May 21, :30am 9am WDCSC Polaris

Transcription

1 May 21, :30am 9am WDCSC Polaris AGENDA TAB Welcome and Introductions Jeff Tomson ACTION ITEMS Consent Agenda, Approval of February 2013 Minutes Jeff Tomson Recommended Motion #12-21, Youth Parent Membership Tim Julius FINANCIALS Dave McCrae COMMITTEES By-Laws Finance Personnel Strategic Oversight Workforce Solutions Youth Council PRESENTATION WorkSource Monroe Certification Presentation Dee Gillis & Sam Virgil CEO REPORT PUBLIC COMMENTS Total Board Members = 8 (Quorum = 3)

2 May 21, :30am 9am WDCSC Polaris WDCSC Staff Updates May 21, /16 WDCSC Annual Board meeting 4/17 United Way Staff Leaders Conference Learning Session Collective Impact, Indianapolis 4/24 Inaugural Professional Service Navigators Association Meeting, WDCSC Board room 4/25 US Conference of Mayors WDC Board Future of Youth presentation Seattle 4/25 UW Bothell STEM School Advisory Board appointee and meeting 4/26 FIRST Robotics Nationals, St. Louis 5/1 Leadership Snohomish County Graduation Congratulations! Curtis Takahashi 5/3 International Workforce Professionals Association (IWPA) Conference WorkSource Monroe Customer Service Award Recipient, Vancouver 5/7 Youth Build Conference, San Francisco 5/9 Governor Inslee Aerospace Plan Roll Out, Future of Flight 5/15-16 Washington Conference on Ending Homelessness, Tacoma 5/17 Snohomish County Quarterly Partnership Forum Convened by WDCSC 5/17 University of Washington Bothell Chancellor s dinner Hollywood School House, Woodinville 5/19 TOP BOTS Luncheon Washington FIRST Robotics, Museum of Flight 5/20 OSPI State Re-engagement Convening 5/21 Washington Association for Better Schools (WABS) Teacher Extern Exhibition, Burke Museum UW 5/22 Youth Build Games, Monroe 6/5 Washington State Microenterprise Association Regional Meeting, Everett OPPORTUNITIES 5/22 Youth Build Games, Rose Park Site Monroe 11:30-1:30 / Contact vance.titus@wdcsc.org 5/23 SUMMERPALOOZA Monroe WorkSource 1-5 Summerpalooza is a resource fair for youth and adults focused on summer jobs, internships and volunteer opportunities / julie.shore@rescare.com 5/23 Economic Alliance Snohomish County Annual Meeting 11:30-1:30 Lynnwood Convention Center 6/27 WorkSource Youth Graduation, Comcast Events Center Everett / Contact julie.hiejster@wdcsc.org 6/27 Project Homeless Connect / Contact samantha.brown@wdcsc.org 6/28 Women s Veteran s Conference Tacoma Convention Center / Contact paul.garcia@wdcsc.org Total Board Members = 8 (Quorum = 3)

3 Workforce Development Council Executive Committee Meeting February 19, 2013 WDC Members Jeff Tomson Carlos Veliz Cheryl Telford Present: Darrell Chapman Dave McCrea Kris McDuffy Suzanne Monteiro Tim Julius Not Present: Linda Armstrong Interested Parties: Staff: Sue Ambler Debbie Little Michael Choy Amy Persell Heather Villars Julie Heijster Welcome: Jeff Tomson called the meeting to order. The consent agenda was approved. This meeting was conducted through WebEx. Actions: Recommended Motion #12-18, Policy Approval was approved with Tim Julius abstaining. Financials: Dave McCrea reviewed the financial handouts. Discussion: Mary Jane Vujovic reviewed the strategic planning process and timeline. Committees: By-Laws: Nothing to report Finance: Dave McCrea announced that the WDCSC will be opening additional bank accounts due to the FDIC insurance limits of $250,000 maximum per institution. Sue Ambler shared the process that the WDCSC use in procuring new banks. Personnel: The next meeting will be on March 8 th. Strategic Oversight: Mary Jane announced that the draft strategic plan has been posted for public comment. Workforce Solutions: Cheryl Telford discussed the in depth presentations that the last meeting had. She also indicated that there will be the annual approval of connection sites in the near future. Youth Council: Tim Julius announced that the next meeting will be on March 5 th. CEO Update: Sue updated members on the need for an ad hoc board committee to work with Puget PR on branding and asked for volunteers. She also reviewed a number of upcoming opportunities for board members. Public Comment Period: Darrell Chapman announced that he and another labor representative had recently presented to ESD at WorkSource Everett information on apprenticeships. Next Meeting: The next regularly scheduled WDC Executive Committee Meeting will be May

4 WORKFORCE DEVELOPMENT COUNCIL SNOHOMISH COUNTY Youth Council Parent Membership May 21, 2013 RECOMMENDED MOTION # WHEREAS, the Workforce Development Council Snohomish County Youth Council must have youth program parent member representation; WHEREAS, Workforce Development Council Snohomish County staff worked with WorkSource Youth Center staff to identify a parent to commit to Youth Council membership; WHEREAS, a biography of the candidate for Youth Council membership has been reviewed by the Workforce Solutions Committee; WHEREAS, the Workforce Solutions Committee reviewed and recommended a motion be advanced to the Executive Committee for approval; NOW, THEREFORE BE IT RESOLVED that the Workforce Development Council Snohomish County Executive Committee approves the addition of the parent below as a member of the Youth Council. Manny Murillo Parent of a 2011 WorkSource Youth Center Work Readiness graduate

