STRATEGIC PLANNING COUNCIL AGENDA

Transcription

1 STRATEGIC PLANNING COUNCIL AGENDA Date: February 2, 2010 Starting Time: 2:00 p.m. Ending Time: 3:45 p.m. CHAIR: Deegan Place: SU 18 SPC MEMBERS: Aragon, Barton, Brannick, Cerda, Claypool, Cuaron, Dowd, Francis, Furch, Halttunen, Hoffmann, Hong, Japtok, Kovrig, Laughlin, Lienhart, McCluskey, O Brien, Talmo, Titus, Tortarolo, Vernoy BUDGET COMMITTEE MEMBERS: Brannick, Cerda, Claypool, Cuaron, Dimmick, Dowd, Duran, Kelber, Kovrig, Laughlin, Lienhart, McCluskey, Sivert, Tortarolo, Towfiq, Vernoy, Wick RECORDER: Ashour Exhibits Time A. MINUTES 5 min. 1. Approve minutes of January 22 and January 26, 2010 B. PROGRESS/IMPLEMENTATION STATUS ON ACCREDITATION RECOMMENDATIONS C. ACTION ITEMS/SECOND READING 30 min 1. Accreditation Follow Up Report 2. Resource Allocation Model Exhibit C2 3. Annual Planning, Resource Allocation, and Exhibit C3 Evaluation Timeline FY & FY D. ACTION ITEMS/FIRST READING 30 min 1. Strategic Plan Holiday Schedule Exhibit D2 3. Winter Holidays Exhibit D3 E. INFORMATION/DISCUSSION 25 min 1. New program proposal Green Building Professional Exhibit E1 2. Program Review and Planning Supplemental for Instruction Exhibit E2 3. Change to AP5055, Enrollment Priorities Exhibit E3 F. REPORTS OF PLANNING COUNCILS 10 min. 1. Finance & Administrative Services Planning Council Bonnie Ann Dowd 2. Human Resource Services Planning Council John Tortarolo 3. Instructional Planning Council Berta Cuaron 4. Student Services Planning Council Mark Vernoy G. REPORT FROM PC3H COMMITTEE 5 min H. OTHER ITEMS

2 STRATEGIC PLANNING COUNCIL MEETING MINUTES February 2, 2010 A regular meeting of the Palomar College Strategic Planning Council scheduled for February 2, 2010, was held in SU 18. President Robert Deegan called the meeting to order at 2:00 p.m. ROLL CALL SPC Members Present: Budget Committee Members Present: Members Absent: Recorder: Guests: Aragon, Barton, Brannick, Claypool, Cuaron, Deegan, Dowd, Francis, Furch, Gannett (for Cerda), Halttunen, Hoffmann, Hong, Japtok, Kovrig, Laughlin, Lienhart, McCluskey, O Brien, Titus, Tortarolo, Vernoy Brannick, Cerda, Claypool, Dowd, Hoffmann, Kelber, Kovrig, Laughlin, Lienhart, McCluskey, Sivert, Tortarolo, Towfiq, Vernoy, Wick Cerda (SPC), Dimmick (BC), Duran (BC), Talmo (SPC) Cheryl Ashour Laura Gropen, Glynda Knighten, Phyllis Laderman, Brandi Taveuveu A. MINUTES 1. Approve Minutes of January 22 and 26, 2010 MSC (Dowd/Halttunen) to approve the Minutes of January 22 and 26, 2010 as written B. PROGRESS/IMPLEMENTATION STATUS ON ACCREDITATION RECOMMENDATIONS There were no comments C. ACTION ITEMS/SECOND READING 1. Accreditation Follow Up Report Vice President Cuaron stated that the format for the Follow Up Report was designed by ACCJC. She reviewed what is in the Report and stated that Sections 1.2 and 1.3 will be updated based on the action taken today by SPC. There will be additional updates on the Technology Plan from Section 1.4. There were originally four components to Section 3, Distance Education. An additional component was added regarding ensuring student preparedness. The follow up report will be reviewed for correct grammar before it is sent to ACCJC. The Governing Board will review the report at their workshop tonight and it will be on the February 16 Governing Board agenda for final approval. MSC (Cuaron/Vernoy) to approve the Accreditation Follow Up Report 2. Resource Allocation Model (Exhibit C2) Monika Brannick stated that the Faculty Senate reviewed the Resource Allocation Model at their meeting yesterday. Some members had a concern that the Model could not be changed once approved. Michelle Barton responded that SPC will annually evaluate the Model and modifications can be made. The following questions were asked: Q: Where do the priorities get identified and a decision made on how much each priority will be funded? A: The district wide objectives and priorities are started in May and finalized in June by SPC. PRPs are funded from what is left in the discretionary budget. Q: Can the Planning Priorities located in the non discretionary budget be carried over into the next year? A: Yes; however, funds from the Other Reserve in the non discretionary budget do not carry over. Q: If we decide to permanently fund an item originally in the Planning Priorities, do we then fund them through the discretionary budget or other sections of the non discretionary budget?

