Stevens County, Washington Request for Proposal For A Countywide Multi-Jurisdictional All Hazard Mitigation Plan (Update)

Transcription

1 Stevens County, Washington Request for Proposal For A Countywide Multi-Jurisdictional All Hazard Mitigation Plan (Update) Project background A Multi-Jurisdictional All Hazard Mitigation Plan is a representation of the jurisdiction's commitment to reduce risks from natural hazards, serving as a guide for decision makers as they commit resources to reducing the effects of natural hazards. Our local plan will also serve as the basis for the State to provide technical assistance and to prioritize project funding. Mitigation planning is a process for systematically identifying policies, activities and tools that can be used to implement those actions. This process has four steps: organizing resources, assessing risks, developing a mitigation plan, and implementing the plan and monitoring progress. In Stevens County, Washington, the planning process will involve locally elected officials, city and county departments, emergency services, fire departments, natural resource managers, LEPCs, local, state, and federal agencies; and the general public. A local planning committee will be formed to guide the Plan development. Mitigation plans must reflect a strong element of public input in the development of strategies and identification of appropriate project types. An independent contractor/firm will be retained to assist Stevens County in the development/completion of the Plan. Their role will be to document the planning process; provide risk analyses, hazard profiles, and mapping; research historical databases, facilitate public input; develop vulnerability assessments and mitigation strategies; and author the Stevens County Multi-Jurisdiction All Hazard Mitigation Plan. Information necessary to the successful completion of the Plan will be made available as needed to the selected contractor through the committee. Information may include County Comprehensive Plans, Zoning Codes, Groundwater Quality Management Plans, Emergency Operations Plans, Community Wildfire Protection Plans, County GIS data, General Plan map, Zoning maps, Subdivision plats, etc. Project goal - The goal of this project is to conduct a planning process that identifies natural hazards that create risk for the population, property, infrastructure, resources, and communities and proposes mitigation strategies to reduce the risk and impact of natural disasters. Project objective - The objective is to provide technical assistance to complete FEMAapproved All Hazard Mitigation Plans in Stevens County, Washington. Project outcome - The outcome of this project will be the development of a comprehensive FEMA-approved Multi-Jurisdiction All Hazard Mitigation Plan. Projected Timeframe 9 months

2 SCOPE OF WORK An open public involvement process is essential to the development of an effective plan. In order to develop a more comprehensive approach to reducing the effects of natural disasters, the planning process shall include: (1) An opportunity for the public to comment on the plan during the drafting stage and prior to plan approval; (2) An opportunity for neighboring communities, local and regional agencies involved in hazard mitigation activities, and agencies that have the authority to regulate development, as well as businesses, academia and other private and non-profit interests to be involved in the planning process; and (3) Review and incorporation, if appropriate, of existing plans, studies, reports, and technical information. The selected contractor/firm will be expected to provide onsite assistance to complete the following tasks: TASK 1. Organize Resources - Contractor will assist Stevens County with pre-planning steps including locating known hazard information and records, organizing staff to assist contractor, and acquiring support of the planning process from local officials, agencies, and key staff. TASK 2. Form Local Planning Committee - Contractor/firm will assist Stevens County to create a diverse membership on the county planning committee. Members should include locally elected officials, city and county departments, local, state, and federal agencies, law enforcement, fire departments, medical staff, civic groups, special interest groups, etc. TASK 3. Develop Public Outreach Plan - Contractor/firm will assist the planning committee to develop an effective public outreach plan tailored to Stevens County. The Contractor will implement the public input process including facilitating public meetings, documenting public input, developing surveys, conduct interviews, develop news releases, etc. TASK 4. Required Components of County All Hazard Mitigation Plans - Contractor/firm will be responsible for the preparation of all items contained in this section. The Stevens County Multi-Jurisdiction All Hazard Mitigation Plan shall include the following: (4.1) Documentation of the planning process used to develop the plan, including how it was prepared, who was involved in the process, and how the public was involved. (4.2) A risk assessment that provides the factual basis for activities proposed in the strategy to reduce losses from identified hazards. Local risk assessments must provide sufficient information to enable the jurisdiction to identify and prioritize appropriate mitigation actions to reduce losses from identified hazards. The risk assessment shall include: 1) A description of the type, location, and extent of natural hazards that can affect the jurisdiction. The plan shall include information on previous occurrences of hazard events and on the probability of future hazard events. 2) A description of the jurisdiction's vulnerability to the hazards described in above paragraph. This description shall include an overall summary of each hazard and its impact on the community. The plan should describe vulnerability in terms of: a) The types and numbers of existing and future buildings, infrastructure, and critical facilities located in the identified hazard areas;

