INFORMATION PACKAGE The Corporation of Norfolk County

Transcription

1 INFORMATION PACKAGE The Corporation of Norfolk County Tuesday, December 13, 2016 offices which may be of interest to members of Council. Page Any of these of the Council-in-Committee Agenda, however, if members wish to have any item brought forward at a Regular Council Meeting, please advise the Clerk as soon as possible in order that written resolutions can be prepared ahead of time. 1. Proclamations 2. Communications 3 A) Dale Corner, Chairperson, Board of Directors, Delhi Community Health Centre Re: Thank You for Recent Pledge Payment 4 B) Evelyn Eichenbaum, Clerk, Haldimand County Re: Caledonia Satellite Office Lease Extension - Update 3. Releases 5 A) Jason Godby, Manager, Support Services, PW&ES Re: Water and Wastewater Customers to Receive New Bills 4. Minutes 6-19 A) Lake Erie Region Source Protection Committee Meeting Minutes, Dated October 6, B) Long Point Region Conservation Authority Board of Directors Minutes, dated November 2, C) Long Point Region Conservation Authority Board of Directors Minutes, Dated November 18, Association of Municipalities of Ontario Member Communications 33 A) AMO Watchfile - December 8, 2016 Page 1 of 36

2 Council Information Package Tuesday, December 13, 2016 Page 6. Staff Memos A) John Ford, GM Financial Services, Treasurer/CFO Re: Results of Application Submitted for Funding Under the Ontario 150 Capital Funding Program 7. Contact Information Andrew Grozelle Clerk/Manager of Council Services Page 2 of 36

3 Dale Corner, Chairperson, Board of Directors, Delhi Communit... Page 3 of 36

4 Evelyn Eichenbaum, Clerk, Haldimand County Re: Caledonia Sat... Page 4 of 36

5 MEDIA RELEASE WATER & WASTEWATER CUSTOMERS TO RECEIVE NEW BILLS SIMCOE, ON December 6, 2016 We are pleased to announce that after a competitive bid process that Norfolk County Council has awarded the contract for Water & Wastewater Billing and Collection Services to ERTH Solutions. ERTH will provide water/wastewater billing and collections services on behalf of Norfolk County to all water and wastewater customers beginning February 1, 2017, replacing bills issued by Norfolk Water and Wastewater. ERTH will provide the services to the County under its operating entity name, ERTH Solutions Same Service This change is primarily administrative. It will have no effect on how the County delivers water and wastewater services, nor will it affect how rates are set. Norfolk County customers will continue to receive safe, reliable water and wastewater services from the County. Staff are working closely with ERTH to ensure this transition is as seamless as possible for our customers. There will be a few changes communicated to customers through billing inserts, direct mailings, and through ERTH s and the County s websites. The customers will have similar payment options that they ve become accustomed to. Customers who are currently set up with pre-authorized payments will have this information transferred to ERTH, ensuring continuity of their existing payment arrangements. ERTH s Utility Billing Services ERTH is no stranger to utility billing and currently provides electricity, water and wastewater billing and collections services to Oxford County and the Town of Aylmer. ERTH also provides utility billing services for several other municipalities and utilities across Ontario, currently servicing over 140,000 customers per month. Norfolk County and ERTH are excited about this new partnership and the opportunity to provide exceptional service and support to the water and wastewater customers of Norfolk County. We appreciate that a transition of this nature can pose a challenge for all parties involved and the County and ERTH are committed to working with all our existing customers in order to ensure a smooth and successful transition. Customers will begin receiving additional information from Norfolk County and ERTH Solutions in their December water bill, as well as by direct mail. Customers are urged to look for this information in their next bill, and for further details which will be made available in the newspapers and the County s and ERTH s websites. For further information contact: -30- Jason Godby Manager, Support Services Public Works & Environmental Services Department Norfolk County x1200 jason.godby@norfolkcounty.ca Jason Godby, Manager, Support Services, PW&ES Re: Water and... Page 5 of 36

