AGENDA ***Lunch will be provided for Committee Members and presenting staff***

Transcription

1 MONTEREY BAY UNIFIED AIR POLLUTION CONTROL DISTRICT BUDGET/PERSONNEL/NOMINATING COMMITTEE MEETING Lou Calcagno, Chair WEDNESDAY, MARCH 17, :30 P.M Silver Cloud Court, Board Room, 3rd Floor, Monterey, California OPEN SESSION 1. Call to Order AGENDA ***Lunch will be provided for Committee Members and presenting staff*** 2. Public Comment - Any person may address the Committee during Public Comment Period. Presentation should not exceed three minutes, must be directed to the Committee, must be directed to an item not on today s agenda, and should be within the jurisdiction of the Committee. Committee Members will not take action or respond to any public comments when presented, but may choose to follow up at a time, either individually or on a subsequent agenda. 3. Approve of Summary of Actions for the Meeting of February 17, 2010 Reference: Ann O Rourke, Executive Assistant Recommended Action: Approve Summary of Actions 4. Accept Informational Summary and Status Report for the FY Draft Budget Reference: Joyce Giuffre, Administration Services Manager Recommended Action: Accept summary and provide direction to staff. 5. Receive Report on District s On-Call Program and Provide Recommendation to Board as to Direction on Continuance or Termination Reference: Richard Stedman, APCO Recommended Action: Approve staff recommendations to the Board. 6. Order for Adjournment This meeting is open to the public and all interested persons are welcome to attend. MBUAPCD does not discriminate against individuals with disabilities and meetings are held in accessible facilities. To request an accommodation or alternative format under the Americans with Disabilities Act for meetings, events or printed materials, please contact the Executive Assistant at (831) , x. 201 or fax a request to (831) , at least three business days prior to the meeting.

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3 Agenda Item No. 3 MONTEREY BAY UNIFIED AIR POLLUTION CONTROL DISTRICT BUDGET/PERSONNEL/NOMINATING COMMITTEE MEETING WEDNESDAY, FEBRUARY 17, :30 P.M Silver Cloud Court, Board Room, 2 nd Floor, Monterey, California SUMMARY OF ACTIONS PRESENT Director Ellen Pirie Director Lou Calcagno Director Sam Storey Director Reb Monaco Director Tony Campos (arrived towards end of meeting) OPEN SESSION 1. Call to Order The meeting was called to order by Chair Pirie at 12:40 p.m. 2. Public Comment - Any person may address the Committee during Public Comment Period. Presentation should not exceed three minutes, should be directed to an item not on today s agenda, and should be within the jurisdiction of the Committee. Committee Members will not take action or respond to any public comments presented, but may choose to follow up at a time, either individually or on a subsequent agenda. There were no comments from the public. 3. Consider Approval of Summary of Actions of the October 21, 2009 meeting Reference: Ann O Rourke, Executive Assistant Recommended Action: Approve Summary of Actions Upon motion of Committee Member Monaco, seconded by Committee Member Calcagno, and unanimously carried, with Committee Member Campos absent, the Committee moved approval of the recommended action. 4. Election of CY2010 Budget/Personnel Committee Chair and Vice Chair Chair Pirie nominated Committee Member Calcagno as Chair and Committee Member Monaco as Vice Chair. The nominations were approved by consensus. 5. Provide Recommendations for Nominations to District s Board of Directors for Board Chair and Vice Chair for Calendar Year 2010 Reference: Richard Stedman, APCO Recommended Action: Provide nominations for Board Chair and Vice Chair for CY 2010 Chair Pirie recommended Board Member Storey as Board Chair and Board Member Parker as Vice Chair. The recommended nominations were approved by consensus. 6. Receive a Report on Impact of Cemex Closure on District Reference: Richard Stedman, APCO Recommended Action: Receive the Report Receipt of Report; no Committee action required. PAGE 1

