EAST LOS ANGELES COLLEGE SHARED GOVERNANCE COUNCIL (ESGC) MINUTES

Transcription

1 EAST LOS ANGELES COLLEGE SHARED GOVERNANCE COUNCIL (ESGC) MINUTES Mission Statement: East Los Angeles College empowers students to achieve their educational goals, to expand their individual potential, and to successfully pursue their aspirations for a better future for themselves, their community and the world. Monday, March 23, 2015 G1-301AB Conference Room 1:30 3:00 pm PRESENT ABSENT Filiberto Barajas Sherrie Davey Erlinda de Ocampo Barbara Dunsheath (for A. Immerblum) Jeff Hernandez* Carol Kozeracki Gerson Liahut Marvin Martinez Robert Martinez Kerrin McMahan Alex Almeida Kevin Booth Maria Lou Calanche Nohelia Canales Selina Chi Christopher Holbert Alex Immerblum Alfred Gallegos Richard Moyer Armida Ornelas Cathleen Rozadilla David Senensieb Mel Stevenson Angelica Toledo Haydee Urita-Lopez Oscar Valeriano Steve Wardinski Paulina Palomino Ingrid Quiros Laura E. Ramirez* Laura M. Ramirez Armando Rivera Abel Rodriguez Ann Tomlinson GUESTS Maria Carvajal Bryan Ventura *Co-Chairs I. CALL TO ORDER: Co-chair, Jeff Hernandez, called the meeting to order as a committee of the whole at 1:47 p.m. A quorum was achieved at 1:53 p.m. II. APPROVAL OF AGENDA: M/S/P (Wardinski/Stevenson) to approve the agenda as presented (Motion passed unanimously).

2 ESGC Minutes Page 2 March 23, 2015 III. IV. APPROVAL OF MINUTES: M/S/P (Wardinski/Stevenson) to approve the minutes of March 9, 2015, as presented (Motion passed unanimously). ACTION/DISCUSSION ITEMS: A. Shared Governance Policy Handbook: (B. Dunsheath) The work of reviewing the Shared Governance Policy Handbook is moving very slowly, partly due to the SPC not achieving quorum. B. Strategic Planning Committee (SPC) Status: It was noted at previous ESGC meetings that the SPC has had difficulties achieving quorum for some time. J. Hernandez distributed for review the Strategic Planning Committee Bylaws, paying special attention to the membership. It was noted that there is similarity in the SPC membership and the ESGC membership. J. Hernandez suggested folding the SPC purposes into the ESGC and when more detailed work arises, it could be handled through taskforces/ad hoc committees. It was also noted that the Office of Institutional Effectiveness does most of the work for the SPC. There were concerns that the accreditation work may be affected if the SPC is incorporated into ESGC. It was also noted that the design of the membership was more about representation than that of a working committee. President Martinez suggested dedicating one ESGC meeting a month to strategic planning. M/S/P (Wardinski/Ornelas) to approve folding the SPC into the ESGC (Motion passed, 1 opposed). After lengthy discussion, it was suggested that further discussion was needed on how the SPC would be incorporated into ESGC. The item will be on the next ESGC meeting agenda for April 13, C. President s Task Force on South Gate Educational Center Final Report: (M. Martinez) The recommendations from the President s Task Force on South Gate Educational Center were presented for support. A handout on the integrated planning goals for spring 2015 was distributed and reviewed. The recommendations will go to their respective committees for implementation. A. Ornelas commended Vice President Tomlinson and her division for the work they have currently done at South Gate. It was noted that Los Angeles Southwest would allow ELAC to use their wet lab, so one does not have to be built at South Gate. President Martinez proposed also having all shared governance committees hold one meeting per semester at the South Gate Educational Center and having the other meetings simulcast when possible. Integrated Planning Goals for Spring 2015 Continue working with EMC to create a growth plan that will help us achieve 75% FTES capacity by Work with the Budget committee to create a budget allocation model for the South Gate campus Work with the Academic Senate and HPC to create annual targets for hiring of full time faculty at the South Gate campus

