Golden Sierra Workforce Investment Board

Transcription

1 Golden Sierra Workforce Investment Board MEMORANDUM DATE: May 15, 2014 TO: FROM: Jason Buckingham, GSJTA Executive Director SUBJECT: WIA - Resolution Action Item Information Please find attached the for your approval. This budget demonstrates a spending plan for the next fiscal year with estimated dollars amounts for both the rollover and encumbered balances of the prior year s award along with an assumption that a waiver will be put in place for the Program Year 2013/2014 Rapid Response funding permitting an additional year for expending. Program Year allocation award for Adult, Dislocated Worker and Youth have been provided by the Employment Development Department. Program Year Rapid Response has not yet been awarded; an estimate has been calculated for this. EC & FC Agenda Attachment Addendum to EC & FC Agenda Packet - Page 1 of 12

2 Budget Narrative for Fical Year Budget Narrative Schedule 1 Schedule of Funding Sources & Expenditures: Revised Final Budget for 2013/2014 compared to for. Funding Sources: WIA Allocations PY 2014 Actual allocation 9.35% less than PY 2013 Rapid Response PY 2014 Estimated award 9.35% less than PY 2013 WIA Allocations PY 2013 Estimated Program & Admin monies rolled into new fiscal year. Assumption that Funds Utilization requirements waived. Rapid Response PY 2013 Assumption State waiver granted extension of grant period to 6/30/2015. Expenditures: Spending plan is in line with available funding and Agency's strategies to meet performance requirements, while delivering services in the most effective manner. Contingency: Reflects strategy to spend PY 2014 Administration funding in second year of award. Agency prgram administration for the first quarter of fiscal year. Schedule 2 Funding Sources: Detail of Actual and Estimated funding sources and Carryover. Actual Allocation awards for PY 2014 have been reduced as follows in comparing to PY 2013 Actual Awards PY 2013 PY 2014 Percent Change Adult $ 1,193,425 $ 1,114, % Dislocated Worker $ 1,596,870 $ 1,378, % Youth $ 1,216,899 $ 1,139, % $ 4,007,194 $ 3,632, % Estimated Awards PY 2013 PY 2014 Percent Change Rapid Response $ 292,355 $ 263, % Schedule provides the most current information at the time of this presentation. EC & FC Agenda Attachment Addendum to EC & FC Agenda Packet - Page 2 of 12

3 Budget Narrative for Fical Year Budget Narrative Schedule 3 Operating Expenditures: Schedule provides detail of all Agency expenditures. Schedule 4 Detail of Subcontracted Services Schedule provides detail of contracts awarded for both Agency Administration and Placer Program. Schedule separated by funding source for each contract awarded. Source of Funding: Allocation Program Year Type of Contract: 1) Agency Awarded 2) Placer County Client Services Schedule 5 Funding Allocation by Member County Schedule reflects the strategy being implemented with PY 2014 new funding award. Funding taken for Agency Administration/Program Administration and legacy costs. From the Adult & Dislocated Worker awards 15% will be directly expended for Direct Training. Percentage of participation for each member county is based on the Disaggregate Alloation provided by the Employement Development Department. Schedule 5L Leverage Requirement by Member County Schedule provides dollar amounts required to be leveraged resources in order to meet State imposed 25% Direct Training requirement. EC & FC Agenda Attachment Addendum to EC & FC Agenda Packet - Page 3 of 12

