ALWAYS GOOD FOR BUSINESS!

Transcription

1 WLSFA Annual National Fundraising Event Grand Hyatt Manchester Hotel April San Diego California The WLSFA annual fundraiser is unlike all other obesity related events held in the US. This event brings together the WLS patient community, medical professionals and industry partners with the mission of raising funds in order to award surgery grants. Along the way, companies meet customers, patients meet each other and the result is an event that is inspirational, educational and memorable! Paying it forward is ALWAYS GOOD FOR BUSINESS! PLEASE NOTE: Early Bird Pricing - Paid in Full before 12/31/2014 Add $400 per option after 12/31/2014 Basic Table Exhibitor Package Basic Table Top Exhibitor Fee: $800 per table Includes: 1-6 ft. Draped Table (3 sides draped) 2 Chairs 1 Wastebasket 2 badges giving access to all meals, refreshments and events Exhibitor Listing with Logo and Company Description Online Pre and Post-meeting Social Media Recognition/Exposure Post-meeting Outreach to Attendees 1 complimentary goody bag insert

2 Plastic Surgeon Sponsorship Opportunities Consult Suites: Private Pipe & Drape Suites $5,000 Suite Includes: Exhibitor table outside of suite, 4 chairs, lighting, electrical outlet Four exhibitor passes, VIP seating at all events Printed logo on event agenda, Logo and company profile listed in online and mobile agenda Twelve month banner ad rotation on WLSFA web site & Listing in Corporate Sponsor Directory General Sponsorship Opportunities Events: 1. Friday Night Opening Reception $20,000 SPONOSRED 2. Saturday Luncheon $20, Saturday Night Reception & Concert $30, Sunday Morning Farwell Reception $10,000 Includes: Two side by side exhibitor tables & six attendee badges Stage time during event & VIP seating at all events Meet & Greet with national ambassadors of hope Projected logo during event Printed logo on event agenda and shirts Logo and company profile listed in online and mobile application agenda Unlimited goody bag inserts Perpetual banner ad rotation on WLSFA web site Listing in corporate sponsor directory Specialty Items: 1. Goody bags $5,000 + purchase of bags 2. Lanyards $5,000 +purchase and printing fees for lanyards 3. Lanyard buttons $2,500 + purchase and printing fees for buttons 4. Refreshment stations (coffee, ice tea, sugar free drinks) $2,500 (4 available) 5. Link Charms $2,000 + purchase and creation fees for links 6. Additional goody bag inserts $500 Includes: One exhibitor table & four attendee badges Printed logo on event agenda Logo and company profile listed in online and mobile application agenda Two goody bag inserts 1 Year banner ad rotation on WLSFA web site & listing in corporate sponsor directory

3 Who attends the WLSFA National Fundraiser each year? The WLSFA hosts the largest weight loss surgery patient gathering in the US. Attendance: 500+ Weight Loss surgery patients and guests Gender: 85% Female - Average Age: 40 Median Income: $62,000 - Return attendees: 75% 40+ Exhibitors and National Sponsors WLSFA Grant Recipients Your participation will help save lives like these!

