7:00 7: * Consent Agenda Action Items: a. * Minutes of the April 5, 2018 Meeting 7:30 7:30

Transcription

1 Thomas Jefferson Planning District Commission Thursday, May 3, 2018 at 7 pm at Water Street Center 407 Water Street, Charlottesville, VA AGENDA 1. Call to Order 7:00 2. Matters from the Public a. Comments by the public are limited to no more than 2 minutes per person. b. Presentation of HJR 531 Delegate Toscano c. Regional Housing Partnership Framework Christine Jacobs 7:00 7:30 3. * Consent Agenda Action Items: a. * Minutes of the April 5, 2018 Meeting 4. * Finance Report a. Quarterly Finance Report i. Dashboard Report ii. March Profit & Loss Statement iii. March Balance Sheet iv. March Accrued Revenue Report 5. * Resolutions a. Adoption of Fiscal Year 2019 Operating Budget b. Election of Piedmont Opportunity Corridor (GO Virginia) i. Elected Official Representative (3 Years) ii. Chief Administrative Officer Representative (3 Years) b. Appointment of TJPDC Corp. Board Members 6. Executive Director s Report a. The Executive Director s Report is attached. 7. Other Business a. OFFICIAL NOTICE of Nominating Committee FY2019 Slate of Officers Rick Randolph, Albemarle County Chair Dale Herring, Greene County Vice Chair Keith Smith, Fluvanna County Treasurer Chip Boyles, TJPDC - Secretary b. FY19-21 Strategic Plan Process c. Roundtable Discussion by Jurisdiction d. Next Meeting June 7, * Closed Session - per Code of Virginia A.3. a. Discussion of the acquisition of real property for a public purpose *Closed Session per Code of Virginia A.1. b. Discussion of the assignment of individual personnel b. *Public Session Resumes 7:30 7:30 7:30 7:50 7:50 8:15 8:15 8:20 8:20 8:45 8:45 * ADJOURN *Proposed action items

2 2018 SESSION ENROLLED HOUSE JOINT RESOLUTION NO. 531 Commending the Thomas Jefferson Planning District Commission and its localities. Agreed to by the House of Delegates, March 7, 2018 Agreed to by the Senate, March 9, 2018 WHEREAS, the Thomas Jefferson Planning District Commission (TJPDC) region is an innovative area where many strategies are being implemented to help deploy broadband, which has been deemed an essential infrastructure by each of the local governments in the region; and WHEREAS, the Commission's region is composed of the Counties of Albemarle, Fluvanna, Greene, Louisa, and Nelson and the City of Charlottesville; and WHEREAS, the TJPDC has supported local and regional broadband efforts and initiatives for a number of years, to include working with a private provider to seek broadband infrastructure funding through the 2009 American Recovery and Reinvestment Act; and WHEREAS, the TJPDC has endorsed broadband grant applications and provided grant administration support for localities in the region; and WHEREAS, the TJPDC presented regional perspectives and local initiatives on broadband to the Governor's Broadband Advisory Council in 2016; and WHEREAS, the TJPDC localities have been very proactive the past several years in accelerating their efforts, both on their own and in partnership with the private sector, to bring or expand high speed internet to their communities; and WHEREAS, Albemarle County adopted a community-based, telecommunication strategic plan, established a broadband authority, and working with private providers, has received two Virginia Telecommunication Initiative grants to extend last-mile broadband service to unserved areas of the county; and WHEREAS, Fluvanna County established a Broadband Access Taskforce last year to identify broadband infrastructure status and underserved areas and is currently seeking private sector partners for establishing high speed internet service; and WHEREAS, Greene County has a working broadband committee, has surveyed county residents and is working with the Center for Innovative Technology to facilitate broadband expansion throughout the county; and WHEREAS, Louisa County received a Department of Housing and Community Development (DHCD) broadband planning grant, has a four-year-old broadband authority, and recently approved a contract to spend over $600,000 in local funds for six wireless towers and two co-locations to extend high-speed internet service across the county; and WHEREAS, Nelson County also received several DHCD broadband grants, has a long-standing broadband authority that has built a 39-mile, middle-mile network that is beginning to serve customers, and has four towers for extending wireless service to more remote areas of the county; and WHEREAS, in the City of Charlottesville, the downtown area has been extensively wired to support residents and business, and the City continues to explore public/private opportunities to develop its broadband infrastructure to ensure communication paths needed for businesses to be successful; and WHEREAS, the TJPDC most recently convened a meeting of local officials with the Central Virginia Electric Cooperative (CVEC) to discuss CVEC's plans to build 4,500 miles of fiber optic cable within five years to make broadband internet service available to 36,000 homes and businesses across parts of 14 counties; now, therefore, be it RESOLVED by the House of Delegates, the Senate concurring, That the General Assembly hereby commend the Thomas Jefferson Planning District Commission and the six localities making up the region for their numerous, ongoing efforts to bring broadband internet to their residents; and, be it RESOLVED FURTHER, That the Clerk of the House of Delegates prepare a copy of this resolution for presentation to the Thomas Jefferson Planning District Commission as an expression of the General Assembly's appreciation of its valuable regional efforts and support of its localities. ENROLLED HJ531ER