4 Schedule 1 Schedule of Funding Sources & Expenditures Ending 6/30/2015 Presented - May 2014 L i n e # Funding Sources: 2013/2014 Revised Final Budget % of Total Funding % of Total Funding Difference for Ending 2014 vs 2015 Percent of Change from s 2014 to Carry-In Allocation Funds from PY 13 $ 1,644,598 $ 1,929,747 $ 285, % 2 Actual PY 14/15 WIA Allocations 4,007,194 3,632,601 (374,593) -9.35% 3 Estimated Rapid Response Funds PY14 292, ,120 (29,235) % 4 Carry-In Allocation Rapid Response from PY 13 69,038 60,000 (9,038) % 5 Special Funding - SETA NEG-OJT 50,000 - (50,000) % 6 Total Funding Sources $ 6,063,185 $ 5,885,468 $ (177,717) -2.93% Expenditures: Agency & Placer County Operations: 7 Retiree Benefits $ 70, % $ 75, % $ 4, % 8 Salaries and Benefits 1,741, % 1,960, % 218, % 9 Services and Supplies 674, % 580, % (93,596) % 10 Agency & Placer County Operations Total $ 2,486, % $ 2,616, % $ 129, % Contracted Services: 11 Professional Services $ 108, % $ 50, % $ (58,995) % 12 Youth Services 179, % 140, % (39,355) % 13 Placer Client Direct Training & Intensive Services 706, % 574, % (131,707) % 14 Contracted Services Total $ 994, % $ 764, % $ (230,057) % Member County One-Stop Operation Awards 15 El Dorado County HHS $ 1,466, % $ 1,611, % $ 145, % 16 Alpine County HHS 139, % 107, % (31,924) % 17 Member County One-Stop Operation Awards Total $ 1,605, % $ 1,718, % $ 113, % 18 Committee Budget $ 20, % $ 15, % $ (5,000) % 19 Contingency Funds $ 956, % $ 770, % $ (185,282) % 20 TOTAL EXPENDITURES $ 6,063,185 $ 5,885,468 $ (177,717) -2.93% 20 Net Income/(Loss) $ - $ - $ - EC & FC Agenda Attachment Addendum to EC & FC Agenda Packet - Page 4 of 12

5 Schedule 2 Funding Sources Ending 6/30/2015 Presented May L i n e # WIA Formula Allocation Agency PY Estimated Agency PY 2013/2014 Carry-In Agency PY 2013/2014 Carry-In PY 2013/2014 Carry-In Program Contracts Final Grant Awards Funding Program Admin Rebudgeted FY 1 Adult 201/202 $ 1,114,983 * $ 148,098 $ 119,343 $ 308,610 $ 1,691,034 2 Adult Transferred from DW 499/ Youth 301/302 1,139,435 $ 148, ,690 $ 308,610 1,717,833 4 Dislocated Worker 501/502 1,378,183 * $ 204, ,687 $ 401,480 2,143,481 5 WIA Allocation Totals $ 3,632,601 $ 500,326 $ 400,720 $ 1,018,701 $ 5,552,348 Rapid Response & Other Grants 6 No other Grants $ - $ - $ - 7 Formula Rapid Response 540/ ,120 60,000-10, ,120 8 Rapid Response & Other Grants Totals $ 263,120 $ 60,000 $ - $ 10,000 $ 333,120 9 Total Grant Awards $ 3,895,721 $ 560,326 $ 400,720 $ 1,028,701 $ 5,885,468 EC & FC Agenda Attachment Addendum to EC & FC Agenda Packet - Page 5 of 12

6 Schedule 3 Operating Expenditure Detail Ending 6/30/2015 Presented May A B C D F L i n e # Description Object Level 3 Revised Final Budget as of 3/31/2014 Encumbrance Roll Over Draft Budget New Expenditures Variance Between Fiscal Years Ending 2014 & 2015 Schedule 4 Reference for Placer & Agency Operational Costs Retirement Benefits 1 Retiree Health Care 1320 $ 59,509 $ - $ 63,972 $ 63,972 $ 4,463 2 Retiree Dental ,424-11,424 11,424-3 Total Retirement Benefits: $ 70,933 $ - $ 75,396 $ 75,396 $ 4,463 Salaries and Benefits 4 Salaries and Wages 1002 $ 1,103,826 $ - $ 1,242,114 $ 1,242,114 $ 138,288 5 Extra Help ,769-2,000 2,000 (32,769) 6 Overtime Salaries & Wages (122) 7 P.E.R.S. Retirement , , ,360 44,673 8 F.I.C.A. - Staff - Medicare & UI Benefits ,643-25,932 25,932 1,289 9 Other Post Employment Benefits , , ,604 63, Employee Group Ins ,997-80,442 80,442 2, Staff Workers Comp ,015-21,768 21, Total Salaries and Benefits: $ 1,741,732 $ - $ 1,960,220 $ 1,960,220 $ 218,488 Services and Supplies: 13 Services and Supplies & Moving Expenses 2000 $ 500 $ - $ 500 $ 500 $ - 14 Communications ,000-14,000 14, Gen. Liability Insurance ,000-17,000 17,000 (1,000) 16 Maintenance - Equipment ,000 5,000 30,000 35,000 (12,000) 17 Maintenance Bldg ,500-2,500 2, Maintenance - Janitorial ,000-2,000 2, Dues, Subs & Memberships ,000-12,000 12,000 (6,000) 20 Printing ,500-10,000 10,000 (8,500) 21 One Stop & Performance Systems ,151-85,151 85,151 - Schedule 4 - A2, A3, A4 EC & FC Agenda Attachment Addendum to EC & FC Agenda Packet - Page 6 of 12