5 Workforce Development Council Snohomish County Program Year 2012 Budget (July 1, June 30, 2013) For the Period of July 1, April 30, 2013 Target Expenditure Rate = 10 Months (83%) - (WDC operating costs only; not subcontractor expenses) Revenue: WIA Formula (Adopted Mid-Yr Budget) WIA Formula (Actual) % Actual/ Budget All Other (Adopted Mid-Yr Budget) All Other (Actual) % Actual/ Budget PY12 Adopted Mid- Yr Budget PY12 Actual Program YTD % Actual/ Budget Carry In 917, , % 614, ,029 94% 1,531,578 1,496,578 98% Grants 4,890,429 2,578,311 53% 5,335,707 2,789,900 52% 10,226,136 5,368,211 52% Contributions 0 0 0% 1,500 4, % 1,500 4, % Other Income % 45,000 87, % 45,200 87, % PY13 Carry-Forward (733,564) 0 0% (1,549,607) 0 0% (2,283,161) 0 0% Total Revenue: 5,074,614 3,496,018 69% 4,446,629 3,461,150 78% 9,521,253 6,957,168 73% Expenses: WIA Formula All Other PY12 Total = Salaries and Benefits 1,058, ,996 77% 1,015, ,172 91% 2,074,132 1,742,168 84% Subcontractor Costs 3,244,872 2,268,736 70% 3,012,957 2,087,640 69% 6,257,829 4,356,376 70% Travel and Training Expenses 137,079 88,299 64% 67,580 55,210 82% 204, ,509 70% Professional Services 95,851 37,839 39% 24,478 48, % 120,329 86,246 72% Furniture and Supplies 16,952 9,651 57% 22,334 16,776 75% 39,286 26,427 67% Communications and Outreach 30,695 10,027 33% 10,461 9,202 88% 41,156 19,229 47% Rent and Utilities 149, ,538 87% 116,802 84,442 72% 266, ,980 81% Equipment 57,780 27,523 48% 52,042 31,857 61% 109,822 59,380 54% Other Expenses 48,000 21,645 45% 7,528 10, % 55,528 31,971 58% Indirect Costs 105,455 85,764 81% 99,151 71,761 72% 204, ,525 77% Total Expenses: 4,945,187 3,496,018 71% 4,428,491 3,341,793 75% 9,373,678 6,837,811 73% Net Increase (Decrease) to Net Assets 129, % 18, , % 147, ,357 81% 5/12/2013

6 Workforce Development Council Snohomish County Program Year 2012 Budget (July 1, June 30, 2013) For the Period of July 1, April 30, 2013 Target Expenditure Rate = 10 Months (83%) - (WDC operating costs only; not subcontractor expenses) PY12 Adopted Mid-Yr Budget PY12 Actual Program YTD % Budget to Actual PY11 % - Comparative Revenue: Carry In 1,531,578 1,496,578 98% 100% Grants 10,226,136 5,368,211 52% 53% Contributions 1,500 4, % 100% Other Income 45,200 87, % 12% PY13 Carry-Forward (2,283,161) 0 0% 0% Total Revenue: 9,521,252 6,957,168 73% 61% Expenses: PY11 Adopted Salaries and Benefits 2,074,132 1,742, % 79% Subcontractor Costs 6,257,829 4,356, % 61% Professional Travel and Training ServicesExpenses 204, , % 68% Professional Services 120,329 86,246 72% 134% Furniture and Supplies 39,286 26,427 67% 131% Communications and Outreach 41,156 19, % 49% Rent and Utilities 266, ,980 81% 68% Equipment 109,822 59,380 54% 106% Other Expenses 55,528 31,971 58% 65% Indirect Costs 204, ,525 77% 75% Total Expenses: 9,373,680 6,837,811 73% 66% Net Increase (Decrease) Net Assets: 147, ,357 81% 20% 5/12/2013

7 Building a globally competitive workforce FINANCIAL REPORTS SUMMARY As of April 30, 2013 Statement of Financial Position Current Assets, including cash, cash held in trust, restricted cash, and grants receivable, are $1,499,816, which is a $139,460 increase from the prior month. Total Liabilities are $1,102,683, which is a $6,420 decrease from the prior month. The Line of Credit balance is $97,702. There was one pay down and one draw during the month of April. Total interest paid to date is $4,457 and total renewal fees are $500. The Contingency Payable balance is $340,804, which reflects the debt to Employment Security. Statement of Activities Temporarily Restricted is $624,294, which is a $42,920 decrease from the prior month. The decrease is due to expenses paid from Gates Foundation, Building Changes, and other grant funds that are received in advance. Unrestricted Net Assets is $111,010, which is a $6,462 decrease from the prior month. The decrease is primarily due to payments made for professional services related to the waiver or other non-grant purposes. Budget-to-Actual Total Revenue received to date is $6,957,168 (73% of the budget). Of this amount, $3,461,150 (50%) represents non-wia formula revenue. Total WIA formula revenue is $3,496,018, which is 69% of the budgeted WIA grant revenue. We anticipate meeting the WIA 70% / 80% expenditure/obligation compliance requirement by 6/30/13. The Target Expenditure rate is 84% or 10 months of operating activity. Most operating expense line items are slightly near or below the target rate. Non-WIA Professional Services is higher than the budgeted amount due to a reclassification of a contract that occurred after the mid-year budget was adopted. WIA Rent/Utilities is also slightly higher than the targeted amount. This is due to a reclassification of the rent allocation resulting in a decrease to Non-WIA grants and an increase to WIA. The Increase (Decrease) in Net Assets for the period is $119,357, which is a $49,383 decrease from the prior month. This is consistent with the decrease in temporary restricted assets described above. 5/12/ th Street SW t Suite 128 f Everett, WA