3 THOMAS JEFFERSON PLANNING DISTRICT COMMISSION Draft Minutes, April 5, 2018 Commissioners Present: Rick Randolph Albemarle County Tony O Brien Fluvanna County Keith Smith Fluvanna County Dale Herring Greene County Andrea Wilkinson Greene County Tommy Barlow Louisa County Robert Babyok Louisa County Jesse Rutherford Nelson County Ernie Reed Nelson County (7:40) Commissioners Absent: Mike Signer Charlottesville Genevieve Keller Charlottesville Liz Palmer Albemarle County Staff Present: David Blount, Legislative Liaison Billie Campbell, Senior Program Manager Wood Hudson, Transportation Program Manager Christine Jacobs, Housing Coordinator & TJCLT Executive Director Guests Present: None Call to Order: Vice Chair Rick Randolph called the Commission meeting to order. The order of the agenda was revised, since a quorum was not established until later in the meeting. Matters from the Public: Public Comments: None Staff Presentations: Public Hearing on 5 Year Consolidated Plan and Action Plan for HOME & CDBG: Billie Campbell briefed the Commission on the Consolidated Plan and Action Plan, using the memo, Gap Analysis for the Charlottesville MSA, Stakeholder Discussion Notes, and Survey Responses included in the meeting packet. The purpose of this public hearing is to receive input on housing and community development needs. The process to date has included the compilation and analysis of data, review of existing plans and reports with sections on housing, meetings with stakeholders, a public survey, and a public meeting held March 20. The key issue identified through data and input has been high housing cost burden. Renters and owners are considered cost-burdened if they spend more than 30% of income on housing costs; spending over 50% of income on housing is considered severely cost-burdened. There is a physical shortage of units affordable to households earning less than 30% of the Area Median Income (AMI). Households with incomes over 30% AMI occupy most of the rental units affordable to this <30% AMI population. There are enough existing units to meet the need of households with incomes between 30% and 50% AMI, but most of these units are occupied by households with lower or higher incomes than needed to afford these units, creating an effective shortage. Renters are more cost-burdened than homeowners, but for both groups, cost burden if the most pressing issue. Other needs identified are rehabilitation and preservation of affordable units, both rental and owner-occupied, development of new homes, and rental and down payment assistance. Rick Randolph opened the public hearing. There were no comments from the public. The public hearing was closed. Commissioners shared their comments on housing in the region. Jesse Rutherford noted that Nelson County s population was not growing. Job opportunities and transportation are key

4 factors connected to affordable housing. Tony O Brien added that zoning has a big impact on housing. The burden on homeowners related to development needs to be appropriate. Young families can struggle with housing costs. Housing assistance can help. Bob Babyok commented that public resistance based on Not In My Backyard (NIMBY) thinking can block projects from gaining approval to move forward. Jesse Rutherford noted that manufactured housing is being shot down in counties. A recent housing proposal in Greene County was turned down, due to its location along the 29 Corridor on land identified in the Comprehensive Plan as business use. I-64 Study Presentation: Wood Hudson used PowerPoint slides to brief the Commission on the recently completed SHRP2 Interstate Corridor Plan and circulated some Draft copies of the plan. The second round of the Strategic Highway Research Program (SHRP) focuses on four areas--safety, renewal, reliability, and capacity, and has been a significant source of funding for TJPDC. SHRP2 funds were used for the Ecological Project completed in 2011 and supported work for the Long Range Transportation Plan adopted in May The 2016 award provided $100,000 for the I-64 Corridor Plan. This project utilized PlanWorks, a web-based decision support tool to improve collaborative decision-making. This was a project of the Charlottesville Albemarle Metropolitan Organization (CAMPO) and demonstrated what works in smaller MPOs. For this project, CAMPO worked with the Staunton-Augusta-Waynesboro MPO, three VDOT Districts, and five localities. Public safety (fire and rescue and state police) were also involved as well as the Department of Rail and Public Transportation (DRPT). Work utilized the PlanWorks Corridor Planning Toolkit, completing six of the 9 key steps. The Working Group met six times throughout the process, looking at safety, congestions, land use, economic development and the environment. There was one public Open House during the process and two joint MPO meetings with CAMPO and SAWMPO. The project was selected as a SHRP2 case study, and the team has been asked to come to DC to participate in a presentation, looking at innovation in the planning process. In the area of safety, the project examined crash severity and concentration, wildlife crashes, and congestion. The plan included a detailed list of recommendations. One recommendation is to create a Park & Ride lot west of exit 107 in Crozet. Transportation to the Port of Virginia passes through this area, and the corridor may be designated as a freight corridor. Bob Babyok asked how future growth was factored in and noted that Louisa is just off the project area map. Wood responded that the Route 15/I-64 Intersection was a key interchange to handle new growth. A list of the 29 plan recommendations was included in the presentation. Two recommendations addressed truck climbing lanes, but there is not much roadway available and slopes are steep, making these expensive projects. Commissioners expressed appreciation for the presentation and congratulated the team on the invitation to make a presentation of the project in DC Legislative Update: David Blount reported that the 2018 General adjourned its 60-day session on March 10, without an approved budget. The GA will return to Richmond April 11 to begin a special session to address the state budget. The Governor has until midnight on April 9 to finalize his recommendations on bills approved by the legislature. The General Assembly will reconvene for a one-day ( veto ) session on April 18 to consider the Governor s changes to bills. David noted that the Broadband Advisory Council was extended for one year, the Center for Innovative Technology (CIT) has been charged with examining a dig once policy for the state, and the federal spending bill approved in March includes $600 million for Broadband in the Infrastructure package, as part of USDA's Rural Utilities Service (RUS) program. None of the multiple bills introduced to address the shortcomings of the proffer law were passed, but a couple were carried over and there may be some sentiment to re-visit this issue in the near future; however, movement by the Home Builders Association is needed. Bills extending impact fee authority to all localities were put off and will be discussed over the summer; some local officials have expressed interest in testifying on this issue. Bob Babyok noted that the House of Delegates created a select committee to study school safety, to review state and local policies on school security and make recommendations for the 2019 legislative session. Finally, David said that Delegate David Toscano introduced a resolution commending the TJPDC and Q:\Administration\Commission\Commission Packets\PDC Packets FY18\May\3a TJPDC Draft Minutes docx 2