7 Schedule 3 Operating Expenditure Detail Ending 6/30/2015 Presented May A B C D F L i n e # Description Object Level 3 Revised Final Budget as of 3/31/2014 Encumbrance Roll Over Draft Budget New Expenditures Variance Between Fiscal Years Ending 2014 & 2015 Schedule 4 Reference for 22 Office Supplies 2456, ,665-13,000 13,000 (2,665) 23 Postage ,885-3,000 3,000 (1,885) 24 Operating Materials ,000-3,000 3,000 (2,000) 25 Audits, Actuarial & Other Services ,205-18,500 18,500 (12,705) Schedule 4 - A5 26 Prof/Special Services, County ,000-24,000 24,000 (2,000) 27 Legal Services ,336 10,000 15,000 25,000 (9,336) Schedule 4 - A6, A7 28 Advertising/Legal Notices ,500-5,000 5,000 (2,500) 29 Rents & Leases - Equipment ,500-1,500 1, Hazard Elimination & Safety ,000-1,000 1, Rents & Leases - Buildings , , ,000 (1,348) Schedule 4 - A7, A8 32 Small Equipment ,400-2,500 2,500 (2,900) 33 Media Services/Outreach/Events ,000-50,000 50,000 (14,000) Schedule 4 - A1 34 Training Staff ,500-12,500 12, Travel & Transportation ,000-10,000 10,000 (10,000) 36 Mileage ,000-10,000 10,000 (5,000) 37 Meals/Food Purchases ,000-5,000 5, Utilities ,450-15,450 15, A-87 Costs ,757-38,000 38,000 17, Capitalized Equipment , (12,000) 41 Total Services & Supplies: $ 669,197 $ 15,000 $ 565,601 $ 580,601 $ (88,596) Subcontracted Services Program Year 2012/2013 EC & FC Agenda Attachment Addendum to EC & FC Agenda Packet - Page 7 of 12

8 Schedule 3 Operating Expenditure Detail Ending 6/30/2015 Presented May A B C D F L i n e # Description Object Level 3 Revised Final Budget as of 3/31/2014 Encumbrance Roll Over Draft Budget New Expenditures Variance Between Fiscal Years Ending 2014 & 2015 Schedule 4 Reference for 42 Professional Services 2555 $ 10,806 $ - $ - $ - $ (10,806) 43 Business Services , (26,149) 44 Youth Services Placer County , (4,355) 45 El Dorado County One-Stop , (460,204) 46 Alpine County One-Stop , (36,700) Program Year 2013/ Professional Services ,040 10,000-10,000 (32,040) Schedule 4 - B6 48 Youth Services Placer County ,000 50,000-50,000 (125,000) Schedule 4 - B5 49 Core Workshops Placer County , (30,000) 50 El Dorado County One-Stop ,005, , ,508 (330,446) Schedule 4 - B1, B2 51 Alpine County One-Stop ,499 18,193-18,193 (84,306) Schedule 4 - B3, B4 Program Year 52 Professional Services ,000 10,000 10,000 Schedule 4 - C1 53 Youth Services Placer County ,000 90,000 90,000 Schedule 4 - C3 54 Core Workshops Placer County ,000 30,000 30,000 Schedule 4 - C2 55 El Dorado County One-Stop , , ,841 Schedule 4 - C4, C5, C6 56 Alpine County One-Stop ,082 89,082 89,082 Schedule 4 - C7, C8, C9 57 Total Subcontracted Services $ 1,893,707 $ 753,701 $ 1,154,923 $ 1,908,624 $ 14,917 Placer County Client Direct Program Year 2012/2013 Direct Training 58 G. S. IR/ITA /OJTContracts 2841 $ 133,817 $ - $ - $ - $ (133,817) Program Year 2013/2014 Direct Training 59 G. S. IR/ITA /OJTContracts , , ,000 (231,581) Schedule 4 - D2 Program Year Direct Training 60 G. S. IR/ITA /OJTContracts , , ,864 Schedule 4 - E1 Program Year 2012/2013 Intensive Services 61 Golden Sierra WEX Payable Wages 1015/ , (24,173) Program Year 2013/2014 Intensive Services 62 Golden Sierra WEX 1015/ ,000 10,000-10,000 (16,000) Schedule 4 - D1 63 Client Supportive Services , (41,000) Program Year Intensive Services 64 Golden Sierra WEX 1015/ ,000 42,000 42,000 Schedule 4 - E2 65 Client Supportive Services ,000 41,000 41,000 Schedule 4 - E3 Total Placer County Client Direct $ 706,571 $ 260,000 $ 314,864 $ 574,864 $ (131,707) 66 Committee Expenses 2935 $ 20,000 $ - $ 15,000 $ 15,000 $ (5,000) 67 Administration Second Year Funding 5600 $ 400,719 $ - $ 363,260 $ 363,260 $ (37,459) EC & FC Agenda Attachment Addendum to EC & FC Agenda Packet - Page 8 of 12

