Wildlife Forever. YO Ranch Hotel & Conference Center, Kerrville, Texas

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Ella Grant
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1 Please join us August 26, 2017 YO Ranch Hotel & Conference Center, Kerrville, Texas ONE-DAY EVENT begins at 12 PM includes COCKTAIL RECEPTION, VIDEO ANIMAL AUCTION followed by DINNER & GRAND AUCTION. For event reservations or exhibitor information call EWA office at or at or For animal consignments call Huntsville Livestock office at or at presented by Huntsville Livestock & Exotic Wildlife Association

Y.O Ranch Hotel & Conference Center 2033 Sidney Baker (830)257-4440 www.yoranchhotel.

00 ask for EWA or Go to the link at https://reservations.travelclick.com/12007?

Limited rooms available and blocked rooms will expire on August 5, 2017.

2 Y.O Ranch Hotel & Conference Center 2033 Sidney Baker (830) HOTEL RESERVATIONS Call and for discounted room rate of $ ask for EWA or Go to the link at and book your reservation. Limited rooms available and blocked rooms will expire on August 5, Other Nearby Hotels Holiday Inn Express Hotel & Suites 2114 Sidney Baker (830) Reservations LaQuinta Inn & Suites 1940 Sidney Baker (830) Reservations Hampton Inn of Kerrville 2038 Sidney Baker (830) Reservations

$50.00 per person includes dinner and cocktails $90.00 per couple includes dinner and cocktails REGISTRATION INFORMATION $400.

3 $50.00 per person includes dinner and cocktails $90.00 per couple includes dinner and cocktails REGISTRATION INFORMATION $ TABLE Sponsor* includes 10 registrations for dinner & cocktails & table signage $ DRINK Sponsor* includes 10 registrations for dinner & cocktails, table & sponsor signage, 1/2 page ad in event program & logo on EWA e-alerts for one (3) months. $ EVENT Sponsor* includes 10 registrations for dinner & cocktails, table & sponsor signage, full page ad in event program, full page ad in next Exotic Wildlife Magazine, logo on EWA e-alerts for one (6) months & promotion of business/ranch all EWA social media outlets (Facebook, Instagram, Twitter & Website) for (6) months. $5000 EVENT Sponsor* includes 10 registrations for dinner & cocktails; table & sponsor signage, full page ad ** in program; full page ad in next two (2) issues of Exotic Wildlife Magazine & logo on EWA e-alerts for twelve (12) months and promotion of business/ranch on all EWA social media outlets (Facebook, Instagram, Twitter & Website) for twelve (12) months. * On approval from the ED, an auction donation of equal or greater value may be made in lieu of cash for Sponsors. ** Ad copy for event program and /or company logo for e-alerts must be submitted to EWA office no later than 8/11/17. Name: Company Name: Address: City, State, Zip Work/Home # Cell # Name of Additional Attendees: PAYMENT INFORMATION: Total Amount $ Method of Payment: Check # Credit Card:: Exp Date::

4 DONATION FORM The Exotic Wildlife Association has been fortunate to receive generous support from wildlife owners and breeders, ranch owners, and hunters. This support comes to us in many ways, such as joining the EWA and encouraging others to join. One of the more important ways is the donations we receive for our Silent and Live Auctions. If you would like to show your support in this way, please fill out the donation form below. All donations will be gratefully received and formally recognized. We thank you for your support of wildlife conservation and the Exotic Wildlife Association. DONOR NAME: DATE: BUSINESS: ADDRESS: CITY: STATE: ZIP: PHONE: FAX: DESCRIPTION OF DONATED ITEM OR ANIMAL Please write your description as you would like it to appear in the program. List all provisions, ex: meals, guides, transportation, etc... Availability and expiration dates if applicable, we suggest you provide a certificate for any item that is not present the day of the auction to provide to the buyer. ANIMAL SPECIES # FEMALE # MALE LOCATION OF ANIMAL DELIVERY AVAILABLE? OTHER ITEM RETAIL VALUE of Your Donation: $ NOTE: EWA reserves the right to edit descriptions to meet space specifications. Use the reverse side of this form or another sheet of paper if needed Arrangements to pick up animal(s) must be made between the buyer and the consignor. EWA assumes no responsibility for the delivery of the auctioned animal(s). Return to: Exotic Wildlife Association * 105 Henderson Branch Rd. W * Ingram, TX Phone (830) * Fax (830) * info@myewa.org * pam@myewa.org

5 CONSIGNMENT FORM CONSIGNOR NAME: DATE: BUSINESS: ADDRESS: CITY: STATE: ZIP: PHONE: FAX: DESCRIPTION OF CONSIGNED ANIMAL Species: # of Animals: MALE Age FEMALE Age Location of Animal Delivery Available? Additional Comments and Description Note minimum amount for NO SALE $ SIGNATURE DATE NOTE: Arrangements to pick up animal(s) must be made between the buyer and the consignor. Huntsville Livestock assumes no responsibility for the delivery of the auctioned animal(s). The Huntsville Livestock office must receive all completed consignment forms including video or photos no later than August 18, NOTE: We reserve the right to edit descriptions to meet space specifications. Use the reverse side of this form or another sheet of paper if needed Arrangements to pick up animal(s) must be made between the buyer and the consignor. EWA assumes no responsibility for the delivery of the auctioned animal(s). Return to: Huntsville Livestock Services * PO Box 360 * Huntsville, TX Phone (936) * Fax (936) * hlsexotic@gmail.com