5 its localities for efforts on broadband expansion, and we are trying to schedule him to present it to the Commission in May or June. Consent Agenda: The consent agenda consisted of the draft minutes of the March 1, 2018 meeting and Financial Reports for February On a motion by Andrea Wilkinson, seconded by Bob Babyok, the Commission unanimously approved the Consent Agenda, with Tony O Brien, Tommy Barlow, Robert Babyok and Ernie Reed abstaining on the minutes. New Business: Delivery of FY19 Draft Operating Budget: Billie Campbell reminded Commissioners that the TJPDC budget process includes three actions during the year: a forecast budget in October to serve as the basis for locality requests; an operating budget in May, as required by the Bylaws; and the final budget late in the fiscal year as the final budget for financial reporting and the audit. The Draft Memo and FY19 Budget are in the packet as an information item. Action on the FY19 budget will take place at the May meeting. Appointment of a Nominating Committee: Rick Randolph relayed appointments made by Chair Gennie Keller: the Nominating Committee will consist of Andrea Wilkinson, Tommy Barlow, and Gennie Keller. Executive Director s Report: A written report and a spreadsheet with information on current projects were provided in the meeting packet. Other Business: Update on Regional Housing Program: Christine Jacobs gave a brief presentation on the Regional Housing Partnership (RHP). Membership includes representatives from the Public Sector, Private Sector, and Nonprofit Sector. The Steering Committee has been formed and has met. Their feedback indicated that there were a lot of parallel efforts, most of which are specific to Charlottesville. There was consensus that housing is a regional issue calling for a regional approach. The RHP will organize work groups, focus groups, and summits to move work forward. The process is a cyclical one: TJPDC staff prepares agendas and meeting packets, convenes the RHP meeting, facilitates regional discussion, prepares meeting minutes, and proposes drafts of deliverables. The RHP provides feedback to TJPDC staff, proposes ideas, meeting topics and housing benchmarks, suggests Housing Summit focus, and participates in focus groups. TJPDC interprets the feedback from the RHP, coordinates activities/studies, develops the benchmarking dashboard, coordinates Regional Housing Summits, takes meeting minutes, and provides updates to the RHP. The RHP engages in regional communication around results of activities/studies, participates in Housing Summit, utilizes studies and benchmarks in practices, provides feedback, proposes new ideas, and reports to the TJPDC. Next steps will include convening work groups/focus groups to identify specific needs and making a presentation at the May TJPD Commission meeting. This will include the Framework as an Action Item for the Commission. The Framework will include the RHP s overview, purpose, function, funding, membership, meeting schedule, deliverables, and timeline. Keith Smith commended Christine for her work and noted that the RHP needs to achieve something actionable. TJPD Commissioner Roundtable Reports: Nelson: Jesse Rutherford reported that the county is working on a GO Virginia application to development a curriculum for training in the food and beverage industry, which supports 20 to 40 high-paying jobs in the County, on par with Napa Valley. This is a niche market that is critical to Nelson County s economy. Other funding streams are also being pursued, including CDBG. Fluvanna: Tony O Brien reported that the County has approved a new plant at Zion Crossroads for LG Corporation, to recycle auto parts. This represents an $8 to 10 million investment with a new building and employees. This success is a reflection on the County s efforts to attract new businesses. There is some concern and opposition to the water and sewer system. A plan to protect surrounding uses is being developed, with a buffer of 75 feet around new facilities. Keith Smith used the roundtable Q:\Administration\Commission\Commission Packets\PDC Packets FY18\May\3a TJPDC Draft Minutes docx 3

6 opportunity to provide a handout and update on the Thomas Jefferson Community Land Trust (TJCLT) project in Charlottesville. TJCLT recently held a kick-off event to introduce the project to the community. Greene: Dale Herring reported that about 75 people attended the Open House for the Ruckersville Plan held on March 29. The plan will be considered by the Planning Commission in May and by the Board of Supervisors in June. The FY19 County Budget has been presented, but not yet been voted on. The proposed budget does not include a tax increase, but some fees are increasing to fund new projects. Out-of-date radio towers are causing problems for first responders. Louisa: Tommy Barlow announced that the North Anna Power Station has been in place for 40 years. The construction of the facility included damming the North Anna River to create Lake Anna. This has significantly helped the Louisa County economy and has been a safe operation. There is no timeline yet for the third reactor. Albemarle: Rick Randolph reported that the County has hired Roger Johnson as its new Economic Development Director. The County is working to prioritize areas to receive broadband service. The County is financially supporting Habitat for Humanity s work to redevelop Southwood Mobile Home Park, without displacing current residents. There is some opposition to the stormwater utility fee; the program has not yet been presented to the Board of Supervisors. There has been discussion on both the commercial and residential side regarding open air burning, which is an environmental issue. It has been challenging to retain volunteers working in fire and rescue, and the County is now offering incentives to volunteers. Revenue from the Transient Occupancy Tax has decreased. The location of the County courts remains in the discussion process. The recently completed Recreational Report provides insight for the County Department of Parks and Recreation on Biscuit Run and Hedgerow parks. Next Meeting: The next meeting is scheduled for May 3, 2018 in the Water Street Center. Adjournment: On a motion by Jesse Rutherford, seconded by Bob Babyok, the meeting was adjourned. Q:\Administration\Commission\Commission Packets\PDC Packets FY18\May\3a TJPDC Draft Minutes docx 4

7 $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 $0 Net Quick Assets Target = $461,605 (5 months operating expenses) 12 Month Average Monthly Operating Expenses = $92,321 Current Assets Current Liabilities Current Net FINANCIAL DASHBOARD Through March 31, 2018 Net Quick Assets Mar 17 = $514,783 Apr 17 = $532,024 May 17 = $557,172 Jun 17 = $576,532 Jul 17 = $589,906 Aug 17 = $616,157 Sep 17 = $630,350 Oct 17 = $655,717 Nov 17 = $660,566 Dec 17 = $657,057 Jan 18 = $681,968 Feb 18 = $671,581 Mar 18 = $674,057 NET QUICK ASSETS are the highly liquid assets held by the agency, including cash, marketable securities and accounts receivable. Net quick assets (NQA) are calculated as current assets (cash + marketable securities + prepaid assets + accounts receivable) minus current liabilities of payables and deferred revenue. The FY18 target has been revised to 5 months of operating expenses (TJPDC costs minus pass through and project contractual expenses), based on a rolling twelve month average. The Commission has earmarked excess NQA above the target as the Capital Reserve Fund. TJPDC had 7.30 months of operating expenses at the end of the month. The rolling twelve month average operating expenses changes only slightly from month to month, increasing from to $90,885 in February to $92,321 in March. Actual operating expenses for March were $100,840 compared to $99,747 in February. Funds available for the Capital Reserve Fund are $212,452 (Actual NQA target NQA). Figures for February have been revised, due to a slight overstatement of revenues in last month s report. $600,000 $500,000 $400,000 $300,000 $200,000 $100,000 $0 Unrestricted Cash on Hand Target = $369,284 (4 months operating expenses) Concern Area = <$181,770 (2 months operating expenses) UNRESTRICTED CASH ON HAND consists of funds held in checking and money market accounts immediately available to TJPDC for expenses. Cash does not include pass through deposits in transit. Total cash minus notes payable minus deferred revenue = Unrestricted Cash on Hand. Months of Unrestricted Cash divides unrestricted cash on hand by the agency s average monthly operating expenses to give the number of months of operation without any additional cash received. The end of month level of Unrestricted Cash on Hand of $447,247 represents 4.84 months of operating expenses.

