The Terms of Reference for the Housing Advisory Committee states:

Transcription

1 Agenda Prince Edward-Lennox and Addington Housing Advisory Committee Meeting held - Thursday, March 30, 2017 Boardroom, Napanee Social Services Office 10:00 AM Welcome and Introductions Councillor Gordon Fox, Prince Edward County Council, PELASS Committee Councillor Henry Hogg, Lennox and Addington County Council Councillor Dianne O Brien, Prince Edward County Council Councillor John Wise, Lennox and Addington County Council, PELASS Committee Gina Cockburn, Affordable Housing Working Group Joanne Harrington, Community Representative Deborah Hierlihy, Affordable Housing Working Group Maria Stebelsky, Housing Action Lennox and Addington Jill Strayhorn, Tenant Representative Sue Weir, Housing Action Lennox and Addington Confirmation of Chair and Selection of Vice-Chair The Terms of Reference for the Housing Advisory Committee states: "The Chairperson will be a member of the PELASS Committee (elected official) as appointed by the PELASS Committee at the commencement of each calendar year. Wherever possible, the Vice-Chairperson should be a nonelected official representing the other County and will be selected by the Housing Advisory Committee from among its members at the commencement of each calendar year." Chairperson At the Prince Edward-Lennox and Addington Social Services Committee held on January 19, 2017, Councillor Gordon Fox was selected as Chairperson of the Housing Advisory Committee. Vice-Chairperson The Director, Social Services will preside for the selection of the Vice- Chairperson. Call to Order Adoption of Minutes Meeting - September 22, 2016 Page 4-7

2 Page 2 of 42 Prince Edward-Lennox and Addington - Housing Advisory Committee Meeting to be held - March 30, 2017 Approval of Agenda Disclosure of Pecuniary Interest and General Nature Thereof Matters for Consideration 1. New Build Update March 19, 2017 staff report re: Investment in Affordable Housing (IAH) - New Build Update (Manager, Social Housing) Page 8-14 Staff Recommendation Included Matters for Information 1. Habitat for Humanity Update March 16, 2017 staff report re: Investment in Affordable Housing (IAH) - Habitat for Humanity Update (Manager, Social Housing) Page Secondary Suites and Rent Supplement Update March 19, 2017 staff report re: Investment in Affordable Housing (IAH) - Secondary Suites and Rent Supplement Update (Manager, Social Housing) Page Social Infrastructure Funding March 20, 2017 staff report re: Social Infrastructure Funding (SIF) Update (Manager, Social Housing) Page Housing First March 20, 2017 staff report re: Housing First (Tenant Relations Officers, Social Housing) Page Schedule of Meetings March 21, 2017 staff report re: Schedule of Meetings (Manager, Social Housing) Page 42

3 Page 3 of 42 Prince Edward-Lennox and Addington - Housing Advisory Committee Meeting to be held - March 30, 2017 Other Business The next regularly scheduled Prince Edward - Lennox and Addington Housing Advisory Committee meeting will be held on Thursday, May 25, 2017 at 10:00 a.m., at Shire Hall, Picton. Adjournment

4 Page 4 of 42 Prince Edward - Lennox and Addington Housing Advisory Committee Meeting held - Thursday, September 22, 2016 Council Chambers Shire Hall, Picton 10:00 AM Present: Councillor Marg Isbester Gina Cockburn Councillor Dianne O'Brien Maria Stebelsky Crystal Vannest Deborah Hierlihy arrived later. Staff Present: Regrets: Annette Keogh, Manager, Social Housing Pamela Schmidt, Tenant Relations Officer, Social Housing Patricia McCrae, Tenant Relations Officer, Social Housing Karen Frigault, Administrative Assistant, Social Services Councillor Lenny Epstein Councillor Helen Yanch Joanne Harrington Jill Strayhorn Sue Weir Presentations Habitat for Humanity Susan Zambonin, CEO for Greater Kingston and Frontenac Habitat for Humanity made a presentation to the Committee regarding Habitat for Humanity Plans. Deborah Hierlihy took her seat at 10:32 a.m. during this presentation. Call to Order Councillor Isbester called the meeting to order at 10:32 a.m.

