Appendix F: Ozark special Road District Addendum

Transcription

1 Appendix F: Ozark special Road District Addendum F-1: Introduction and Planning Process F-1.1 Purpose The Christian County 2016 Multi-Jurisdictional Natural Hazards Mitigation Plan is an updated version of the 2011 Christian County Natural Hazards Mitigation Plan developed in conformance with the requirements of the Disaster Mitigation Act of Planning activities for the plan update were completed for Christian County, municipalities and school districts throughout The Christian County Multi- Jurisdictional Natural Hazards Mitigation Plan has been adopted by Plan participants and was approved by FEMA on March 24, The Ozark Special Road District entered into an agreement with the Southwest Missouri Council of Governments (SMCOG) to develop a local natural hazard plan on February 19, The plan for the district will be included as an addendum to the Christian County 2016 Multi-Jurisdictional Natural Hazard Mitigation Plan. The addendum will allow the Ozark Special Road District to be a recognized participating jurisdiction in the Plan; thereby, making the jurisdiction eligible for FEMA hazard mitigation grants funding and demonstrates the District s commitment to mitigation activities. F-1.2 Background and Scope The Christian County Commission, incorporated communities, and school and other special district representatives were invited to participate in the Plan update process. Although many representatives were present at the Plan update kick-off meeting and informed of the Plan participation requirements and benefits of mitigation planning, the Ozark Special Road District did not participate in the planning process. The District was not aware of the local mitigation plan requirement until it was suggested by federal and local officials that they apply for a hazard mitigation grant to fund bridge replacement or repairs. As a result they only became aware of the need for a local mitigation plan after the Plan update process had been completed. District commissioners have become aware of the need for local hazard mitigation plans and are seeking to be added as a participating jurisdiction in the approved Christian County 2016 Multi-Jurisdictional Natural Hazards Mitigation Plan. To date, the district has not been included as a participating jurisdiction in any of the previous iterations of the Natural Hazard Mitigation Plan for Christian County. F-1.3 Plan Organization The Plan addendum for the Ozark Special Road District follows the Plan Organization and Planning Steps presented in Part 1: Introduction and Planning Process of the Christian County 2016 Multi-Jurisdictional Natural Hazards Mitigation Plan on page 1-2 in the main body of the Plan. April 2016 F-1

2 F-1.4 Planning Process 44 CFR Requirement 201.6(c)(1): [The plan shall document] the planning process used to develop the plan, including how it was prepared, who was involved in the process, and how the public was involved. The Southwest Missouri Council of Governments (SMCOG) contracted to facilitate the plan addendum development process. SMCOG staff was contacted by Ozark Special Road District Commissioner John Elkins on March 7, 2016 regarding inclusion in the 2016 Plan update for Christian County as a participating jurisdiction. SMCOG staff informed the District of the potential for developing an addendum to the main body of the Plan since the planning process for the 2016 Plan had concluded and the Plan had been submitted to SEMA for approval. The District commissioners were informed that the addendum process must follow the steps and participation requirements for jurisdictions that had participated in the 2016 Plan. Subsequent conversations with district staff served as the initial scoping meeting of the addendum project coinciding with the initial informational meeting with the Christian County EMD cited in the Planning Process section in the main body of the Plan on page 1-4. Potential meeting locations and schedule were discussed as well as strategies for including the public. The planning process included the kick-off meeting and a subsequent MPC meeting that would be advertised as a public meeting. SMCOG staff would also be responsible for producing the draft and final plan addendum in an approvable document and coordinating with the Missouri State Emergency Management Agency (SEMA) and FEMA for plan reviews. Specific information about agenda items for the MPC meetings are presented in Section in the main body of the Plan. The SMCOG staff were responsible for soliciting public involvement in the planning process. A Kick-Off meeting for the Ozark Special Road District local mitigation plan addendum was conducted on March 15, 2016 at the District s maintenance shop in Ozark, Missouri. The content of the meeting coincided with the agenda items for the Kick-Off meeting for the main Plan in Section An announcement for this meeting was posted on the SMCOG website. An additional MPC meeting was conducted for the addendum on March 25, This meeting combined all agenda items listed for MPC meetings #2, #3, and #4 listed in Section of the main Plan. This meeting was posted on the SMCOG website and advertised as an open meeting in the Christian County Headliner, the newspaper of widest distribution in the County. Exhibit B provides documentation of the planning process including public involvement solicitation and meeting notices. A final draft of the Plan was posted on the SMCOG website on April 29, 2016 before the Plan was submitted for SEMA/FEMA approval. A press release was sent to the Christian County Headliner and The Nixa Express notifying news outlets that Plan addendum was available for comment and review. Input from neighboring jurisdictions was solicited via through the distribution list created for the main Plan which included community representatives and elected officials. Documentation is included in Exhibit C. Table F- 1.1 is a list of local jurisdiction representatives that attended meetings and participated on the MPC for the Plan addendum. April 2016 F-2