9 Schedule 3 Operating Expenditure Detail Ending 6/30/2015 Presented May A B C D F L i n e # Description Object Level 3 Revised Final Budget as of 3/31/2014 Encumbrance Roll Over Draft Budget New Expenditures Variance Between Fiscal Years Ending 2014 & 2015 Schedule 4 Reference for 68 Program Operations Second Year Funding 5600 $ 560,326 $ - $ 407,503 $ 407,503 $ (152,823) 69 istributed PY Potential Sequestration 5600 $ - $ - $ - $ - $ - 70 Total Expenditures $ 6,063,185 $ 1,028,701 $ 4,856,767 $ 5,885,468 $ (177,717) EC & FC Agenda Attachment Addendum to EC & FC Agenda Packet - Page 9 of 12

10 Schedule 4 Subcontracted Services Ending 6/30/2015 Presented May Dislocated Adult Youth Worker Response TOTAL A Program Year 14/15 - Line Schedule 3 1 EMRL (Web Site Development) $ 15,000 $ 15,000 $ 15,000 $ 5,000 $ 50,000 2 Future Works 4,125 4,275 5, ,000 3 EMSI ,000 15,000 4 Geographic Solutions (Case Management System) 18,383 18,383 18,385-55,151 5 Financial Audit 5,500 5,700 5,640 1,660 18,500 6 Kronick, Moskovitz, Tiiedemann & Girard 8,500 8,600 7, ,000 7 State of California Employment Development Department (Roseville Rent) 22,430 22,731 29,769 4,520 79,450 8 Duff Brothers (Auburn Rent) 23,558 24,690 32,583 4,719 85,550 Agency Operations - Contracted Services Total $ 97,496 $ 99,379 $ 114,677 $ 32,099 $ 343,651 B Program Year 13/14 - Lines Schedule 3 Rebudgeted 1 El Dorado County One-Stop $ 75,560 $ 198,107 $ 200,940 $ - $ 474,607 2 El Dorado County Direct Training 85, , ,901 3 Alpine County One-Stop 4,000 5,000 4,000-13,000 4 Alpine County Direct Training 2,000-3,193-5,193 5 Placer County Youth Pride Industries - 50, ,000 6 Placer County Business Assistance (Various Providers) ,000-10,000 C Program Year 14/15 - Lines Schedule 3 1 Mike Indiveri (WIA Agency Consultant) $ 2,750 $ 2,850 $ 3,820 $ 580 $ 10,000 2 Placer County Core Services (Vendor TBD) 15,000 3,000 7,000 25,000 3 Placer County Youth (Vendor TBD) - 90, ,000 4 El Dorado County Youth Contracted Services - 272, ,980 5 El Dorado County One-Stop 205, ,689 65, ,490 6 El Dorado County Direct Training 61,882-76, ,371 7 Alpine County Youth Contracted Services - 7, ,378 8 Alpine County One-Stop 5,547-6,856 65,561 77,964 9 Alpine County Direct Training 1,672-2,067-3,739 Agency Program - Subcontracted Services Total $ 459,578 $ 629,315 $ 683,028 $ 131,702 $ 1,903,623 Placer County D Program Year 13/14 - Lines Schedule 3 1 Placer County Client WEX Training (Intensive) $ - $ 10,000 $ - $ - $ 10,000 2 Placer County Client ITA, IR's & OJT Training Contracts 100, ,000 20, ,000 E Program Year 14/15 - Lines Schedule 3 1 Placer County Client ITA, IR's & OJT Training Contracts $ 103,693 $ - $ 128,171 $ - $ 231,864 2 Placer County Client WEX Training (Intensive) 16,000 26, ,000 3 Placer County Client Supportive Services (Intensive) 10,000 30,000 1,000-41,000 Placer County Total $ 229,693 $ 66,000 $ 259,171 $ 20,000 $ 574,864 Agency Program Contracted Services Total $ 689,271 $ 695,315 $ 942,199 $ 151,702 $ 2,478,487 Contracted Services - Administration & Program Total $ 786,767 $ 794,694 $ 1,056,876 $ 183,801 $ 2,822,138 EC & FC Agenda Attachment Addendum to EC & FC Agenda Packet - Page 10 of 12 Rapid