5 Page 5 of 42 Prince Edward-Lennox and Addington - Housing Advisory Committee Meeting held - September 22, 2016 Page 2 of 4 Moved by Gina Cockburn Seconded by Maria Stebelsky That the presentation by Susan Zambonin, CEO for Greater Kingston and Frontenac Habitat for Humanity re: Habitat for Humanity Plans be noted and received. HAC CARRIED Adoption of Minutes Moved by Gina Cockburn Seconded by Maria Stebelsky That the minutes of the Prince Edward - Lennox and Addington Housing Advisory Committee meeting held Monday, August 22, 2016, be adopted. HAC CARRIED Approval of Agenda Moved by Maria Stebelsky Seconded by Deborah Hierlihy That the agenda be approved. HAC CARRIED Disclosure of Pecuniary Interest and General Nature Thereof No disclosure of pecuniary interest and the general nature thereof was declared. Matters for Consideration Home Ownership Moved by Gina Cockburn Seconded by Maria Stebelsky That the September 9, 2016 staff report re: Home Ownership Revolving Fund (Manager, Social Housing) be noted and received; and further, That PELASS Committee approve to direct the Home Ownership Revolving Loan funds of $10,600 to Greater Kingston and Frontenac Habitat for Humanity specifically as a payment to reduce the mortgage principle of the Habitat for Humanity home being built at 231 King Street, Napanee, Ontario. HAC CARRIED

6 Page 6 of 42 Prince Edward-Lennox and Addington - Housing Advisory Committee Meeting held - September 22, 2016 Page 3 of 4 Terms of Reference Moved by Deborah Hierlihy Seconded by Gina Cockburn That the September 12, 2016 staff report re: Prince Edward Lennox and Addington Housing Advisory Committee Terms of Reference (Manager, Social Housing) be noted and received; and further, That PELASS Committee be asked to amend the Housing Advisory Committee Terms of Reference as presented. HAC CARRIED Matters for Information Moved by Maria Stebelsky Seconded by Deborah Hierlihy That the following items for information be noted and received: HAC CARRIED PELASS Committee September 12, 2016 staff report re: PELASS Committee Update (Manager, Social Housing) Initiatives September 14, 2016 staff report re: Tenant Led Initiatives (Tenant Relations Officers, Social Housing) September 14, 2016 staff report re: Housing First (Tenant Relations Officers, Social Housing) Housing First Other Business The next regularly scheduled Prince Edward - Lennox and Addington Housing Advisory Committee meeting will be held on Thursday, December 8, 2016 at 10:00 a.m., at the Napanee Office.

7 Page 7 of 42 Prince Edward-Lennox and Addington - Housing Advisory Committee Meeting held - September 22, 2016 Page 4 of 4 Adjournment On motion, the Prince Edward-Lennox and Addington Housing Advisory Committee adjourned at 11:05 a.m. Councillor Marg Isbester - Chairperson Annette Keogh - Manager, Social Housing

8 Page 8 of 42 Staff Report to Prince Edward-Lennox and Addington Housing Advisory Committee Prepared by: Subject: Annette Keogh, Manager, Social Housing Investment in Affordable Housing (IAH) - New Build Update Date: March 19, 2017 Recommendation: That the PELA Housing Advisory Committee recommend to the PELASS committee that the proponent of the fourth proposal (totaling $450,000) located in Prince Edward County be awarded funds allocated for for the County of Lennox and Addington in the amount of $204,800 with the remaining required funds of $245,200 to be allocated in And further; That a request for proposals be issued in the fall of 2017 for the remaining funds of $693,000 to seek proponents that are willing to build in the County of Lennox and Addington. Preamble: At the September 17, 2015 meeting of Prince Edward-Lennox and Addington Social Services (PELASS) Committee approval was provided for new builds in both counties. Through the Investment in Affordable Housing (2014 Extension) funding a total of $685,800 was approved for the County of Lennox and Addington for and $457,200 was approved for Prince Edward County for (See attached Appendix A). A copy of the above staff report is attached for reference. Information/Discussion/Analysis: The call for Request for Proposals (RFP) was published in local papers and on both county websites in October Four responses were received through the RFP process. An RFP review committee of staff was formed and consisted of staff from both social housing and property services.