3 b) Where possible, an estimate of the potential dollar losses to vulnerable structures identified and a description of the methodology used to prepare the estimate; (4.3) A mitigation strategy that provides the jurisdiction's blueprint for reducing the potential losses identified in the risk assessment, based on existing authorities, policies, programs and resources, and its ability to expand on and improve these existing tools. This section shall include: 1) A description of mitigation goals to reduce or avoid long-term vulnerabilities to the identified hazards. 2) A section that identifies and analyzes a comprehensive range of specific mitigation actions and projects being considered to reduce the effects of each hazard, with particular emphasis on new and existing buildings and infrastructure. 3) An action plan describing how the actions identified will be prioritized, implemented, and administered by the local jurisdiction. Prioritization shall include a special emphasis on the extent to which benefits are maximized according to a cost benefit review of the proposed projects and their associated costs. (4.4) A plan maintenance process that includes: 1) A section describing the method and schedule of monitoring, evaluating, and updating the mitigation plan within a five-year cycle. 2) A process by which local governments incorporate the requirements of the mitigation plan into other planning mechanisms such as comprehensive or capital improvement plans, when appropriate. 3) Discussion on how the community will continue public participation in the plan maintenance process. (4.5) Documentation that the plan has been formally adopted by the governing body of the jurisdiction requesting approval of the plan (e.g., City Council, Board of County Commissioners, Tribal Council). For multi-jurisdictional plans, each jurisdiction requesting approval of the plan must document that it has been formally adopted. TASK 5 Draft Plans, Reviews, Final Plan - Contractor/firm will develop a draft Plan for Stevens County. Draft plans will go through a multistage review process. As the contractor/firm team is ready to submit the first full draft, the following review process should be anticipated: Contractor provides copies of an "administrative draft" to committee members. County planning committee reviews the "administrative draft". Contractor revises the "administrative draft" after County planning committee review and resubmits a "second administrative draft", if necessary. County planning committee reviews the "second administrative draft" to ensure that all comments have been adequately addressed. If all comments have not been addressed, the contractor will be required to refine and submit a "third administrative draft". This process will continue until all of the comments have been adequately addressed. When all comments have been addressed, contractor will provide bound copies of the product as a "public review draft" to be placed in public venues throughout the County.

4 The contractor will revise the "public review draft" document from the input received during the public review period. The contractor will submit at least one bound final draft and one CD to the State Hazard Mitigation Officer for technical review and comment. Deficiencies identified during the state reviews will be addressed by the contractor and the planning committee. The State will then send the draft plan to the appropriate FEMA Regional Office for technical review and comment. Deficiencies identified during the regional reviews will be addressed by the contractor and planning committee. Local/State/Federal Plan Review and Adoption / Project completion When all comments have been addressed, contractor will provide bound final Stevens County AHMP and CDs to the necessary jurisdictions for their review and adoption. The final AHMP will go through a sequential review and adoption process beginning with the County Commissioners and City Councils and, finally, regional FEMA officials. The project is considered completed and the contractor/firm obligation is met only when regional FEMA officials accept the Stevens County Plan. PROPOSAL SELECTION PROCESS The Stevens County Board of County Commissioners/Emergency Management Director will be responsible for the final selection of the successful contractor/firm. Stevens County Board of County Commissioners/Emergency Management Director will use the following process to select the contractor/firm for this project: 1. Bids received by the deadline will be reviewed to ensure that each has met the minimum submission requirements as outlined. Bids that do not meet these minimum requirements will be rejected. 2. The qualifications of each contractor/firm, the approach to be taken by the consultant, the scope of services, and the firm's references as required under "SUBMISSION REQUIREMENTS" will be reviewed. 3. Some or all of the bidders may be selected and invited to take part in a preliminary interview process that will include a brief presentation by the consultant and a question and answer session led by staff. 4. Staff will present the bids to the selection committee. The Stevens County Board of County Commissioners/Emergency Management Director may wish to interview one or more of the competing firms separately. Selection will be based on: Quality of work Creativity Ability to perform work in a timely manner Experience in working with volunteer organizations Ability to provide consistency in hazard planning efforts with neighboring counties (Pend Oreille, Ferry, Okanogan, Lincoln, Spokane) Experience working in the County (eg., with governments, Tribal, or Private clients) Past experience in developing All Hazard Mitigation Plans/Community Wildfire Protection Plans for Counties Cost