8 $250,000 $200,000 $150,000 $100,000 $50,000 $0 $50,000 Revenue Less Expenses Goal = $4,166 ($50,000 annually) Concern Area = 3 consecutive negative months Rev Exp Pass Thru Exp Total Exp Net Change FINANCIAL DASHBOARD Through March 31, 2018 Monthly Net Revenue Mar 17 = $22,151 Apr 17 = $15,513 May 17 = $24,877 Jun 17 = $24,392 Jul 17 = $9,520 Aug 17 = $23,413 Sep 17 = $13,250 Oct 17 = $22,812 Nov 17 = $3,488 Dec 17 = ($1,569) Jan 18 = $7,975 Feb 18 = $2,225 Mar 18 = $2,238 NET REVENUE is the surplus or shortfall resulting from monthly revenues minus expenses. The FY18 Operating Budget adopted in March 2018 projects a surplus of $83,785 for the year. There was surplus in March of $2,238. The February surplus was slightly overstated and has been corrected. The resulting year to date surplus of $83,330. This nearly reaches the budgeted target, with three months remaining in the fiscal year. NOTES 1. Target is a reasonable expectation that the TJPDC may reach this level to achieve our long range financial goals. A plan will be developed showing how these target goals are expected to be achieved through daily financial management practices. 2. Concern is a level where staff will immediately identify causes of the change in financial position, whether this is a special one time circumstance caused by a financial action or whether a trend is emerging caused by one of more operational or financial circumstances and prepare a plan of action to correct or reverse the trend. 3. Back up documentation and details of this Financial Dashboard can be found in the monthly financial statements of balance sheet, income statement and cash position statement supplied to the TJPDC Commissioners. 4. The average monthly operating expense is a rolling twelve month average of operating expenses (TJPDC costs minus pass through and project contractual expenses). 5. TJPDC achieved its FY17 goal of exceeding $500,000 in Net Quick Assets before the end of the year. The Commission has earmarked some of TJPDC s reserves for a building or capital fund, tied to Net Quick Assets.

9 Thomas Jefferson Planning District Commission 11:30 AM Consolidated Profit and Loss 04/23/18 March 2018 Accrual Basis Mar 18 Budget Jul '17 - Mar 18 YTD Budget Annual Budget Ordinary Income/Expense Income Federal Funding Source 41,861 94, , ,056 1,135, State Funding Source 18,736 23, , , , Local Source 38,634 39, , , , Local Match Per Capita 12,839 12, , , , Interest Income ,207 1,909 2,545 Total Income 113, ,104 1,253,409 1,534,735 2,046,168 Gross Profit 113, ,104 1,253,409 1,534,735 2,046,168 Expense Personnel 78,948 73, , , , Postage Expense ,015 4, Subscriptions, Publications Supplies ,777 6,110 8, Audit -Legal Expenses ,500 16,500 16, Advertising 838 2,306 10,562 20,750 28, Meeting Expenses 1, ,719 7,173 9, TJPDC Contractual 2,411 4,342 19,156 46,078 59, Dues ,951 6,917 9, Insurance ,893 2,475 3, Printing/Copier ,148 4,838 6, Rent Expense 7,284 7,512 65,140 67,986 90, Equipment/Data Use 4,376 2,104 21,132 18,934 25, Telephone Expense ,205 4,475 5, Travel-Vehicle 1,653 1,195 12,699 11,819 15, Janitorial Service ,156 8,190 10, Professional Development 1,052 1,296 10,656 12,164 16,052 Total Expense 100,840 97, , ,643 1,196,248 Net Ordinary Income 12,214 72, , , ,920 Other Income/Expense Other Expense HOME Pass-Through 0 35, , , , Grants Contractual Services 9,976 28,732 75, , ,785 Total Other Expense 9,976 63, , , ,135 Net Other Income (9,976) (63,845) (322,221) (574,601) (766,135) Net Income 2,238 9,105 83,300 56,491 83,785 Page 1

10 2:35 PM 04/23/18 Accrual Basis Thomas Jefferson Planning District Commission Balance Sheet Prev Year Comparison As of March 31, 2018 Mar 31, 18 Mar 31, 17 $ Change ASSETS Current Assets Checking/Savings 1100 Cash 506, , , Capital Reserve 212, , Total Checking/Savings 718, , , Accounts Receivable 1190 Receivable Grants 235, , , Total Accounts Receivable 235, , , Other Current Assets 1310 Prepaid Rent 1, , Prepaid Insurance 1, , Prepaid Other 4, , , Total Other Current Assets 7, , , Total Current Assets 961, , , Fixed Assets 1400 Office furniture and Equipment 111, , Server 11, , Accumulated Depreciation -115, , , Total Fixed Assets 7, , , TOTAL ASSETS 969, , , LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable 2100 Accounts Payable-General 13, , , Total Accounts Payable 13, , , Credit Cards 2155 Accounts Payable Credit Card 2, , Total Credit Cards 2, , Other Current Liabilities 2150 Accounts Payable Grants Accounts Payable Payroll Hybrid VRS Contribution Hybrid Deferred Revenue 269, , , Total Other Current Liabilities 270, , , Total Current Liabilities 286, , , Long Term Liabilities 2200 Leave Payable 53, , , Total Long Term Liabilities 53, , , Total Liabilities 339, , , Equity 3000 General Operating Fund 329, , , Restricted Capital Reserve 212, , Net Investment in Fixed Assets 3, , , Net Income 84, , , Total Equity 629, , , TOTAL LIABILITIES & EQUITY 969, , , Page 1 of 1