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20 LONG POINT REGION CONSERVATION AUTHORITY BOARD OF DIRECTORS MINUTES - NOVEMBER 2, 2016 (as approved at the Board of Directors meeting held December 7, 2016) Members in attendance: Leroy Bartlett, Dave Beres, Robert Chambers, Michael Columbus, Roger Geysens and Tom Southwick Staff in attendance: C. Evanitski, J. Maxwell, J. Robertson, D. Holmes, L. Minshall, and D. McLachlan Hearing attendees Mr. & Mrs. Aveiro, Mr. & Mrs. Kent, M. Graves Regrets: Doug Brunton, Craig Grice, Noel Haydt, David Hayes and John Scholten The LPRCA Chair called the meeting to order at 7:00 pm Wednesday, November 2 nd, 2016 in the Tillsonburg Administration Office Boardroom. ADDITIONAL AGENDA ITEMS None DISCLOSURES OF INTEREST None DEPUTATIONS a) Kenneth Stefan re: ban from Waterford North Conservation Area Mr. Stefan did not appear before the Board. MINUTES OF PREVIOUS MEETINGS MOTION A-159/16 moved: R. Geysens seconded: R. Chambers ÌØßÌ» ³ ² ±º» ÔÐÎÝß Þ± ¼ ±º Ü»½ ±»¹«³»» ²¹» ¼ ѽ ±¾» ë ô îðïê ¾» ¼±»¼ ½ ½¼ò BUSINESS ARISING None REVIEW OF COMMITTEE MINUTES No questions or comments. FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick - 1- Long Point Region Conservation Authority Board of Directors... Page 20 of 36

21 MOTION A-160/16 moved: D. Beres seconded: R. Geysens ÌØßÌ» ³ ² º ±³» Í»¹ ½ Ð ² 못 ݱ³³»» ³»» ²¹ ±º Ö«²» îî ²¼ ²¼ Ö«îê ô îðïê ²¼» Þ ½µ«Ó«³ ݱ³³»» ³»» ²¹ ±º Í»»³¾» ïë ô îðïê ¾»»½» ª»¼ ²º± ³ ±²ò CORRESPONDENCE MOTION A-161/16 moved: R. Chambers seconded: D. Beres ÌØßÌ» ½±» ±²¼»²½» ±«²»¼ ²» Þ± ¼ ±º Ü»½ ± ß¹»²¼ ±º ѽ ±¾» ë ô îðïê ¾»»½» ª»¼ ²º± ³ ±²ò DEVELOPMENT APPLICATIONS a) Hearing LPRCA - 146/16 (Jim & Joan Kent) MOTION A-119/16 moved: T. Southwick seconded: L. Bartlett ÌØßÌ» ÔÐÎÝß Þ± ¼ ±º Ü»½ ± ¼±» ²± Ø» ²¹ Þ± ¼ò The roll was called. The Chair gave his opening remarks and reviewed the guidelines and process to be followed for the hearing. Staff introduced the applicant and their agent then proceeded to present the staff report. The area requested for redevelopment is subject to frequent flooding and has been identified as not having safe access/egress to support evacuation and emergency assistance in the event of a flood. The applicants agent presented his position on the basis that the redevelopment will be flood-proofed to the extent that it is able and that there are other larger redevelopments in the area that were granted permission in the past. Staff responded to questions from the Board. FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick - 2- Long Point Region Conservation Authority Board of Directors... Page 21 of 36

