TRAVEL INCENTIVES WITH

Transcription

1 TRAVEL INCENTIVES WITH

2 ABOUT INCENTIVE TRAVEL WITH IMPACT365: IMPACT365 has a single minded focus on continuing to build strong bonds between the incentive travel host and its attendees. With a solid incentive travel program that strategically aligns and motivates your target audience (employees or customers), you will drive sales, service, and loyalty to the next level. Properly designed and executed incentive travel programs can increase sales productivity on average by 18% and produce an ROI of 112%*, all while delivering an awe-inspiring experience. (*The Incentive Research Foundation) IMPACT365 is all about making incentive travel unforgettable and personal for attendees; and seamless and cost efficient for the host. WHAT WE OFFER We like to think of ourselves as an extension of your team, here to make your wishes come to life and to make every step hassle-free. Whether you are a US based company looking for a US or international incentive program or an international client wishing to visit the US, our approach to incentive travel ensures your needs are met, from location to budget. Our simple 8-step process will make creating a program to fit your company s objectives simple. Design: IMPACT365 provides graphic and web design services at no charge. If you need invitations, signage, a custom program website or more, we have you covered. Rest assured, knowing your getting a fantastic value for amazing designs. Registration Software: We make the registration process turn-key! We have a variety of registration software options to address all of your event registration needs. On-site management and execution: Rest assured that everything is taken care of with a program manager or management team from IMPACT365 on-site for your trip. Our low dailyservice fee and discounted hard expenses allow IMPACT365 to be your traveling concierge. Approximately 70% of groups request this service.

3 SAVE TIME AND MONEY Our strong relationships with resorts, hotels, cruise lines, airlines, transportation services, beverage companies, sports teams, and 100+ sponsor partners allow you to save money, maximize your budget, and have FUN. To save you time and money, IMPACT365 will manage all negations, securing you the best possible rate. You can relax and enjoy your time knowing that your venue, transportation, and program elements have been secured at the lowest possible rate. WHY IMPACT365 AND THE FUN FACTOR Since 2002, we have taken great pride in providing our clients with exceptional service and unique partnerships, designed to maximize budget and drive success. Our team understands the FUN FACTOR that sets our incentive trips apart, ensuring a memorable experience for guests and exceeding the goals of your company. You have found an honest and trusted partner with an outstanding depth of industry knowledge and invaluable vendor contacts.

4 WHAT THE HECK IS THE FUN FACTOR? Every program is different, but no one wants to go on a boring incentive trip, right? In addition to your opening reception and closing dinner, we are experts in the activities that will keep guests engaged and raving for years to come. Imagine a night time glow light mini golf tournament, swimming with dolphins, a James Bond Casino Royale evening, celebrity appearances, and more. We know how to bring the party without denting your wallet! HOW DO WE CHARGE? The million dollar question is how does IMPACT365 make money and what do we charge? The answers depends on your program needs and budget, but typically we work with one of three formulas or a combination of them. 1. We obtain a budget, maximize the budget, share all vendor costs with client and bill 14-20% of the total budget as a management fee. 2. Provide IMPACT365 with a per-person budget for a defined package (such as hotel, transfers, meeting, and 2 events) and we will maximize the budget for you. We will back out approximately a 8-12% fee on the per-person budget and also receiving commissions from vendors such as the hotel. 3. Pre-set management fee to execute the program (plus vendor commissions based on fee level). Please note, vendor commissions should never hurt the client in terms of rate. Your rate will always be below published rates and will also come

5 WHAT IS OUR 8-STEP PROCESS? BRIEFING: The first step is filling out a quick questionnaire to help us to understand the scope of your program s needs. BUDGET: We will work with your budget to ensure that your program maximizes fun. BRAINSTORM: Our team will present ideas for your incentive experience and present to you PROPOSAL: Once you ve selected your dream experience, you will receive a proposal, including an estimated budget. FOLLOW UP: Once the proposal has been reviewed, we ll schedule a follow up conversation to discuss your questions and tailor your proposed program as desired. SITE INSPECTION: Your Program Manager will plan a site inspection if desired. While optional, this inspection ensures all elements of your destination and program are up to par. BOOKING: We will negotiate contracts for all elements of your trip and send you the agreements to sign, arrange financial transfers, and set holds on all components of the program. EXECUTE: Ensure your program runs seamlessly with a dedicated Program Manager and team. While optional, 70% of our clients ask for a Program Manager to manage the incentive trip on-site.