4 Agenda Item No. 3 MBUAPCD Budget/Personnel/Nominating Committee Summary of Actions Page 2 of 2 Wednesday, February 17, Review Three-year Revenue/Expenditure Projections Reference: Joyce Giuffre, Administrative Services Manager Recommended Action: Provide direction to staff Receipt of Report; no direction by Committee given to staff. 8. Consider Recommendations by Staff to the Board for Areas of Revenue Revision for FY Reference: Richard Stedman, APCO Recommended Action: Approve staff recommendations to the Board. It was agreed to direct staff to continue research and review and bring item back to the Committee for further consideration. The Committee agreed to abstain from consideration of the following item and forward it on to the Board for consideration. 9. Consider Staff Recommendations Regarding Criteria and Procedures for Fiscal Year 2011 AB2766 Grant Program Reference: David Fairchild, Transportation/Air Quality Planner Recommended Action: Approve staff recommendations as presented in report The Committee agreed to abstain from consideration of the following item and forward it on to the Board for consideration. 10. Consider Approval of Proposed Agency Reorganization Reference: Richard Stedman, APCO Recommended Action: Provide direction to staff CLOSED SESSION 11. The Committee will meet in Closed Session pursuant to Government Code section 54950, relating to the following items: The Committee agreed to abstain from consideration of the following item and forward it on to the Board for consideration. a. Pursuant to Government Code section 54957, the Committee will provide a performance evaluation for the Air Pollution Control Officer. 12. Reconvene to Open Session and report on any actions taken by the Board in Closed Session. 13. Order for Adjournment The meeting was adjourned at 1:31 p.m. Respectfully Submitted, Ann O Rourke Executive Assistant PAGE 2

5 Monterey Bay Unified Air Pollution Control District Silver Cloud Court, Monterey, CA MEETING DATE: March 17, 2010 TO: FROM: Budget/Personnel/Nominating Committee Joyce Giuffre, Administrative Services Manager SUBJECT: Accept Informational Summary and Status Report for the FY Draft Budget RECOMMENDATION Accept the Informational Summary and Status Report for the FY draft budget and provide direction as appropriate. DISCUSSION In January, District staff began the preparation of the FY budget. In February, the Budget and Personnel Committee reviewed a three year revenue and expense projections. Attached is the FY draft budget that includes the following assumptions: o Revenue adjustments due to the loss of Cemex permit fees o Revenue increases from increasing fees by using the San Francisco-Oakland-San Jose CPI of 2.6 % o District reorganization that includes the elimination of three manager positions and hiring a Deputy APCO o Salaries and benefits adjustments for increases to PERS retirement costs and anticipated increases to employee medical plans Further revisions can be made to the budget based on direction from the Budget and Personnel Committee. The draft budget will then be presented to the Board of Directors in April, followed by Tri-County public workshops and review by the Advisory Committee. The budget is scheduled for final adoption at the June 16, 2010 Board of Directors meeting. ATTACHMENTS Summary and Status Report for the FY Draft Budget PAGE 3

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7 Table 1.1 FY : Estimated Revenues Revenue Type Revenue Amount % of Budget Federal Grants $ 318, % State Grants $ 4,144, % DMV Surcharge Fees $ 2,400, % Permit Fees $ 2,662, % Special Fees $ 575, % Miscellaneous Revenue $ 411, % Special Contracts $ 117, % Penalties $ 95, % Member Contributions $ 174, % Prior Year Revenue $ 3,830, % Total All Revenues $ 14,728, % Table 1.2 FY : Estimated Expenditures Expenditure Category Expend Amount % of Budget Personnel $ 4,621, % Occupancy $ 521, % Operations $ 266, % Administrative $ 838, % Fixed Assets $ 174, % Pass Through & Grants $ 8,306, % Total All Expenditures $ 14,728, % PAGE 5