22 MOTION A-163/16 moved: R. Chambers seconded: D. Beres Ì» ÔÐÎÝß Þ± ¼ ±º Ü»½ ± ¼±» ²±»²» ² ± ² ² Ý ³»» ±² ± ¼ ½«æ ¼ª ½» «¾»½ ± ± ½ ± ó½»² ª»¹»ô ²½ «¼ ²¹ ½±³³«² ½ ±² ²»½» º± «±»ò MOTION A-164/16 moved by: D. Beres seconded: T. Southwick Ì» ÔÐÎÝß Þ± ¼ ±º Ü»½ ± ¼±» ²± ¼ ±«² º ±³» ² Ý ³»» ±²ò MOTION A-165/16 moved by: R. Geysens seconded: T. Southwick That the Board of Directors approves Application 146/16 made by Jim & Joan Kent to construct a new vacation home provided that the applicant provides to the Long Point Region Conservation Authority a restrictive covenant or release in a form satisfactory to the Authority in accordance with the plans filed by the applicant. MOTION A-166/16 moved by: D. Beres seconded: R. Geysens Ì» ÔÐÎÝß Þ± ¼ ±º Ü»½ ± ¼±» ²± ¼ ±«² º ±³ ²¹ Ø» ²¹ Þ± ¼ò b) Hearing LPRCA - 173/16 Mario & Maria Aveiro MOTION A-167/16 moved: R. Chambers seconded: D. Beres ÌØßÌ» ÔÐÎÝß Þ± ¼ ±º Ü»½ ± ¼±» ²± Ø» ²¹ Þ± ¼ò The roll was noted. The Chair gave his opening remarks and reviewed the guidelines and process to be followed for the hearing. Staff introduced the applicants and presented the staff report. The area requested for redevelopment is subject to frequent flooding and has been identified as not having safe access/egress to support evacuation and emergency assistance in the event of a flood. FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick - 3- Long Point Region Conservation Authority Board of Directors... Page 22 of 36

23 Mr. Aveiro presented his position on the basis that the redevelopment will be floodproofed to the extent that it is able and that there are other larger redevelopments in the area that were granted permission. MOTION A-168/16 moved by: R. Chambers seconded: D. Beres Ì» ÔÐÎÝß Þ± ¼ ±º Ü»½ ± ¼±» ²±»²» ² ± ² ² Ý ³»» ±² ± ¼ ½«æ ¼ª ½» «¾»½ ± ± ½ ± ó½»² ª»¹»ô ²½ «¼ ²¹ ½±³³«² ½ ±² ²»½» º± «±»ò MOTION A-169/16 moved by: R. Chambers seconded: D. Beres Ì» ÔÐÎÝß Þ± ¼ ±º Ü»½ ± ¼±» ²± ¼ ±«² º ±³» ² Ý ³»» ±²ò MOTION A-170/16 moved by: T. Southwick seconded: R. Geysens That the Board of Directors approves application No. 173/16 made by Mario & Maria Aveiro to construct a dwelling provided that the applicant provides to the Long Point Region Conservation Authority a restrictive covenant or release in a form satisfactory to the Authority in accordance with the plans filed by the applicant. MOTION A-171/16 moved by: D. Beres seconded: T. Southwick Ì» ÔÐÎÝß Þ± ¼ ±º Ü»½ ± ¼±» ²± ¼ ±«² º ±³ ²¹ Ø» ²¹ Þ± ¼ò c) Staff Approved applications Staff approved 13 applications since the last meeting October 5 th : LPRCA-162/16, LPRCA-165/16, LPRCA-171/16, LPRCA-172/16, LPRCA-174/16, LPRCA-175/16, LPRCA-177/16, LPRCA-178/16, LPRCA-179/16, LPRCA-181/16, LPRCA-182/16, LPRCA-184/16 and LPRCA-185/16. No comments or questions. MOTION A-172/16 moved: R. Geysens seconded: R. Chambers Ì» ÔÐÎÝß Þ± ¼ ±º Ü»½ ±»½» ª»» Í ºº ß ±ª»¼ Í»½ ±² îè λ¹«±² ß ½ ±²» ± ¼»¼ Ò±ª»³¾» îô îðïê ²º± ³ ±²ò FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick - 4- Long Point Region Conservation Authority Board of Directors... Page 23 of 36