4 Exhibitor Terms and Conditions 1. TIME REQUIREMENTS: Main Room Meet & Greet Exhibitors will have access to general session/vendor area at 6:00 a.m. on Saturday, April 5 and Sunday April 6, 2014 for the purpose of load-in and set-up of exhibit spaces. All set-up must be completed in full by 8:00 a.m. All exhibitors will be provided a program agenda prior to the event detailing times of sessions, and are expected to have a representative at their exhibit any time scheduled events are not in session between 8 a.m. and 6 p.m. Exhibitors agree not to break down until 6:00 p.m. 2. ARRANGEMENT OF SPACE: Exhibitors are required to arrange their displays so as not to obstruct the general view or conceal other exhibits. 3. SIGNS: No special signs, apparatus, etc., will be permitted to extend more than 8 feet above the floor, and no interference with light or space of other exhibitors will be allowed. No signs or banners are to be placed outside the exhibit space assigned to exhibitor. All signs must be produced by a professional sign shop. Any exhibitor having signs which are amateurish in the opinion of WLSFA conference staff and detract from the overall dignity and professionalism of the show will be asked to remove said signage from the exhibit. Signs may not be hung from the ceiling or beams without permission from the venue. Any associated costs of hanging items will be at the expense of the exhibitor. 4. LITIGATION: If a suit or action is filed regarding this contract, the exhibitor assumes responsibility to pay the management costs and reasonable attorney fees as set by the court, in accordance with the laws of the State of California. 5. LICENSES: Any and all licenses, city, county, state or federal, inspections or permits required by law of any exhibitor in the installation or operation of his display shall be the sole responsibility of the exhibitor at his own expense prior to the opening of the show. 6. SELLING PRODUCTS IN EXHIBIT and SAMPLING: Cash and carry selling is permitted of factory sealed products. Orders may be taken for merchandise or services to be delivered at a future date. All sales taxes are the obligation of the exhibitor. IMPORTANT! Any vendor who will be sampling open food items must have an approved portable sink and must follow state Health Department Rules. The exhibit area will be inspected by the health department prior to the doors opening. Any vendor who is not compliant with the rules will not be allowed to sample open products. Factory sealed samples are not affected by these rules. 7. SOUND CONTROL: All audio/visual equipment or machinery that is of sufficient volume to annoy other vendors will not be permitted. Public address systems used to attract passersby attention in front of your booth will not be permitted. 8. FIRE AND SAFETY PRECAUTIONS: All fire and safety precautions as required by local fire department ordinances will be fully complied with. 9. CARE OF BUIDLING AND EXHIBITS: Exhibitors will be responsible for any damage done to the building by them, their agents, or employees. Any property destroyed or damaged by exhibitors must be replaced to original condition by the exhibitor at the exhibitor s expense. All rules and guidelines established by the venue regarding conduct in their facility will be adhered to. 10. LIABILITY: Neither Weight Loss Surgery Foundation of America, the Hotel, the employees thereof, nor its agents, nor the management of the show, nor its committee will be responsible for any injury, loss, or damage that may occur to the exhibitor s employees or property from any cause whatsoever, prior, during, or subsequent to the period covered by the exhibit contract; and the exhibitors signing the contract expressly release the foregoing Foundation, its agents or assigns and the convention committee members from any and all claims for such loss, damage, or injury. It is understood that consignment of goods is entirely at the risk of the exhibitor.

5 11. EVENTUALITIES: In case the venue shall be destroyed by fire, or the elements, or by any other cause, or in case any other circumstances shall make it impossible for the venue to permit the contracted space to be occupied by the exhibitor, the agreement shall terminate and the exhibitor shall waive any claim for damage or compensation except for the pro rata return of the amount of the booth rental fee. 12. EXHIBITOR CONTRACT: We, the undersigned, have the authority to enter into this agreement on behalf of the company identified in this document and do hereby apply for the reservation of exhibit space in the WLSFA Conference being held in Tampa, Florida, April 4-6, 2014 at the Marriott Westshore Hotel and/or Royal Caribbean ship, Brilliance of the Seas for a 5 night cruise April 7-12, When executed by the undersigned, this shall constitute a binding agreement between WLSFA, who agrees to rent to the undersigned exhibitor, and the undersigned exhibitor, who agrees to rent from WLSFA, the exhibit space at the WLSFA Conference more fully described in sections 1 12 of this agreement. 13. We have read and agree to abide by the terms which are part of this agreement and any such additional rules and regulations as may be adopted by WLSFA. 14. This Agreement shall be legally binding between WLSFA and the exhibitor upon acceptance in writing by WLSFA. We understand that any change in the information on this agreement must be made in writing. We understand only one company may exhibit per booth. 15. There are no refunds. I have read the above Exhibitor Terms and Conditions and am in agreement with them. Name (printed) Signed Date Position Please include your check (preferred method of payment) with this registration form printed and signed. Circle your choices on the description. Make check payable to: Weight Loss Surgery Foundation of America (WLSFA) Send to: 417 Mace Blvd Ste. J 236 Davis, CA Cancellation Policy: All cancellations must be made in writing. Cancellations made between date of signature and payment and December 31, 2012 will receive a 50% refund of amount paid, minus a $100 administrative fee. Cancellations made after December 31, 2012, are non-refundable. COMPANY INFORMATION (exactly as you wish it to appear in promotional materials) Company Contact Address City State Zip Web Office Phone Cell FaceBook

6 One paragraph written here or on back describing your product or service as you would want it printed in event promotional materials: REGISTRATION - EXHIBIT PERSONNEL All persons planning to work in the exhibit booth (maximum 2 persons) must be fully registered. Exhibitors receive two complimentary full-conference registrations for exhibitor space. Additional attendees must pay the normal conference registration fee. Exhibit table registrants included in fees: 1) 2) Additional Exhibit Personnel ($100 Each) 1) 2) Company Name: Authorized Signature: Date Name (Print): Accepted By WLSFA: Date: The Weight Loss Surgery Foundation of America is a 501 C 3 Nonprofit Organization. All donations are tax deductible to the fullest extent of the law. EIN Contact the WLSFA at (415) , Info@wlsfa.org WLSFA.ORG