11 Accrued Revenue by Grant or Contract For Year Ending June 30, 2018 Grant or Contract GRANT- CONTRACT START DATE GRANT- CONTRACT END DATE GRANT- CONTRACT TOTAL JULY FY18 AUG FY18 SEPT FY18 OCT FY18 NOV FY18 DEC FY18 JAN FY18 FEB FY18 MARCH FY18 YEAR TO DATE FY18 PREVIOUS YEARS BUDGETED AMOUNT FOR FY19 GRANT TO DATE GRANT- CONTRACT REMAINING FY18 MPO-FTA 07/01/17 06/30/18 93,553 11,430 17,930 6,459 8,285 7,940 7,545 5,902 5,267 4,844 75,602 75,602 17,951 MPO-PL 07/01/17 06/30/18 186,722 19,867 17,509 13,819 15,688 15,890 10,531 11,737 12,033 18, , ,391 51,331 MPO-HYDRAULIC 03/01/17 06/30/18 60,000 2,897 4,960 4,024 3,366 3,331 1,931 3,711 3,228 2,975 30,423 12,248 42,671 17,329 HOME TJPDC 07/01/17 06/30/18 46,566 3,456 4,308 3,258 3,096 4,572 4,677 4,114 5,555 7,304 40,340 40,340 6,226 HOME PASS-THROUGH 07/01/17 06/30/18 421,350 95,407 81,118 43,357 6,730 19, , , ,899 HOUSING HPG 07/01/17 09/30/18 9,618 1, ,978 2,038 4,978 2,602 HPG PASS-THROUGH 07/01/17 09/30/18 54,615 2,957 2,915 2,257 4,100 7,897 3,657 10,542 1,855 36,180 11,547 36,180 6,888 STATE SUPPORT TO PDC 07/01/17 06/30/18 75,971 6,330 6,331 6,331 6,331 6,331 6,331 6,331 6,331 6,331 56,978 56,978 18,993 CLEAN COMMUTE DAY 07/01/17 06/30/ RIDESHARE 07/01/17 06/30/18 171,450 13,209 25,624 17,133 20,073 18,260 11,384 12,174 8,400 12, , ,439 33,011 RIDESHARE PASS-THROUGH 07/01/17 06/30/18 2, ,623 RURAL TRANSPORTATION 07/01/17 06/30/18 58,000 4,357 4,431 6,271 5,789 3,978 8,412 9,150 9,156 2,880 54,424 54,424 3,576 CACF GREENWAYS GRANT 07/01/17 07/01/19 35,464 1,120 2,082 1,025 2,951 1, ,897 12,648 11,897 10,919 GO VIRGINIA 06/13/17 12/31/17 4,947 1,726 1,239 1,982 4,947 4,947 0 CHERRY AVE 08/30/17 11/30/18 127,134 2,010 3,565 4,404 4,142 3,911 4,375 6,340 28,747 42,378 28,747 56,009 RUCKERSVILLE AREA PLAN 08/01/17 03/31/18 21,390 2,897 2,808 3,642 3,912 3,115 2,872 2,144 21,390 21,390 0 TJPDC CORPORATION 07/01/17 06/30/18 3, , ,708 3,708 0 LEGISLATIVE LIAISON 07/01/17 06/30/18 99,400 5,909 7,654 8,506 9,485 9,863 7,356 9,210 8,283 8,283 74,549 74,549 24,851 SOLID WASTE 07/01/17 06/30/18 10, ,076 1,076 9,424 RIVANNA RIVER CORRIDOR 07/01/17 06/30/18 15, ,994 1,496 1, ,815 5,302 1,299 15,000 15,000 0 RRBC 07/01/17 06/30/18 2, ,218 RRBC PASS-THROUGH 07/01/17 06/30/18 8, ,340 COLUMBIA- HMPG 02/29/16 09/15/18 42,000 2, ,279 2,458 1, , ,991 18,975 3,025 29,966 9,009 VDEM PASS-THROUGH 02/29/16 09/15/18 157,500 2,331 2,331 2, ,169 HAZARD MITIGATION 03/21/16 04/30/18 45, ,321 2,696 1,723 3, ,366 1,141 13,356 30,578 43,934 1,066 TJCLT 10/19/17 10/19/19 78, ,048 4,749 8,923 63,173 8,923 6,404 MEMBER PER CAPITA 07/01/17 06/30/18 154,070 12,839 12,839 12,839 12,839 12,839 12,839 12,839 12,839 12, , ,551 38,519 WATER STREET CENTER 07/01/17 06/30/18 6, , ,393 6,393 0 OFFICE LEASES - RENT 07/01/17 06/30/18 10, ,300 6,300 3,900 OFFICE LEASES - DIRECT COSTS 07/01/17 06/30/ STANARDSVILLE TAP 04/06/15 10/01/19 25, ,368 6,585 8,953 16,547 ALBEMARLE CTY PLAN REVIEW 07/01/17 06/30/18 50,000 1,869 2,300 2,732 2,891 2,054 2,950 5,359 5,721 7,147 33,023 33,023 16,977 ALBEMARLE CTY FACILITATION 07/01/17 12/31/17 3, , ,061 3,061 0 SHRP2 I-64 10/01/16 12/31/17 70,000 7,922 6,427 9,190 5, ,657 40,343 70,000 0 SHRP2 I-64 Pass Through 10/01/16 12/31/17 30,000 1,814 8,994 1,398 12,206 17,794 30, TH STREET TAP 11/16/16 10/01/20 56, , ,278 7,169 7,821 38,179 14,990 2,831 5th STREET TAP Pass Through 11/16/16 10/01/20 543,880 2,303 6,000 3,586 8,121 20, ,880 20,010 79,990 BANK INTEREST 07/01/17 06/30/18 2, , ,207 2, TOTAL 2,784, , , , , , , , , ,050 1,255, , ,868 1,389, ,764 Pass-through funds $427,909 Op Expenses 12 month average $92,321 Contract funds 3 month average $97,334 TJPDC Available Funds $349,856 last month $100,840 Available per month $116,618.52