8 FISCAL YEAR OPERATING BUDGET - REVENUES REVENUE SUMMARY REVISED ESTIMATED PROPOSED FY EPA 105 GRANT Current Year $ 213,000 $ 213,000 $ 215,000 Prior Year $ 70,907 $ 71,000 $ 71,000 EPA 103 GRANT $ 32,300 $ 32,300 $ 32,000 Subtotal $ 316,207 $ 316,300 $ 318,000 STATE FUNDS DMV Surcharge $ 1,343,638 $ 1,400,000 $ 1,450,000 AB923 Surcharge $ 60,000 $ 60,000 $ 60,000 Moyer Funds $ 86,330 $ 86,000 $ 86,000 CARB Subvention $ 186,000 $ 186,000 $ 190,000 Subtotal $ 1,675,968 $ 1,732,000 $ 1,786,000 DISTRICT PERMIT FEES RULE 300, ARF'S 4.3 Major Source $ 1,883,976 $ 1,695,675 $ 1,160,000 DISTRICT PERMIT FEES RULE 301, INITIAL PERMIT FEES Schedule 1 $ 100,715 $ 101,000 $ 97,000 Schedule 2 $ 29,596 $ 25,000 $ 28,000 Schedule 3 $ 55,335 $ 40,000 $ 53,000 Schedule 4 $ 19,486 $ 22,000 $ 19,000 Schedule 5 $ 4,777 $ 4,000 $ 5,000 Subtotal Initial Permit Fees $ 209,909 $ 192,000 $ 202,000 Continued on Next Page PAGE 6

9 FISCAL YEAR OPERATING BUDGET - REVENUES REVENUE SUMMARY REVISED ESTIMATED PROPOSED FY DISTRICT PERMIT FEES RULE 300, ARF's Part 4, Minor Sources 0 to 0.1 tpy* $ 95,495 $ 140,000 $ 149,000.1 to 1 tpy $ 281,727 $ 280,000 $ 266,000 1 to 2 tpy $ 46,200 $ 50,000 $ 42,000 2 to 5 tpy $ 59,472 $ 52,000 $ 53,000 5 to 8 tpy $ 18,711 $ 17,000 $ 16,000 8 to 10 tpy $ 19,548 $ 8,000 $ 7, to 20 tpy $ 56,070 $ 48,000 $ 53, to 30 tpy $ 19,460 $ 17,000 $ 17, to 45tpy $ 19,780 $ 20,000 $ 16, to 60 tpy $ 58,044 $ 59,000 $ 50, to 80 tpy $ 22,872 $ 23,000 $ 18, to 100 tpy $ 12,594 $ 13,000 $ 6, to 150 tpy $ 20,595 $ 16,000 $ 7, to 2000 tpy $ 16,628 $ 17,000 $ 17, to 250 tpy $ 19,526 $ 19,500 $ 10, to 300 tpy $ - $ - $ - Nozzle Fee $ 291,689 $ 301,000 $ 300,000 Rule 216 ARF's $ 18,094 $ 20,000 $ 18,500 Subtotal Minor Permit Fees $ 1,076,505 $ 1,100,500 $ 1,045,500 DISTRICT PERMIT FEES GENERAL FEES Filing Fees $ 50,196 $ 45,000 $ 48,000 Change of Ownership $ 6,787 $ 7,000 $ 7,000 Toxics Fees $ 165,999 $ 166,000 $ 200,000 Subtotal $ 222,982 $ 218,000 $ 255,000 SUBTOTAL OF ALL PERMIT FEES $ 3,393,372 $ 3,206,175 $ 2,662,500 *tpy = Tons Per Year Continued on Next Page PAGE 7

