APPENDIX E: PLANNING PROCESS DOCUMENTATION

Transcription

1 APPENDIX E: PLANNING PROCESS DOCUMENTATION Appendix E 1

2 Public Hearing Notice A public hearing will be held for the Oconee County Pre-Disaster Mitigation Plan Update on Wednesday, April 18, 2012, at 5:00pm in the Board of Commissioners Chambers at 23 North Main Street, Watkinsville, GA The purpose of this hearing will be to inform citizens of the planning process and to obtain input into the development of the plan update. Representatives from the Pre- Disaster Mitigation Planning Committee and the Northeast Georgia Regional Commission will present information and receive comments. Questions concerning the Oconee Pre-Disaster Mitigation Plan Update should be directed to Taylor Baxter, Planner, (706) or tbaxter@negrc.org.

3 OCONEE COUNTY PRE-DISASTER MITIGATION PLAN UPDATE Wednesday April 18, :00 p.m. : Oconee County Courthouse- Board of Commissioners Chambers 23 North Main Street, Watkinsville, GA On Wednesday April 18th, the first of two public hearings will be held for the Oconee County Pre-Disaster Mitigation Plan Update. This hearing will be facilitated by Northeast Georgia Regional Commission (NEGRC) staff. Overview of the hazard mitigation planning process Natural hazards that may occur in Oconee County Critical community facilities The public will have an opportunity to submit feedback at the public hearing and through an online questionnaire. This feedback will be used to guide the development of mitigation strategies that address identified natural hazards. *According to information retrieved from the National Climatic Data Center Phone: nkelly@negrc.org CONTACT: Karla Hulsey Phone: khulsey@oconee.ga.us

4 Public Hearing Notice The Northeast Georgia Regional Commission will hold a public hearing for the Oconee County Pre-Disaster Mitigation Plan Update on Thursday, June 6, 2013, at 5:00pm in the Board of Commissioners Chambers at 23 North Main Street, Watkinsville, GA. The purpose of this hearing will be to present a draft for the Plan Update to citizens and to obtain feedback prior to submission to the Georgia Emergency Management Agency (GEMA). The draft will be available for download by the public by Friday, May 31, 2013 at Comments on the draft Plan Update will be accepted through Monday, June 10, Questions concerning the Oconee Pre-Disaster Mitigation Plan Update should be directed to Taylor Baxter, Planner, (706) or tbaxter@negrc.org.

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9 23,695,735 I would like to see an emergency plan for train derailments. Trains carry lots of hazardous materials and although derailments are rare, they do occur. The tracks are right across from my driveway and we could be potentially blocked in from one which could be disastrous if it were a chemical spill. Wednesday, Apr 4th 12:42PM 23,694,330 Lack of basements for shelter during tornados. Lack of sirens to communicate disaster. Need more communications regarding flood planes. Where are they? Wednesday, Apr 4th 12:17PM 23,694,099 somewhere to go incase no shelter in the home is available, such as a basement Wednesday, Apr 4th 12:16PM 23,690,887 Not enough major arteries leading out of Athens for all residents & UGA students. No possible way for everyone to get out of town. Wednesday, Apr 4th 11:13AM 23,688,680 would like to see us have a phone call with incliment weather alerts. ie: tornado, flood etc. They have this where my sister lives and it is great for people without weather radios. Wednesday, Apr 4th 10:39AM 23,687,339 Would like to have sirens go off to notify us also Wednesday, Apr 4th 10:21AM 23,684,559 I would love to see and attend disaster planning workshops or skills assessments offered by local experts. Wednesday, Apr 4th 9:35AM 23,659,442 Hazard Warning Sirens - Do not know if there are any Tuesday, Apr 3rd 2:51PM

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11 What is Hazard Mitigation? Defined: Any sustained actions taken to reduce or eliminate the long-term risk to human life and property from hazards. - Continuous, on-going process - Pre- and post-disaster

12 What is Hazard Mitigation? A few examples: - Elevating homes in floodplains - Levees and floodwalls - Stronger building codes - Land use planning - Safe rooms

13 Why are we doing this? Long Term Goal Reduce disaster losses: Loss of Life Damage to Property Economic impacts Social impacts

14 Why are we doing this? Hazard Mitigation Benefits Mitigation saves money Every $1 invested will save $4 Mitigation creates safer, more resilient communities Break the cycle of disaster damage Mitigation speeds disaster recovery

15 Why are we doing this? Required for Federal Grant Eligibility Annually: Pre-Disaster Mitigation Competitive (PDM-C) Flood Mitigation Assistance (FMA) Post Disaster: Hazard Mitigation Grant Program (HMGP) One of the first questions you will be asked: Do you have a hazard mitigation plan? Others Disaster Mitigation Act of 2000 (DMA2K) requires a local plan to be in place for the above programs Emphasizes a proactive approach to emergency management prevent damages before the disaster

16 Why are we doing this? Hazard Mitigation Plans are required by Federal law to be updated every 5 years Oconee County s plan approved on August 12, 2008 Oconee County s plan expires on August 12,

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18 How do we do this? Updating Your Local Hazard Mitigation Plan Getting Started Organize Resources Determine who needs to be part of the process Thank you for being part of this!!! Identify resources for information

19 How do we do this? Updating Your Local Hazard Mitigation Plan The plan itself 1. Update Risk Assessment How have the hazards changed? Has development increased, decreased or remained the same? Are there any changes in your critical facilities? 2. Update Goals & Objectives What projects have been accomplished? Are there some that have not been accomplished? Why? Are there new and better ideas?