9 Page 9 of 42 One of the submissions was received several days after the published deadline. A second submission came in the form of an indicating an interest in the funding with attachments detailing the philosophy of the interested organization and their ideas about developing housing. This submission did not include the forms that were required with the RFP submission. Since the RFP information clearly stated that submissions after the deadline would not be accepted and that proposal submissions must include the required forms; these two submissions were disqualified by the review committee. The third proposal requested the full amount of the funding, intended for the two counties, in the first year of the build. The fourth proposal was for a build in Prince Edward County in Year 1 when funds were actually allocated for Prince Edward County in Years 2 and 3. The proposal review committee determined it would invite proponents of the latter two proposals to discuss whether the amount of funding or the timing of funding was negotiable. When the proponent of third proposal was contacted to invite attendance at a meeting, the proponent indicated that the amount of funding requested ($1,143,000) was not flexible. The proponent s request would support building nine units which the proponent considered to be the most financially sustainable model. The proponent asked that the review committee consider allocating all the funds to this proposal. Staff confirmed that this request would be taken to the review committee for discussion. Since the proponent was from London, Ontario attendance at the first meeting with the review committee was declined. The proponent had indicated that a decision to allocate all the funds would need to be made in advance of any discussion regarding the build itself. The proponent of the fourth proposal agreed to meet with the review committee. The proponent was amenable to moving the build to 2018 if required but preferred to commence in The build estimate for four units at $90,000 per unit was below the allocation for Prince Edward County over the two years ($453,200). The proponent was also willing to consider the implications of adding one additional affordable unit to fully utilize the funds allocated for a build in Prince Edward County. The build proposal as presented consists of four units with two that are partially accessible. The proponent will be resubmitting the details related to the fifth unit if approval to re-allocate the funds is provided by PELASS. The proponent owns the land that is located in an area composed of mixed ownership and rental units. The review committee did identify that public transportation is an issue in this area. The review committee determined that given the proponent of the third proposal was not flexible with respect to the amount of funds required this submission could not be considered. Consequently, there was only one submission that could be considered and that also met the general requirements as set out in the RFP process. Although funds were allocated for the County of Lennox and Addington for there were no viable proposals for utilization of these funds. It is therefore the staff recommendation that the timing of the funding allocation for Prince Edward County be amended and funds in be re-allocated to Prince Edward County. A second phase of funding in ($245,200) would also be necessary to meet the total funds $450,000 requested for the fourth proposal. The remaining funds ($693,000) could then be re-allocated through a second call for proposals to be made in the fall of The second call for proposals would be limited to the County of Lennox and Addington. Financial Impact: There is no direct Municipal financial impact as the Investment in Affordable Housing funds are 100% Federal/Provincial funds.

10 Attachments: Page 10 of 42 June 19, staff report re: Investment in Affordable Housing (IAH), 2014 Extension (Manager, Social Housing) Appendix A - Investment in Affordable Housing, 2014 Extension (IAH E) - Planned Funding Allocation Capital for New Builds Approvals: Marlynne Ferguson, Director, Social Services Approved March 23, 2017

11 Page 11 of 42 Staff Report to Prince Edward - Lennox & Addington Social Services Committee From: Re: Annette Keogh, Manager, Social Housing Prince Edward - Lennox and Addington Social Services Investment in Affordable Housing (IAH), 2014 Extension Date: June 19, 2015 Background At the April meeting of the Prince Edward Lennox & Addington Social Services Committee the following recommendation from the PELA Housing Advisory Committee was approved. That PELASS Committee approve the remaining allocation of the Investment in Affordable Housing funding as follows: Funding Stream Total Remaining Investment in Affordable Housing Allocation 2015 to 2020 $1,511,000 Housing Allowance, Rent Supplement (Years Two - Six) $1,643,000 Capital Projects Breakdown by Year Year Two ( ) $705,700 Housing Allowance, Rent Supplement Year Three ( ) $505,300 Housing Allowance, Rent Supplement $200,000 Capital Projects Year Four ( ) $200,000 Housing Allowance, Rent Supplement $504,800 Capital Projects Year Five ( ) $100,000 Housing Allowance, Rent Supplement $603,100 Capital Projects Year Six ( ) $335,100 Capital Projects And further, that up to five percent of the funding allocation noted above be utilized to offset administrative costs as determined by the Investment in Affordable Housing Program Guidelines.