3 Table F-1.1 Jurisdictional Representatives Sparta R-III Schools Mitigation Planning Committee Name Title Organization Ed Addington Commissioner Ozark Special Road District John Elkins Commissioner Ozark Special Road District Scott Bilyeu Commissioner Ozark Special Road District John Van Loan Maintenance Ozark Special Road District Brian Nichols Maintenance Ozark Special Road District Doug Martens Private Citizen - Cari Martens Private Citizen - F Multi-Jurisdictional Participation In order to be included as a participant in the main Plan, jurisdiction representatives were required to attend at least two (2) MPC meetings. In addition, each participating jurisdiction must have provided sufficient information to support plan development by completing and returning the data collection questionnaire. These two requirements were established as the minimum for jurisdictional participation. Ozark Special Road District met and exceeded this minimum during the addendum planning process as established in Table E-1.2 below. Table F-1.2 Jurisdictional Participation in the Planning Process Cost Benefit Review of Mitigation Review and Comment on Plan Draft District Kick-Off Meeting Meeting #2 Data Collection Questionnaire Response Actions Ozark Special Road X X X X X F Planning Steps The Ozark Special Road District addendum to the main Christian County 2016 Multijurisdictional Natural Hazard Mitigation Plan closely followed and benefited from the planning steps undertaken and listed in section of the main body of the plan. F-2: Planning Area Profile and Capabilities F-2.1 Planning Area Profile The Ozark Special Road District is located in the north central portion of Christian County, Missouri. The district lies completely within Christian County. The District s office and maintenance shop are located in the city of Ozark. The office and maintenance shop are owned by the City of Ozark and were included in the city s inventory of population and building exposure in Table 3.3 on page 3-10 in the main body of the Plan. The Ozark Special Road District encompasses over 37 square miles in north central April 2016 F-3

4 Christian County. Figure F-2.1 is a map of the District s location in Christian County, Missouri. Figure E-2.1: Ozark Special Road District Location in Christian County F-2.2 Ozark Special Road District Capabilities The Ozark Special Road District boundaries include the Cities of Ozark and Fremont Hills and a small portion of the City of Nixa as well as unincorporated areas. The District has no maintenance responsibilities in Nixa or Fremont Hills. The City of Ozark, MoDOT, and the Ozark Special Road District have various maintenance responsibilities within the district. Numbered and lettered highways including business 65 are maintained by MoDOT. The City of Ozark and the road district have assigned maintenance responsibilities within the transportation service area of Ozark through an intergovernmental cooperative agreement. April 2016 F-4

5 The District is governed by three road commissioners elected by voters within the district. The District is funded by a combination of state motor fuel tax, assessed rural land valuation and vehicle license fees distributed to road districts by the county commission, based in part by road mileage. The District s exposure includes: Equipment and contents 173 miles of road paved with hot mix overlay 250 culverts, 30 box culverts, six bridges, and 14 low water crossings Responsibilities of the Special Road Districts include, but are not limited to, providing for debris removal, making emergency road repairs, and coordinating restoration of utility services, especially for critical and essential facilities. They also survey public works damage and report information to the County EMD. The District owns and operates snow plowing equipment for road clearing during severe winter weather events. The District also implements a road improvements program for addressing maintenance of District roads. The improvements program is considered a mechanism for incorporating hazard mitigation activities. Mitigation capabilities of the District include: Major road planning Ability to fund projects through Capital Improvements funding Vegetation management program Snow and ice removal plan Representation on the Ozarks Transportation Organization Technical Advisory Committee F-3: Risk Assessment E-3.1 Hazard Identification This addendum to the Christian County 2016 Multi-Jurisdictional Natural Hazard Mitigation Plan addresses natural hazards that may affect the Ozark Special Road District. Human-caused or technological hazards were not addressed in the main body of the Plan. The Risk Assessment in the main body of the Plan contains hazard profiles for all identified natural hazards that can affect Christian County. Table F-3.1 provides a summary of those hazards that may affect the Ozark Special Road District. An x in the table indicates that the District is affected by the hazard a - indicates that the hazard is not applicable. April 2016 F-5