20 How do we do this? Updating Your Local Hazard Mitigation Plan The plan itself cont d 3. Update the Planning Process Describe the process used to update the plan. Who was involved? How was each section reviewed and how was it determined if revisions were necessary? 4. Update the intended plan maintenance process What process and criteria will be used for evaluation and monitoring?

21 How do we do this? Updating Your Local Hazard Mitigation Plan Follow-up Submit for GEMA/FEMA Review Adopt Plan Implement the Plan & Monitor Progress Ongoing after local adoption and FEMA approval

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24 County Point of Contact What is my part? Submit quarterly reports on time Submit for reimbursement as needed Coordinate with GEMA, consultant, participants County, Cities & Towns Participate in planning process Plan adoption and implementation Everyone Will ensure your input into the planning process Will help the County meet the 25% grant match requirement

25 What is my part? The best plans are the ones with diverse group of stakeholder participation Local government Non-government organizations Businesses and private sector Special districts and authorities Schools and colleges/universities Residents Others Each has an important role in this process

26 Questions... Discussion

27 Contact Information Brian Laughlin Hazard Mitigation Planner Georgia Emergency Management Agency Phone: (404)

28 PDM Planning Milestones 1. Form Planning Committee 2. Kickoff Meeting 3. Form Steering Committee 4. Update Critical Facilities, Hazards, and Risk Assessment 5. Update Mitigation Strategy 6. GEMA / FEMA Review and Approval 7. Adoption by Resolution

29 Timetable Plan schedule Accelerated: 9 months, complete August 2012 Standard: 18 months, complete May 2013 (Due date: August 2013)

30 Responsibilities Oconee County and Cities Attend committee meetings Homework & participation Regularly complete & submit timesheets Government action as required (e.g. pass adopting resolution) Regional Commission Meeting coordination and facilitation Data analysis and mapping Planning process Labor match documentation Plan development Plan submission/revisions

31 Labor Match Document all hours spent Use provided form Will be available through NEGRC website Meeting attendance, homework, and research should be included Use one form per work session Bring completed forms to meetings

32 Homework Create steering committee Identify regular meeting schedule Review critical facilities (see handout)

33 NEGRC Contact Information Dave Van De Weghe Principal Planner (706)

34 Oconee County Pre Disaster Mitigation Plan Update Committee Notes December 14, 2011 I. Introductions II. Update Risk Assessment from updates a. Hazards what s changed in Oconee County b. Developments new c. Critical Facilities new in Oconee County Plan listed 175 critical facilities Examples: Schools, fire departments/police stations, healthcare facilities. Transportation Systems: Highway 316, 78, etc. Roads, bridges Lifeline Utility Systems: Storage tanks, Natural gas station High Potential Loss: Power plants, dams Hazardous Materials: gas pump stations Important Facilities: Oconee County Health Department, Walton EMC, Government Buildings Vulnerable Population: Senior Center, Jail Economic Assets: Gainesville College Historic Considerations: Heritage Park Special Considerations: High death toll if dam breeches 2. Divided into 3 groups a. First group: Mark Melvin Maybe 1 deletion, several new facilities to add b. Second group: Dan Flanders Add QT, Trader Joe s c. Third group: John Gentry UGA ag facilities several now privately owned. Several facilities mislabeled or duplicated in this section. d. Per John Gentry, list of facilities to everyone before next meeting (not in same format). Per Taylor Baxter, divide list into different types of facilities. Also, one person from every group Taylor with update information from their group. III. Complete time sheets IV. Adjourn Next meeting will be Wednesday, January 11, 2012 (2 nd Wednesday of every month) Notes submitted by: Karla Hulsey

35 Oconee County Pre Disaster Mitigation Plan Update Committee Notes January 11, 2012 I. Introductions II. Upcoming Meetings and Public Hearings a. Schedule first public hearing within next 2 3 months 1. Before scheduling a date, confirm BOC & City Council meeting dates 2. Committee should have 7 meetings through May 2012 regarding Hazard Risk & Vulnerability 3. Mitigation Strategy 4 meetings to address hazards (June Sept 2012) 4. Plan Maintenance meetings to maintain & implement plan (Oct Dec 2012) III. Update Risk Assessment from updates a. Hazard Types (Listed in last revision) 1. Severe storms 2. Drought 3. Fire 4. Flood 5. Tornadoes 6. Toxic Spills 7. Winter Storms b. Review last 5 years & determine which hazards occurred 1. Assess risk and vulnerability IV. Critical Facilities a. Map all of the county s critical facilities (Dan Flanders GIS will handle) b. Critical facilities divided into 8 different types 1. Education & Religious 2. Transportation & Communications 3. Water, Energy, Waste 4. Other Government Facilities 5. Parks & Rec 6. Retail & Employment 7. Police, Fire, Emergency 8. Healthcare & Assisted Living c. Each group added/deleted/changed Critical Facility info 1. Mark Melvin said master list would be compiled & ed to members 2. UGA will work with our GIS to update their facilities

36 3. Taylor Baxter will post info on NEGRC website (Critical Facilities, meeting notes and Labor Match forms) 4. Read through Chapter 3 of the existing plan hazards by next meeting V. Complete time sheets VI. Adjourn Next meeting will be Wednesday, February 8, 2012 (2 nd Wednesday of every month) at Oconee Veterans Park Notes submitted by: Karla Hulsey