3 Strategic Planning Council 2 February 2, 2010 A: Yes. If a decision is made to permanently fund an item, in subsequent years it will then be funded from the appropriate designation and moved out of the Planning Priorities. For example, if a faculty or staff member is hired from funds in the Planning Priorities, they will be paid from the Total Compensation fund in the non discretionary budget in subsequent years. Q: Will projects funded in one year be automatically funded the next year? A: At each yearly evaluation, SPC will consider and prioritize items. Something funded in one year may not get funded the next year. MSC (Cuaron/Vernoy) to approve the Resource Allocation Model 3. Annual Planning, Resource Allocation, and Evaluation Timeline FY & FY (Exhibit C3) There were no comments. MSC (Vernoy/Laughlin) to approve the Annual Planning, Resource Allocation, and Evaluation Timeline FY & FY D. ACTION ITEMS/FIRST READING 1. Strategic Plan 2013 Michelle Barton stated that there has not been a significant response to their request for feedback on the Strategic Plan There were comments that Objective 2.2, Examine processes by which students progress though English, mathematics, reading, and ESL sequences, was vague. She reminded everyone that the Writing Team and SPC decided to intentionally make the language vague to allow the departments and disciplines to have ownership so they can define what to do with it. Ms. Kelber asked if she was correct in understanding that departments will have control over the design of the examinations cited in the objective. Ms. Barton responded that when the implementation plan is created, those responsibilities will be assigned to those departments, and those departments will report on the conclusions they draw from these examinations. Shannon Lienhart stated that the PFF had a favorable response to the Strategic Plan The Governing Board will review the Plan at a workshop tonight. 2. Holiday Schedule and Winter Holidays (Exhibit D2) It was pointed out that there should be an apostrophe between the r and s in New Years Day on the Holiday Schedule. That change will be made. MSC (Laughlin/Brannick) to move the Holiday Schedule and Winter Holidays to action MSC (Cuaron/Titus) to approve the Holiday Schedule and Winter Holidays E. INFORMATION/DISCUSSION 1. New Program Proposal Green Building Professional (Exhibit E1) Vice President Cuaron distributed and discussed a request to the Curriculum Committee for a new program, a Green Building Professional Certificate of Achievement. She stated that the there are no new funds associated with the certificate program or a need for additional faculty. The department has pulled together some existing courses in Architecture and Interior Design to create an 18 unit Certificate of Achievement. The Design and Consumer Education Department conducted a labor market analysis and has ensured that the program ties to the Mission of the College. Vice President Cuaron discussed the approval process and form used for new instructional programs. Ms. Lienhart thanked Vice President Cuaron for bringing this information to SPC. There was discussion on green technology and what kind of green technology programs are offered at the community colleges in San Diego County. 2. Program Review and Planning Supplemental for Instruction (Exhibit E2) Vice President Cuaron distributed and discussed a Program Review and Planning Supplemental form which will be used for additional resources requested from departments based on priorities they have established in the program review planning process. It was requested that the word Instructional be added to the title. The title will now read Instructional Program Review and Planning Supplemental.