12 Page 12 of 42 Funding for Year One of $362,800 had to be committed by January 30, At the November 2014 meeting, PELASS Committee approved allocating the Year One funds to Rent Supplement and Housing Allowance streams. The Year One funds have supported five Rent Supplements and 14 Housing Allowances. Update While the PELASS Committee approval in April determined how much funding would go to capital streams there remains the determination of the details within the capital stream. The Investment in Affordable Housing (2014 Extension) guidelines state that capital allocations can be used for Ontario Renovates, Home Ownership and a new build or renovation to increase affordable housing stock. At the June meeting of the PELA Housing Advisory Committee the Committee considered the approved capital allocation for each year and considered options in order to make recommendations to the PELASS Committee for approval. To facilitate the process the following information was presented and discussed. Capital Components The ministry has confirmed that phases for capital building are possible as long as each phase has a Contribution Agreement attached to it. Therefore capital funds could be utilized over two years to fund a larger project possible if desired. Capital projects can include renovations resulting in secondary suites, new builds or renovations of existing space to develop affordable housing. Capital projects may also allow for partnerships that result in supportive housing. In projecting the timing and distribution of the capital funds, the approximate 60%/40% split between L&A and PE cost sharing was included as a consideration. For a capital expenditure of $200,000 was approved. It was noted at the last meeting of the PELA Housing Advisory Committee that municipalities have been mandated to include policy allowing the approval of secondary suites. At the same time, the IAH Extension guidelines allow contributions of up to $20,000 towards renovations that result in a secondary suite for affordable housing purposes. Therefore the $200,000 would allow renovations to develop a minimum of 10 suites. For $504,800 has been approved for capital expenditures. It is anticipated that the work related to secondary suites will garner significant interest. Given the Year Three funding would support a minimum of 10 secondary suites it is proposed that an additional $300,000 be committed to secondary suites in Year 4 allowing for a minimum of 15 suites. Ultimately after two years of funding this would mean the development of approximately a minimum of 10 secondary units in PE and 15 secondary units in L&A. This is based on a $20,000 grant per secondary unit so more would be developed if a lower grant amount is determined. It is proposed that the $204,800 left in be allocated towards a Phase One of a capital project in L&A. In $603,100 was approved for capital projects. It is proposed that approximately $481,000 be directed towards Phase Two of the L&A capital project

13 Page 13 of 42 potentially begun in This would leave approximately $122,100 which could be Phase One of a PE capital project combined with funds from the following year. In approved capital funds are $335,100 which would be allocated towards Phase Two of a PE project that would begin with the funds allocated in Summary The following is a summary of the plan recommended by the PELA Housing Advisory Committee: Fall 2015 Determine L&A capital project(s) for $204,800 (Year 4) and $481,000 (Year 5) Fall Jan-2016 Develop process and guidelines for funding secondary suites ($200,000) Begin preliminary work on L&A capital project(s) Fall 2016 Determine PE capital project(s) for $122,100 (Year 5) and $335,100 (Year 6) Fall Dec Jan Dec Dec Dec Dec Dec-2019 Continue process and guidelines for funding secondary suites ($300,000) Funds committed for secondary suites, Year 3, Agreements executed Begin preliminary work related to PE capital project(s) Funds committed for Phase 1 of L&A capital project, Contribution Agreement executed Funds committed for secondary suites, Year 4, Agreements executed Funds committed for Phase 2 of L&A capital project, Contribution Agreement executed Funds committed for Phase 1 of PE capital project, Contribution Agreement executed Funds committed for Phase 2 of PE capital project, Contribution Agreement executed Recommendation from the PELA Housing Advisory Committee That PELASS Committee approve the remaining allocation of the Investment in Affordable Housing (2014 Extension) funding as set out in the June 19, 2015 Investment in Affordable Housing Staff Report. Approved for Submission

14 Page 14 of 42 Appendix A Investment in Affordable Housing, 2014 Extension (IAH E) Planned Funding Allocation Capital for New Builds Funding Year County of Lennox and Addington County of Prince Edward 2017 $204,800 N/A 2018 $481,000 $122, N/A $335,100 TOTAL $685,800 $457,200