37 Oconee County Pre-Disaster Mitigation Plan Update Committee Notes February 8, 2012 I. Introductions II. Critical Facilities List a. Repeater Site North and South Where are they located? (Mark said North is on water tower on Mars Hill Road and South is on Colham Ferry H b. Revise Critical Facilities List 1. Elder Mill Covered Bridge added 2. Delete Ward Building under county facilities 3. Civic Center do not delete 4. Heritage Park add as essential (Possible FEMA site per John Gentry) 5. Arbor Express delete, closed 6. Add bridges to Critical Facilities list 7. Add Golden Pantry stores to list 8. Add NEMS to list 9. Add Surgical Center to list per Russ Henson 10.Add Georgia Neuro Spinal Center (same building as Reddy Urgent Care) III. Upcoming Meetings and Public Hearings a. Public Hearing needs to be held in April 1. Get meeting dates from BOC, BOE and City Councils 2. Public Hearing agenda will be Plan Update Process, CF review, Hazards update, questionnaire IV. Pre-Disaster Hazard Mitigation Plan a. Chapter 2 Natural Hazards 1. Severe thunderstorms * Damaging Winds * Hail * Lightning * Tornadoes 2. Flooding 3. Winter Storms 4. Drought 5. Wildfire

38 b. Chapter 3 Technological Hazards 1. Hazardous Materials Spill c. Chapter 2 and 3 Overview 1. Identify hazards 2. Profile hazards NEGRC will do within last 5 years 3. Inventory assets exposed to hazards 4. Estimate potential losses from hazards 5. Land use and development trends related to hazards new developments closed down since Multi-jurisdictional hazards Forestry, DOT, Bear Creek Reservoir 7. General overall hazard risk vulnerability V. Revise Goals and Objectives a. Severe thunderstorms 1. Goal protect life and property in event of strong thunderstorms 2. Objective Take measures to protect lives of Oconee County residents In event of strong thunderstorms b. Tornadoes 1. Goal lessen effects of tornadoes on the county and cities 2. Objective protect human lives from the effects of tornadoes 3. Oconee County does not have tornado sirens c. Flooding 1. Building codes prevent homes being built in flood zones d. Drought and Wildfire 1. No objectives now will need to write them VI. Questionnaire a. Put questionnaire online and let public weigh in with strengths and weaknesses and how prepared for disasters b. Add to questionnaire 1. Add where do you work (in Oconee County or outside) 2. Remove tornado siren (do not have in Oconee County) 3. Add to notifications internet, Nixle, television/radio, AM Radio VII. Complete time sheets VIII. Adjourn Next meeting will be Wednesday, March 14, 2012 (2 nd Wednesday of every month) at Oconee Veterans Park Notes submitted by: Karla Hulsey

39 Oconee County Pre-Disaster Mitigation Plan Update Public Hearing Notes April 18, 2012 I. Introductions II. Explanations a. Taylor Baxter Planner - NEGRDC oversees 12 counties in NE GA, and works with cities, GEMA, FEMA on hazard mitigation. Benefits of hazard mitigation saves money, creates safer communities. b. Hazard Mitigation Plan is required by Federal Law update every 5 years 1. Last plan dated August Plan identifies hazards, determines risk, determines vulnerability, develop goals and strategies to reduce long term risks and vulnerabilities 3. This will be done by updating the risk assessment, updating goals and objectives, updating planning process. 4. Two public hearings will be held in the process. 5. Submit plan to GEMA and FEMA for review. 6. Adopt the Plan 7. Implement and monitor over next 5 years III. Adjourn Next regular committee meeting will be Wednesday, May 9, 2012 (2 nd Wednesday of every month) at Oconee Veterans Park Notes submitted by: Karla Hulsey

40 Oconee County Pre-Disaster Mitigation Plan Update Committee Notes May 9, 2012 I. Introductions II. Surveys a. Survey results 70 responses. 1/3 of respondents did not express confident knowledge of what to do in a disaster. 16% have special needs that require assistance. b. b. Location of Residence 1. 33% Watkinsville 2. 20% Unincorporated Oconee County 3. 13% Bishop 4. 11% Bogart 5. 3% North High Shoals 6. 11% Other (Statham, Athens, Farmington, etc.) c. Location of Work 1. 46% Watkinsville 2. 18% Unincorporated Oconee County 3. 7% Bogart 4. 1% Bishop d. Confident of what to do in event of a natural hazard 1. 67% Yes 2. 20% Not Sure 3. 13% No e. How are you notified of natural hazard 1. 19% Nixle 2. 18% TV 3. 14% Alert Radio 4. 14% Text message 5. 11% Internet 6. 10% 7. 7% Telephone 8. 6% Other Radio 9. 1% Newspaper f. Who would you contact in event of hazard 1. 76% Nearby family member 2. 11% Government g. Do you have 3 days worth of supplies 1. 59% Yes

41 2. 36% No 3. 6% Not sure h. Do you have special needs 1. 82% No 2. 5% Hearing Impaired 3. 3% Home Life Support 4. 3% Physically impaired 5. 1% Non English 6. 1% Vision Impaired III. Existing 2008 Plan a. 16 projects to be updated (completed, postponed, abandoned) 1. Sirens Per Alan Theriault postponed lack of funding 2. Culverts Per Alan - ongoing 3. Hazmat trailer Per Bruce Thaxton abandoned Clarke County handles regional events 4. FEMA flood hazard - Completed 5. Adopt FEMA flood hazard boundary map Per BR White - completed 6. Emergency Shelters Per Alan ongoing 7. Hazmat gas detectors Per Bruce Thaxton ongoing as funding permits 8. Hazmat gas suits Per Bruce Thaxton Clarke County has them 9. Cross training in FD Per Bruce Thaxton ongoing 10. Vulnerable population Per Alan ongoing 11. Assess vulnerable pop to lightning strikes Per Alan - ongoing 12. Training to increase knowledge of hazmat spills Per Bruce ongoing (drills) 13. Sirens Per Bruce Thaxton postponed 14. Assess vulnerability of private wells to hazmat spills Per Taylor postponed for now 15. Access trailers and address number of homes on permanent foundations Per Steve Hansford abandoned 16. Power Generator for Critical Facilities Per Alan ongoing IV. Natural Hazards a. Thunderstorms/Lightning/Hail 1. Goals protect life and property 2. Objectives measures/steps to protect b. Droughts/Wildfires 1. Need to separate & do analysis on each 2. Per Alan Theriault County has drought contingency plan (water) and Forestry Service has wildfire plan for County c. Winter Storms 1. Objective to protect lives needs to be more specific