12 Serving local governments by providing regional vision, collaborative leadership and professional service to develop effective solutions. RESOLUTION APPROVING THE FISCAL YEAR 2019 THOMAS JEFFERSON PLANNING DISTRICT COMMISSION ANNUAL OPERATING BUDGET AND WORK PLAN WHEREAS, the Thomas Jefferson Planning District Commission ( the Commission ) is the Planning District Commission serving the City of Charlottesville, Albemarle, Fluvanna, Greene, Louisa and Nelson Counties, known together as Planning District 10,and; WHEREAS, the Commission and its associate organization, the Charlottesville-Albemarle Metropolitan Planning Organization, carry out a program of work on behalf of its members and in cooperation with its federal, state and local partners, and; WHEREAS, the Commission prepares an annual operating budget containing a revenue summary and expenditure plan to fund and carry out its work program, and: WHEREAS, the Executive Director and Finance Committee recommend to the Commission for the Fiscal Year 2019 an Operating Budget of $2,185,477 in Revenues and $2,185,477 in Expenses, and; WHEREAS, it is estimated that the final budget for Fiscal Year 2018 will result in $2,046,168 in Revenues and $1,962,383 in Expenses, and; WHEREAS, it is expected that the Commission will review and amend the FY 2019 Operating Budget in March, 2019 when more accurate revenues and expenses are known, and; NOW, THEREFORE, BE IT RESOLVED by the Thomas Jefferson Planning District Commission that it hereby approves the Fiscal Year 2019 Budget, FY Class and Compensation and Work Plan, which is attached hereto and which shall be included in the minutes of the Commission meeting of May 3, Adopted by the Thomas Jefferson Planning District Commission at its Monthly Commission Meeting of May 3, 2018 in the City of Charlottesville, Virginia, a quorum being present. Charles P. Boyles, II Executive Director Genevieve Keller Commission Chair Date

13 MEMORANDUM To: TJPD Commissioners From: Chip Boyles, Executive Director Date: May 3, 2018 Re: Recommended FY19 Budget and Work Program Purpose: The Annual Operating Budget and Work Program sets forth the anticipated work, revenue and expenditures for the upcoming fiscal year, July 1, 2018 to June 30, Background: The TJPDC Bylaws state that the budget and work program for the ensuing fiscal year shall be approved by the Commission at or before the regular meeting in May. These documents are also required for submission to the Department of Housing and Community Development, along with the FY18 annual report. The budget may be amended by the Commission at any Commission meeting. Issues: The Work Program incorporates the Scopes of Work approved by the MPO and the TJPDC for the urban and rural transportation programs, as well as the housing activities identified in the HOME Action Plan. The Scope of Work also includes activities reflected in the Ride Share Work Plan. Other activities in the Work Program were added by program managers. Projected revenues for FY19 are $2,185,477, and projected expenditures are $2,185,477. This budget and work program covers the period from July 1, 2018 to June 30, This is the recommended preliminary operating budget for FY The final budget will be provided in early 2019 for Commission consideration at the March meeting, at which time we will have more definitive revenues identified for FY19. Should expected revenues not materialize in the first half of FY19, staff would present the Commission with a plan to decrease expenditures for the second half of FY19. The Finance Committee met prior to the May Commission meeting to select a budget to recommend to the Commission for adoption at the May Commission meeting. The draft provided in April allows all commission members to offer input to the Finance Committee and/or TJPDC staff. The April draft was revised to include a very recent notice of a $50,000 contract with DEQ to perform Watershed Implementation Planning services in FY19. This contract will remove the need to prior years retained earnings at this time. It also allows the removal of some of the proposed grant revenues that are subject to award. We have kept in place the Regional Economic Development Strategy and the Regional Housing Analysis projects to apply for funding. Staff s goal is to have positive net earnings each fiscal year and to have each fiscal year s budget stand alone with no use of prior year s retained earnings until our optimal retained earnings are reached. If the previous three fiscal years are an indication, we should be able during this fiscal year to balance our budget and not use prior years reserves. A long-term goal is to build retained earnings, first to a safe level maintaining six months of average operating expenses available for immediate use if needed, and secondly to save for use toward the purchase of a future office building, and third to have resources available to

14 take advantage of regional project grants that require a local match. Now that we safely have six months of operating funds in savings, using cash reserves is less risky. FY18 has been very good so far with expected retained earnings of approximately $ 83,785. FY18 retained earnings through March exceed $83,330. Revenue: The proposed budget reflects funding for the proposed work program, drawn from the documents identified above, with some figures included for potential projects not yet awarded or under contract. At this point in the year, TJPDC does not have a full commitment of local funding, awards or contracts for FY19. Funds included reflect recently awarded projects and estimates of potential projects that have a very high likelihood of being awarded. Staff includes only potential funding sources that we are very sure will be awarded. Locality revenue is shown based on member assessments adopted at the October, 2017 Commission meeting and reflected in budget requests. Not all of the localities have taken action on budgets at this time. State Revenue - We are optimistic that once a state budget is approved, that funding through DHCD will remain at the FY18 level of $75,971. PDC s have received this amount for several years and is in the current state budget draft. At this time, all locally requested funds are included in submitted local budgets including RRBC, Rideshare and Legislative Liaison funding. Charlottesville-Albemarle MPO funding reflects allocations through FTA, VDOT and DRPT for FY19 of $279,017. Local match is required of $ 31,003. RideShare funding of $139,258 which is consistent with prior year funding levels. The amount of HOME funds that will be available for the coming year has not been provided to TJPDC at this time. Staff is projecting level funding from FY18. Based on that figure staff is anticipating $45,691 for administration and $411,216 in pass-through revenue and expenditures for the HOME program. The new Presidential Administration has proposed a budget that greatly reduces this funding for future years. This should not affect our FY19 budget but may be eliminated in FY20 and future budgets. We have chosen to not make any budgetary changes until final federal changes are known. Savings has increased for the TJPDC from our move to the Virginia Investment Pool resulting in an increased earned interest income expected to be $ 6,000 from $2,500 previously. Office and Water Street rental income is expected to remain constant at $ 10,200. The VDOT TAP Grant for 5 th Street Station bike/ped improvements will continue through FY19. $472,310 has been budgeted for final design and construction. Though not awarded yet, we have included the Housing Preservation Grant for $ 54,338. We have been awarded this program for three years and expect to receive for this fourth year. The TJPDC is contracted to assist with VDOT s Hydraulic Planning Study into FY2019 in the amount of $12,248. These are local funds contributed from Charlottesville and Albemarle. Staff continues to provide plan review assistance to Albemarle County in an amount expected to be $ 33,167 in FY19. Not budgeted is an expected continuation of the Albemarle Pilot Community Assessment report. Staff will complete the pilot in FY18 and is expected to contract for additional neighborhoods in FY19.