10 FISCAL YEAR OPERATING BUDGET - REVENUES REVENUE SUMMARY REVISED ESTIMATED PROPOSED FY SPECIAL FEES Asbestos $ 174,576 $ 195,000 $ 205,000 Source Test Analysis $ 60,960 $ 65,000 $ 64,000 Rule 308 Evaluation $ 9,324 $ 25,000 $ 10,000 Title V $ 381,000 $ 225,000 $ 257,000 Engine Registrations $ 20,000 $ 35,000 $ 38,000 Subtotal $ 645,860 $ 545,000 $ 574,000 OTHER REVENUE Miscellaneous $ 225,000 $ 125,000 $ 145,000 Rules & Regulations Subsc. $ 500 $ 1,500 $ 3,000 Interest Income $ 13,000 $ 151,500 $ 152,000 Advisory Committee Packets $ 200 $ 200 $ 200 Rule & File Copies $ - $ 125 $ 150 Board Packets $ 300 $ 300 $ 300 Excess Emission $ 2,945 $ 3,400 $ 3,500 Banked Emissions $ 1,414 $ 1,500 $ 2,000 Subtotal $ 243,359 $ 283,525 $ 306,150 PENALTY REVENUE Civil Penalties $ 40,000 $ 95,000 $ 70,000 Penalty Fees $ 16,000 $ 25,000 $ 25,000 Subtotal $ 56,000 $ 120,000 $ 95,000 SPECIAL INVESTIGATION CONTRACTS Source Air Monitoring $ 148,177 $ 110,000 $ 117,441 Subtotal $ 148,177 $ 110,000 $ 117,441 Continued on Next Page PAGE 8

11 FISCAL YEAR OPERATING BUDGET - REVENUES REVENUE SUMMARY REVISED ESTIMATED PROPOSED FY CITY & COUNTY CONTRIBUTIONS San Benito County $ 4,386 $ 4,400 $ 4,400 Hollister $ 8,522 $ 8,500 $ 8,500 San Juan Bautista $ 435 $ 500 $ 500 Monterey County $ 24,928 $ 25,000 $ 25,000 Carmel-by-the-Sea $ 929 $ 1,000 $ 1,000 Del Rey Oaks $ 375 $ 375 $ 375 Gonzales $ 2,076 $ 2,075 $ 2,075 Greenfield $ 4,036 $ 4,000 $ 4,000 King City $ 2,766 $ 2,800 $ 2,800 Marina $ 4,431 $ 4,400 $ 4,400 Monterey $ 6,726 $ 6,700 $ 6,700 Pacific Grove $ 3,573 $ 3,600 $ 3,600 Salinas $ 35,097 $ 35,000 $ 35,000 Sand City $ 72 $ 75 $ 75 Seaside $ 7,875 $ 7,875 $ 7,875 Soledad $ 6,452 $ 6,500 $ 6,500 Santa Cruz County $ 31,282 $ 31,000 $ 31,000 Capitola $ 2,317 $ 2,300 $ 2,300 Santa Cruz $ 13,566 $ 13,500 $ 13,500 Scotts Valley $ 2,706 $ 2,700 $ 2,700 Watsonville $ 11,933 $ 12,000 $ 12,000 Subtotal $ 174,483 $ 174,300 $ 174,300 Note: FY Contributions will be updated once census numbers released in May. GENERAL FUND BALANCE $ (161,806) $ (496,481) $ 291,526 AB2766 FUND BALANCE $ 13 $ (128,937) $ 56,591 MOYER FUND BALANCE $ 116,199 $ 56,808 $ (22,366) AB923 FUND BALANCE $ (36,369) $ (36,389) $ (25,290) SCHOOL BUS FUND BALANCE $ 30,497 $ 30,496 $ 87,675 TOTAL REVENUE $ 6,601,960 $ 5,912,797 $ 6,421,527 PAGE 9

12 FISCAL YEAR OPERATING BUDGET - EXPENDITURES REVISED ESTIMATED PROPOSED FY PERSONNEL Salaries $ 3,345,732 $ 3,345,732 $ 3,511,860 Retirement $ 602,295 $ 602,295 $ 611,822 Group Insurance $ 403,014 $ 403,014 $ 439,329 Workers Compensation $ 78,965 $ 71,071 $ 57,989 Subtotal $ 4,430,006 $ 4,422,112 $ 4,621,000 OCCUPANCY Utilities $ 54,970 $ 53,305 $ 54,100 Rent $ 32,000 $ 32,000 $ 26,556 Building Payments $ 361,782 $ 361,782 $ 367,324 Maintenance $ 82,030 $ 70,300 $ 74,000 Subtotal $ 530,782 $ 517,387 $ 521,980 OPERATIONS Books $ 95,525 $ 88,113 $ 95,631 Postage $ 23,957 $ 22,916 $ 27,250 Rental & Lease Equipment $ 52,347 $ 50,752 $ 46,440 Maintenance-Vehicles $ 37,997 $ 33,750 $ 34,200 Maintenance-Equipment $ 68,514 $ 37,000 $ 42,000 Lab $ 1,000 $ 2,500 $ 2,500 Safety Equipment $ 15,218 $ 13,587 $ 14,400 Tools $ 6,420 $ 3,685 $ 4,100 Subtotal $ 300,978 $ 252,303 $ 266,521 Continued on Next Page PAGE 10

