I. I/We also pledge to execute the work my self/ourselves without subletting to others. I /We therefore seal and sign the tender paper and return them duly filled in original. Enclosed: Tender document in original and attested copies of the certificates and photo as stated above. Yours faithfully (Signature of the contractor) Name and address

3 PRESS NOTICE of TENDER No.CD-M/ESTM/10/ Dated:..02/02/ NEHU invites tender for the work Annual Maintenance Contract (AMC) for 25kVA to 250kVA Kirloskar Diesel Generator set along with control panel(amf) at Permanent Campus, NEHU, Shg. Annual Maintenance Contract (AMC) for 25kVA to 250kVA Kirloskar Diesel Generator set along with control panel(amf) at Permanent Campus, NEHU, Shg Up to 2.00 P.M. on and to be opened on the same day at 3.00 P.M. All other details may be seen on University s website -Sd- Executive Engineer CDD, NEHU, Shillong (Not to be published) Copy to: 1. The P.S. to Vice Chancellor, NEHU, Shillong 2. The S.P.A. to Registrar, NEHU, Shillong. 3. The Finance Officer, NEHU, Shillong. 4. The Central Vigilance Officer, NEHU, Shillong. 5. The Technical Branch, CDD, NEHU, Shillong 6. Shri. A.D. Roye, Public Information Officer, C.D.D, NEHU, Shillong. 7. The Standard Publicity Pvt.ltd, Dedar Market,Room no 64, 1 st Floor,Police bazaar,shillong for insertion in the news paper The Shillong Times & The Assam Tribune in one of their issues, not later than 09 th February The Technical Officer, VSAT, NEHU, Shillong, with a request to insert the NIT in the web site of the University. 9. NOTICE BOARD. -Sd- Executive Engineer

4 NORTH EASTERN HILL UNIVERSITY Campus Development Department Permanent Campus, Shillong. NOTICE INVITING QUOTATIONS On behalf of the North Eastern Hill University, Sealed Quotations are invited in two bid systems from reputed dealers, firms, etc. for the complete manning, operation & maintenance etc of the DIESEL- GENERATOR set(s) of the University at Permanent Campus, NEHU, Shg.accompanied by a quotation fee of Rs (Rupees one thousand) only (Non-refundable). The quotations will be received up to 2.00 P.M. on 20 th February (To be dropped in the tender box) and will be opened on the same day at 3.00 P.M. in the presence of the contractors or their authorized representative if any:- Sl.No. Particulars of Work Earnest Money Tender Fee (A) Annual Maintenance Contract (AMC) for 25kVA to 250kVA Kirloskar Diesel Generator set along with control panel(amf) at Permanent Campus, NEHU, Shg. Rs. 10, Rs.1, Note : Detailed particulars and quotation papers can be downloaded from the website w.e.f 09 th February 2018 (After 4.00 PM) to 20 th February (Upto 1.00PM). 2. Required Earnest money to be furnished in the form of Call Deposit/Demand Draft/Banker s Cheque duly pledged to NEHU, Shillong. 3. The prospective tenderers should deposit tender fee through NEFT/RTGS to the account as detailed below and send an to fo@nehu.ac.in mentioning the purpose of deposit with Bank transfer no/utr no and date. A copy of proof of such deposit made should be enclosed with the tender documents. a. Details of Account: b. Name of Account holder : Finance Officer c. Name of the account : NEHU Revenue Account. d. Name of the bank and branch : State Bank of India, NEHU Branch, Shillong. e. IFSC Code : SBIN f. Account no. : g. Alternately, Tender Fee can also be paid online through State Bank of India online portal >sbicollect>meghalaya>educational Institution> NEHU Development Account>Tender Fee. h. Attach the State Bank Collect Transaction ID with the Tender Document. i. PLEASE NOTE THAT PoS SWIPE IS NOT ACCEPTABLE. 4. Interested authorised service centre/firm having required valid certificate of the Manufacturer/ OEM and having experience of AMC are requested to inspect the site Substations before submitting their Quotations. 5. Quotationers should quote their rates in the given Performa, only. 6. Rates quoted by the quotationer should be inclusive of all taxes, duties, freight and insurance charges, packing, forwarding and testing charges and any incidental charges at F.O.R.NEHU, permanent campus, Shillong for materials only and complete supply item of the work. Rates quoted to be inclusive of taxes on account of GST. Rates to be valid for 180 days.