15 Page 15 of 42 Staff Report to Prince Edward-Lennox and Addington Housing Advisory Committee Prepared by: Subject: Annette Keogh, Manager, Social Housing Investment in Affordable Housing (IAH) - Habitat for Humanity Update Date: March 16, 2017 Preamble: At the November 10, 2016 meeting of Prince Edward Lennox & Addington Social Services Committee an update was provided to the Committee with regards to the secondary suite development in Prince Edward County as per the staff report dated October 25, 2016 entitled, Investment in Affordable Housing (IAH) Update. It was noted that while the secondary suite grant seemed promising initially, it soon became clear that the primary interest was to develop secondary suites for the purpose of short term vacation rentals. The Committee was therefore asked to consider reallocating the unused funds for local secondary suites to avoid reallocation by the Province. As per Provincial guidelines, reallocation was limited to other capital initiatives and needed to be completed prior to March 31, The Committee passed the following resolution (SSC-16-43): That the October 25, staff report re: Investment in Affordable Housing Update (Manager, Social Housing) be noted and received; and further, That funding not committed by the deadline for the Secondary Suite Forgivable Loan Program in Prince Edward County be reallocated to the Secondary Suite Forgivable Loan Program requests received within the County of Lennox and Addington; and further, That requests from Prince Edward County while the Secondary Suite Forgivable Loan Program in the County of Lennox and Addington is offered ( ) also be considered if funding allows; and further, That other monies not expended through the Secondary Suite Forgivable Loan Program be utilized to support Habitat for Humanity builds in both counties. A copy of the above staff report is attached for reference.

16 Page 16 of 42 In addition to reallocating funds from the secondary suite grant program PELASS Committee also passed the following resolution (SSC-16-44): That the October 19, staff report re: Home Ownership Revolving Fund (Manager, Social Housing) be noted and received; and further, That $10,600 of the Home Ownership Revolving Loan be directed to Greater Kingston and Frontenac Habitat for Humanity to support a build in Napanee. A copy of the above staff report is attached for reference. Information/Discussion/Analysis: One request was received from the County of Lennox and Addington for a secondary suite grant however the timing did not align with the grant timelines and this unit will be funded in The funds allocated to secondary suites in Prince Edward County, but not used for that purpose, totaled $120,000. It was anticipated that the funds would be reallocated between the two Habitat for Humanity chapters serving the two counties, Prince Edward County and the County of Lennox and Addington. However because of technical challenges with the Grants Ontario System and issues of timing, all of the funds were allocated to Habitat for Humanity, Greater Kingston and Frontenac for three builds: one in Napanee for $30,000 (plus $10,600 from the Revolving Fund) and two builds in Bath at $45,000 each. Allocations for a Habitat for Humanity build in Prince Edward will be made from future IAH allocations if a property is secured for such a build to be undertaken. Financial Impact: There is no direct Municipal financial impact as the Investment in Affordable Housing funds are 100% Federal/Provincial funds. Attachments: October 25, 2016 staff report re: Investment in Affordable Housing Update (Manager, Social Housing) October 19, 2016 staff report re: Home Ownership Revolving Fund (Manager, Social Housing) Approvals: Marlynne Ferguson, Director, Social Services Approved March 23, 2017

17 Page 17 of 42 Staff Report to Prince Edward - Lennox & Addington Social Services Committee From: Re: Annette Keogh, Manager, Social Housing Prince Edward - Lennox and Addington Social Services Investment in Affordable Housing Update Date: October 25, 2016 Background At the September 17, 2015 meeting, Prince Edward Lennox & Addington Social Services (PELASS) Committee passed the following resolution (SSC-15-25): That the June 19, 2015 staff report re: Investment in Affordable Housing (IAH), 2014 Extension (Manager, Social Housing) be noted and received; And further, That the PELASS Committee approved the remaining allocation of the Investment in Affordable Housing (2014 Extension) funding as set out in the June 19, 2015 Investment in Affordable Housing Staff Report. A copy of the above staff report is attached for reference. Investment in Affordable Housing, 2014 Extension - Year 3 Update The Investment in Affordable Housing (IAH), 2014 Extension, Year 3 funds were allocated to the Rent Supplement Program, Housing Allowance Program and Capital Program (Secondary Suites). The Rent Supplement Program is a program in which the tenant contribution towards rent is calculated based on their income and PELASS pays the landlord the difference to Market Rent. Adding units to the Rent Supplement Program as a result of the IAH has resulted in a total of 71 rent supplements to date, 42 of which are a direct result of the IAH funding. The Housing Allowance Program offers $ to those on the Centralized Wait List while they wait for rent-geared-to-income housing. To date, through the IAH, 73 households are receiving the allowance while they wait for rent-geared-to-income housing. Once a household is offered such housing they are no longer eligible to receive the allowance. Funding was also allocated for a Forgivable Loan for Secondary Suites specifically for Prince Edward County. Funding allowed for 10 suites for $20,000 each. If accessibility features were included funding was up to $5,000 more depending on the actual expenditures. To date there are seven secondary suites in development and it is anticipated that, at minimum, five will be built. The secondary suite program has not had the expected uptake. While there is interest in building secondary suites in Prince