6 Table F-3.1: Hazards Identified for Ozark special Road School District Dam Failure Drought Jurisdiction Ozark Special Road District. - - x - - x x x - - Earthquake Extreme Temperature Wildfire Flooding (Riverine & Flash) Land Subsidence\Sinkholes Severe Winter Weather Thunderstorm (Lightning, Hail, High Wind) Tornado F-3.2 Assets at Risk This section assesses the planning area population, structures, critical facilities and infrastructure, and other important assets that may be at risk to hazards. The inventory of assets for the Ozark Special Road District was derived from the data collection questionnaire and estimated replacement costs for equipment and contents. Table F-3.2 contains the assets at risk for the District. Table F-3.2 Population and Building Exposure for Ozark special Road District Public School District Ozark Special Road District Enrollment Building Count Building Exposure ($) Contents Exposure ($) Total Exposure ($) $485,000 $485,000 F-3.3 Future Land Use and Development The Ozark Special Road District has plans to repair or replace the Riverside Bridge within the next five years. F-3.4 Hazard Profiles, Vulnerability, and Problem Statements The hazard profiles are organized under subsections for hazard description, location, severity/magnitude/extent, previous occurrences and probability of future occurrence. The profiles for each hazard can be found on the following pages of Part 3 in the main body of the Plan: Dam Failure: pp to Drought: pp to Earthquake: pp to April 2016 F-6

7 Extreme Temperature: pp to Wildfire: pp to Flooding (Riverine and Flash): pp to Land Subsidence/Sinkholes: pp to Thunderstorm/High Winds/Hail/Lightning: pp to Tornado: pp to Winter Weather/Snow/Ice/Severe Cold: 3-94 to Vulnerability Overview for Ozark Special Road District Dam Failure No District facilities or infrastructure are located within inundation areas or downstream environments of existing dams. Drought There are no potential losses to existing facilities or infrastructure maintained by the District due to drought. Earthquake Ozark Special Road District could experience structural damages to low water crossings and bridges resulting from ground shaking during an earthquake. Total exposure was used to estimate losses from a 7.6 magnitude earthquake along the New Madrid fault. A damage factor of 0.5% was applied to all jurisdictions in the main body of the plan. Table F-3.3 provides the potential damage estimate for the District. Table F-3.3 Estimated Potential Earthquake Losses Potential Jurisdiction Earthquake Losses Ozark Special Road District $2,425 Extreme Temperatures Damage to District maintained roads would be minimal in the event of extreme heat. Wildfire There are no District facilities within wildfire prone areas. Flooding (Riverine & Flash) Low water crossings and bridges are prone to structural damages due to flooding. Due to the topography and many streams in the county, numerous low water crossings are damaged and create a significant hazard to public safety during flood events. This heightens the risk and exposure to the Ozark Special Road Distric. Figure F-3.1 is a map of geographic specific hazards and critical facilities for the District. April 2016 F-7

8 Figure F-3.1 Geographic Specific Hazards and Ozark Special Road District Facilities Land Subsidence/Sinkholes Ozark Special Road District roads and bridges all lie within a half a mile of known sinkholes. It is unlikely that the District will be affected by April 2016 F-8