42 d. Tornadoes 1. Combine with storms e. Flooding 1. Develop action steps V. Complete time sheets VI. Adjourn Next meeting will be Wednesday, June 20, 2012 (2 nd Wednesday of every month) at Oconee Veterans Park Notes submitted by: Karla Hulsey

43 Meeting Notes June 20, Continued reviewed and revised drafts of Chapters 1 and 2 - Continued discussion of Mitigation Strategies Goals and Objectives - Began discussion of specific Mitigation Actions, considering: o Prevention o Property Protection o Public Education and Awareness o Natural Resource Protection o Structural Projects - Discussed strengths and weaknesses in covering these areas in the current plan - Discussed where to focus mitigation actions in light of public concerns expressed through the questionnaire o Focus on education and preparation

44 Meeting Notes July 11, Reviewed and revised Chapters As a group, discussed specific updates for Action Items for Chapter 4 (Mitigation Strategies)

45 Oconee County Pre-Disaster Mitigation Plan Update Committee Notes August 8, 2012 I. Chapter 1 - Plan a. Proof plan and review; make changes b. Severe Thunderstorms 1. Lightning rods attract lightning? Keep/remove? Discuss later. c. Drought 1. Need action items d. Wildfire 1. Refer to Community Wildfire Plan e. Winter Storms 1. Emergency Shelters Taylor has listed on Critical Facilities list f. Floods 1. Culverts 2. Enforce codes on building in flood plains 3. Inspect each facility/structure required by code per BR White 4. Stormwater regulations - ongoing 5. Inspect culverts - ongoing 6. Enforce stormwater regulations 7. Wastewater treatment facilities - ongoing f. All Hazards 1. Assess emergency shelters ability to meet demand 2. Per Denise Lark DFCS Red Cross has plan for shelters 3. Fire Department Cross Training exercises per Bruce Thaxton actual calls 4. Assess vulnerable population using census ongoing 5. Power generators at Critical Facilities tested & replaced as needed per Alan 6. Educate public postponed Alan will get intern g. Hazardous Material Spills 1. Assess vulnerability of private wells to hazmat spills Postponed per Bruce no manpower to do it 2. Haz Mat trailer cancelled per Bruce have regional response II. Hazard Mitigation tables a. Taylor will send out updated table to everyone. Work on lists of specific action items, suggestions then prioritize.

46 III. Complete time sheets IV. Adjourn Next meeting will be Wednesday, September 12, 2012 (2 nd Wednesday of every month) at Oconee Veterans Park Notes submitted by: Karla Hulsey

47 Oconee County Pre-Disaster Mitigation Plan Update Committee Notes September 12, 2012 I. Mitigation Status Document a. Specific action items Chapter 4 & 5 last few months 1. Chapter 1 5 overview, natural hazard, technological hazard 2. Overview risks each hazard posts to the county b. Forms 1. Brief description, costs, timeline, responsible party & source of funds II. Chapter 4.1 Severe Thunderstorms a. Complete document and get ideas for next meeting. III. Complete time sheets IV. Adjourn Next meeting will be Wednesday, October 10, 2012 (2 nd Wednesday of every month) at Oconee Veterans Park Notes submitted by: Karla Hulsey

48 Oconee County Pre-Disaster Mitigation Plan Update Committee Notes October 10, 2012 I. Chapter 4 Natural Hazards - Review a. Winter Storms - specific action items needed 1. Per Taylor, emergency power/generators, solar alternatives, winter storm education or preparedness measures 2. Per Bruce Thaxton, set up weather link at EOC from NWS 3. P B S O R D EMA 4. Per Jeff Benko, there is a call list for inclement weather 5. Per Bruce Thaxton, department heads receive a weather advisory from EMA 6. Per Taylor, use new technology for public notification 7. Continue to educate public on hazards posed by winter storms(website, flyers) b. Floods objective to minimize damage to lives and property resulting from floods 1. Per Taylor, action items will be brought over from previous plan II. Chapter 5.1 Hazardous Material Spills a. Current plan has purchase haz mat gas detector for each fire station b. Explore ways to educate public on haz mat procedures III. IV. Taylor will clean up the list and organize before next meeting Complete time sheets V. Adjourn Next meeting will be Wednesday, November 14, 2012 (2 nd Wednesday of every month) at Oconee Veterans Park Notes submitted by: Karla Hulsey

49 Oconee County Pre-Disaster Mitigation Plan Update Committee Notes November 14, 2012 I. Chapter 4 and 5 Mitigation Strategies a. Form 4 columns 1. Estimated cost 2. Project timeline 3. Responsible party 4. Source of funds b. Prevention c. Property Protection d. Public Education and Awareness e. Natural Resource Protection f. Structural Projects II. III. STAPLEE Criteria next meeting a. Weigh costs and benefits of each on list Complete time sheets IV. Adjourn Next meeting will be Wednesday, December 12, 2012 (2 nd Wednesday of every month) at Oconee Veterans Park Notes submitted by: Karla Hulsey