3 ESGC Minutes Page 3 March 23, 2015 Work with the Human Resources committee to create annual targets for hiring of full time classified staff at the South Gate campus Hire an additional dean for the South Gate campus Create a scheduling plan which will maximize classroom space Work with department chairs to ensure that IGETC is offered and the high demand certificates are offered Work with department chairs with the implementation of a division chair for the South Gate campus Hire a Classified Manager for Satellite Campus Begin rotation of deans to ensure regular coverage at South Gate campus M/S/P (Ornelas/Valeriano) to support the spirit of the recommendations of President s Task Force on South Gate Educational Center and encourage advancement for further consideration (Motion passed, 1 abstention). D. ELAC SGEC Task Force Recommendation on Floorplan: A. Ornelas presented for approval the ELAC SGEC Task Force Recommendation on Floorplan. She distributed and reviewed a handout on the floorplan. It was noted that the Facilities Planning Subcommittee has already approved the plan. M/S/P (Valeriano/Liahut) to approve the ELAC SGEC Task Force Recommendation on Floorplan as presented (Motion passed unanimously). I. REPORTS: A. President s Report: (M. Martinez) (1) Update on the South Gate Educational Center: (See motions above). (2) Growth: The DBC unanimously voted for recalculation of growth money. Each of the colleges that generated growth can be reimbursed at an additional $1,700 per FTES. (3) P2 Recalculation: Every year FTES is recalculated by the State, recapture for the District this year is projected at $6.2 million, $4.8 million which will be released now. (4) May Budget Revise: Waiting on the State s May budget revise, which could yield an additional $1.2 to $1.5 million. (5) Facilities: On March 25, President Martinez will be presenting to the Board of Trustees Facilities Committee on plans for G8 and H8, which will be an addendum to the Facilities Master Plan, if approved then a design will be submitted to the Board of Trustees for approval. (6) New Bond Measure: The District is beginning initial discussion on plans for a new Bond Measure. (7) Corporate Center: President Martinez will be meeting with the College s union representatives to address concerns with staff moving into the Corporate Center.

4 ESGC Minutes Page 4 March 23, 2015 B. Associated Student Union (ASU) Report: (R. Martinez) (1) Washington Conference: On March 13-17, 2015, six ASU representatives attended a conference in Washington D.C. The ASU had the opportunity to speak to several members of the country s representatives. (2) Transfer Success Conference: On March 27, 2015, the ASU will be co-hosting along with the Transfer Center, the Transfer Success Conference. Currently, the RSVP list is at 200 attendees. (3) ELAC s Mission Statement: The ASU approved ELAC S Mission Statement. (4) Next ASU Meeting: The next ASU meeting will be held at the South Gate Educational Center on April 18, C. Facilities Planning Subcommittee (FPSC) Report/Facilities Report: (1) Facilities Report: (a) Weekly Project Update: M. Carvajal distributed and reviewed the Weekly Project Update, 3/20/15. (b) Metro Hearing: (H. Urita-Lopez) On April 11, 2015, metro will be having a public hearing for their EIR on the 710 freeway here on campus. (2) FPSC Report: (A. Ornelas) (a) Campus Space: The FPSC is working with the President s Office to identify space for departments that will remain without permanent housing once construction is completed. (b) Filming: There was another incident on campus regarding filming and the FPSC has concluded that what is needed is proper communication with the department chairs that maybe affected when filming takes place on campus. (c) Landscape: The FPSC received a presentation from A. Rodriguez, Facilities Director, on the plans to move the campus towards a drought resistant landscape. D. Accreditation Report: (B. Dunsheath) (1) Rough Drafts: The first rough drafts were submitted on March 16, 2015, the committee is working on reviewing them. (2) Accreditation Letter: B. Dunsheath distributed and reviewed the letter from the Accrediting Commission from June 2010, which states that the college is fully accredited. The letter has been posted online. (3) Accreditation Class: There will be a second ipad raffle for those who complete the online accreditation class by April 17, (4) Handout: B. Dunsheath distributed a handout titled, Mapping New Statewide Initiatives: California Community Colleges Student Success Framework. D. Budget Committee/Budget Update/District Budget Committee (DBC): (J. Hernandez) (1) Budget Committee: No Report. (2) DBC: J. Hernandez distributed and reviewed the following two handouts: a. Los Angeles Community College District / Second Quarter Report Status / Budget and Expenditures Projection by College b. FTES by Term / SUMMER through SPRING Aggregations

5 ESGC Minutes Page 5 March 23, 2015 (3) Budget Update: No Report. E. Strategic Planning Report: (1) Strategic Planning Committee (SPC): No Report. (2) Educational Planning Subcommittee (EPSC) Report: (C. Kozeracki) (a) Bylaws: The EPSC is almost done revising their bylaws. They will be presented to the ESGC for approval once they are approved at EPSC. (b) Educational Master Plan: The EPSC spent time discussing the progress of the Educational Master Plan. (3) Technology Planning Subcommittee (TPSC) Report: No Report. (4) Program Review and Viability Committee (PRVC) Report: No Report. F. Work Environment Committee (WEC) Report: No Report. G. Emergency Plan Report: No Report. H. Human Resource Committee Report: No Report. I. Innovation Taskforce Report: No Report. VI. VII. ITEMS FROM THE FLOOR: None ADJOURNMENT: The meeting was adjourned at 3:25 p.m. The next meeting will be held on Monday, April 13, Respectfully submitted, Catalina Medina, President s Office