9 sinkholes due to the localized nature of their exposure, however, the district is at an elevated risk due to the location of facilities within hazard prone areas. Thunderstorm/High Winds/Lightning/Hail - Ozark Special Road District equipment and contents in the maintenance and office building are at risk to high wind damages. Tornado In the main body of the Plan, potential losses to existing development for jurisdictions was calculated by applying a 1% damage factor to total exposure. Table F-3.4 contains estimated tornado losses for the Ozark special Road District. Table F-3.4 Estimated Potential Tornado Losses for the Ozark Special Road District Jurisdiction Potential Tornado Losses Ozark Special Road District $4,850 Winter Weather/Snow/Ice/Severe Cold - Billings Special Road District maintains snow removal equipment to clear roadways during snow and ice events in the District s boundaries. Repair and snow removal costs can be significant. Ice buildup can collapse utility lines and communication towers, as well as make transportation difficult and hazardous. F-4: Mitigation Strategy F-4.1 Goals The goals and objectives of the Christian County 2016 Multi-jurisdictional Natural Hazard Mitigation Plan are presented in the main body of the Plan on page 4-1. F-4.2 Identification and Analysis of Mitigation Actions This section in the main body of the Plan describes the process the MPC used for deleting or keeping actions from the 2011 Plan. This section does not apply to the Ozark Special Road District as the District has not participated in any of the previous updates. The District Identified actions in the 2016 Plan that applied to roads and bridges. F-4.3 Implementation of Mitigation Actions The STAPLEE Criteria and action worksheets used for the cost benefit review and implementation schedule for Ozark Special Road District identified actions are presented in the main body of the Plan on pages 4-6 and 4-7. The following section organizes the actions for the Ozark Special Road District, the goal statement that they fall under, and completed worksheet for each new and continuing mitigation action. April 2016 F-9

10 Goal 1: Protect the lives and livelihoods of all citizens Action Work Sheet Name of Jurisdiction: Ozark Special Road District Risk/Vulnerability Problem Being Mitigated: Adequate public alert to hazard events Hazards Addressed: Flood Action or Project Action or Project Number: Name of Action or Project: Low water crossing markings Action or Project Description: Install, replace and maintain low water markings and gauges in flood prone areas. Applicable Goal Statement: Provide adequate warning and communications systems to alert the public to severe hazard events. Estimated Cost: $800 per sign Benefits $10,000 per auto salvaged, $5,000 - $10,000 per water rescue, Cost of one life saved $6,000,000 Plan for Implementation Responsible Organization/Department: Road District Commission Action/Project Priority: STAPLEE Score: 36 Priority: High Timeline for Completion: 6 months 2 years Potential Funding Sources: Local Funding Local Planning Mechanisms Used for Implementation if Major road plans, Road Improvement plans any: Progress Report Action Status: Not Started Report of Progress: N/A April 2016 F-10

11 Goal 2: Reduce the potential impact of natural disasters to property, infrastructure, and the local economy. Action Work Sheet Name of Jurisdiction: Ozark Special Road District Risk/Vulnerability Problem Being Mitigated: Frequently flooded low water crossings Hazards Addressed: Flood Action or Project Action or Project Number: Name of Action or Project: Low water crossing improvements Action or Project Description: Replace and improve low water crossings where identified as effective. Applicable Goal Statement: Protect structures, contents and critical lifelines from the impacts of natural hazard occurrence. Estimated Cost: $150,000 - $300,000 Benefits $10,000 per auto salvaged, $5,000 - $10,000 per water rescue, Cost per life saved ($6,000,000) Plan for Implementation Responsible Road district commissioners, Christian County Organization/Department: Commission Action/Project Priority: STAPLEE Score: 43 Priority: High Timeline for Completion: 18 months 3 years Potential Funding Sources: Local Funding Local no cash Funding CDBG USDA Rural Development HMGP, PDM, FMA Local Planning Mechanisms Used for Implementation if Major road plans, Capital improvement plans any: Progress Report Action Status: Not Started Report of Progress: N/A April 2016 F-11

12 Action Work Sheet Name of Jurisdiction: Ozark Special Road District Risk/Vulnerability Problem Being Mitigated: Future property losses in hazard prone areas Hazards Addressed: Flood, Sinkholes Action or Project Action or Project Number: Name of Action or Project: Hazard area property protection Action or Project Description: Acquire, elevate or flood-proof properties and critical infrastructure within hazard areas. Applicable Goal Statement: Protect structures, contents and critical lifelines from the impacts of natural hazard occurrence. Estimated Cost: $3,000,000 Benefits Future loss avoidance Plan for Implementation Responsible Road District Commissioners Organization/Department: Action/Project Priority: STAPLEE Score: 31 Priority: High Timeline for Completion: 1 5 years Potential Funding Sources: Local Funding Local no cash Funding HMGP, FMA CDBG Local Planning Mechanisms Capital Improvements Plan Used for Implementation if any: Progress Report Action Status: Not Started Report of Progress: The Road District will repair/flood proof/replace the Riverside Bridge within the next five years. April 2016 F-12