11 Schedule 5 Funding Allocation by County WIA Formula Funds Program Year Ending 2015 Presented May Funding Categories Rapid Response Youth Adult Dislocated Worker Estimated Actual Actual Actual Total Funding Awards PY 2014 Estimated $ 263,120 $ 1,139,435 $ 1,114,983 $ 1,378,183 $ 3,895,721 Agency Operations Administration 10.00% $ - $ 113,944 $ 111,498 $ 137,818 $ 363,260 Committee's/Legacy /Operations 25.25% $ 66,438 $ 287,707 $ 281,533 $ 347,991 $ 983,669 Agency Operation's Totals $ 66,438 $ 401,651 $ 393,031 $ 485,809 $ 1,346,929 Award less Agency Operations $ 196,682 $ 737,784 $ 721,952 $ 892,374 $ 2,548,792 Required Direct Training 15.00% $ - $ - $ 167,247 $ 206,727 $ 373,974 Allocation for Core & Intensive Services $ 196,682 $ 737,784 $ 554,705 $ 685,647 $ 2,174,818 Adult & Dislocated Worker Allocation Core & Intensive Services Placer 62.00% $ - $ - $ 343,917 $ 425,101 $ 769,018 El Dorado 37.00% $ - $ - $ 205,241 $ 253,689 $ 458,930 Alpine 1.00% $ - $ - $ 5,547 $ 6,856 $ 12,403 Direct Training Placer 62.00% $ - $ - $ 103,693 $ 128,172 $ 231,865 El Dorado 37.00% $ - $ - $ 61,881 $ 76,489 $ 138,370 Alpine 1.00% $ - $ - $ 1,672 $ 2,067 $ 3,739 Youth Allocation Placer 62.00% $ - $ 457,426 $ - $ - $ 457,426 El Dorado 37.00% $ - $ 272,980 $ - $ - $ 272,980 Alpine 1.00% $ - $ 7,378 $ - $ - $ 7,378 Rapid Response Allocation Placer % $ 65,561 $ - $ - $ - $ 65,561 El Dorado % $ 65,561 $ - $ - $ - $ 65,561 Alpine % $ 65,561 $ - $ - $ - $ 65,561 Allocations by County Totals Placer $ 65,561 $ 457,426 $ 447,610 $ 553,273 $ 1,523,870 El Dorado $ 65,561 $ 272,980 $ 267,122 $ 330,178 $ 935,841 Alpine $ 65,561 $ 7,378 $ 7,219 $ 8,923 $ 89,081 EC & FC Agenda Attachment Addendum to EC & FC Agenda Packet - Page 11 of 12 Check Figure $ 3,895,721

12 Schedule 5L Schedule for Leverage Requirements Direct Training Compliance Presented May Funding Categories Adult Dislocated Worker Actual Actual Total Funding Awards PY $ 1,114,983 $ 1,378,183 $ 2,493,166 Direct Training Requirement* 25.00% $ 278,746 $ 344,546 $ 623,291 Requirement met via: Program Year WIA Cash 15.00% $ 167,247 $ 206,727 $ 373,974 Program Year Planned Leverage 10.00% $ 111,499 $ 137,818 $ 249,317 Adult & Dislocated Worker Distribution 20% WIA Cash Award Placer 62.00% $ 103,693 $ 128,172 $ 231,865 El Dorado 37.00% 61,881 76, ,370 Alpine 1.00% 1,672 2,067 3,739 5% Leveraged Funds Placer 62.00% $ 69,129 $ 85,447 $ 154,576 El Dorado 37.00% 41,255 50,993 92,248 Alpine 1.00% 1,115 1,378 2,493 Total Required Direct Training (Check Figure) $ 278,745 $ 344,546 $ 623,291 * Employment Development Department Workforce Services Directive 11-9 WIA Training Expenditure Requirements as imposed by Senate Bill (SB)734. EC & FC Agenda Attachment Addendum to EC & FC Agenda Packet - Page 12 of 12