18 Page 18 of 42 Edward County, the interest is primarily for vacation rentals which is not eligible for affordable housing related grants. The low uptake for the secondary suites is concerning as the expectation of the ministry is that funds not utilized will be reallocated to other municipalities. Therefore staff are seeking input from the PELASS Committee to ensure the funding is utilized fully. Options There are options which can be considered in the event the funding is not fully utilized for secondary suites in Prince Edward County. As the secondary suites program falls into the capital funding stream, the funding options must also be within the capital funding stream. Therefore transferring funds to rent supplement or housing allowance is not possible as they both fall into the operating funding stream. The program does allow capital funds to be utilized to support local Habitat for Humanity chapters. Service Managers can allocate up to $50,000 per build to assist households working with Habitat for Humanity. Talks are underway with the two chapters of Habitat for Humanity which delivers services in Prince Edward County and the County of Lennox & Addington. It should be noted that a second report in this agenda is being brought forward which recommends the provision of $10,600 to Habitat for Humanity for a build in the County of Lennox & Addington. Another option to utilize funds for secondary suites that may be proposed for the County of Lennox & Addington. It is public knowledge that a Secondary Suite Forgivable Loan Program is planned for in the County of Lennox & Addington, and some interested parties have already come forward. One such request has been formally made by a homeowner who is in the process of renovating his home to create a secondary suite for the purposes of offering affordable housing. Other interested parties have forwarded their names in the event money becomes available. Therefore it may be feasible to fund those secondary suite developments in Lennox and Addington that have come forward this year pending eligibility with the view that a similar offering could be made for Prince Edward County residents during the time the County of Lennox & Addington is targeted for secondary suite development should the uptake in the County of Lennox & Addington be low. A minimum of 90% of the Secondary Suite Forgivable Loan funding allocation must be committed to eligible homeowners or landlords by December 31st of The other 10% must be committed by March 31, Recommendation That funding not committed by the deadline for the Secondary Suite Forgivable Loan Program in Prince Edward County be reallocated to the Secondary Suite Forgivable Loan Program requests received within the County of Lennox & Addington; and further,

19 Page 19 of 42 That requests from Prince Edward County while the Secondary Suite Forgivable Loan program in the County of Lennox & Addington is offered ( ) also be considered if funding allows; and further, That other monies not expended through the Secondary Suite Forgivable Loan program be utilized to support Habitat for Humanity builds in both counties. Approved for Submission

20 Page 20 of 42 Staff Report to Prince Edward - Lennox & Addington Social Services Committee From: Re: Annette Keogh, Manager, Social Housing Prince Edward - Lennox and Addington Social Services Investment in Affordable Housing (IAH), 2014 Extension Date: June 19, 2015 Background At the April meeting of the Prince Edward Lennox & Addington Social Services Committee the following recommendation from the PELA Housing Advisory Committee was approved. That PELASS Committee approve the remaining allocation of the Investment in Affordable Housing funding as follows: Funding Stream Total Remaining Investment in Affordable Housing Allocation 2015 to 2020 $1,511,000 Housing Allowance, Rent Supplement (Years Two - Six) $1,643,000 Capital Projects Breakdown by Year Year Two ( ) $705,700 Housing Allowance, Rent Supplement Year Three ( ) $505,300 Housing Allowance, Rent Supplement $200,000 Capital Projects Year Four ( ) $200,000 Housing Allowance, Rent Supplement $504,800 Capital Projects Year Five ( ) $100,000 Housing Allowance, Rent Supplement $603,100 Capital Projects Year Six ( ) $335,100 Capital Projects And further, that up to five percent of the funding allocation noted above be utilized to offset administrative costs as determined by the Investment in Affordable Housing Program Guidelines.