50 Oconee County Pre-Disaster Mitigation Plan Update Committee Notes December 12, 2012 I. Drought a. Wells Charity Lane b. Hard Labor Creek watershed project c. Property Protection d. Public Education and Awareness e. Natural Resource Protection f. Structural Projects II. III. IV. Wildfire a. Plan already in place (will copy into Haz Mit Plan) b. Burn permits through Georgia State Forestry c. Fire prevention education Kindergarten through 3 rd grade every year Winter Storms a. Winter storm education/preparedness measures Floods a. Add culvert inventory (Sandy Weinel is working with GIS now on mapping) b. Clean out culverts Michael Weathers Road Department V. Hazardous Material Spills a. State and federal regulations VI. VII. All Hazards a. Do by next meeting Complete time sheets VIII. Adjourn Next meeting will be Wednesday, January 9, 2013 (2 nd Wednesday of every month) at Oconee Veterans Park Notes submitted by: Karla Hulsey

51 Oconee County Pre-Disaster Mitigation Plan Update Committee Notes January 9, 2013 I. Mitigation Action Categories a. Finish section and prioritization exercise b. Complete range of specified mitigation actions for each profiled hazard 1. Protect property and life 2. Public education and awareness 3. Natural resources protection 4. Structural projects II. III. IV. All Hazards a. Ensure back up power for DHR/Red Cross shelters b. Provide adequate information to public about approved shelter locations c. Put on county website location of approved shelters (In LEOP) d. Keep Red Cross shelter information updated e. Develop plan for pet friendly shelter ( Denise Lark) f. Continue to evaluate the vulnerability of local population REMOVE g. Inventory power generators for selected key critical facilities & develop a replacement priority system REMOVE h. Obtain backup education public about disaster preparedness REMOVE i. Continue to adhere to NIMS standards REMOVE j. Develop a system for NIXLE REMOVE k. Explore possibility for utilizing social media (FaceBook) for education and notification - REMOVE STAPLEE Criteria a. Review Complete time sheets V. Adjourn Next meeting will be Wednesday, February 13th, 2013 (2 nd Wednesday of every month) at Oconee Veterans Park Notes submitted by: Karla Hulsey

52 Oconee County Pre-Disaster Mitigation Plan Update Committee Notes February 13, 2013 I. Priority 30 items a. 10 highest Priority 1 b. 10 middle Priority 2 c. 10 lowest Priority 3 II. III. IV. Mitigation Strategies a. Finalize list Chapter 4 and 5 b. Draft Chapter 1, 2, 3 Cities a. Taylor cities need to review plans and let him know thoughts Review a. Review Chapter 1 3 as a group V. Complete time sheets VI. Adjourn Next meeting will be Wednesday, March 13th, 2013 (2 nd Wednesday of every month) at Oconee Veterans Park Notes submitted by: Karla Hulsey

53 Oconee County Pre-Disaster Mitigation Plan Update Committee Notes March 13, 2013 I. Wildfires Chapter 2.3 a. Refers to CWPP Wildfire Plan II. III. IV. Winter Storms a. Finalize list Chapter 4 and 5 b. Draft Chapter 1, 2, 3 Technological Hazards a. Taylor will talk to Bruce Thaxton about hazardous material Drought a. Questions V. Chapter 4 a. Will be linked to plans, maps, etc. VI. Chapter 6 & 7 a. Review, executing plan VII. Complete time sheets VIII. Adjourn Per Taylor, no meeting in April Notes submitted by: Karla Hulsey

54 Oconee County Pre-Disaster Mitigation Plan Update Public Hearing Notes June 6, 2013 I. Background on Plan a. Taylor Baxter work began on the plan in December The plan is required for Federal grant eligibility and must be updated every 5 years. The plan expires August The new plan will be submitted to GEMA and FEMA for review within the next week. Once the review is completed, the county and cities must adopt the plan by resolution. II. III. IV. Presentation a. Taylor presented the plan and used a Powerpoint presentation to explain it. Questions a. Taylor answered questions from the public. Adjourn Notes submitted by: Karla Hulsey

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84 Critical Facilities Important community assets that ensure the safe and effective operation of basic governmental services. If any of these were damaged or destroyed by a natural or technological disaster, disruption of essential services would likely occur. Part of Hazard, Risk and Vulnerability (HRV) assessment identifying the most prevalent/likely hazards that have occurred the vulnerability of critical facilities is examined for each of the hazards to determine an estimate of potential loss and total impact resulting from a hazard event.

85 Critical Facilities: Essential Facilities Facilities that are essential to the health and welfare of the population. Hospitals, police/fire stations, emergency operations centers, evacuation centers, schools Examples: Oconee County Elementary, Middle, and High Schools Oconee County Fire Department/Police Stations Regional FirstCare

86 Critical Facilities: Transportation Systems Examples include: airports, bridges, roadbeds, overpasses, transfer stations, railroad tracks, bridges, rail yards, depots, etc. Examples: GA 316/GA Loop 10 Overpass US 78 US 441/Experiment Station Overpass Macon Highway/McNutt Creek Bridge

87 Critical Facilities: Lifeline Utility Systems Corridors of flow for equipment, supplies and services. Water, wastewater, natural gas, power, and communications systems. Examples: Elevated Storage Taink Mars Hill Road City of Gainesville Natural Gas Pump Station BellSouth Communications Center

88 Critical Facilities: High Potential Loss Facilities that have a high human loss associated with their damage or failure. Nuclear power plants, dams, military installations Examples: Crenshaw Dam

89 Critical Facilities: Hazardous Materials Facilities that produce or house industrial/hazardous materials. Corrosives, explosives, flammable materials, radioactive materials, and toxins Examples: Monroe Utilities Natural Gas Pump Station

