Business & Finance Committee ATTENDANCE

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Dale James
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1 ATTENDANCE Members George Walters X X X N/A N/A X X X X X Stephen Eaton X X N/A N/A X X X X X Rick Hernandez X N/A N/A X X X Heather Minehart X X N/A N/A X X X Maureen Davis X X X N/A N/A X X X X X Ramon Vasconcellos N/A N/A X X X Lewis Goldstein X X N/A N/A X X X X X Jose Hernandez X X N/A N/A X X Rodrigo A. Mijangos Aguilar N/A N/A X N/A N/A Lisa Holmes N/A N/A N/A N/A N/A X X X P = Present A = Absent = Not Applicable Attendance Report 1 Fiscal Year Barstow Community College District Strategic Planning, Budget Dev Attendance

2 Minutes: February 24, :00 p.m. to 1:00 p.m. George Walters, Chairperson; Lewis Goldstein, BCFA; Maureen Davis, Budget Analyst/Recorder; Ramon Vasconcellos, Academic Senate; Stephen Eaton, Vice President; Rick Hernandez, Director of Maintenance & Operations; Heather Minehart, Mid-Management; Rodrigo Mijangos Aguilar, Student Government; Academic Affairs; Jose Hernandez, CSEA; Lisa Holmes, Director of Research None Maureen welcomed everyone. January 27, 2016: Discussion Item: BAPS Strategic Plan Language: Discussion: Right now the IEC scores then ranks the BAPS then the Bus. & Finance Committee ranks them. The Cabinet agrees that there needs to be a better process. This will be discussed in many forums over the coming weeks starting with the President s Shared Governance Council meeting today. The Business and Finance committee should create priorities and not rank BAPS. It was suggested that this committee should only look to see if money is available for each BAP rather than rank them. Stephen will send the BAPS to the committee to review for the meeting in March. The Strategic Plan was approved at last Wednesday s Board of Trustees meeting. This committee deals with Strategic Priority #3. The committee has to decide on how to track our progress in obtaining the goals. It was suggested that Maureen and George develop a tracking system for each goal and bring it to the March meeting. Shawna Robbins will be asked to join the March meeting to give a demonstration of EduReport for budget queries. Follow-up: March 2016 meeting Discussion Item: Counseling Counter: Discussion: First quote was for $55,000 from Sierra Schools. They were asked to quote a pony wall with veneer and it came in at $30,000. Rick Hernandez is to scope the work with M&O doing the project with a pony wall, dry wall, wood counter and electrical and a time line that works for Heather. Heather said prior to the first week of July. This is due at the March meeting. Follow-up: March 2016 meeting Discussion Item: Art Display: Discussion: Stephen Eaton is to locate the ceramic mural that a student donated some time ago. Lewis and George will find a place to hang it. Follow-up: March 2016 meeting Page 1 Meeting Date: February 24, 2016 : March 23, 2016

3 Other: Discussion: Rick would like to determine when a work order becomes a project. Case in point, Veteran s Center. M&O was asked to move some furniture and now it has evolved into needing electrical work. George suggested Rick bring this up at the next management meeting and come up with a plan. Next Meeting: March 23, :00 pm -1:00 pm in the Admin conference room. Page 2 Meeting Date: February 24, 2016 : March 23, 2016

4 Minutes: May 11, :00 p.m. to 1:00 p.m. George Walters, Chairperson; Lewis Goldstein, BCFA; Maureen Davis, Budget Analyst/Recorder; Stephen Eaton, Vice President; Heather Minehart, Mid-Management; Lisa Holmes, Director of Research; Rick Hernandez, Director of Maintenance & Operations; Rodrigo Mijangos Aguilar, Student Government; Ramon Vasconcellos, Academic Senate; Jose Hernandez, CSEA; Terri Walker, CSEA Maureen welcomed everyone. March 23, 2016: April 27, 2016: Discussion Item: BAP Scoring: Discussion: George led the discussion to rank the Priorities on the worksheet that was sent to everyone. The ranking of priorities was Legislative Requirements 5pts, Enrollment Goals 4pts, Safety and Security 3pts, One Time Funding 2pts, Cost Savings 1pt. The group then went through all BAPS and decided what priorities they fell into and Maureen totaled up the overall ranking by points. This will be submitted to the Institutional Effectiveness Committee. Next Meeting: August 24, :00 pm -1:00 pm in the TBD. Page 1 Meeting Date: May 11, 2016 : August 24, 2016