6 EXHIBITOR FORM Contact Name Company Name Address City, State, Zip Phone Fax Web Site Additional Exhibitor Name Additional Exhibitor Name Exhibit Space/Size Average booth areas are approximately 10 feet deep by 10 feet wide unless previously arranged otherwise. Please make sure that your booth will fit into the confines of this area or you will need to purchase additional booth space! No exhibit will be allowed to project into the aisle beyond the assigned space. Each booth area includes a six-foot, skirted table and two chairs. Curtains or drapes between booth areas remain unavailable. The hotel provides electricity if needed. Booth Fees: Description Price # Total Single Booth No donation (includes 1 full registration) $ Double Booth No donation (includes 2 full registrations) $ Single Booth - $ or more donation* (includes 1 full registration) No Charge Double Booth - $ or more donation* (includes 2 full registrations) No Charge Additional Person $35.00 Electrical Service required No Charge Yes No Enter payment and/or donation information at bottom of this form. *The Exotic Wildlife Association must approve all donations in lieu of booth fee 2 (two) weeks in advance of the event. This option exists for a limited number of exhibitors. Setup and Teardown Move in will be Saturday, August from 8:00 a.m. until 10:00 a.m. Exhibits must be ready by 11:00 a.m. on August 26th when registration opens. Move out is Sunday, August 27th from 8:00 a.m. until noon unless otherwise notified. Security There will be normal hotel security, EWA will not provide a uniformed officer in the exhibit areas for this one night event. We recommend exhibitors bring drapes to cover their tables and merchandise when booth is unattended. Despite our extra efforts, disappearances are still possible. EWA assumes no responsibility for missing merchandise or accidents of any kind. Your booth space will not be reserved until EWA receives your signed Exhibitor Form and Rules and Regulations found on reverse side of this form. Call the EWA office for more information PAYMENT INFORMATION Enclosed is my check for $ Check # DONATION INFORMATION Donated Item Description: Circle One: AMEX Visa MasterCard Card # Expires Signature Donated Item Retail Value $ Approved: Date: Signature Exotic Wildlife Association 105 Henderson Branch Rd W Ingram, Texas O F info@myewa.org ww.myewa.org

7 EWA Exhibitor Rules and Regulations August 26, 2017 YO Ranch Resort Hotel & Conference Center, Kerrville, Texas EWA reserves the right to prohibit any Exhibitor, Exhibit or proposed Exhibit, which, in EWA s opinion, is not suitable for our event or is in conflict with an existing exhibitor. In the event that two exhibitors are merchandising same or similar products, EWA reserves the right to limit this type of exhibit to the first exhibitor registered. EWA reserves the right to adjust or make changes in booth assignments, up to and including the date of move in, to ensure an even traffic flow. Each Exhibit will include a 10 x 10 booth, 1 (one) 6 skirted table and two (2) chairs and one (1) trash can. No Exhibit shall be allowed to project into the aisle beyond the assigned space. If you need more space you will need to purchase an additional booth space. No Pipe & Drape. The Exotic Wildlife must approve all donations in lieu of booth fee two weeks in advance of the event. This option exists for a limited number of exhibitors. Electrical service will be available to a limited number of exhibitor spaces on a first come first served basis. Exhibitors must protect machinery and exhibits in such a way as to ensure that no injury will result to the public, visitors, guests, employees, or any other person or property. Exhibitors agree to protect and hold harmless the Exotic Wildlife Association and its officers, directors, and employees from any and all persons or actions which may result in injury, loss or damage sustained upon the space occupied by the exhibitors respectively, or on account of machinery and property under the control of such exhibitors or on account of negligence of exhibitors, their representatives, employees or agents. Affixing anything to the walls, doors, floors, or ceiling of function rooms is not permitted. Exhibitors may use a nonpermanent type such as 3M tacky tape. All Exhibitors, their agents or employees shall be responsible for any injury or defacing of the ceiling, walls or floors of the building. Neither the Exotic Wildlife Association nor the management of the hotel will be responsible for any injury which may occur to an exhibitor or its representative or employees, nor for the safety of any exhibit or other property against robbery, fire, accident or any other destructive cause. Insurance, if desired, shall be taken out by the exhibitor, who hereby agrees to hold Exotic Wildlife Association harmless and free from all damages or liabilities of any kind. The exhibitor assumes the entire responsibility and liability for losses, damages, and claims arising out of the exhibitor s activities on the premises of the YO Ranch Hotel & Conference Center in Kerrville Texas and will indemnify, defend and hold harmless the Hotel, its agents, servants and employees from any and all such losses, damages and claims. Hotel will not be responsible or liable for any loss, damage or claims arising out of exhibitor s activities on the Hotel premises except for any claims, loss, or damage arising directly from its negligence. Exotic Wildlife Association will be responsible to negotiate the contract with its exhibitors. I HAVE READ AND UNDERSTAND THE RULES AND REGULATIONS FOR EXHIBITORS STATED ABOVE AND AGREE TO ABIDE THEREBY. Signature: Print Name: Company Name: Date: Return to: Exotic Wildlife Association * 105 Henderson Branch Rd. W., Ingram, TX Phone (830) or Fax (830) info@myewa.org pam@myewa.org

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