90 Critical Facilities: Important Facilities Facilities vital for overall day to day community functions, and ensure full recovery in the wake of a hazard or disaster event. Government buildings and functions, major employers in the area, banking and financial institutions, non-nuclear power generators, certain commercial establishments such as grocery stores, hardware stores, gas stations, technical schools, colleges and universities. Examples: Oconee County Health Department Publix Wal-Mart Supercenter Watkinsville Operations Center Walton EMC Lowe s

91 Critical Facilities: Vulnerable Populations Structures occupied by vulnerable human populations that may need special assistance, medical care or other actions before, during, or after a hazard event or disaster Elderly, jail populations, people with mental, physical or mobility problems, and non- English speaking populations. Examples: Oconee County Senior Center Oconee County Jail

92 Critical Facilities: Economic Assets Larger economic assets that are vital to the prosperity of the community Major employers and financial centers in your community or area that impact the local or regional economy if significantly disrupted Examples: Southwire Gainesville College Campus

93 Critical Facilities: Historic Considerations Historic, cultural or natural resources, including structures protected under state or federal law State or federal parks, museums, and historic districts. Examples: Heritage Park

94 Critical Facilities: Special Considerations High-density areas that if damaged or impacted in a hazard event or disaster, could result in high death tolls or injury rates Larger factories or industries, large vertical apartment or housing complexes Critical Facilities: Possible Deletions?

95 Natural Hazards in Oconee County Severe Thunderstorms Hail Tornados Lightning Wind Flood Winter Storms Snow Ice Drought Wildfires

96 NEGRC Contact Information Taylor Baxter Planner (706)

97 Date: TBD Location: TBD Agenda: Public Hearing Plan Update Process Critical Facilities review Hazards update Questionnaire

98 Oconee County Natural Hazards Severe Thunderstorms: Damaging Winds Hail Lightning Tornados Flooding Winter Storms Drought Wildfire

99 Technological Hazards - Hazardous Materials Spills

100 Hazard, Risk, and Vulnerability (HRV) Assessment For Each Hazard: A. Identify Hazard NEGRC/Steering Committee What is the hazard and what potential are the potential impacts of an occurrence? For the Flood hazard, the plan must describe whether or not each jurisdiction participates in the National Flood Insurance Program (NFIP) B. Profile Hazard- NEGRC/Steering Committee Review Frequency of occurrence, probability of recurrence, potential damage C. Inventory Assets Exposed to Hazard Identify critical facilities and other high-risk areas that could be vulnerable to damage from hazard event D. Estimate Potential Losses From Hazard Use historic data to estimate damage that hazard could potentially cause, identify areas that are specifically vulnerable e.g. manufactured housing, critical facilities E. Land Use and Development Trends Related to Hazard Identify areas of population growth or loss in areas susceptible to damage from hazard event F. Multi-Jurisdictional Hazards Differences in hazards impact among jurisdictions, if any G. General Overall Hazard Risk Vulnerability Summary of Hazard and its potential impacts

101 Review of Previous Plan s Goals and Objectives

102 Goal: Severe Thunderstorms Protect life and property in the event of strong thunderstorms Objectives: Objective 1: Take measures to protect the lives of Oconee County residents in the event of strong thunderstorms and winds. Objective 2: Take steps to protect property in the event of strong thunderstorms and winds.

103 Tornado Goal: Lessen the effects of tornadoes on the county and cities Objectives: Objective 1: Protect human lives from the effects of tornadoes Objective 2: Provide educational information to the public on the effects of tornadoes and what to do to in case of a tornado Objective 3: Prepare emergency personnel to respond to the scene of a tornado

104 Goal: Protect Oconee County and Cities from damage due to lightning Objectives: Lightning Objective 1: Protect Oconee County and Cities critical facilities from disruption of services and damage due to lightning Objective 2: Protect Oconee County and Cities residents from lightning

105 Goal: Minimize losses to existing and future structures within the flood hazard areas Objective: Objective 1: Flooding Prevent future construction within the flood hazard areas

106 Goal: Protect Oconee County and Cities from damages and distress due to winter storms Objective: Winter Storms Objective 1: Protect the lives of county and city residents in the event of a winter storm.

107 Drought & Wildfire No identified goals or objectives in previous plan.

108 Labor Match Forms Please submit forms for all hours (including travel) before you leave

109 Date: TBD Location: TBD Agenda: Public Hearing Plan Update Process Critical Facilities review Hazards update Questionnaire

110 Oconee County Natural Hazards Severe Thunderstorms: Damaging Winds Hail Lightning Tornados Flooding Winter Storms Drought Wildfire

111 Technological Hazards - Hazardous Materials Spills

112 Hazard, Risk, and Vulnerability (HRV) Assessment For Each Hazard: A. Identify Hazard NEGRC/Steering Committee What is the hazard and what potential are the potential impacts of an occurrence? For the Flood hazard, the plan must describe whether or not each jurisdiction participates in the National Flood Insurance Program (NFIP) B. Profile Hazard- NEGRC/Steering Committee Review Frequency of occurrence, probability of recurrence, potential damage C. Inventory Assets Exposed to Hazard Identify critical facilities and other high-risk areas that could be vulnerable to damage from hazard event D. Estimate Potential Losses From Hazard Use historic data to estimate damage that hazard could potentially cause, identify areas that are specifically vulnerable e.g. manufactured housing, critical facilities E. Land Use and Development Trends Related to Hazard Identify areas of population growth or loss in areas susceptible to damage from hazard event F. Multi-Jurisdictional Hazards Differences in hazards impact among jurisdictions, if any G. General Overall Hazard Risk Vulnerability Summary of Hazard and its potential impacts

