EAST LOS ANGELES COLLEGE SHARED GOVERNANCE COUNCIL (ESGC) MINUTES

Transcription

1 EAST LOS ANGELES COLLEGE SHARED GOVERNANCE COUNCIL (ESGC) MINUTES Mission Statement: East Los Angeles College empowers students to achieve their educational goals, to expand their individual potential, and to successfully pursue their aspirations for a better future for themselves, their community and the world. Monday, April 25, 2016 G1-301AB Conference Room 1:30 3:00 pm PRESENT ABSENT GUESTS Edward Alvarado* Ruben Arenas Filiberto Barajas Julie Benavides Kevin Booth Erlinda de Ocampo Sherrie Davey Lynette Dolarte (for R. Lopez) Pedro Flores Jeff Hernandez* Alex Almeida Consuelo Castro Al Cone Paul De La Cerda Christopher Holbert Romel Lopez Kerrin McMahan Maria Carvajal Gina Chelstrom Barbara Dunsheath Evelyn Escatiola Cathy Jin Erika Miller Alex Immerblum Marvin Martinez Armida Ornelas Laura E. Ramirez Laura M. Ramirez Abel Rodriguez Amanda Ryan-Romo David Senensieb Angelica Toledo Marcellino Morales Paulina Palomino Aurora Paredes Cathleen Rozadilla Ann Tomlinson Haydee Urita-Lopez Al Rios Dennis Sanchez Adrian Shadaram Souki Stuart Maria Elena Yepes *Co-Chairs I. CALL TO ORDER: Co-chair, Jeff Hernandez, called the meeting to order at 1:43 p.m. II. APPROVAL OF AGENDA: M/S/P (L. M. Ramirez/Dolarte) to approve the agenda, as presented (motion passed unanimously).

2 ESGC Minutes Page 2 April 25, 2016 III. IV. APPROVAL OF MINUTES: M/S/P (Ornelas/Immerblum) to approve the minutes of April 11, 2016, as presented (motion passed unanimously). ACTION/DISCUSSION ITEMS: A. FPSC Recommendation To Name the Language Arts and Humanities Building after Ernest H. Moreno: A. Ornelas presented for approval the FPSC Recommendation To add Ernest H. Moreno to the beginning of the Language Arts and Humanities Building. A. Ornelas reported that President Martinez brought this item forth in consultation with the Academic Senate and the FPSC co-chairs. He then convened a meeting with the users of the E3 building and they supported the idea of renaming the building to include former president Ernest H. Moreno s name. The item was then taken to the FPSC for review of the Board policy on naming of buildings. She also noted that the English Department unanimously voted in favor of renaming the building. D. Senensieb noted that while he likes former President Moreno he does not support the recommendation. He noted that all college faculty should have been consulted not just the user groups because there are a lot of faculty that still do not have permanent housing and that is due to President Moreno. The Math/Science building should have been first but it was not and as a result, the Math department has been working in horrible conditions because of that. He also noted that the College had a large balance during President Moreno s term but it was not used for much needed repairs. He is asking that other possibilities be looked into, as there were others who also made major contributions to ELAC. D. Senensieb noted he understands that the recommendation will go forward and that it was cynical of the Board to propose his name because he fought with the Board too. It is cynical in a way that anyone on the Board s name is proposed for anything. A college cannot say no we do not want that because you are put at risk. President Martinez noted that the reason he brought this to the table was that there is no doubt President Moreno was an integral part of the Bond program. He was integral in having the campus look the way it does today. He did not do it alone of course but no doubt he was an integral part and he should be acknowledged and recognized for that. In regards to any other issues of the past which may have been difficult situations all he can do as the current college president is look towards the future. Moreover, the future of this campus is one in which ELAC is going to continue building until all faculty have new buildings and the College will need the support of the Board. He repeated that the process was followed, he spoke with faculty leadership, user groups, FPSC and now it is coming to ESGC. He noted it had for the most part unanimous support at the FPSC and would like to seek ESGC support on the recommendation and make it part of the ribbon cutting ceremony next week. A. Immerblum noted that he understands the concerns that but those who were here when President Moreno was here remember the long struggle for many and to have one person s name identified with the success of the largest building on the campus and the district is inappropriate. He read a letter from D. Beaulieu, previous Academic Senate President to current President Martinez, which read,