5 Submission Requirements - The following requirements must be met in all Bids submitted: A cover letter. Submission of five (5) bound copies and one original of the Proposal. A description of the contractor/firms organizational approach to the project. This portion of the Proposal shall state how the contractor/firm proposes to achieve the required outcomes through goals, objectives, policies and programs. It shall also indicate how the final products will be organized, formatted, and presented. Describe the software you will use for maps and GIS hazard and mitigation analysis, text, graphs, etc. The approach shall also illustrate (through examples of relevant experiences in similar projects) how the contractor/firm will successfully maintain an effective line of communication throughout the process. Address Tasks 1-5 in the Scope of Work, providing general information on all work tasks required to complete the project within the performance period. Include a statement of understanding of the work involved, particularly regarding the level of effort required for any portion of the Plan. Information on the contractor/firm qualifications and experience in preparing similar Plans. Bidders must list, as references, projects that were conducted by the persons who will be doing the work. The information shall be brief and include the following: a) Identification, qualifications, and experience of all persons to be assigned to the project and team organization, and the assignment of responsibilities; b) Identification of available support resources; c) Identification and qualifications of any subcontract consultants, including resumes or qualifications of individual or the firm as applicable; d) Commitment that the contractor/firm team, especially the project manager(s), shall remain in place for the duration of the All Hazards Mitigation Planning process. A proposed schedule showing the total length of time necessary to prepare the Multi- Jurisdictional All Hazard Mitigation Plan and the timing of significant milestones during the preparation period. The contractor/firm's cost quotation shall include all necessary expenses to complete all tasks associated with the Stevens County development and implementation of the Multi- Jurisdictional All Hazard Mitigation Plan. Should the contractor/firm choose to subcontract portions of the project, Stevens County reserves the right to review and approve or reject said contractors. A sample of a Multi-Jurisdictional All Hazard Mitigation Plan project prepared by contractor/firm within the last five years for a County Jurisdiction. Proof of coverage (e.g., Errors and Omissions, Liability) the firm will be required to maintain in the amount equivalent to the cost of the project described in this RFP. At least three (3) references with telephone and . Signature line, with name and title of signatory, firm, address and telephone number. Amendments and Clarifications - A number of questions or requests for clarification may arise as contractors / firms review the project requirements. Any questions regarding the scope of work described in the RFP and the RFP process must be submitted in writing by July 18 th to James Caruso, 260 S. Oak St., Courthouse Annex, Colville, WA Answers to these questions will be returned

6 to consultants via by James Caruso. Questions and responses will be available to all other prospective contractor/firms. Questions or requests for clarification concerning the RFP may not be addressed following the July 18 th date. Right to Reject Proposals - Stevens County reserves the right to reject any or all proposals, or any part of any proposal, to waive minor technicalities, or to solicit new proposals. Proposals may be rejected for any alterations of form, incompleteness, or irregularities of any kind. Notification of Withdrawal of Proposals - Proposals may be modified or withdrawn prior to the time and date specified for submission by formal written notice from an authorized representative of the consultant. Bids submitted will become the property of Stevens County after the submission deadline and may be released as public documents after that time. Request for Proposal is not a Commitment - This RFP is not a contract or a commitment of any kind by Stevens County. All costs associated with preparing and presenting Proposals shall be borne by the proposing contractor/firm. All Proposals will become property of Stevens County. Professional Services Agreement - The contractor/firm selected shall be required to enter a Professional Services Agreement with Stevens County to perform the work in accordance with the terms specified in this Request for Proposal and all other terms as specified in said Professional Services Agreement. Proof of insurance and applicable licenses will need to be submitted. Contacts- Questions or requests for clarification regarding this RFP shall be directed to: NAME ADDRESS PHONE James Caruso 260 S. Oak St. (509) jcaruso@co.stevens.wa.us Colville, WA Submit bids by 4:30P.M. on Monday, August 5, 2016 to: Name: James Caruso, Emergency Management Director Address: 260 S. Oak Street, Courthouse Annex, Colville, WA