24 d) New Applications The Planning Department sought approval for four applications. No further questions or comments. MOTION A-173/16 moved: D. Beres seconded: L. Bartlett THAT the LPRCA Board of Directors approves the following Development Applications contained within the background section of the report: A. For Work under Section 28 Regulations, Development, Interference with Wetlands & Alterations to Shorelines and Watercourses Regulations (R.R.O Reg. 178/06), LPRCA-129/16 LPRCA-186/16 LPRCA-190/16 LPRCA-191/16 B. That the designated officers of LPRCA be authorized to complete the approval process for this Development Application, as far as it relates to LPRCA s mandate and related Regulations. NEW BUSINESS a) CALENDAR REVIEW Backus hosted a successful Murder Mystery Event October 30 th with approximately 30 attendees and 14 volunteers. The final Backus event will be the Owl Prowl scheduled for November 5 th. Staff will be presenting at the November OMNRF Long Point Speaker Series to be held November 18 th. MOTION A-174/16 moved: D. Beres seconded: R. Chambers ÌØßÌ» ÔÐÎÝß Þ± ¼ ±º Ü»½ ±»½» ª»» Ý»²¼ ±º Ûª»² λ ± º± Ò±ª»³¾» ²º± ³ ±²ò FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick - 5- Long Point Region Conservation Authority Board of Directors... Page 24 of 36

25 b) GENERAL MANAGER S REPORT There were no questions or comments. MOTION A-175/16 moved: R. Chambers seconded: R. Geysens ÌØßÌ» ÔÐÎÝß Þ± ¼ ±º Ü»½ ±»½» ª»» Ù»²» Ó ² ¹» λ ± º± ѽ ±¾» îðïê ²º± ³ ±²ò c) TIMBER TENDER Forestry revenue is currently sitting at approximately 55% of budget and staff anticipates meeting the target of $310,000 by the end of the year. Staff noted that the successful bidder for the first of three portions of the Caley/Abbott/Palmer Tract, LP was above the reserve bid. MOTION A-176/16 moved: D. Beres seconded: R. Geysens ÌØßÌ» ÔÐÎÝß Þ± ¼ ±º Ü»½ ± ½½»»»²¼» «¾³»¼ ¾ ̱ ²»²¼ Ô«³¾» ²½ò º± ³ µ»¼ ²¼ ²¹ ³¾»» Ý» ñß¾¾± ñð ³» Ì ½ ô Ô± ïçô ݱ²½» ±² ïíô ̱ ² ±º Þ«º± ¼ô Þ ² ݱ«² º± ±»²¼»»¼ ½» ±º üïïìôîîëòððô ½±² ½ ÔÐóîçðóïêò d) rd QUARTER FINANCIAL UPDATE Staff gave an overview of the income statement to September 30, The capital projects were reviewed and questions were answered on the status of the projects. MOTION A-177/16 moved: D. Beres seconded: T. Southwick ÌØßÌ» ÔÐÎÝß Þ± ¼ ±º Ü»½ ±»½» ª»» Þ«¼¹» л º± ³ ²½» λ ± Í»»³¾» íð ô îðïê ²º± ³ ±²ò MOTION A-178/16 moved: T. Southwick seconded: L. Bartlett ÌØßÌ» ÔÐÎÝß Þ± ¼ ±º Ü»½ ± ¼±» ²±»²» ² ± ² ² Ý ³»» ±² ± ¼ ½«æ ± ±»¼ ±»²¼ ²¹ ½ «±² ± ¼ ± ±² ±º ²¼ ¾» ݱ²» ª ±² ß«± FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick - 6- Long Point Region Conservation Authority Board of Directors... Page 25 of 36

26 MOTION A-179/16 moved: T. Southwick seconded: R. Geysens ÌØßÌ» ÔÐÎÝß Þ± ¼ ±º Ü»½ ± ¼±» ²± ¼ ±«² º ±³» ² Ý ³»» ±²ò MOTION A-180/16 moved: R. Geysens seconded: D. Beres ÌØßÌ» ÔÐÎÝß Þ± ¼ ±º Ü»½ ±»½» ª»» ÙÓ ª» ¾ «¼»»æ Ô ²¼ Ü ± ±² ²º± ³ ±²ò The Chair adjourned the meeting at 9:00pm. Michael Columbus Chair Dana McLachlan Administrative Assistant FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick - 7- Long Point Region Conservation Authority Board of Directors... Page 26 of 36

