EAST LOS ANGELES COLLEGE SHARED GOVERNANCE COUNCIL (ESGC) MINUTES

Transcription

1 EAST LOS ANGELES COLLEGE SHARED GOVERNANCE COUNCIL (ESGC) MINUTES Mission Statement: East Los Angeles College empowers students to achieve their educational goals, to expand their individual potential, and to successfully pursue their aspirations for a better future for themselves, their community and the world. Monday, September 22, 2014 G1-301AB Conference Room 1:30 3:00 pm PRESENT ABSENT GUESTS *Co-Chairs Alex Almeida Selina Chi Yareli Contreras Sherrie Davey Vanessa Diaz Erlinda de Ocampo Evelyn Escatiola Alfred Gallegos Jeff Hernandez* Christopher Holbert Alex Immerblum Carol Kozeracki Vi Ly (for A. Toledo) Marvin Martinez Filiberto Barajas Kevin Booth Marcia Cagigas Maria Lou Calanche Maria Carvajal Al Cone Pauletta Daw Barbara Dunsheath Robert Martinez Kawthar Moussaoui Richard Moyer Paulina Palomino Laura E. Ramirez* Laura M. Ramirez Abel Rodriguez Cathleen Rozadilla David Senensieb Angelica Toledo Ann Tomlinson Haydee Urita-Lopez Oscar Valeriano Steve Wardinski Gonzalo Mendoza Armida Ornelas Armando Rivera Suzette Morales-Guerra Daniel Ornelas Bryan Ventura I. CALL TO ORDER: Co-chair, J. Hernandez, called the meeting to order at 1:42 p.m. II. APPROVAL OF AGENDA: M/S/P (/Valeriano/L. M. Ramirez) to approve the agenda as presented (Motion passed unanimously).

2 ESGC Minutes Page 2 September 22, 2014 III. IV. APPROVAL OF MINUTES: M/S/P (Immerblum/Valeriano) to approve the minutes of September 8, 2014, as presented (Motion passed unanimously). ACTION/DISCUSSION ITEMS: A. Electronic Approval of Student Success and Support Program (3SP) Plan: (Suzette Morales-Guerra) The Student Success and Support Program (3SP) Plan was presented for noticing (the plan was sent electronically with agenda). Electronic approval will be sought due to time constraints. Approval of the plan will be contingent on approval from the Educational Planning Subcommittee and the Academic Senate. S. Morales-Guerra distributed and reviewed a handout titled, California Community Colleges the Student Success Act of 2012 (SB 1456) Implementation, September ELAC will be receiving $4.2 million (largest allocation in the State) and ELAC will match (2 to 1) with $8.4 million. The plan identifies how ELAC will provide students with core services. The template for the 3SP Plan is due on October 17, 2014, to the State Chancellors Office. The State Chancellors Office is allowing the 3SP Plan to be submitted without the Equity Plan this year as long as it is mentioned in the 3SP Plan that the College is working on its Equity Plan. President Martinez acknowledged and applauded S. Morales-Guerra for taking the lead on this and for the great work being accomplished. Any comments should be submitted to S. Morales-Guerra prior to vote. M/S/P (Valeriano/Urita-Lopez) to approve Electronic Approval of Student Success and Support Program (3SP) Plan with the stipulation that no response will be taken as a yes vote (Motion passed unanimously). B. Committee Self-Evaluation ( ): J. Hernandez presented a working document of the Committee Self-Evaluation ( ) for approval. J. Hernandez presented the working document with comments that were developed by reviewing the ESGC minutes of the past year and the previous self-evaluation. The last Committee Self-Evaluation was approved on May 13, The committee made further comments/adjustments and a final document was produced. The results will be posted for public record on the ESGC webpage. M/S/P (Senensieb/Diaz) to approve the Committee Self-Evaluation ( ) as completed by the ESGC (Motion passed unanimously). C. Proposed Revisions to Budget Development Process: J. Hernandez presented the Proposed Revisions to Budget Development Process for approval. The Budget Committee made several revisions to the Budget Development Process and is recommending approval from ESGC. J. Hernandez distributed and reviewed a handout on the Budget Development Process, which highlighted those changes in red. M/S/P (Almeida/Immerblum) to approve the Proposed Revisions to Budget Development Process as presented and recommended by the Budget Committee (Motion passed unanimously).