113 Hazard 1: Severe Thunderstorms (including Lightning, Hail, & Tornados) A. Identify Hazard: NEGRC B. Profile Hazard: NEGRC/Oconee Committee 1. How are residents currently warned of severe storms/tornados? 2. Mitigation Options will be covered in Chapter 4 C. Assets Exposed to Hazard: All county assets equally? D. Estimate potential losses: NEGRC/Oconee GIS E. Land Use & Development Trends: Oconee Committee/NEGRC 1. Have there been any changes in land use patterns over the last five years? (And does this matter for thunderstorms?) 2. Mobile home prevalence? Mobile home ordinance? F. Multi-Jurisdictional Concerns: Oconee Committee/NEGRC

114 Hazard 2: Flooding A. Identify Hazard: NEGRC B. Profile Hazard: NEGRC/Oconee Committee 1. Flood warning system? Is one needed (no flash floods on record) C. Assets Exposed to Hazard: Oconee GIS/NEGRC 1. FIRM Maps, 100/500-year zones D. Estimate potential losses: NEGRC/Oconee GIS E. Land Use & Development Trends: Oconee Committee/NEGRC 1. Have there been any changes in land use patterns over the last five years? 2. Floodplain development ordinance changes? F. Multi-Jurisdictional Concerns: Oconee Committee/NEGRC

115 Hazard 3: Winter Storms A. Identify Hazard: NEGRC B. Profile Hazard: NEGRC/Oconee Committee C. Assets Exposed to Hazard: Oconee GIS/NEGR 1. Entire county equally? D. Estimate potential losses: NEGRC/Oconee GIS E. Land Use & Development Trends: Oconee Committee/NEGRC 1. Are there any land development issues/trends/ordinances that might be relevant? F. Multi-Jurisdictional Concerns: NEGRC/Oconee GIS

116 Hazard 4: Drought A. Identify Hazard: NEGRC B. Profile Hazard: NEGRC/Oconee Committee C. Assets Exposed to Hazard: Oconee GIS/NEGR D. Estimate potential losses: NEGRC/Oconee GIS E. Land Use & Development Trends: Oconee Committee/NEGRC 1. Is the effect of droughts on agriculture changing? How about the effect on residential/commercial/industrial access to water? F. Multi-Jurisdictional Concerns: NEGRC/Oconee GIS

117 Hazard 5: Wildfire A. Identify Hazard: NEGRC B. Profile Hazard: NEGRC/Oconee Committee 1. Wildfire plan in existence? (From GFC) C. Assets Exposed to Hazard: Oconee GIS/NEGR 1. Entire county equally? D. Estimate potential losses: NEGRC/Oconee GIS E. Land Use & Development Trends: Oconee Committee/NEGRC 1. Are there any land development issues/trends/ordinances that might be relevant? F. Multi-Jurisdictional Concerns: NEGRC/Oconee GIS

118 Other Natural Hazards?

119 Labor Match Forms Please submit forms for all hours (including travel) before you leave

120 Oconee County Pre-Disaster Mitigation Plan Survey Results Summary: In March and April of 2012, 70 individuals responded to a questionnaire seeking public input on Pre-Disaster Mitigation Planning in Oconee County. 1/3 of respondents did not express confident knowledge of what to do in a disaster, and 16% have special needs that would require assistance.

121 1. Where do you live? 33% Watkinsville 29% Unincorporated Oconee 13% Bishop 11% Bogart 3% North High Shoals 11% Other (Statham, Athens, Farmington, Winterville)

122 2. Where do you work and/or attend school? Watkinsville: 46% Unincorporated Oconee County: 18% Bogart: 7% Bishop: 1% North High Shoals: 1% Other: 26% (Athens, Malcolm Bridge, Retired)

123 3. Do you feel confident that you know what to do if a natural hazard event (such as a tornado or flood) occurs? Yes: 67% Not Sure: 20% No: 13%

124 4. How do you expect to be notified that a natural hazard event is occurring? (select all that apply) Sheriff s Department NIXLE: 19% Television: 18% Weather alert radio: 14% Text message: 14% Internet: 11% 10% Telephone call: 7% Other radio: 6% Other option: 1% (Newspaper website, not sure, sirens)

125 5. Who would you contact/notify first during natural hazard event in a non-life threatening situation? Nearby family member: 76% Local government: 11% Neighbor: 10% Church: 1% Elected official: 0% Other: 1% (Local EMA)

126 6. Do you typically keep at least three days worth of supplies (such as water, food, medicine, etc.) that could be used for you and members of your household in case a natural hazard event prevents you from leaving your house? Yes: 59% No: 36% Not Sure: 6%

127 7. Due to special needs, would you or anyone in your household require additional assistance during or after a natural hazard event (such as a tornado or flood)? No: 82% Hearing impaired: 5% Home health/life support: 3% Physically/mobility impaired: 3% Non-English speaking: 1% Vision impaired: 1% Without motor vehicle, mentally impaired, other: 0%

128 8. List any other concerns/comments related to natural hazard preparation in Oconee County County does not have a county wide alert notification system in place such as a warning siren alert system. Entire county is not covered by one local cable TV or TV station so that alerts for county could be broadcast. County also doesn't have a reverse 911 system or similar system to notify citizens of an emergency or natural disaster. We would like to know what related services are available Does oconee have a fall out shelter? when does the tornado alarm go off? a threat or a sighting? when? Sounds a little selfish, but I would love to have a "tornado" siren in Watkinsville. It is the only natural disaster I have been in--in the tornado season. So naturally that would be "my" concern. These sirens would be beneficial at the area schools, those BIG-O shopping areas or other areas of high population. In the day time hours do we have firefighters available? what is Sheriff s Department NIXLE? Does Oconee have Tornado sirens? We are all ill prepared for a tornado or some other natural disaster