13 Goal 3: Ensure continued operation of government, emergency functions and critical infrastructure in a disaster Action Work Sheet Name of Jurisdiction: Ozark Special Road District Risk/Vulnerability Problem Being Mitigated: Utility disruptions due to hazard events Hazards Addressed: Tornado, Severe T-Storm, Hail, Lightning, Severe Winter Storm. Action or Project Action or Project Number: Name of Action or Project: Vegetation Management Action or Project Description: Enhance strategies and coordinate with utility providers to manage encroachment of vegetation in easements and rights of way. Applicable Goal Statement: Design, enhance, or amend policies that will work to limit the impact of natural hazards. Estimated Cost: $0 Benefits Community Resilience, dollar amount unknown Plan for Implementation Responsible County Commission, Mayor/Board of Alderman, Public Organization/Department: works officials Action/Project Priority: STAPLEE Score: 34 Priority: High Timeline for Completion: 6 18 months Potential Funding Sources: Local Funding Local no cash Funding Local Planning Mechanisms Used for Implementation if any: Action Status: Report of Progress: Vegetation management program Progress Report Continuing not Started Vegetation management program incorporated into regular maintenance. April 2016 F-13

14 Action Work Sheet Name of Jurisdiction: Ozark Special Road District Risk/Vulnerability Problem Being Mitigated: Functional integrity of critical lifelines Hazards Addressed: Flood, Severe Winter Storm Action or Project Action or Project Number: Name of Action or Project: Snow and debris clearing Action or Project Description: Plan for and maintain adequate snow and debris clearing capabilities. Applicable Goal Statement: Design, enhance, or amend policies that will work to limit the impact of natural hazards. Estimated Cost: $50,000 - $100,000 Benefits Community Resilience, dollar amount unknown Plan for Implementation Responsible Road district secretary, Christian County Commission, Organization/Department: Public works director Action/Project Priority: STAPLEE Score: 36 Priority: High Timeline for Completion: Annually Potential Funding Sources: Local Funding Local no cash Funding HMGP Local Planning Mechanisms Used for Implementation if Road maintenance plans any: Progress Report Action Status: Report of Progress: Not Started Road districts and public works routinely clear debris after flood events and maintain plows and salt for roadway clearance. April 2016 F-14

15 Action Work Sheet Name of Jurisdiction: Ozark Special Road District Risk/Vulnerability Problem Being Mitigated: Adequate funding sources for mitigation activities Hazards Addressed: Flood, Sinkholes, Severe Winter Weather Action or Project Action or Project Number: Name of Action or Project: Monitor funding programs Action or Project Description: Continue to monitor and identify funding from state and federal programs for hazard mitigation activities. Applicable Goal Statement: Increase the capabilities to mitigate the effects of a natural hazard. Estimated Cost: $0 Benefits Community Resilience, dollar amount unknown Plan for Implementation Responsible Road District Commissioners Organization/Department: Action/Project Priority: STAPLEE Score: 31 Priority: High Timeline for Completion: Ongoing Potential Funding Sources: Local no cash Funding Local Planning Mechanisms Used for Implementation if any: Action Status: Report of Progress: N/A Progress Report Not Started N/A April 2016 F-15

16 F-5: Plan Maintenance Process 44 CFR Requirement 201.6(c)(4): The plan maintenance process shall include a section describing the method and schedule of monitoring, evaluating, and updating the mitigation plan within a five-year cycle. F-5.1 Monitoring, Evaluating, and Updating the Plan The responsible agency maintaining Christian County 2016 Multi-Jurisdictional Hazard Mitigation Plan is the Christian County Local Emergency Planning Committee (LEPC). The Ozark Special Road District will appoint a representative to serve on the LEPC. The process for evaluating and maintaining the plan is presented in the main body of the Plan on pages 5-1 thru 5-3. F-5.2 Incorporation into Existing Planning Mechanisms Where possible, District administrators will use existing District plans to incorporate mitigation actions. These include the District s capital improvement and maintenance plans. F-5.3 Continued Public Involvement The District will publicize success stories resulting from the Plan s implementation and seek additional public comment when appropriate. The LEPC role for continued public involvement is described in the main body of the Plan on page 5-4. April 2016 F-16

17 Exhibit A: Ozark Special Road District Hazard Mitigation Plan Adoption Resolution April 2016 F-17

18 Exhibit B: Public Involvement Documentation April 2016 F-18