7 EXHIBIT A. All Hazard Mitigation Plan Elements: The Stevens County Multi-Jurisdictional All Hazard Mitigation Plan shall include all of the elements required by Federal and State law, as well as additional elements required by the County, and are as follows: 1. Describe the natural hazards facing each counties and the frequency of occurrence. 2. Describe the effects of the hazards on each community and its environment as well as damage from previous events, including costs for losses and response activities. 3. Provide maps of areas affected by the hazards. 4. Describe the vulnerability of residential and commercial structures, critical facilities, and infrastructure to each hazard. 5. Prioritize hazards based on risk to population, property, infrastructure, and resources. 6. Describe each County's long-range goals to prevent or reduce the harmful consequences of the hazards, including additional goals arising from public input. 7. Describe laws and ordinances that can empower mitigation actions. 8. Describe background issues that affect consensus. 9. Identify and prioritize strategies to achieve mitigation goals. 10. Identify potential projects and approximate costs. For flood hazards, address repetitively damaged structures. 11. Identify possible funding sources and cost-share resources (local and private as well as federal and state). 12. Provide a schedule for review and update based on new hazards, changed risks, or updated demographic information. 13. Describe the planning process used and involvement of citizens and local government officials. 14. Include official promulgation by the Stevens County Board of Commissioners and City Councils. 15. Complete the FEMA criteria crosswalk. See Exhibit B. The Stevens County Plan will include a comprehensive Phase I Hazard Profile addressing a broad range of past hazards in the County. The Phase II Hazard Profile (the Plan document) will include in-depth analysis of at least the 5 most frequent natural hazards in Stevens County. The natural hazards envisioned to be included in this planning effort include: 1. Flood 2. Wildfire 3. Severe weather (extreme cold, high winds, freezing rain, extreme snowfall, etc.) 4. Earthquake 5. Landslides In addition, a Terrorism / civil unrest mitigation plan will be developed as a standalone document which is not part of the public review process.

8 EXHIBIT C. LOCAL HAZARD MITIGATION PLAN DETERMINATION Washington State Jurisdiction(s): Title of Plan: Determination: (Check one) Forwarded to FEMA X Criteria Met / Plan Adopted Forwarded to FEMA X Criteria Met / Plan Not Adopted Not Forwarded Criteria Not Met / Plan Adopted or Not Adopted Date of Plan: The plan determination is based upon the review of each of the following plan criteria, excluding the shaded criteria, as required in 44 CFR Part 201. Multi-jurisdictional plans must meet criteria listed in section 2, 3, 10, and 14 as well. For a local plan to receive State approval for forwarding to FEMA Region X, all plan criteria must receive a Satisfactory (S) rating and the letter of transmittal must indicate whether the plan has been adopted by the governing body or whether the local jurisdiction wishes an evaluation against the criteria (pre-adoption review). An Unsatisfactory (U) rating indicates the criteria were not addressed and the Needs Improvement (N) rating indicates additional information is needed to meet the criteria. 1 Adoption by the Local Governing Body 201.6(c)(5) 2 Multi-Jurisdictional Plan Adoption 201.6(c)(5) 3 Multi-Jurisdictional Planning Participation 201.6(a)(3) 4 Documentation of Planning Process 201.6(b) & (c)(1) 5 Identifying Hazards 201.6(c)(2)(i) 6 Profiling Hazard events 201.6(c)(2)(i) 7 Assessing Vulnerability: Identifying Assets 201.6(c)(2)(ii)(a) 8 Assessing Vulnerability: Estimating Potential Losses 201.6(c)(2)(ii)(b) 9 Assessing Vulnerability: Analyzing Development Trends 201.6(c)(2)(ii)(c) 10 Multi-Jurisdictional Risk Assessment 201.6(c)(2)(iii) 11 Local Hazard Mitigation Goals 201.6(c)(3)(i) 12 Identification and Analysis of Mitigation Measures 201.6(c)(3)(ii) 13 Implementation of Mitigation Measures 201.6(c)(3)(iii) 14 Multi-Jurisdictional Mitigation Strategy 201.6(c)(3)(iv) 15 Monitoring, Evaluating, and Updating the Plan 201.6(c)(4)(i) 16 Implementation through Existing Programs 201.6(c)(4)(ii) 17 Continued Public Involvement 201.6(c)(4)(iii) 44 CFR Part U N S * The numbers correlates to the system used in the FEMA Regional and State Mitigation Planning Workshop - Student Manual. Comments: Please refer to the attached Local Hazard Mitigation Plan Review Worksheet for additional information and comments on each criteria. State Mitigation Programs Manager: Date:

9 1 Adoption by the Local Governing Body NOT MET Requirement 201.6(c)(5) [The local hazard mitigation plan shall include] documentation that the plan has been formally adopted by the governing body of the jurisdiction requesting approval of the plan (e.g., City Council, County Commissioner, Tribal Council) A. Does the local plan identify who the appropriate approving entity/person is given their form of local government? B. Is the local plan approved by that entity/person? C. Is supporting documentation such as a resolution included? MET 2 Multi-jurisdictional Plan Adoption NOT MET Requirement 201.6(c)(5) For multi-jurisdictional plans, each jurisdiction requesting approval of the plan must document that it has been formally adopted. A. Does the plan indicate the specific jurisdictions are being represented in the plan? B. For each jurisdiction, does the local plan identify who the appropriate approving entity/person is given their form of local government? C. Is the local plan approved by each jurisdictions appropriate entity/person? D. Are supporting documentations such as resolutions included? MET 3 Multi-jurisdictional Participation NOT MET Requirement 201.6(a)(3) Multi-jurisdictional plans (e.g., watershed plans) may be accepted, as appropriate, as long as each jurisdiction has participated in the process Statewide plans will not be accepted as multi-jurisdictional plans. A. Does the plan identify how each jurisdiction participated in the plan s development? MET 4 Documentation of the Planning Process U N S Requirement 201.6(b): In order to develop a more comprehensive approach to reducing the effects of natural disasters, the planning process shall include: (1) An opportunity for the public to comment on the plan during the drafting stage and prior to plan approval; 9

10 (2) An opportunity for neighboring communities, local and regional agencies involved in hazard mitigation activities, and agencies that have the authority to regulate development, as well as businesses, academia and other private and non-profit interests to be involved in the planning process; and (3) Review and incorporation, if appropriate, of existing plans, studies, reports, and technical information. Requirement 201.6(c)(1): [The plan must document] the planning process used to develop the plan, including how it was prepared, who was involved in the process, and how the public was involved. A. Does the plan provide a narrative description that explains the plan s development process, including who led the development at the staff level and any external contributors such as contractors? B. Does the plan list who was involved and how they contributed to the planning process? (e.g., participated on plan committee, provided information, reviewed drafts) C. Does the plan indicate how the public was involved? D. Was there an opportunity for neighboring communities, agencies, businesses, academia, nonprofits, and other interested parties to be involved in the planning process? E. Does the planning process describe the review and incorporation, if appropriate, of existing plans, studies, reports, and technical information? 5 Identifying Hazards U N S Requirement 201.6(c)(2)(i): [The risk assessment shall include a] description of the type of all natural hazards that can affect the jurisdiction A. Does the plan include a description of the types of all natural hazards that affect the jurisdiction? DESCRIPTION - explain the characteristics of each hazard (e.g. for flooding hazard, is it coastal, riverine, stormwater) ALL NATURAL HAZARDS - all probable hazards. For northwest communities, hazards include flood, earthquake, wind, and fire, and, possibly, tsunami, volcano, winter storms. Human-caused hazards (HAZMAT, Terrorism) may also be identified in the plan, but is not required. 10

11 6 Profiling Hazard Events U N S Requirement 201.6(c)(2)(i): [The risk assessment shall include a] description of the location and extent of all natural hazards that can affect the jurisdiction. The plan shall include information on previous occurrences of hazard events and on the probability of future hazard events. A. Does the risk assessment identify the location of each hazard being addressed in the plan? (Maps are helpful for the vulnerability analysis as well) B. Does the risk assessment identify the extent of each hazard being addressed in the plan? (Factors to consider include magnitude, severity, speed of onset, and potential for cascading events/effects.) C. Does the plan provide information on the previous occurrences of each natural hazard? D. Does the plan include the probability of future hazard events? (Can also be expressed in terms of predictability and/or likelihood of occurrence) 7 Assessing Vulnerability: Identifying Assets U N S Requirement 201.6(c)(2) (ii)(a): [The risk assessment shall include a] description of the jurisdiction s vulnerability to the hazards described in paragraph (c)(2)(i) of this section. This description shall include an overall summary of each hazard and its impact on the community. The plan should describe vulnerability in terms of: The types and numbers of existing and future buildings, infrastructure, and critical facilities located in the identified hazard areas A. Does the plan include an overall summary description of the jurisdiction s vulnerability to the hazards? B. Does the plan address the impacts of the hazards on the community? C. Recommended: Does the plan identify the types and numbers of buildings, infrastructure, and critical facilities in hazard areas? THIS ELEMENT OF CRITERIA NOT REQUIRED. 8 Assessing Vulnerability: Estimating Potential Losses U N S Requirement 201.6(c)(2) (ii)(b): [The plan should describe vulnerability in terms of an] estimate of the potential dollar losses to vulnerable structures identified in paragraph (c)(2)(i)(a) of this section and a description of the methodology used to prepare the estimate A. Does the plan estimate potential dollar losses to vulnerable structures? CRITERIA NOT REQUIRED 11