3 ESGC Minutes Page 3 April 25, 2016 I would like to give you a bit of history about the building. I do so now partly because I don t want to see the contribution that many faculty members made in the early days of the bond program forgotten. Alexis Navarro, John Grimmer, and I were very deeply involved in all the planning for the bond building in the years 2001 to 2007, when I went downtown. There were several others who attended the meetings, such as Lurelean Gaines and Larry Powell, but we were the principal participants. Even at the very start Ernie Moreno had some ideas that we had to resist strongly. For example, in 2002 or so he wanted to construct three or four identical buildings all following the exact same design and floor plan--in order to speed construction. That would have been disastrous in terms of meeting varied department needs. Fortunately, he didn t try to push that idea for too long once he saw there was opposition. With the Student Success/Language Arts building, there is an especially odd history. In the fall of 2004 (as I recall), Ernie was eager to get a classroom building built quickly, to appease disgruntled faculty, who complained that all we were building was the PVAC and parking buildings. He suggested that we build a single, large building, six floors or higher, containing the English and Math departments exclusively. That way the two biggest departments would be off his back. It really was as simple as that. I fought this idea from the start. It just did not make any sense. English needed to be with other Language Arts departments and related services, like the Writing Center and LRC, and math was most appropriately placed with the sciences. Ernie pushed it, but I was able to persuade colleagues that we needed to do it right, that we shouldn t make permanent building decisions based on political calculations. For that s really what it came to. I took some heat for it, as some in both departments were willing to go along with him. A. Immerblum noted that he was not present when the English Department voting took place, as he would have voted against it. He also suggested President Moreno should not accept. M. E. Yepes noted that yes, many others made great contributions but it could not have been done without the leadership of President Moreno and that adding his name does not discredit others. A. Ornelas noted that this same discussion took place at the FPSC. Will this put East in a precarious place moving forward as we are asking the Board to approve our bond list? How does the College weigh out the benefits that are needed moving forward with the bad taste some have from the past? Moving forward was the prevailing sentiment. J. Benavides noted the President Moreno was at ELAC for 20 years and his history and vision should be honored. If it were not for him, the College would not be

4 ESGC Minutes Page 4 April 25, 2016 carrying the District. Overall, he has made major contributions and that work should be honored. D. Sanchez stated that since he was hired in 1992 he has witnessed major improvements. Ernest Moreno for all his faults had a vision for a better college and a better community. He believed in ELAC and loved it. At USC, there is the Sample Center, named after their 10 th president Steven Sample who gave a lot of himself for that great institution. Ernest Moreno gave a lot of himself to this great institution. He added that he speaks for many people that believe that the E3 building should be named in honor of former President Moreno. J. Hernandez stated that unlike USC s dedication of the Sample Center, the renaming of E3 is an example of a political push and the fact that many, rightly so, feel compelled to vote in favor to avoid consequences from the Board, in itself, speaks volumes. M/S/P (Benavides/Booth) to approve the FPSC Recommendation To add Ernest H. Moreno to the beginning of the Language Arts and Humanities Building (motion passed; 8 yea, 4 nay, 5 abstentions). B. IEPI Framework of Indicators: R. Arenas presented for approval the IEPI Framework of Indicators. Approval is being sought today at ESGC and then will to the Academic Senate for approval. It will then be forwarded to the Board of Trustees and then to the State by June 15, Measures Measure Notes Measure Definition ARCC 2015 Scorecard ARCC 2016 Scorecard (Draft Release) 1 Term (Years) Goal Successful Course Completion Rate Revision, no further action needed (Approved by ESGC and Board, Spring 2015) Percentage of Fall term credit course enrollments where student earned a grade of C or better 71.8% (Fall 2014, CCCCO) 70.6% (Fall 2015, CCCCO) Short-Term (1 year) 71.0% Long-Term (6 years) 74.0% ARCC Remedial Math Required College Choice Percentage of credit students tracked for six years who started below transfer level in Math and completed a collegelevel transfer course in Math 37.9% 30.9% Short-Term (1 year) 32.0% Long-Term (6 years) 35.0% ARCC Remedial English Optional College Choice Percentage of credit students tracked for six years who started below transfer level in English and completed a college-level transfer course in English 42.0% 41.5% Short-Term (1 year) 42.5% Long-Term (6 years) 45.0% 1 CCCCO's ARCC Final Scorecard release March 30, 2016 M/S/P (Immerblum/Dolarte) to approve the IEPI Framework of Indicators as revised by the EPSC on April 19, 2016, and contingent on Academic Senate approval (motion passed unanimously). C. Budget Committee Recommendation for Cabinet Decision on Augmentations: (J. Hernandez) ELAC has once again fallen short in the approved timeline by which budget prioritizing occurs. Last year, cabinet had not finalized its tentative decision