4 Strategic Planning Council 3 February 2, Change to AP5055, Enrollment Priorities (Exhibit E3) Vice President Vernoy stated that the Education Code was changed to include active duty military and eligible veterans in the enrollment priority list. It was pointed out that the relevant sentence states that the priority is given to active duty military and eligible veterans if they are also students who are in DRC, EOP&S or TRIO/SSS. Instead, they should be listed in the heading with DRC, EOP&S and TRIO/SSS because they do not need to be in DRC, EOP&S or TRIO/SSS to receive priority enrollment. There was discussion on which groups are required to receive a priority and which groups receive a priority based on local policies. This item will return for discussion with the suggested change at the next SPC meeting. F. REPORTS FROM PLANNING COUNCILS 1. Finance & Administrative Services Planning Council Vice President Dowd reported that FASPC will meet this Thursday. 2. Human Resource Services Planning Council Vice President Tortarolo reported that HRSPC will meet this Friday. 3. Instructional Planning Council Vice President Cuaron reported IPC discussed the Program and Review Supplemental. 4. Student Services Planning Council Vice President Vernoy reported that SSPC discussed the follow up report, the Resource Allocation Model, and the timeline at their last meeting. G. REPORT FROM PC3H COMMITTEE Monika Brannick reported that there is an article in the Telescope this week on the postcards. A special task force on the postcards has been convened and they meet this Friday. H. ADJOURNMENT There being no remaining items, the meeting was adjourned at 4:15 p.m.

5 Resource Allocation Model (RAM) Approved by SPC: 2/2/10 If Available Resources and Base Budget are equal then Budget is taken to Board for approval Exhibit C2 Adjustments Required to Reduce Budgets If base budget is greater than available resources Compare Available Resources and Base Budget If available resources are greater than base budget Resources Available For Additional PRP Funding BASE LINE BUDGET AVAILABLE RESOURCES Discretionary Budget Scheduled Offerings And Services Supplies & Materials PRPs Other Expenses Non-Discretionary Budget 5% Governing Board Reserve ½ of 1% for Planning Priorities to support the Master Plans and 3 Year Strategic Plan ½ of 1% Other Reserve (operating uncertainties) Total Compensation for Governing Board approved positions (salary, benefits, & negotiated and agreed to items) Institutional Costs (i.e. debt service, fixed, inter/intrafund transfers) Unrestricted One Time Funds Categorical Funding Unrestricted On-Going Current Revenue Beginning Balance Targeted FTES (Greater of 20K or Cap) Prioritization of PRPs By Planning Councils

6 Exhibit C3 Annual Planning, Resource Allocation, and Evaluation Timeline Phase 1: FY (Note: Phase 1 and 2 will be occurring concurrently such that three fiscal years are involved in the planning, resource allocation, and evaluation cycles annually i.e., evaluation of prior fiscal year, allocation of resources in current fiscal year, and plan for resource allocation for next fiscal year.) Date/Activity Assigned Responsibility Jan-Apr 2010 Adjust FY budget assumptions and obligations based on FY P1 FTES Base Develop FY division budgets - Base budgets - Remaining available resources allocated based on PRPs May 2010 Confirm FY draft budget alignment with master and strategic plans (goals and objectives) Evaluate progress on FY priorities and objectives Begin identification of FY District-wide priorities and objectives VP FAS / SPC / Budget Divisions / Planning Councils SPC June 2010 Approve FY Tentative budget Governing Board Finalize identification of FY District-wide SPC priorities and objectives Sept 2010 Adopt FY budget Governing Board Approved by SPC 02/02/10