27 LONG POINT REGION CONSERVATION AUTHORITY BOARD OF DIRECTORS BUDGET MEETING MINUTES - NOVEMBER 18, 2016 (as approved at the Board of Directors meeting held December 7, 2016) Members in attendance: Dave Beres, Doug Brunton, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten and Tom Southwick Staff in attendance: C. Evanitski, J. Robertson, J. Maxwell, L. Minshall, D. Holmes and D. McLachlan Regrets: Leroy Bartlett and Robert Chambers The LPRCA Chair called the meeting to order at 9:00 am Friday, November 18 th, 2016 in the LPRCA Administration office Boardroom. DISCLOSURES OF INTEREST None BACKUS MILL DAM DESIGN FOR EMBANKMENT REPAIRS Staff reviewed the need for the design and repairs at Backus Mill Dam, as well as, the funding plan. Requests for proposal to complete the design work were solicited and four proposals were received by the deadline. Staff evaluated the proposals, completed reference checks then made the recommendation to the Board to retain the services of Aqua Geomatics Consultants. D. Beres arrived. MOTION A-181/16 moved: J. Scholten seconded: D. Hayes ÌØßÌ» ÔÐÎÝß Þ± ¼ ±º Ü»½ ± ½½»» ± ± «¾³»¼ ¾ ß «Ù»±³ ½ ݱ² «² º± Û²¹ ²»» ²¹ Í» ª ½» ± «²¼» µ»» ¼» ¹² ²¼ ½±³»»» ²»½» «± ²¹ ²º± ³ ±² º±» ± µ» Þ ½µ«Ó Ü ³ô ± ½± ²± ±» ½»»¼ üìéôèððòðð «ØÍÌò BUDGET GENERAL MANAGER S REPORT The GM put forward the proposed 2017 budget and noted that it again does not draw on reserves. Staff was commended for producing a budget with minimal increase in spite of the loss of some rental income from Canada Wildlife Service at Backus and Ministry of Finance at the Administration office. Levy supports 32% of the operation. FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick - 1- Long Point Region Conservation Authority Board of Directors... Page 27 of 36

28 C. Grice arrived. J. Maxwell reviewed the Draft Consolidated Municipal Levy, Consolidated Budget Summary and the Statement of Operations reports. It was noted that the budget includes a cost-of-living adjustment of 1.5%, that the minimum wage increased as of October 1, 2016 and there are full-time and seasonal staff who will be moving through the pay grid in She added that Workplace Safety and Insurance Board (WSIB) fees are increasing in 2017 but will be offset by the decrease in Employment Insurance (EI) rates. Staff noted that FTEs has not changed from the current year. N. Haydt arrived. One significant change to the camping fees is the division of hydro rate campsites to account for 15-amp and 30-amp electricity service. Also, air conditioning fees are no longer charged separately and have been rolled into the camping fees. Staff reviewed the special levies to Norfolk County for the Backus Mill Repair, and to Haldimand County for the Shoreline Flood and Erosion Hazard Study. WATERSHED PLANNING AND TECHNICAL SERVICES BUDGET The operating costs have increased mainly due to FTE reallocation and an increase in contingency cost budgeting. The Planning and Technical fees were increased in 2016 to achieve the 60/40 user/ca split as per direction from the Board in Staff proposed an overall 2% increase to fees in 2017 which still maintains the 60/40 split. Permits granted in 2015 totaled 163; staff has granted 203 as of November 17, Staff was directed to provide the number of permits granted per fee type at the December meeting. WATERSHED FLOOD CONTROL SERVICES BUDGET The Flood Control budget is fairly consistent year-over-year and this area is partially funded by the province. Funding was added to promote awareness in flood-prone resort areas. HEALTHY WATERSHED SERVICES BUDGET The majority of the activities/projects in this department are funded through various government programs while three are funded through levy. Funding has been received for a portion of the Water Resources Specialist wages in 2016 for fulfilling the Source Water Protection (SWP) role that was provincially funded. Funding for the SWP has not been announced for next year and is expected to end March COMMUNICATION AND MARKETING SERVICES BUDGET FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick - 2- Long Point Region Conservation Authority Board of Directors... Page 28 of 36