5 ESGC Minutes Page 5 April 25, 2016 on budget changes in time for vetting by the Budget Committee and Shared Governance Council (ESGC) by February as called for in the college s budget development process. With its approval of the Governance Policy Handbook in July 2015, the ESGC approved the Budget Committee recommended revision of process to add two months by which vetting would take place. That same timeline for vetting was also contained in a more recent revision to the budget development process approved by ESGC on February 8, As of April 18, 2016, the Budget Committee has not received from Cabinet a list of tentatively approved budget changes to address the augmentation requests made by departments through program review annual update process. Given this predicament, the Budget Committee wrestled with how it could sponsor the State of the College forum on May 26 when the budget changes to address augmentation requests have not yet been vetted by Budget Committee and ESGC. To recover from this lapse and restore the budget development process, the Budget Committee seeks ESGC approval of the following recommendation: That Cabinet approve budget augmentation requests using up to $1 million from projected ending balance and report out by May 9. This recommendation allows for vetting by Budget Committee on May 16 and ESGC on May 23. It should be noted that, at the Budget Committee, Vice President Laura M. Ramirez presented an excellent demonstration of how academic department augmentation requests have been organized and funding from restricted sources identified for at least some items, hence the committee s recommendation that the some of the balance be used. Finally, as I noted last year, this matter is an accreditation concern since constructing the budget development process and vetting the cabinet-approved budget changes are the primary ways that all constituencies having appropriate opportunities to participate in the development of institutional plans and budgets. President Martinez noted that we must keep in mind how the colleges are funded. The colleges are given about 90% of their budget in the beginning. At East, the other 10% is made up with the carryover balance. It is used until the College is fully funded. If money is taken from that balance then there is less money to start the year. He added that he does not think it is a good idea and noted that the balance is lower this year; it is about $4 million dollars this year from $13 million in The balance went to hiring. When the District augments the budget it is not extra money its money that belonged to the college to begin with. J. Benavides noted that the Cabinet has not really met and has not been able to vet the budget requests to the President and apologized for that. J. Hernandez stated that had this problem of not meeting the budget development been going on before or during the accreditation visit. It would have resulted in a recommendation from the commission. He noted that the recommendation states up to $1 million. It recognizes the discretion to be used by administration. L. M. R. added that the report would be ready by May 9. The other item that came up that impacts the recommendation of using the $1 million is that we do not have those

6 ESGC Minutes Page 6 April 25, 2016 unmet needs for all the other areas. That is something that needs to be looked at before making the recommendation. M/S/P (Ornelas/Alvarado) to approve the Budget Committee recommendation, that Cabinet approve budget augmentation requests using up to $1 million from projected ending balance and report out by May 9 (motion passed, 3 nay). D. FPSC Recommendation ELAC Bond Project List: President Martinez acknowledged A. Ornelas on her work in compiling the list. The list being presented for approval is an accumulation of several bond forums and meetings. The following list is being recommended by the FPSC for approval. The list will go before the Board in May and determine the validity of the requests. The Board will also be looking at the feasibility of another Bond. The focus is to make the South Gate Center a real campus by fully developing the purchased site. South Gate wants its own college and ELAC owes it to the community after three bonds. It will start with language; the main campus will no longer be referred to as such. Instead, it will be referred to as the Monterey Park Campus. It was noted that two separate parallel lists would be presented to the Board, one for the Monterey Park Campus and the other for the South Gate Campus. A. Rodriguez inquired about maintenance and operations building for the South Gate Center being left off the list for South Gate. The list will be amended to include #8 under South Gate for maintenance and operations. A. Toledo inquired about CalWORKs being left off the list. She noted that there are over 1,000 students in the program and they need the space. It was noted that it was not left off the list it will fall under #5 Student Services. a. Finalizing an ELAC Bond Project List: i. ELAC-Monterey Park: 1 Health Careers Center 2 Public Service Building (EMT, AJ, and Fire Technology) 3 Kinesiology Health and Wellness Center 4 STEAM Center 5 Student Services 6 School of Continuing Education ii. ELAC-South Gate: (Flores/Booth); ia, motion passes 1 Health Careers Center 2 STEAM Center/ General Classrooms 3 Student Services/Student Union/Veteran s Center 4 Kinesiology Health and Wellness Center 5 Parking Structure/Bus Turnaround 6 Library /Academic Support Centers 7 Performing Arts Center iii. Modernization- Monterey Park: (Flores/ Tulifua); unanimous 1 Stadium Renovation 2 Pool Renovation iv. Modernization- South Gate (corner building Santa Fe/ Firestone): 1 School of Continuing Education