129 Are there tornado sirens around here? Wish there were if not. This could happen in Bogart. (Link to South Carolina train crash) do the minimum, keep our taxes low! I would like to see an emergency plan for train derailments. Trains carry lots of hazardous materials and although derailments are rare, they do occur. The tracks are right across from my driveway and we could be potentially blocked in from one which could be disastrous if it were a chemical spill. Lack of basements for shelter during tornados. Lack of sirens to communicate disaster. Need more communications regarding flood planes. Where are they? somewhere to go incase no shelter in the home is available, such as a basement Not enough major arteries leading out of Athens for all residents & UGA students. No possible way for everyone to get out of town. would like to see us have a phone call with inclement weather alerts. ie: tornado, flood etc. They have this where my sister lives and it is great for people without weather radios. Would like to have sirens go off to notify us also I would love to see and attend disaster planning workshops or skills assessments offered by local experts. Hazard Warning Sirens - Do not know if there are any

130 Chapter 4: Local Hazard Mitigation Goals & Objectives Review current Goals, Objectives, and Action Steps Update as needed

131 4.1: Thunderstorms/Lightning/Hail Currently two Goals: Protect life and property in the event of strong thunderstorms/lightning/ hail and winds. Protect Oconee County and Cities from damage due to lightning Current Objectives for each Goal: Take measures/steps (Not really any more specific than Goals) Thunderstorms and Tornados currently in separate sections. Are Goals/Objectives/Action Steps similar enough to combine?

132 4.1 Thunderstorms/Lightning/Hail Recommended: Combine into one broad, long-range goal with Objectives for education/awareness/warnings and structural damage Recommended: Combine Tornados into Thunderstorms section

133 4.2: Droughts/Wildfire Currently assessed together Separate in new plan? (Separate Goals, Objectives, Action Steps?) Current plan: no identified mitigation measures Recommended Drought Goal: Minimize the effects of droughts on the local population, agriculture, and economy. Recommended Drought Objectives: One each for education/household mitigation, agricultural mitigation Action steps for each

134 4.2: Droughts/Wildfire Need Wildfire Goals & Objective(s) Any currently in existence in other plans? One objective for preparation/education, another for structural concerns? Up for discussion Example Goal: Reduce the potential for damage to the general population and personal and public property resulting from the impacts of wildfires.

135 4.3: Winter Storms Currently only one Objective: Protect the lives of county and city residents Recommended: Two Objectives, just as with Thunderstorms

136 4.4: Tornados Combine with Thunderstorms? Currently one Goal ( Lessen the effects ) and three Objectives (Protect lives, Provide education, Prepare emergency response) Recommendation: Combine with Thunderstorms, focus on Objectives of personal education/preparedness and structural readiness

137 4.5: Flooding Currently one Goal (Minimize losses in flood zones) and one Objectives (Prevent future construction in flood zones) Recommendation: Broader Goal, two Objectives (structural readiness, guiding new development) Possible 3 rd Objective for personal readiness/education?

138 Developing Action Steps Action Item Descriptions Timeframe Estimated Cost Funding Sources Responsible Party Prioritization (based on group decision)

139 Mitigation Strategy The long-term blueprint for reducing the potential losses identified in the risk assessment. The mitigation strategy includes the development of goals, objectives, and prioritized mitigation actions.

140 Goals: Broad policy statements that explain what is to be achieved Defined early in planning process Refined based on risk assessment Compatible with other community objectives (Comprehensive Plan, etc.)

141 Objectives More narrowly define strategies or implementation steps to attain goals More measurable, specific, and may have a defined completion date

142 Mitigation Actions Specific actions each jurisdiction will undertake for each hazard profiled Consider: 1. Prevention 2. Property Protection 3. Public Education and Awareness 4. Natural Resource Protection 5. Structural Projects

143 Mitigation Action Categories a comprehensive range of specific mitigation actions for each profiled hazard. Prevention Property Protection Public Education and Awareness Natural Resource Protection Structural Projects

144 STAPLEE Criteria The mitigation strategy section shall include an action plan describing how the actions identified in section (c)(3)(ii) will be prioritized, implemented, and administered by the local jurisdiction. Prioritization shall include a special emphasis on the extent to which benefits are maximized according to a cost benefit review of the proposed projects and their associated costs. [ 201.6(c)(3)(iii)] Each section of the STAPLEE criteria covers a different part of the community Typically not weighted or prioritized

145 STAPLEE Social Technical Administrative Political Legal Economic Environmental

146 Social The public must support the overall implementation strategy and specific mitigation actions. Therefore, the projects will have to be evaluated in terms of community acceptance. Technical Is the proposed action technically feasible? Will it help reduce losses in the long term with minimal secondary impacts? Determine whether the alternative action is a whole or partial solution, or not a solution at all. Administrative Examine anticipated staffing, funding, and maintenance requirements for the mitigation action to determine if the jurisdiction has the personnel and administrative capabilities necessary to implement the action or whether outside help will be needed.

147 Political Have all stakeholders have been offered an opportunity to participate in the planning process? Is there sufficient public support of the action? Legal It is critical that the jurisdiction or implementing agency have the legal authority to implement and enforce a mitigation action Economical Budget constraints can significantly deter the implementation of mitigations actions. Hence, it is important to evaluate whether an action is cost-effective, as determined by a cost-benefit review, and possible to fund. Environmental Sustainable mitigation actions that do not have an adverse effect on the environment, that comply with Federal, State, and local environmental regulations, and that are consistent with the community s environmental goals, have mitigation benefits while being environmentally sound.

148 NEGRC Contact Information Taylor Baxter Planner (706)