29 Additional funds have been added for a student provided funding is received through government funding programs. Materials and supplies also increased to update the Watershed Report Card as per the five-year plan. Staff direction was provided to increase signage, increase promotional materials, increase website advertising and increase promotion of the parks through more pictures and individual park videos on the website. BACKUS HERITAGE AND EDUCATION SERVICES BUDGET The Backus budget relies on government funding to cover some of the student wage costs. The funding is not guaranteed but the staff is required to manage the park. Levy contribution is required to operate Backus and staff is actively looking at programs to reduce costs including community fundraising. CONSERVATION PARKS MANAGEMENT SERVICES BUDGET This department encompasses Deer Creek, Haldimand, Norfolk and Waterford North conservation areas and is not supported by municipal levy. Large increases in septic costs the previous year were reflected in the 2016 fee increases. Camping revenues are always dependent on the weather but there has been a noticeable increase in inquiries for seasonal camping at Haldimand and Waterford North. Staff was directed to revise the cabin fee at Backus, purchase more canoes for rent and consider adding backcountry camping at Deer Creek. MOTION A-182/16 moved: N. Haydt seconded: R. Geysens ÌØßÌ» ÔÐÎÝß Þ± ¼ ±º Ü»½ ± ¼»½ ºº ±»» ºº» ± ±²» ½± ±º» ²¼ ²¹» ª ½»¼» ²¼» ±»½»¼»ª»² ±½»¼ ¼ «¹ ¼» ò PUBLIC FOREST LAND MANAGEMENT SERVICES BUDGET Last year a contractor was added to help with the Managed Forest Tax Incentive Program (MFTIP) plans for all LPRCA properties. A suitable candidate was not found and the Board approved earlier this year reallocation of funds for a sub-contractor to help complete the MFTIP plans. PRIVATE FOREST LANDS MANAGEMENT SERVICES BUDGET FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick - 3- Long Point Region Conservation Authority Board of Directors... Page 29 of 36

30 This department is self-sustaining and is not supported by levy. Staffing levels are maintained for 2017as they were reduced in 2016 due to a reduction in planting projects. The budget for nursery stock has been reduced from the previous year. OTHER CONSERVATION AND LAND MANAGEMENT SERVICES BUDGET This department includes all of the LPRCA parkettes within the watershed, Lee Brown Marsh Management facility, the Waterford Workshop, the motor pool and tree removal. The Workshop Carpenter recently retired after 44 years and a new person has been hired to start on Monday reflecting a decrease in wages for this department. CORPORATE SERVICES BUDGET Included in the Corporate Services department are Conservation Ontario fees, ALUS activities and expenses, and all board expenses. Staffing levels have remained the same. CAPITAL PROJECTS SUMMARY The 2017 total for capital spending is budgeted at $604,100. The budget requires a special levy from Norfolk and Haldimand counties and $338,326 from the general levy. WATERSHED SERVICES CAPITAL PROJECTS The main concern and area of greater expense is the flood control structures. Staff proposed a low-cost approach to manage some of the priority repairs and sediment management assuming environmental assessments are not required and there is not opposition for these projects. BACKUS HERITAGE AND EDUCATION SERVICES CAPITAL PROJECTS Staff plans to continue the hydro and water systems upgrades that were started in Hydro upgrades are planned for up to 40 sites in Area C and two more water systems are expected to be upgraded. CONSERVATION PARKS MANAGEMENT SERVICES CAPITAL PROJECTS The plan is to upgrade the hydro to 30-amp service at a further 17 sites at Deer Creek and up to 34 sites at Haldimand, and continue with hydro infrastructure upgrades at Waterford North. Waterford also requires renovations to its comfort station/shower facility. Extra funding is required to complete the water system upgrade at Norfolk. FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick - 4- Long Point Region Conservation Authority Board of Directors... Page 30 of 36