7 ESGC Minutes Page 7 April 25, 2016 M/S/P (Arenas/Alvarado) to approve the FPSC Recommendation ELAC Bond Project List, as amended by adding #8 (Maintenance and Operations building) to the South Gate list (motion passed unanimously). E. ELAC Website-Change to Accommodate Graduation: (L. Dolarte) The ASU wished to change the pictures on the ELAC Webpage to promote graduation. It was noted that ESGC approval was not necessary for them to act on that request. V. REPORTS: A. President s Report: President Martinez tabled his report. (1) Update on South Gate Educational Center (SGEC): Tabled. (2) Extend Hours for Student Services: Tabled. B. Associated Student Union (ASU) Report: (L. Dolarte) (1) Taste of ELAC: The ASU will be hosting food booths for Cinco de Mayo, fourteen clubs have confirmed that they would like to participate in the Taste of ELAC. (2) El Bracero, A Mariachi Opera: There will be a free performance at 2:30 p.m. for students on Cinco de Mayo of the El Bracero, A Mariachi Opera. (3) 2016 General Assembly: At the 2016 General Assembly there will be voting on a new constitution and several resolutions that if approved will be taken to the State Senate. The keynote speakers will be Assembly member Jose Medina and California State Treasurer John Chiang. C. Facilities Planning Subcommittee (FPSC) Report/Facilities Report: (1) FPSC Report: No Report. (2) Facilities Report: (a) Weekly Project Update: M. Carbajal distributed and reviewed The Weekly Project Update, 4/22/16. (b) Bungalows: The B2 Bungalows are being removed. The Board of Trustees has approved new bungalows for F9, the Administration of Justice Department will be moving into that space. D. Accreditation Report: No Report. E. Budget Committee/Budget Update/District Budget Committee (DBC): (J. Hernandez) (1) Budget Committee: No Report. (2) Budget Update: No Report. (3) District Budget Committee (DBC): J. Hernandez reported that at DBC they were given an update on the faculty hires. On that report, the focus was on whether or not the District s Human Resources will be able to keep up with the processes once candidates have been selected. F. Strategic Planning Report: (1) Strategic Planning Committee (SPC) Report: The SPC will be having its next meeting on April 26, 2016, at 2 p.m.

8 ESGC Minutes Page 8 April 25, 2016 (2) Educational Planning Subcommittee (EPSC) Report: No Report. (3) Technology Planning Subcommittee (TPSC) Report: No Report. (4) Program Review and Viability Committee (PRVC) Report: (J. Hernandez) The PRVC approved new AUP forms for academic departments. They will be going to the Academic Senate for approval. G. Work Environment Committee (WEC) Report: (K. Booth) (1) Increase Faculty/Staff Parking: The WEC will be recommending increasing faculty/staff parking in response to the new hires in both the parking structures. She noted that most are not aware that they can park in student parking if faculty/staff is not available. President Martinez noted that city ordinances need to be taken into account because if student parking is lost students may park on the street, which the city may not allow. (2) Nontraditional Hours Academic Support: There are concerns as to who provide academic support during nontraditional hours. This refers to classes that take place before 7:30 a.m. and the late classes, when academic affairs is closed. (3) I. T. Support: The WEC also discussed what is considered I. T. support. At that meeting, administrative services reported that I. T. personnel are here primary for network purposes and that academic affairs has staff that can help with stuck projectors and minor computer stuff. The WEC is waiting for some follow up at their next meeting. H. Emergency Plan Report: No Report. I. Human Resource Committee (HRC) Report: No Report. VI. VII. ITEMS FROM THE FLOOR: A. New Dean: J. Benavides introduced, Erika Miller, the new Associate Dean for EOPS, CAFEYS, and CARE. ADJOURNMENT: The meeting was adjourned at 3:04 p.m. The next meeting will be held on Monday, May 9, Respectfully submitted, C. Medina, President s Office