5 7. The tenderer should have valid GST registration Certificate issued by the competent authority. 8. The Tender shall be received & opened on the next working day, in case the date stipulated for receipt & opening of Tender in this NIT is declared a Holiday / non- working day. 9. All materials should be of approved make manufacturer conforming to the relevant specification and I.S Code/standards. 10. The University reserves the right not necessarily to accept the rate of the lowest quotationer and may reject any or all the quotations without assigning any reason thereof. 11. The payments will be made by the Finance Department of the University. 12. The quotationer should invariably indicate their complete Postal address including Pin code, Contact number, name of the work and NIT no clearly on the envelope containing their quotations. 13. Non-Tribal firms are to furnish Valid Trading license issued by the Competent Authority without which the tenders will not be accepted. or within 30(thirty) days of acceptance of the tender. 14. Please note that near relatives of the officers and staff of CDD are not allowed to participate in the tender. In case it is found so, the tender of such tenderer will be disqualified. The term relative for this purpose would be as who are not near relatives of University Engineer/Divisional Accountant or Superintending Engineer or Executive Engineer or /Assistant Engineer/Junior Engineer of the University. Note: A near relative means wife, husband, parents, in-laws, children, brothers, sisters, uncles, aunts and cousins. -Sd- Executive Engineer No CD -M/Estm/10/ Dated 02/02/ Copy to :- 1. The P.S. to Vice Chancellor, NEHU, Shillong 2. The S.P.A. to Registrar, NEHU, Shillong. 3. The Finance Officer, NEHU, Shillong. 4. The CVO, NEHU, Shillong. 5. The Technical Branch, CDD, NEHU, Shillong 6. Shri. A.D. Roye, Public Information Officer, C.D.D., NEHU, Shg, 7. The Technical Officer, VSAT, NEHU, Shillong, with a request to insert the NIQ in the web site of the University. 8. NOTICE BOARD -Sd- Executive Engineer

6 CAMPUS DEVELOPMENT DEPARTMENT (ENGINEERING CELL) SHILLONG DETAIILED NOTICE On behalf of the North Eastern Hill University, Sealed Quotations are invited in two bid systems from reputed dealers, firms, etc. for the complete manning, operation & maintenance etc of the DIESEL- GENERATOR set(s) of the University at Permanent Campus, NEHU, Shg.accompanied by a quotation fee of Rs (Rupees one thousand) only (Non-refundable). The quotations will be received up to 2.00 P.M. on 20 th February (To be dropped in the tender box) and will be opened on the same day at 3.00 P.M. in the presence of the contractors or their authorized representative if any:- Sl.No. (A) Particulars of Work Earnest Money Tender Fee Annual Maintenance Contract (AMC) for 25kVA to 250kVA Kirloskar Diesel Generator set along with control panel(amf) at Permanent Campus, NEHU, Shg. Rs. 10, Rs.1, N O T E :- GENERAL CONDITIONS: 1. The eligibility criteria (for Envelope A) for undertaking the work will be as follows: A. Proof of having valid enlistment /completion with Central/State Government/ Autonomous Body/Central PSU's. Definite Proof from appropriate authority, which shall be to the satisfaction of the competent authority of the Institute having satisfactory done similar work during last seven years ending for works as given here under:- a). Two similar works each of value not less than Rs. or (b) One similar work having value not less than Rs. Valid Pan Number/Service Tax No. required. B. The Agency should also submit a copy of the partnership deed if any and power of attorney duly attested and countersigned by the agency at the time of application. Proof of average annual gross financial turnover during Financial Year , duly certified by Chartered Accountant, Regd/Branch Office in Shillong/ for last 2years. C. Quotation to be downloaded from the websites D. Quotations received telegraphically will not be entertained. E. Conditional Quotations and Quotations received without earnest money and after due date will be rejected straightway. F. The amount of earnest money may be deposited in the shape of deposit at call receipt by Bank transfer as shown in the websites G. The committee on the behalf of the Vice - Chancellor, the University reserves the right to accept/reject any or all the Quotations without assigning any reasons thereof. H. All disputes concerning in any way with this Quotation are subjected to Shillong Court Jurisdiction only. HOW TO APPLY & SELECTION CRITERIA: The quotation shall be received by the undersigned by 1400 hrs on 20/02/2018 and Envelope A containing only earnest money, conditions and quotation documents along with the documents as required at Sl. No. 1 shall be opened on the same day by the committee constituted by the CDD, NEHU, Shillong at 1500 hrs in the presence of quotationer or their authorized representative who may like to be present.