15 Other possible funding sources not budgeted at this time include: Yancey/Scottsville CDBG project and the Lovingston Downtown Revitalization planning grant, Albemarle County CDBG assistance, and local government comprehensive plan assistance. Expenses: Staff estimates of expenses reflect retention of 13 staff/positions we expect will be in place on July 1, Agency expenses, excluding personnel and contracts with outside entities, are generally based on FY18 expenditures. This FY19 forecast budget includes 2% staff salaries increase effective July 1 st. Excluding the Executive Director, a 2% raise would cost an additional $11,553 and $1,750 in benefits. The TJPDC Retirement through Virginia Retirement System reduced our contribution based upon our FY18 assets from.0335 of salaries to.021. This saves the TJPDC approximately $9,518 in FY19. Including $11,850 in intern salaries for assistance, if needed, for the Cherry Avenue, Albemarle Community Assessment, Louisa/Nelson Comp Plan, Watershed Plan, Housing and the CEDS projects. Health insurance premiums have increased by 9.2%. This increased expense is being borne equally between the TJPDC and employees. TJPDC continues to provide 100% of individual employee premiums. Couple premiums increase $ 38 per month for the employee and family premiums increase $55 per month for the employee. This is the first increase in 3 years. Additional costs to the TJPDC from FY18 to FY19 due to the premium increase and employee coverage changes is an additional $8, We anticipate to begin to experience a decreased indirect cost rate in future years. (This is a good thing) We have begun to charge staff time including indirect costs to per capita funding when the activity can be directly tied to a member government project or directly tied to a regional project. In the past, many of the activities were billed under general administrative duties, driving up our indirect cost rate. This policy change also allows TJPDC staff to decrease services to local governments when equitable per capita funding is not met by a local government. Current Indirect Cost Rates have decreased from 89% in FY14 to 72% in FY19. Increases of 3% are budgeted for rent. FY 2019 Work Program Key Projects: TJPDC FY15-18 Strategic Plan Implementation TJPDC FY19-23 Strategic Plan Development TJPDC Regional Housing Initiative & Regional Plan TJPDC Development of Regional Performance Measures TJPDC Regional Issue Education Events TJPDC Assistance with Regional Broadband Service improvements. TJPDC Fifth Street Station Bike /Ped Project TJPDC Regional Bicycle Greenways Program with Piedmont Environmental Center TJPDC Charlottesville Area Alliance participation

16 TJPDC Legislative Information and Direction TJPDC Development of OMB Super Circular Policies & Procedures TJPDC Rivanna Renaissance Planning Phase II TJPDC Regional Comprehensive Economic Development Strategy TJPDC Stanardsville CDBG/TAP Management TJPDC Columbia FEMA Project Close-out TJPDC Assistance with Nelson/Louisa County/Scottsville Comp Plan or Small Area Plans TJPDC Regional Watershed Implementation Program MPO Hydraulic Small Area Planning MPO Long Range Transportation Plan MPO Amtrak Station Development MPO/TJPDC Jefferson Area Bike Plan Completion RIDESHARE CAT-JAUNT-UTS Guaranteed Ride Home Marketing Program RIDESHARE Alternative Commute Business Program Proposals subject to funding Albemarle Social Services Feasibility Study Lovingston Revitalization Study Albemarle Neighborhoods Report Amtrak feasibility study Virginia Board for People with Disabilities Creating Inclusive Communities Transit Planning 4 All Action Needed: Motion to approve the Fiscal Year 2019 Budget, Work Program and Salary Classification Resolution as presented.

17 3/1/2018 5/5/2018 $0.62 per capita $0.62 per capita $0.62 per capita $0.62 per capita Revenue FY16 Actual FY17 Actual FY18 Amended FY19 Operating Federal $778,013 $926,476 $1,135,104 $1,331,586 State $321,089 $320,605 $281,872 $304,337 Local $189,017 $333,195 $462,377 $378,444 Local per capita $150,752 $150,811 $154,070 $154,910 Interest Income $1,199 $1,933 $2,545 $6,000 Rent Income $6,715 $9,278 $10,200 $10,200 Reserves Transfer $0 $0 $0 $0 Total Revenue $1,446,785 $1,742,298 $2,046,168 $2,185,477 Expenditures Personnel Salaries $559,612 $599,837 $708,016 $773,256 Fringe and Release $126,180 $148,980 $178,369 $176,596 Total Personnel $685,792 $748,817 $886,385 $949,852 Direct Costs Postage $3,038 $3,035 $4,020 $3,767 Subscriptions $105 $657 $657 $550 Supplies $3,946 $5,148 $8,147 $8,211 Audit-Legal $15,608 $16,703 $16,500 $16,500 Advertising Program Interest $12,073 $13,400 $28,492 $15,510 $0 Meeting Expenses $3,530 $3,941 $9,564 $11,149 TJPDC Contractual $45,578 $36,385 $59,178 $49,154 Dues $6,964 $6,876 $9,223 $9,180 Insurance $3,259 $3,431 $3,300 $3,300 Printing/Copy $5,471 $6,499 $6,428 $8,059 Rent $82,140 $84,529 $90,648 $89,218 Equip/Data Use $26,087 $26,637 $25,245 $27,063 Capital & Leases $0 $27,424 $0 $0 Telephone $6,697 $5,846 $5,966 $5,620 Travel-Vehicle $16,487 $13,463 $15,523 $15,554 Janitorial $9,493 $10,862 $10,920 $10,920 Professional Development $7,808 $10,570 $16,052 $14,696 Total Direct Costs $248,284 $275,406 $309,863 $288,451 TOTAL OPERATING EXPENSES $934,076 $1,024,223 $1,196,248 $1,238,303 Net Ordinary Income $512,709 $718,075 $849,920 $947,174 Other HOME Pass Thru $316,592 $426,850 $421,350 $411,216 5th St, CEDS, Housing, RRBC $0 $20,784 $135,096 $489,770 Columbia & HPG Pass Thru $115,830 $208,483 $209,689 $46,188 Total Other Expenses $432,422 $656,117 $766,135 $947,174 Net Other Income -$432,422 -$656,117 -$766,135 -$947,174 Net Income $80,287 $61,958 $83,785 $0