3 ESGC Minutes Page 3 September 22, 2014 V. REPORTS: A. President s Report: (M. Martinez) (1) Student Jonathan P. Loc: ELAC Student, Jonathan P. Loc, was selected to be part of The White House Initiative on Asian American and Pacific Islanders. The purpose of the commission is to ensure that more Asian Americans are provided equity. (2) Monterey Park State of the City Address: The City of Monterey Park held its State of the City Address last week and honored the top 25 business in the city. ELAC was honored with one of those awards. (3) Montebello Unified School District (MUSD)/ELAC Press Conference: On Friday, September 19, 2014, the MUSD and ELAC held a press conference to announce a $6 million dollar grant to develop stronger pathways in CTE for students and to develop better relationships with local MUSD high schools. (4) CSULA Convocation: ELAC was invited to attend CSULA s Convocation, their version of our Opening Day, held this morning. The Go East LA Project was highlighted at the event. (5) CSULA Ed.D Program: CSULA s Ed.D program is interested in seeing how they can partner with ELAC. (6) Achieving the Dream: Last spring the College submitted an application to the Achieving the Dream program for Leader College designation, which would recognize ELAC as a national leader. With such recognition, the college will be able to apply for grants designated for leader colleges as well as be asked to participate at national conferences and summits. ELAC, Pierce College, and L.A. Harbor College have all been recognized. The Chancellor will be holding a press conference to make the announcement in a few weeks. (7) Corporate Center: As the College continues to grow; it has encountered a challenge in finding space to accommodate new staff. One idea is to give the Corporate Center a facelift and move staff there. President Martinez and along with several key staff members have met to evaluate criteria for moving to that building. (8) ELAC s 70 th Anniversary Taskforce: The College will be celebrating its 70 th Anniversary in President Martinez will be looking to form a taskforce with internal staff and external individuals to participate in planning the celebration. (9) Latino Book Fair and Family Festival: The College will be hosting the Latino Book Fair and Family Festival on November 1, B. Associated Student Union (ASU) Report: (R. Martinez) (1) Campus Beautification: The ASU visited every corkboard and white board on campus and took down the existing flyers to allow clubs to better utilize the space. The ASU is in the process of labeling the boards. (2) Student Leadership Institute: The ASU attended the Student Leadership Institute on Friday, September 19, Chancellor Rodriguez was the keynote speaker for the event. (3) Voter Registration: The ASU will be hosting an event on October 22, 2014, in the Foyer to educate students on the ballot initiatives and they will also have voter registration taking place.

4 ESGC Minutes Page 4 September 22, 2014 C. Accreditation Report: (B. Dunsheath) (1) Committee of the Whole: The Committee of the Whole is scheduled to meet on September 30, 2014, at 1:30 p.m. (2) Accreditation Survey: An blast was sent to encourage faculty/staff that did not complete the Accreditation Survey on Opening Day to do so online. (3) Steering Committee: The Steering Committee is scheduled to meet on October 14, The committee will be working on updating the Shared Governance Handbook. (4) Handout: B. Dunsheath distributed and reviewed a handout titled, ELAC ACCREDITATION The handout contained information on the goals of accreditation, Course Learning Outcomes, and Programs of Study Assessment. D. Budget Committee/Budget Update/District Budget Committee (DBC): (J. Hernandez) (1) Budget Committee: The Budget Committee met and worked on the following: 1) the revisions to the Budget Development Process, and 2) received updates for the new budget. (2) DBC: No Report. (3) Budget Update: No Report. E. Strategic Planning Report: (1) Strategic Planning Committee (SPC): Equity Plan Timeline (A. Gallegos) The State has pushed back the deadline for submission of the Equity Plan. The new timeline is as follows. The plan should be completed this week and will be sent for vetting from September 29, 2014, to October 10, It will be electronically noticed to ESGC and Academic Senate on October 23, 2014, and approval will be sought at the October 27, 2014, ESGC meeting and the October 28, 2014, Academic Senate meeting. It will be sent to the Board of Trustees on November 12, (2) Educational Planning Subcommittee (EPSC) Report: C. Kozeracki presented for noticing the Learning Assessment Committee Bylaws. Approval of the bylaws will be sought at the October 13, (3) Facilities Planning Subcommittee (FPSC) Report/Facilities Report: (a) FPSC Report: No Report. (b) Facilities Report: (M. Carvajal) (i) Weekly Project Update: M. Carvajal distributed and reviewed the Weekly Project Update, 9/19/14. (ii) Summary Programming to Construction Schedule: M. Carvajal distributed and reviewed the Summary Programming to Construction Schedule, 9/1/14. (iii)construction Activities Path of Travel Impacts: M. Carvajal distributed and reviewed a map on Construction Activities Path of Travel Impacts for the fall semester.

5 ESGC Minutes Page 5 September 22, 2014 (4) Technology Planning Subcommittee (TPSC) Report: No Report. (5) Program Review and Viability Committee (PRVC) Report: No Report. F. Work Environment Committee (WEC) Report: No Report G. Emergency Plan Report: No Report. VI. VII. ITEMS FROM THE FLOOR: A. Rosh Hashanah: D. Senensieb reported that the Jewish New Year begins on September 24, 2014, and last a few days. He noted that the District has scheduled meetings on those days; it is his hope that in the future the District will be more culturally aware and not schedule meetings on those days. B. Jury Student Art Show: R. Moyer announced that the Jury Student Art Show opens on Thursday, September 25, ADJOURNMENT: The meeting was adjourned at 3:15 p.m. The next meeting will be held on Monday, October 13, Respectfully submitted, Catalina Medina, President s Office