12 9 Assessing Vulnerability: Analyzing Development Trends U N S Requirement 201.6(c)(2) (ii)(c): [The plan should describe vulnerability in terms of providing a general description of land uses and development trends within the community so that mitigation options can be considered in future land use decisions. A. Does the plan describe future land use and development trends? CRITERIA NOT REQUIRED 10 Multi-Jurisdictional Risk Assessment U N S Requirement 201.6(c)(2) (iii): [For multi-jurisdictional plans, the risk assessment section must assess each jurisdiction s risk where they vary from the risks facing the entire planning area. A. Does the plan include a risk assessment for each participating jurisdiction as needed to reflect unique or varied risks? 11 Local Hazard Mitigation Goals U N S Requirement 201.6(c)(3)(i): [The hazard mitigation strategy shall include: a] description of mitigation goals to reduce or avoid long-term vulnerabilities to the identified hazards. A. Does the plan include a description of mitigation goals? GOALS - general guidelines that explain what the community wants to achieve. Goals are usually long-term and represent global visions, such as eliminate flood damage. 12 Identification and Analysis of Mitigation Measures U N S A. Requirement 201.6(c)(3) (ii): [The mitigation strategy shall include a] section that identifies and analyzes a comprehensive range of specific mitigation actions and projects being considered to reduce the effects of each hazard, with particular emphasis on new and existing buildings and infrastructure Does the plan identify a comprehensive range of specific mitigation actions and projects for each hazard? B. Does the identified range of mitigation actions and projects include an approach to reduce the effects of hazards on new buildings and infrastructure? C. Does the identified range of mitigation actions and 12

13 projects include an approach to reduce the effects of hazards on existing buildings and infrastructure? 13 Implementation of Mitigation Measures U N S Requirement: 201.6(c)(3) (iii): [The mitigation strategy section shall include] an action plan describing how the actions identified in section (c)(3)(ii) will be prioritized, implemented, and administered by the local jurisdiction. Prioritization shall include a special emphasis on the extent to which benefits are maximized according to a cost benefit review of the proposed projects and their associated costs. A. Does the mitigation strategy include how the actions will be prioritized? B. Does the mitigation strategy address how the actions will be implemented? (i.e. existing resources and potential future resources) C. Does the mitigation strategy address how the actions will be administered? (lead agency and timeline) D. Does the mitigation strategy reflect an emphasis on the use of cost-benefit analysis? 14 Multi-jurisdictional Mitigation Strategy U N S A Requirement 201.6(c)(3) (iv): For multi-jurisdictional plans, there must be identifiable action items specific to the jurisdiction requesting FEMA approval or credit of the plan. Does the plan include separate, identifiable action items for each jurisdiction requesting State approval of the plan? No - Five jurisdictions are shown to be adopting the plan, but several others are profiled and others are shown as responsible agencies. No clear delineation of individual actions to individual jurisdictions. Such as the City of Republic. X X 15 Monitoring, Evaluating, and Updating the Plan U N S Requirement 201.6(c)(4)(i): [The plan maintenance process shall include a section describing the] method and schedule of monitoring, evaluating, and updating the mitigation plan within a five-year cycle. A. Does the plan describe the method for monitoring the plan? (i.e. both staff position responsible for monitoring and the department overseeing the monitoring) B. Does the plan describe a schedule for monitoring, evaluating, and updating the plan within the five-year cycle? 16 Implementation Through Existing Programs U N S 13

14 Requirement 201.6(c)(4) (ii): [The plan shall include a] process by which local governments incorporate the requirements of the mitigation plan into other planning mechanisms such as comprehensive or capital improvement plans, when appropriate A. Does the plan identify other local planning mechanisms available for incorporating the requirements of the mitigation plan? B. Does the plan include a process by which the local government will incorporate the requirements in other plans, when appropriate? 17 Continued Public Involvement U N S Requirement 201.6(c)(4) (iii): [The plan maintenance process shall include a] discussion on how the community will continue public participation in the plan maintenance process. A. Does the plan explain how continued public participation will be obtained? (e.g., public notices, an on-going mitigation plan committee, annual review meeting with stakeholders) 14