7 Exhibit C3 Annual Planning, Resource Allocation, and Evaluation Timeline Phase 2: FY (Note: Phase 1 and 2 will be occurring concurrently such that three fiscal years are involved in the planning, resource allocation, and evaluation cycles annually i.e., evaluation of prior fiscal year, allocation of resources in current fiscal year, and plan for resource allocation for next fiscal year.) Date/Activity May 2010 Confirm FY draft budget alignment with master and strategic plans (goals and objectives) Evaluate progress on FY priorities and objectives Begin identification of FY District-wide priorities and objectives Assigned Responsibility SPC June 2010 Approve FY Tentative budget Governing Board Finalize identification of FY District-wide SPC priorities and objectives Aug-Oct 2010 Identify initial/preliminary budget assumptions and obligations for FY Recommend budget formulas (District-wide and Division) Complete FY PRPs (which incl. requests for FY resources) VP FAS / SPC / Budget SPC / Budget Dept / Units / Program Nov-Dec 2010 Identify council priorities for FY budget Planning Councils Review council priorities for alignment with master and SPC strategic plans (goals and objectives) Jan-Apr 2011 Adjust FY budget assumptions and obligations based on FY P1 FTES Base Develop FY division budgets - Base budgets - Remaining available resources allocated based on PRPs VP FAS / SPC / Budget Divisions / Planning Councils Approved by SPC 02/02/10

8 Exhibit C3 May 2011 Confirm FY draft budget alignment with master and strategic plans (goals and objectives) Evaluate progress on FY priorities and objectives Begin identification of FY District-wide priorities and objectives SPC June 2011 Approve FY Tentative budget Governing Board Finalize identification of FY District-wide SPC priorities and objectives Sept 2011 Adopt FY budget Governing Board Approved by SPC 02/02/10

9 Exhibit D2 HOLIDAY SCHEDULE Board Approved: DATE HOLIDAY OBSERVED HOLIDAY Monday, July 5 Monday, September 6 Friday, November 12 Thursday, November 25 Friday, November 26 Friday, December 24 Monday, December 27 Tuesday, December 28 Wednesday, December 29 Thursday, December 30 Friday, December 31 Monday, January 17 Friday, February 18 Monday, February 21 Friday, March 25 Monday, May 30 Independence Day (Observed) Labor Day Veterans Day Thanksgiving Day Local Holiday Christmas Day (Observed) Admissions Day Local Holiday Added Board Holiday Added Board Holiday New Years Day (Observed) Martin Luther King, Jr. Day Lincoln s Day Washington s Day Spring Holiday Memorial Day

10 WINTER HOLIDAYS FY11-FY13 Exhibit D3 WINTER HOLIDAYS SCHEDULE FOR ; ; AND December/January Sunday Monday Tuesday Wednesday Thursday Friday Saturday December 12 December 13 December 14 December 15 December 16 December 17 December 18 Work day Work day Work day Work day Work day December 19 December 20 December 21 December 22 December 23 December 24 December 25 Work day Work day Work day Work day Christmas Day (Observed) December 26 December 27 December 28 December 29 December 30 December 31 January 1 Admissions Day Local Holiday Local Holiday Added Bd. Holiday New Year's Day (Observed) Sunday Monday Tuesday Wednesday Thursday Friday Saturday December 18 December 19 December 20 December 21 December 22 December 23 December 24 Work day Work day Work day Work day Work day December 25 December 26 December 27 December 28 December 29 December 30 December 31 Christmas Day (Observed) Admissions Day Local Holiday Local Holiday Added Bd. Holiday January 1 January 2 January 3 January 4 January 5 January 6 January 7 New Year's Day (Observed) December/January Work day Work day Work day Work day December/January Sunday Monday Tuesday Wednesday Thursday Friday Saturday December 16 December 17 December 18 December 19 December 20 December 21 December 22 Work day Work day Work day Work day Work day December 23 December 24 December 25 December 26 December 27 December 28 December 29 Local Holiday Christmas Day Admissions Day Added Bd. Holiday Added Bd. Holiday December 30 December 31 January 1 January 2 January 3 January 4 January 5 Local Holiday New Years Day Work day Work day Work day Board Approved:

11 Exhibit E1 Request for IPC Agenda Item: New Proposal Courses included in the program for the Green Building Professional Certificate of Achievement ID 130 Light and Color 3 units ID 105 Materials and Processes 3 units DT 160 Environmental Architecture and Design 4 units DT 135 Architectural Materials/ Methods of Construction 3 units DT 216 Architectural Design Fundamentals I 5 units Student Demand The current student demand for this program is growing slowly. No new classes are required to address this subject matter. All the coursework is pre-existing with changes to include green criteria. Enrollment for architecture and interior design classes included in this certificate has been steady but for one exception. Over the course of two years only the ID 105 has ever cancelled. That class coursework has been updated to include more additional information on indoor air quality to now incorporate the LEED component. The new sustainability criterion explores the larger scope of balance between traditional aesthetics and resource context. Projected enrollment will be strong with slow but consistent program growth as public awareness increases on environmental issues. LEED information Labor Market and Needs Employment projections of state and local manpower needs show a distinct decline in architectural drafting occupations. Green building is a specialized architectural field that involves emerging technology. Without the incorporated environmental framework of sustainability design, drafting will not address those changing demands of industry. Architectural drafting is tied to construction and even with the rebuilding after the S.D. county fires, new construction has dropped in response to business contraction. The construction market will rebound with the economy but training can shift to educate students in this existing economic downturn for job placement now. There is a large inventory of existing homes that will require retrofitting to remodel. Building code has shifted in the state. New state insulation and roofing issues related to code, lowered electrical use and water reduction codes will make the green retrofits mandatory to pass muster for real estate sales. This model is currently used to force expensive termite tenting before an escrow closure. A shift in sustainability training will address middle skill jobs in more varied aspects of construction including the sales professions, finish construction trade supervisors, remodeling liquidators, and purchasing procurement managers. Information report for local construction page 2

12 Exhibit E1 Mission Palomar College has a core obligation to promote career readiness. The Palomar College statement reads that the campus mission is to provide an engaging and supportive learning environment for students who are pursuing transferreadiness career and technical training, and lifelong education. Training in middle skills for job readiness is a critical factor in this economy. This certificate can provide a working wage for hard to service populations. Existing Programs There are no like programs in the Palomar Community College District, Region 10. Costs There are no new costs for this certificate. VTEA funds are expected to continue Instruction uses current full time faculty Classes are already regularly scheduled into curriculum Donated library- no added support cost to the institution Same existing facilities and better use of the underused IT-3 classroom Students will access more on Blackboard to reduce copies and paper use ARRA support of the HERS contract education is going to sunset Palomar participation in this certificate can broaden continued involvement with Cuyamaca College on sustainability coursework Quality of Instruction The components for the coursework were developed with the input of USGBC and the educational aid of Joe Lucido, LEED AP, a registered architect and San Diego educational representative for the council. The advancement of knowledge in sustainability at Palomar was first benchmarked by the HERS Program. It is important as a qualitative foundation for Palomar to continue training in these emerging fields.

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14 EMSI Nov Exhibit E1

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16 EMSI Nov Working wage information for purchasing managers Exhibit E1

17 Exhibit E1 EMSI Nov Note: Currently middle skill first line construction trade supervisors make slightly more than construction managers.