7 No consideration will be given to a quotation received after the above stipulated time and date. Eligibility related documents shall be evaluated for the criteria stipulated (at Sr No 1 of General Conditions and quotationers will accordingly be qualified/disqualified by the Competent Authority. The financial bid (Envelope B) of qualified quotationer shall then be opened by the committee at notified time, date and place in the presence of quotationers or their representative. The rate of each item must be quoted in figures and words and should preferably be in the format or in the sheet attached with the QUOTATION document. Quotation not submitted in the manner as prescribed above shall summarily be rejected. TERMS AND CONDITIONS FOR AMC OF DG SETS: FOR THE CONTRACTOR: SPECIFIC TECHNICAL REQUIREMENTS FOR KIRLOKAR/ KIRLOKAR GREEN/ASHOL LEYLAND DG SETS: I. Service engineer shall carry out "B", "C" & "D" checks on the engine, as per the check list and would correct / recommend / suggest improvement in operation and performance. II. To carry out / advise necessary repairs, adjustments of assemblies, sub-assemblies in order to keep the DG set in good working condition and assuring the trouble free performance of DG set. III. lf the B check maintenance is due and consumables are arranged by customer, engineer shall carry out the B check maintenance. It is therefore advised that customer should inform the contractor in either writing or verbal as soon as engine clocks hrs or as per the maintenance norms of the engine models or after 5 months, which-ever is earlier from the previous "B" check so as to ensure timely maintenance of the engine. SPECIFIC TECHNICAL REQUIREMENTS FOR KIRLOSKAR DG SETS: To service the engine after every 250 hrs of Operation or six months whichever is earlier. CONTRACTOR RESPONSIBILITY FOR ALL DG SETS:- Service engineers to visit the site once in a month totalling to Twelve visits per year. The schedule of visits can be mutually decided. Agency to provide three breakdown services, if required. Service engineer will carry scheduled preventative maintenance checks on Diesel Generating Sets as per the standard check list. I. Replace minor parts (i.e. Hoses and filters etc), sub-assemblies as and when required from customers stock. II. Service Engineer during the visit will report on the performance or any other abnormality and inform parts requirement, shall also submit the report on work done and recommendations as well as spare parts offers to the concerned authority for procurement. III. Attend emergency calls on priority (usually same day). However, if the engineer is required for any particular date and time, it would be the responsibility of the customer to intimate the contractor in advance. IV. Major overhauling / top overhauling /PT Pump & Injectors calibration / replacement of major parts / rewinding of Alternator or repairs on breakdown of the DG set are to be charged extra.. In case of the engine contract, the alignment is charged extra. Alternator bearing greasing is not in the scope. V. Supply parts required for emergency on to be on priority with customer's approval. VI. Train the customer's representative on Operation and Maintenance of DG sets. VII. To per-intimate customer on engine repairs and overhaul requirement based on engine performance parameters. VIII. Service Contract will automatically cease to exist in the event of change of ownership or location of the above- mentioned engine/s from said location.

8 IX. Checking of Battery specific gravity every month and the acid level once in Three month and top with distilled water if required. (Applicable for lead acid Battery only). Output voltage check and condition check to be carried out in SMF type battery. X. Checking charging alternator output voltage with respect to specifications. XI. To check the condition of Diodes/ rotating rectifier assembly once in six month. XII. Checking of all electrical connections for their proper tightness including charging alternators and Alternator will be covered in AMC. XIII. Replacement of all filters, refilling of engine oils, checking of all nuts and bolts tightness, correction of engine alternator alignment in case of complete Genset contract and replacement of rubber insert/block if broken to be carried out. XIV. For Kirloskar DG set, to carry out the daily A Check which comprises of operation of the DG set after checking oil, coolant levels every day and ensure maintenance of proper logbook, and equivalent checks for OTHER the DG sets. Record of logbook will be made available to the service engineer/customer s authorised representative during their visit. XV. To use trained man-power by Quotationer/ Prospective Firm and the operation of the DG set / engine within the recommended parameters would be the Contractor s responsibility. XVI. To keep the DG set and its room neat & clean. CUSTOMER RESPONSIBILITY FOR ALL DG SETS:- A. If customer observes any discrepancies, DG should not be operated and inform to the contractor for resolution. The Customer s authorised representative will monitor the performance of daily/periodical maintenance of various Genset and will maintain a separate register under the authority of the designated the Asstt. Engineer (Elect)- in Charge, NEHU. B. To procure the spares as recommended by service engineer from authorized dealer /authorized OEM Source and should be original. C. To provide consumables, spares, fuel and unskilled labour if required. D. To follow Kirloskar, Cummins and Ashok Leyland Maintenance & Operation recommendations. E. Engine should be run in electrical mode. F. To acknowledge the work done by service engineer during his visit by signing the service report and can also put remarks in customer column. G. To maintain a log book which documents DG parameters like engine, alternator, load details and fuel and oil consumption. If any changes in the parameters are recorded, intimate to the contractor immediately. H. To stock the maintenance consumables recommended. I. Not to allow any unauthorized person to carryout repair/maintenance of the engines. J. To ensure quality of engine input like air, fuel, lubricating oil and coolant. K. To ensure that average load factor on the DG set does not go beyond 70 to 80 on DG set. L. Procurement of recommended genuine lube oil and other consumables / spares would be the responsibility of the end user, should be procured from OEM authorized source and the contractor would not be responsible for break- down due to bad quality / non genuine spares. M. To ensure the safe working environment for the service personnel. N. To provide first-aid assistance to the representative of contractor in the event of injury TERMS AND CONDITIONS: NEHU will provide the safe working conditions for the DG sets at any point of time, the same if not found safe to work/ risking lives, the contract will get terminated on its own. NEHU will procure / use the genuine spare parts, should the same is not followed contract would not be valid and the contractor in what so ever kind, would not be responsible for PAYMENT: Payment after servicing on pro-rata basis for each quarter will be paid by the University. The rates shall remain the same for the initial one year and for further extendable period of one year, if mutually agreed upon.