31 Direction was given to staff to prepare a report providing details as to the appropriateness for either a one- or two-year tender for hydro upgrades at the parks. OTHER CONSERVATION AND LAND MANAGEMENT CAPITAL PROJECTS Staff requested funds to purchase one new ½ ton pickup truck and one new front mount lawn mower. The current pickup truck to be replaced is 12 years old and the lawn mower is 20 years old. Purchasing versus leasing of vehicles and equipment was discussed. The Strategic Planning Committee will review the motor pool needs in the coming months. CORPORATE SERVICES CAPITAL PROJECTS Computer upgrades are required which will be deployed throughout the organization. The employee entrance door needs to be replaced as it has been malfunctioning and is not energy efficient. Staff made note that an application has been submitted to the Canada150 Fund for a project at Backus that if approved requires $100,000 matching funds that has not been included in this budget. MOTION A-183/16 moved: N. Haydt seconded: C. Grice ÌØßÌ» ÔÐÎÝß Þ± ¼ ±º Ü»½ ± ¼¼ üëðð𠺱 ±³± ±² ¹² ¹» ²» îðïé ¼ º ¾«¼¹» ò MOTION A-184/16 moved: N. Haydt seconded: D. Hayes ÌØßÌ» ÔÐÎÝß Þ± ¼ ±º Ü»½ ± ¼¼ üêðð𠺱 «½» ±º ½ ²±» ²¼ñ±»»¼» ½ º ³» ±» ¼ º îðïé ¾«¼¹» ò MOTION A-185/16 moved: C. Grice seconded: J. Scholten THAT the LPRCA Board of Directors approves the following recommendations regarding LPRCA s 2017 Draft Operating and Capital budgets; THAT the 2017 proposed Ontario Regulation 178/06 Permit Fees and Planning Act Review Fees as set out in Tab 5 be approved; FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick - 5- Long Point Region Conservation Authority Board of Directors... Page 31 of 36

32 THAT the 2017 proposed Conservation Area User Fees as set out in Tab 11 be approved as amended; THAT the draft 2017 budget of $4,484,557 with an operating budget of $3,869,457 and a capital budget of $615,100; AND requiring an increase in the general municipal levy of 7.7% or $129,775 overall compared to 2016 be circulated to member municipalities for review and comment; AND FURTHER that staff be directed to present the Draft 2017 Budget to member municipalities where possible. The Chair adjourned the meeting at 2:20pm. Michael Columbus Chair Dana McLachlan Administrative Assistant FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick - 6- Long Point Region Conservation Authority Board of Directors... Page 32 of 36