13 FISCAL YEAR OPERATING BUDGET - EXPENDITURES REVISED FY ESTIMATED PROPOSED FY ADMINISTRATIVE Copy Machine $ 22,970 $ 21,060 $ 23,000 Office Expenses $ 54,601 $ 53,520 $ 102,860 Printing $ 17,700 $ 7,208 $ 12,500 Communications $ 57,018 $ 46,200 $ 55,450 Legal Services $ 60,000 $ 35,000 $ 65,000 Professional Services $ 572,767 $ 266,155 $ 306,900 Legal Notices $ 53,983 $ 64,895 $ 63,900 Insurance $ 100,800 $ 80,000 $ 90,350 Memberships $ 18,700 $ 13,410 $ 14,390 Travel $ 59,093 $ 38,226 $ 53,033 Special District Expense $ 50,062 $ 27,821 $ 50,643 Subtotal $ 1,067,694 $ 653,495 $ 838,026 FIXED ASSETS $ 122,500 $ 67,500 $ 174,000 UNOBLIGATED CONTINGENCY $ 150,000 $ - $ - TOTAL OPERATING EXPENDITURES $ 6,601,960 $ 5,912,797 $ 6,421,527 PAGE 11

14 FISCAL YEAR NON-OPERATING BUDGET REVENUE SUMMARY REVISED ESTIMATED PROPOSED FY STATE FUNDS AB2766 DMV $ 956,362 $ 950,000 $ 950,000 School Bus Grants/Interest $ - $ 1,400,000 $ 1,878,000 Moyer Grants/Interest $ 778,973 $ 795,000 $ 790,000 AB923 Grants/Interest $ 1,140,000 $ 1,140,000 $ 1,140,000 Subtotal $ 2,875,335 $ 4,285,000 $ 4,758,000 SPECIAL FEES $ 1,488 $ 1,500 $ 1,500 AB 2766 INTEREST INCOME $ 25,000 $ 105,000 $ 105,000 FROM (TO) MOYER FUND BALANCE $ 388,342 $ 305,000 $ 310,000 FROM (TO) SCHOOL BUS FUND BALANCE $ 1,064,285 $ (59,353) $ (178,000) FROM (TO) AB2766 FUND BALANCE $ 4,373,285 $ 2,805,000 $ 3,250,000 FROM (TO) AB923 FUND BALANCE $ 2,264,722 $ 2,264,722 $ 60,000 NON-OPERATING REVENUES TOTAL $ 10,992,457 $ 9,706,869 $ 8,306,500 Continued on Next Page PAGE 12

15 FISCAL YEAR NON-OPERATING BUDGET EXPENDITURE SUMMARY REVISED ESTIMATED PROPOSED FY GRANTS DMV - Current Year $ 1,360,000 $ 1,360,000 $ 1,300,000 DMV - Prior Year $ 3,994,647 $ 2,500,000 $ 3,005,000 School Bus Grants $ 1,064,285 $ 1,340,647 $ 1,700,000 Moyer Grants $ 1,167,315 $ 1,100,000 $ 1,100,000 AB923 Grants $ 3,404,722 $ 3,404,722 $ 1,200,000 Subtotal $ 10,990,969 $ 9,705,369 $ 8,305,000 PASS THROUGH AB 2588 $ 1,488 $ 1,500 $ 1,500 OTHER Adjustment to Fund Balance for Capital Outlay $ (240,000) $ (240,000) $ (240,000) Depreciation $ 240,000 $ 240,000 $ 240,000 Subtotal $ - $ - $ - NON-OPERATING EXPENDITURES TOTAL $ 10,992,457 $ 9,706,869 $ 8,306,500 PAGE 13