9 EXCLUSION: Any major repairs (as listed above) which are not covered under the scope of AMC, will be paid extra. In addition to above Quarterly visits, carried out on each DG set, the contractor shall be providing unlimited breakdown visits on demand during the contract period. However the contractor response time should be 30 minutes, and the site attending time should be within 04 hours. The cost of the parts required from time to time shall be borne by the University during the contract period. The prices of parts would be charged as per the ruling prices. The labour charges for repairs of components like PT Pump, Injectors, Cylinder Head, Radiator, Turbocharger and any other major component shall be charged extra, also the contract does not include top overhauling & major overhauling in the scope of Annual Maintenance Contract. D-Check activity will also not be covered under the contract. In case of synchronization panel and PLC panel, the same is not in the scope of contract. The repair and maintenance of acoustic enclosures, fuel tank and fuel gauges and cooling tower will not be in the purview of the contract. Loading, unloading, transportation if required and shifting charges to be extra. FORCE MAJEURE : Contractor shall be liable to perform of its obligations under or arising out of this contract. if such failure does not result from any force majeure, act of God, fire, industrial disputes, labour trouble, transportation embargo, existence of any state of Emergency, war, war like conditions, civil commotion, riot, inability to obtain any material, imposition of sanction and / or any measures taken by the Govt. what so ever which rendered it impossible or impracticable for the contractor to perform obligations under this contract. OTHERS CONDITIONS OF THE RFQ: 1. The rates shall be quoted in the enclosed schedule of quantities (BOQ) and duly signed by the contractor. 2. Rates to be inclusive of all taxes, duties, royalty, GST etc. Complete in all respect 3. Rates to remain firm during the duration of work as well as for the extended period, if any. No escalation in rates will be allowed under any circumstances. 4. The contractor shall comply with all statutory norms and requirements in respect of the said work. 5. The quantity can be increased or decreased. 6. Any other tax, if levied by the Govt. will be reimbursed to the contractor on production of receipt as a proof of deposit of the Service tax. 7. All work to be carried out as per specifications stipulated in RFQ/Quotation document. 8. EMD amounting to Rs. 10,000/- in favour of FINANCE OFFICER, shall be submitted to NEHU by way of Call Deposit/Demand Draft/Banker s Cheque duly pledged to NEHU, Shillong. SIGNATURE OF THE TENDERER

10 ANNEXURE I : SCHEDULE OF ITEMS NAME of the WORK: Annual Maintenance Contract for 25kVA to 250kVA Kirloskar make Diesel Generator Set along with control panel (AMF) at Permanent Campus, NEHU, Shg. Sl. No. Item Specification Qty Unit 1 Annual Maintenance Contract for 25kVA to 250kVA Kirloskar make Diesel Generator Set along with control panel (AMF) at Permanent Campus, NEHU, Shg. as detailed below. Rates( to be quoted in figure & words ) Amount (Rs.) a) 25kVA DG set (at NDVN/VSAT) 01 set b) 62.5 kva DG set ( at Env Studies & Exam ) 02 sets c) 82.5 kva DG set (at New Guest House & Computer Centre) 02 sets d) 125kVA DG set (at S/s Nos. 3,10,11,12) 04 sets e) 250kVA DG set ( at S/s Nos. 9 &14) 02 sets TOTAL :.. (Rupees..)only SIGNATURE OF THE TENDERER

11 Annexure - II UNDERTAKING IN FORM - A I do hereby declare that the works will be done by myself and I also hereby declare that the signature in all pages of the tender papers is signed by me and my signature has been attested by the officer of the University on the cover of the tender document. Further, I declare that I have gone through the various clauses of the contract document and I am fully conversant with all the clauses contained therein and agree to abide by the same. Full Name of contractor : : Full Address : : : CONTACT NUMBER : Registration No. :