18 FY 19 Operating Budget Revenues Projected Revenue Federal State Local Local per capita Interest Income Rent Transfer Locality and State Revenue Charlottesville $30,424 Albemarle $65,543 Fluvanna $16,202 Greene $12,267 Louisa $21,276 Nelson $9,198 Legislative Liaison $99,942 State Contribution - DHCD $75,971 Water Street Center $0 Offices $10,200 Interest Income $6,000 Transportation Charlottesville-Albemarle MPO FTA Funding $83,155 $10,396 PL Funding $164,859 $20,607 $0 Route 29 Hydraulic $12,248 Bike Ped PEC $12,648 Rideshare Rideshare VDPRT $139,258 $34,815 Clean Commute Day $825 TJPDC Rural Transportation Rural Admin $14,600 Rural Transportation Planning $43,400 Other Programs Stanardsville $0 $14,000 Albemarle Plan Review $33,167 CEDS Regional $20,000 5th Street TAP $38,178 Cherry $49,997 DEQ $50,000 Housing and Non-Profit HOME Consortium Admin $45,691 TJPDC Corp. $0 Housing Preservation $8,150 Columbia-Fluvanna $2,269 $605 $150 TJCLT $49,652 Environment RRBC $2,110 Solid Waste $10,500 Haz Mit Grant $0 Rivanna Committee $50,000 Pass Through Revenue Consortium HOME Pass Through $411,216 Housing Preservation Pass Thru $46,188 RRBC $0 $8,390 5th Street TAP $443,880 CEDS $10,000 Housing Study $7,500 Total Revenues by Category $1,331,586 $304,337 $378,444 $154,910 $6,000 $10,200 $0 Sum Total of Revenues $2,185,477 Possible Sources

19 Classification Title FY 2019 Job Title Classification Description Min. Experience - Degree Classification Description in lieu of Minimum Experience - Degree Other FLSA Status Salary Range in 2016 $ Administrative Assistant Administrative Assistant Non- Exempt / hr Executive Director Executive Director 15 years: Bachelor s 10+ years; Master s 5 years supervisory Exempt 99, ,000 Finance Director 8 years: Bachelor s 5 years: Master s Exempt 57,000 71,250 Intern I Bachelors Bachelor s Non / hr Intern Exempt Intern II Masters Intern Master s Non / hr Exempt Legislative Liaison 7 Years Bachelor s 4 Years Master s Exempt 60,000 75,000 Planner I Entry Level Planner 1 years: Bachelor s 0 years; Master s Exempt 38,000-47,500 Planner II Associate Planner 3 years: Bachelor s 2 Years: Master s Exempt 42,500 60,000 Planner III Senior Planner 6 years: Bachelor s 4 years: Master s Exempt 55,000 68,750 Planner IV Planning Manager 7 years: Bachelor s 4 years: Master s 2 years supervisory Exempt 57,000-71,250 Planner IV Director of Planning 8 years: Bachelor s 5 years: Master s 3 years supervisory Exempt 59,000 74,500 Planner I - IV Part Time Planner Equivalent to FT Equivalent to FT Equivalent to FT Non- Exempt Equivalent to FT Program Manager Senior Program Manager 3 years: Bachelor s 10 years: Bachelor s 2 year: Master s 6 years: Master s 1 year supervisory 5 years supervisory Hourly Exempt 50,000 62,500 Exempt 68,000 80,000 Employee Handbook Adopted by TJPDC, September 4, 2003 Appendices

20 Serving local governments by providing regional vision, collaborative leadership and professional service to develop effective solutions. RESOLUTION APPROVING THE FISCAL YEAR 2019 THOMAS JEFFERSON PLANNING DISTRICT COMMISSION ANNUAL OPERATING BUDGET AND WORK PLAN WHEREAS, the Thomas Jefferson Planning District Commission ( the Commission ) is the Planning District Commission serving the City of Charlottesville, Albemarle, Fluvanna, Greene, Louisa and Nelson Counties, known together as Planning District 10,and; WHEREAS, the Commission and its associate organization, the Charlottesville-Albemarle Metropolitan Planning Organization, carry out a program of work on behalf of its members and in cooperation with its federal, state and local partners, and; WHEREAS, the Commission prepares an annual operating budget containing a revenue summary and expenditure plan to fund and carry out its work program, and: WHEREAS, the Executive Director and Finance Committee recommend to the Commission for the Fiscal Year 2019 an Operating Budget of $2,185,477 in Revenues and $2,185,477 in Expenses, and; WHEREAS, it is estimated that the final budget for Fiscal Year 2018 will result in $2,046,168 in Revenues and $1,962,383 in Expenses, and; WHEREAS, it is expected that the Commission will review and amend the FY 2019 Operating Budget in March, 2019 when more accurate revenues and expenses are known, and; NOW, THEREFORE, BE IT RESOLVED by the Thomas Jefferson Planning District Commission that it hereby approves the Fiscal Year 2019 Budget, FY Class and Compensation and Work Plan, which is attached hereto and which shall be included in the minutes of the Commission meeting of May 3, Adopted by the Thomas Jefferson Planning District Commission at its Monthly Commission Meeting of May 3, 2018 in the City of Charlottesville, Virginia, a quorum being present. Charles P. Boyles, II Executive Director Genevieve Keller Commission Chair Date