16 MBUAPCD FY 2010/11 Draft Budget By Fund and Program FY 10/11 Proposed Budget General AB2766 Moyer School Bus AB923 Totals Revenues $ 4,438,891 $ 2,505,000 $ 876,000 $ 1,878,000 $ 1,200,000 $ 10,897,891 Expenditures: Support and Operations Education Permitting Title V Source Testing AB 2588 Rule Development Complaints Asbestos Burn Air Monitoring Air Monitoring-PM 2.5 Planning/Grants Expenditures Subtotal $ 1,648,796 $ 426,697 $ - $ - $ - $ 2,075,493 $ - $ 144,191 $ - $ - $ - $ 144,191 $ 1,894,255 $ - $ - $ - $ - $ 1,894,255 $ 143,353 $ - $ - $ - $ - $ 143,353 $ 88,476 $ - $ - $ - $ - $ 88,476 $ 1,500 $ - $ - $ - $ - $ 1,500 $ 59,608 $ - $ - $ - $ - $ 59,608 $ 153,787 $ - $ - $ - $ - $ 153,787 $ 286,793 $ - $ - $ - $ - $ 286,793 $ 96,979 $ - $ - $ - $ - $ 96,979 $ 162,613 $ 541,609 $ - $ - $ - $ 704,222 $ 25,797 $ - $ - $ - $ - $ 25,797 $ 168,460 $ 4,699,094 $ 1,163,634 $ 1,787,675 $ 1,234,710 $ 9,053,573 $ 4,730,417 $ 5,811,591 $ 1,163,634 $ 1,787,675 $ 1,234,710 $ 14,728,027 Transfers (To) From Fund Balance $ 291,526 $ 3,306,591 $ 287,634 $ (90,325) $ 34,710 $ 3,830,136 Surplus (Deficit) $ - $ - $ - $ - $ - $ - PAGE 14 G:\Budget\FY \Draft Budget_FY xls, 3/5/2010

17 Agenda Item No. 5 Monterey Bay Unified Air Pollution Control District Silver Cloud Court, Monterey, CA MEETING DATE: March 17, 2010 TO: FROM: SUBJECT: Budget/Personnel/Nominating Committee Richard A. Stedman, APCO Receive Report on District s On-Call Program and Provide Recommendation to Board as to Direction on Continuance or Termination RECOMMENDATION Due to budget issues, lack of added value and efficiency concerns, recommend to Board to terminate District s On-Call Program, effective July 1, DISCUSSION The District has maintained an on-call program for the last couple of decades. Staff are paid on a stand-by basis after normal working hours and on weekends and holidays. Staff are typically paid time and one half for each after hours response. Staff must call in every four hours to the District s complaint number to retrieve complaints. Staff will call back the complainant and occasionally conduct a field investigation. Average cost to the District for the on-call program is approximately $15,000 per year. On-call program staff earn one dollar per hour for stand-by pay and time and one half for actual response time. The agency typically responds to fewer than 10 complaints per year. Actual field response is lower, approximately five per year. Currently there is some fatigue with staff on standby. Their after hours activities are limited and, to most, not worth the extra dollar per hour. The District will still maintain a phone complaint line for the public. Calls will be answered by staff at the beginning of each work day and during regular business hours after weekends and holidays. In addition, the District will have a more active and integrated complaint system on our web page. The greatest disadvantage to discontinuing the District On-Call program will be that the District will not provide immediate response to complaints. The District will only be able to respond to after-hours air quality-related complaints at the beginning of the next business day. Since the District does not receive that many calls after hours, this impact is considered insignificant. The District will retain the capacity to respond to emergency events. Management and technical staff will be called to respond after hours, if needed. FISCAL IMPACTS By recent accounts, the agency could save up to $22,000 per year by discontinuing the On-Call program. Typical program costs are approximately $15,000 per year. PAGE 15

18 Agenda Item No. 5 PAGE 16