33 December 8, 2016 In This Issue - Rural and Regional Business Support Integration and Program Review. - Submit a nomination now for Canada s Volunteer Awards. - National Aquatic Species at Risk Maps. - Careers with AMO and Ontario Public Service. Provincial Matters The Ministry of Economic Development and Growth and the Ministry of Agriculture, Food and Rural Affairs invite you to participate in a consultation regarding the government s regional business support programs. Four consultations have been planned for: December 8-1:30 pm, Leamington; December 9-9:30 am, Collingwood; December 13-1:30 pm, Casselman; January 9-1:30 pm, Quinte West. Please RSVP to jpf@ontario.ca by providing your name, address, the location and whether you plan to attend in person or remotely. If you are unable to attend any of the consultations, your input via online survey is welcome. Federal Matters The call for nominations for Canada s Volunteer Awards is now open until February 3, You are invited to nominate a not-for-profit organization, an individual, a group or a business who is making a difference in their community to receive an award, and promote the call for nominations to your stakeholders. Fisheries and Oceans Canada has launched National Aquatic Species at Risk Maps. Each map shows distribution and Critical Habitats for aquatic species listed under the Í»½» Î µ ß½ across Canada. For Ontario, these new maps will replace the Ontario Aquatic Species at Risk maps that were previously posted on Conservation Ontario s website. Careers Policy Intern - AMO. Assisting Senior Advisors and the Director of Policy, the successful candidate will support AMO s policy development process. Please apply in confidence to hr@amo.on.ca by Friday, January 20, 2017 at 12 noon. Senior Policy Advisor - Ontario Public Service. Location: Intergovernmental Relations Unit, Ministry of Health and Long-Term Care, Toronto. Please apply online, only, by Tuesday, December 20, 2016, by visiting Ontario Public Service Careers and entering Job ID in the Job ID search field. Please follow the instructions to submit your application. About AMO AMO is a non-profit organization representing almost all of Ontario's 444 municipal governments. AMO supports strong and effective municipal government in Ontario and promotes the value of municipal government as a vital and essential component of Ontario's and Canada's political system. on Twitter! AMO Contacts AMO Watch File Team, Tel: Conferences/Events Policy and Funding Programs LAS Local Authority Services MEPCO Municipal Employer Pension Centre of Ontario Media Inquiries, Tel: Municipal Wire, Career/Employment and Council Resolution Distributions *Disclaimer: The Association of Municipalities of Ontario (AMO) is unable to provide any warranty regarding the accuracy or completeness of third-party submissions. Distribution of these items does not imply an endorsement of the views, information or services mentioned. AMO Watchfile - December 8, 2016 Page 33 of 36

34 Financial Services 50 Colborne Street South Simcoe, Ontario N3Y 4N5 Phone: (519) Fax: (519) Information Package Memo To: CC: From: Mayor and Members of Council Senior Leadership Team Heather King, CEO Norfolk County Public Library John Ford, GM Financial Services, Treasurer/CFO Date: December 9, 2016 Re: Results of Application Submitted for Funding Under the Ontario 150 Community Capital Funding Program In September the County submitted an application under the Ontario 150 Community Capital Funding Program for the renovations at the Delhi Library. The County received an today from the Ontario Trillium Foundation (administrators of the Ontario 150 Applications on behalf of Ontario) advising that after careful consideration of your application by the local Grant Review Team (composed of community volunteers appointed from your region), we regret to advise you that we will not be able to fund your proposal. The application was for funding of $500,000 against the estimated cost of renovations of $1.2 million. Attachment: December 9, from the Ontario Trillium Foundation John Ford, GM Financial Services, Treasurer/CFO Re: Results... Page 34 of 36

35 Page 2 John Ford, GM Financial Services, Treasurer/CFO Re: Results... Page 35 of 36

36 From: To: Subject: Date: John Ford We are unable to fund the project for Norfolk County Friday, December 9, :06:37 AM Re: OTF Application ID# ON97914 Thank you for submitting an application for funding to the Ontario Trillium Foundation. We appreciate the time and consideration, and understand the commitment you have to the success of your mission. After careful consideration of your application by the local Grant Review Team (composed of community volunteers appointed from your region), we regret to advise you that we will not be able to fund your proposal. Although your application was complete, requests reviewed this round were identified by the Foundation s Grant Review Team as having a higher priority for support. Your Ontario 150 stream application was assessed on five criteria. As presented, your project could have more strongly depicted the following: STRATEGY: Demonstrating how the project described was appropriate given the opportunity and goals. All applications were scored on set criteria and reviewed by the local Grant Review Team. For more information about how applications are reviewed and assessed, or for other information about how, why, and when OTF invests, please visit Should you have questions, please contact the OTF Support Centre at otf@otf.ca or Please do not reply directly to this message, as it will be routed to an unmonitored mailbox. Thank you for considering the Ontario Trillium Foundation. Sincerely, Beth Puddicombe Beth Puddicombe Vice-President, Community Investments John Ford, GM Financial Services, Treasurer/CFO Re: Results... Page 36 of 36