Planning and Institutional Effectiveness Committee

Transcription

1 APPROVED 9/12/14 Planning and Institutional Effectiveness Committee May 23, :30-12:30pm, Rm. L-108 Co-chairs: Daniel Miramontez and Daphne Figueroa MINUTES Present: G. Ramsey, D. Kapitzke (proxy for B. Bell), D. Miramontez, J. Allen, S. Trevisan, G. Choe, S. Okumoto, D. Sheean, D. Figueroa, E. Ledbetter Absent: D. Gutowski, M. Guevarra, M. Lopez, L. Hahn Guest: P. Hsieh, D. Buser, A. Martinez, B. Haidar, A. Jacobson, K. Hill, P. Hopkins Call to Order: The meeting was called to order at 10:35 a.m. by D. Miramontez 1. Approval of Agenda. It was moved by G. Ramsey, seconded by G. Choe and carried to approve the agenda of May 9, 2014 with amended changes to agenda item #3 Completion of Revising Operational Plans/Educational Master Plan/Strategic Plan and moving agenda item #6 above #3. 2. Review of draft minutes of May 9, It was moved by G. Ramsey, seconded by S. Okumoto and carried to approve the minutes of May 9, *Strategic Goals Reports/Other: 6. Budget and Resource Development Subcommittee (BRDS) 1.2 & 2.3 S. Okumoto reported BRDS originally identified funding to purchase computers for the campus and recommended the conservative plan by putting 50% of the funding in reserves for emergency situations. But due to the new state regulation, all allocate IELM funds need to be encumbered by June 30th with no reserves being rolled over to the next fiscal year. K. Hill presented the Technology Committee s Computer Refresh plan outlined below: Page 1 of 6

2 BRDS voted not to recommend the Technology Committee s computer refresh plan. The final vote count was 3 voted in favor of the Technology Committee s computer refresh plan and 6 voted against the plan. Some of the concerns were: BRDS-Installation fee and the annual license fee funds for Thin-Client. There are currently no funds set aside for the annual license fee. Academic Senate- failure issues, no access to flash drives, CD drives, etc., including not adequate amount of time to be comfortable approving the Technology Committee s Computer Refresh plan. After a long discussion, even though computer refresh plan were voted down, it was recommended for BRDS and Technology Committee to continue to have discussion on Thin Client proposal. Old Business: 3. Completion of Revising Operational Plans/Educational Master Plan/Strategic Plan D. Miramontez reviewed and discussed the following operational plans: Strategic Plan- updated, submitted, will go to CEC on 8/26/14 meeting Educational Master Plan- updated, submitted, need to update/remove mission visions and values on pg. 7, will go to CEC on 8/26/14 meeting for final approval Outcomes and Assessment Plan- submitted; need to be forwarded to Academic Affairs Committee, Student Services Committee, Administrative Services Program Review, constituency leaders, and CEC on 9/16/14 meeting. Page 2 of 6

3 Career Technical Education Plan- submitted, currently waiting for District approval to send it forward to the State Chancellors Office, will go to CEC on 8/26/14 as FYI item Technology Plan- submitted, forwarded to constituency leaders, will go to CEC on 8/26/14 meeting Cultural & Ethnic Diversity Plan- submitted, it was forwarded to the constituency leaders for DIEC to update and will go back to CEC for approval on 9/16/14 meeting Basic Skills Action Plan- submitted, will need to be forwarded to Academic Affairs Committee, constituency leaders, and CEC on 9/16/14 meeting Facilities Master Plan- updated district-wide, need to be forwarded to constituency leaders, will go to CEC on 9/16/14 meeting. Marketing & Outreach Plan- submitted, approved by CEC. Human Resources Plan- update on a 3 year cycle, not ready to sunset until 2015 Student Success and Support Program (SSSP) Plan- update on an annual cycle, state mandated plan, currently still being updated, will come to PIEC as a FYI item on 9/12/14 meeting, completion date: Fall 2014, due to State Chancellor s Office on 11/21/14 Student Equity Plan- update on an annual cycle, state mandated plan, currently still being updated, completion date: Fall Strategic Plan Assessment 1.4 D. Miramontez reported the first benchmarking workshop for strategic plan assessment was held on Monday, May 19 th from 1:30-4:30pm in K-107 was a success. The purpose of workshop was to give faculty, staff and administrators a better understanding on how to benchmark using a qualitative perspective. There were 3 groups at the workshop and they looked at 3 different sets of data that included: 1) Transfer volume, rate, prepared rate 2) Completion rate 3) Awards conferred degrees & certificates The following strategic plan assessment guiding questions and table below were used to analyze the 3 different sets of data to identify benchmarks. Beginning fall 2014, PIEC will need to establish a benchmark workgroup to go over the 36 indicators & measures that have been identified to develop scorecard to assess the strategic plan by fall Page 3 of 6

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5 5. Membership Roster 1.2 & 2.3 D. Figueroa reported unfortunately due to the fire in San Diego, CGC had to cancel May 13, 2014 meeting and will be meeting on May 23, 2014 to discuss PIEC proposals in changes to the membership. Also, all constituency leaders have been working on filling the vacancies roster. Even though, new membership is being considered, PIEC should continue to use current membership. Page 5 of 6

6 New Business: None. 10. Research Subcommittee (RSC) 1.1, 2.1 & 4.1 D. Miramontez reported Research Subcommittee did not meet; no report. Adjournment: The meeting was adjourned at 12:03 p.m. The next PIEC meeting is on Friday, September 12, 2014 from 10:30am-12:30pm in Room L-108. *San Diego Miramar College Fall 2013 Spring 2019 Strategic Goals: 1. Provide educational programs and services that are responsive to change and support student learning and success. 2. Deliver educational programs and services in formats and at locations that meet student needs. 3. Enhance the college experience for students and the community by providing studentcentered programs, services, and activities that celebrate diversity and sustainable practices. 4. Develop, strengthen, and sustain beneficial partnerships with educational institutions, business and industry, and our community. Page 6 of 6