18 Instructional Program Review and Planning Supplemental Form Page 1 of 2 Please complete this form for each priority you identified in the progress report (review these at Please list at the end of this form the faculty and staff who participate in this report. Forward (1) a hard copy to Instructional Services and (2) a Microsoft Word copy to jdecker@palomar.edu no later than 3/05/2010. Department Department Priority # No funding/resources are being requested Program/Discipline: Program/Discipline Priority # FOR : To establish a priority, use the current Program Review and Planning (PRP) document submitted Spring 2009 (posted at for this program or discipline. Identify from Box #2 in the PRP a priority for the upcoming academic year or develop a priority based on the data analysis discussed in Box #2. *2. Data Analysis (restate or summarize the data analysis from the PRP): *3.a/b. Describe your goal (priority) based on data analysis from the PRP: Resources requested: Identify all the resources you are requesting to support the implementation of this priority. These resources would be additional funding needed beyond what is already provided to the discipline through the base resource allocation process. *4.a. Equipment Per unit cost is $500 (microscopes, table saw, etc.) *4.a. Technology (computers, data projectors, document readers, etc.) *4.b. Budget for 4000s - Per unit cost is $500 (supplies) Describe the resource(s) requested Cite page(s) that provide rationale for this priority request Estimated Amount of Funding Requested New, onetime funding New, on-going funding *4.b. Budget for 5000s Printing, maintenance agreements, software license, accreditation fees, etc. *4.c. Facilities *4.d. Faculty position *4.e. Classified staff position (contract) *4.e. Classified staff position (hourly) TOTAL *Numbering parallels sections in original Program Review and Planning document Program Review and Planning Supplemental Form Updated with IPC input Reviewed by SPC on 02/02/2010

19 Instructional Program Review and Planning Supplemental Form Page 2 of 2 How will you evaluate whether or not you have met your goal/priority with the requested resources? What evidence will you provide to reflect the impact these resources had on student learning? *5. Strategic Plan goal or objective addressed by this priority: gic%20plan%202009/strategic%20plan% _book%20as%20printed.pdf Course(s) & SLO(s) addressed by this priority: Program(s) and SLO(s) addressed by this priority (program is defined as a certificate, degree, or discipline): 6. Reflect on the progress your discipline and/or department is making on defining, implementing, and assessing course, program, GE/Institutional level SLOs. What have been the benefits and what have been the challenges? Individuals completing this Program Review and Planning Supplemental document: Name(s): Signatures: Date: *Numbering parallels sections in original Program Review and Planning document Program Review and Planning Supplemental Form Updated with IPC input Reviewed by SPC on 02/02/2010

20 PALOMAR COMMUNITY COLLEGE DISTRICT PROCEDURE AP STUDENT SERVICES 2 AP 5055 ENROLLMENT PRIORITIES References: Education Code Section ; Title 5 Section Enrollment in courses and programs may be limited to students meeting properly established prerequisites and co-requisites. (See Board Policy and Procedure 4260 titled Prerequisites and Co-requisites) Enrollment may be limited due to the following: health and safety considerations facility limitations faculty workload availability of qualified instructors funding limitations regional planning legal requirements contractual requirements No registration procedures shall be used that result in restricting enrollment to a specialized clientele. Special registration assistance may be given to disabled students. It may also be given to a limited number of disadvantaged students upon specific recommendation of the Assistant Superintendent/Vice President for Student Services. Students will be assigned registration appointments in the following priority scheme: 1. DISABILITY RESOURCE CENTER, EOP&S, and TRIO/SSS Students who are a. Continuing students or, b. New, returning, and transfer students who submit an application and complete assessment and orientation prior to the deadline date. c. Active duty military and eligible veterans. 2. New, returning, transfer, and continuing students who complete orientation and assessment in the immediate period of time prior to the deadline date. Date Approved: SPC 04/08/2008 Revised: (Replaces current Palomar College Policies 402 and as well as Procedures 402 and 402.1)

21 PALOMAR COMMUNITY COLLEGE DISTRICT PROCEDURE AP Continuing students (students who are actively registered at census the prior semester or actively registered in a course as of the deadline date) are assigned appointments on the basis of units completed at Palomar College. 4. New, returning, or transfer students who are not in category Non-high school graduates age 15 to 18. Some classes may have waiting lists for students wanting to enroll: A. The department chair and the dean will establish the wait list size. The practice of establishing an unlimited wait list as a measure of demand for a course is to be minimized. B. All instructors should follow the wait list system. However, if an instructor will not follow the wait list system, no wait list will be established for those sections taught by that instructor C. Admittance into a closed class will occur only with permission of the instructor. Office of Primary Responsibility: Enrollment Services Date Approved: SPC 04/08/2008 Revised: (Replaces current Palomar College Policies 402 and as well as Procedures 402 and 402.1)