5 Minutes: January 27, :00 p.m. to 1:00 p.m. George Walters, Chairperson; Lewis Goldstein, BCFA; Jose Hernandez, CSEA; Maureen Davis, Budget Analyst/Recorder; Ramon Vasconcellos, Academic Senate; Stephen Eaton, Vice President; Rick Hernandez, Director of Maintenance & Operations; Heather Minehart, Mid- Management; Rodrigo Mijangos Aguilar, Student Government; Academic Affairs None Maureen welcomed the newest member of the committee, Lisa Holmes, Director of Research October 21, 2015: Discussion Item: Safety: Discussion: Bollards and Speed Bumps were referred to this committee to be fit into the plan for scheduled maintenance for George is waiting for the scheduled maintenance report to see if it can be done with the resurfacing needed. Discussion Item: Governor s Budget Proposal: Discussion: George attended a workshop with constituents to go over proposed education budget. The budget is showing a.47% COLA, 2% growth predicted which means 50 FTES for BCC which equates to $250,000. No increase in unrestricted money. Lots of one time money. The Governor likes to pay off debt. Allotment for Basic Skills is doubled. Barstow s is only.024% of the entire system. Economic Development went up $270mil, Physical Plant & Instructional Equipment is doubling and includes ADA transition money. They are pushing for plans for this money as we must have plans for its use. We have already received $1.4mil of the mandated costs backlog. Governor wants to establish $0 textbook cost degree. System-wide, a degree would be chosen and as a system, a textbook would be developed to be used system-wide and provided for free. The innovation program line item is undefined. The CBO s are fighting for less categorical money and more unrestricted money to support the programs already in place. Discussion Item: Counseling Counter: Discussion: George stated Philip from Sierra Schools gave a quote of $55,000. George is having him do another quote of just a half wall with a top on it to match A&R s counter. Part of high cost may be the electrical needed as there is no power in that area now. Discussion Item: Art Display: Discussion: George has looked at curio style cabinets. Lewis and George will walk the campus and identify places to display art. Lewis suggested maybe an increase in supply budget so the donating Page 1 Meeting Date: January 27, 2016 :

6 student can be provided materials. George said there is a need for a process to be put in place to make decisions on how decisions will be made as to what will be displayed and where. Discussion Item: Solar Project: Discussion: The Notice of Completion for the project will go to the Board for approval February 17, The field is tracking correctly and will be inspected 1/29/16 by Edison. There were very few issues with the project and it was completed a month early. The College won t receive any benefit until April when we switch over from Constellation to Edison. Other: Discussion: George reported that the water leak by the D building has been found. It is estimated it has been leaking about 12 years. M&O is trying to find someone that can break through the massive concrete mound around the joint so it can be repaired. Once repaired it can be determined how much money this leak cost in additional water and chemical expenses as this is a hot water line for the boiler system. Stephen was asked when the Committee might receive BAPs to review. He said the committee is running a little behind schedule so he will try to have them out to us by the February meeting. He said most of the BAPs are for personnel where last year was for one time money, safety, and student success. It was agreed that we need to rank each one somehow by established priorities. It was suggested we determine if there is money for each one and rank them accordingly. Next Meeting: February 24, :00 pm -1:00 pm in the Admin conference room. Page 2 Meeting Date: January 27, 2016 :

7 Minutes: October 21, :00 a.m. to 12:00 p.m. George Walters, Chairperson; Lewis Goldstein, BCFA; Jose Hernandez, CSEA; Rodrigo Mijangos Aguilar, Student Government; Maureen Davis, Budget Analyst/Recorder Ramon Vasconcellos, Academic Senate; Rick Hernandez, Director of Maintenance & Operations; Heather Minehart, Mid-Management; Stephen Eaton, Vice President Academic Affairs None George welcomed the new Student Government representative Rodrigo Mijangos Aguilar. September 29, 2015: Discussion Item: Counseling Counter: Discussion: George stated Philip from Sierra Schools will give a quote. Heather will do the BAP. Follow-up: November 2015 meeting Discussion Item: Art Gallery Location: Discussion: Lewis is looking for somewhere to display artwork long term. George will brings ideas to next meeting. Follow-up: November 2015 meeting Discussion Item: Strategic Priorities: Discussion: Ready for vote to approve and send to Institutional Effectiveness Committee Action: Unanimous vote to send to IEC Follow-up: November 2015 meeting Discussion Item: Move meeting time/date: Discussion: Committee agreed to keep meeting date fourth Wednesday of month and move time to Noon to 1pm. Action: Unanimous Other: Discussion: Active Shooter training will be Nov 18. An Assessment will be given to the Business & Finance and Safety Committees afterward with recommendations as to what needs to be done. Lewis expressed the Faculty s concern about only one guard on campus at night and several near misses of people nearly being hit by bad drivers. Phone system can t handle reverse 911 calls to all extensions. This is being addressed by IT department and a discussion on how to fund total phone upgrade has to happen. Discussion about increasing security and how to pay for it is already happening. Security will be added to next month s agenda. Next Meeting: TBD, 12:00 pm -1:00 pm in the Admin conference room. Page 1 Meeting Date: October 21, 2015 : January 27, 2016

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