21 Page 21 of 42 Funding for Year One of $362,800 had to be committed by January 30, At the November 2014 meeting, PELASS Committee approved allocating the Year One funds to Rent Supplement and Housing Allowance streams. The Year One funds have supported five Rent Supplements and 14 Housing Allowances. Update While the PELASS Committee approval in April determined how much funding would go to capital streams there remains the determination of the details within the capital stream. The Investment in Affordable Housing (2014 Extension) guidelines state that capital allocations can be used for Ontario Renovates, Home Ownership and a new build or renovation to increase affordable housing stock. At the June meeting of the PELA Housing Advisory Committee the Committee considered the approved capital allocation for each year and considered options in order to make recommendations to the PELASS Committee for approval. To facilitate the process the following information was presented and discussed. Capital Components The ministry has confirmed that phases for capital building are possible as long as each phase has a Contribution Agreement attached to it. Therefore capital funds could be utilized over two years to fund a larger project possible if desired. Capital projects can include renovations resulting in secondary suites, new builds or renovations of existing space to develop affordable housing. Capital projects may also allow for partnerships that result in supportive housing. In projecting the timing and distribution of the capital funds, the approximate 60%/40% split between L&A and PE cost sharing was included as a consideration. For a capital expenditure of $200,000 was approved. It was noted at the last meeting of the PELA Housing Advisory Committee that municipalities have been mandated to include policy allowing the approval of secondary suites. At the same time, the IAH Extension guidelines allow contributions of up to $20,000 towards renovations that result in a secondary suite for affordable housing purposes. Therefore the $200,000 would allow renovations to develop a minimum of 10 suites. For $504,800 has been approved for capital expenditures. It is anticipated that the work related to secondary suites will garner significant interest. Given the Year Three funding would support a minimum of 10 secondary suites it is proposed that an additional $300,000 be committed to secondary suites in Year 4 allowing for a minimum of 15 suites. Ultimately after two years of funding this would mean the development of approximately a minimum of 10 secondary units in PE and 15 secondary units in L&A. This is based on a $20,000 grant per secondary unit so more would be developed if a lower grant amount is determined. It is proposed that the $204,800 left in be allocated towards a Phase One of a capital project in L&A. In $603,100 was approved for capital projects. It is proposed that approximately $481,000 be directed towards Phase Two of the L&A capital project

22 Page 22 of 42 potentially begun in This would leave approximately $122,100 which could be Phase One of a PE capital project combined with funds from the following year. In approved capital funds are $335,100 which would be allocated towards Phase Two of a PE project that would begin with the funds allocated in Summary The following is a summary of the plan recommended by the PELA Housing Advisory Committee: Fall 2015 Determine L&A capital project(s) for $204,800 (Year 4) and $481,000 (Year 5) Fall Jan-2016 Develop process and guidelines for funding secondary suites ($200,000) Begin preliminary work on L&A capital project(s) Fall 2016 Determine PE capital project(s) for $122,100 (Year 5) and $335,100 (Year 6) Fall Dec Jan Dec Dec Dec Dec Dec-2019 Continue process and guidelines for funding secondary suites ($300,000) Funds committed for secondary suites, Year 3, Agreements executed Begin preliminary work related to PE capital project(s) Funds committed for Phase 1 of L&A capital project, Contribution Agreement executed Funds committed for secondary suites, Year 4, Agreements executed Funds committed for Phase 2 of L&A capital project, Contribution Agreement executed Funds committed for Phase 1 of PE capital project, Contribution Agreement executed Funds committed for Phase 2 of PE capital project, Contribution Agreement executed Recommendation from the PELA Housing Advisory Committee That PELASS Committee approve the remaining allocation of the Investment in Affordable Housing (2014 Extension) funding as set out in the June 19, 2015 Investment in Affordable Housing Staff Report. Approved for Submission

23 Page 23 of 42 Staff Report to Prince Edward - Lennox & Addington Social Services Committee From: Re: Annette Keogh, Manager, Social Housing Prince Edward - Lennox and Addington Social Services Home Ownership Revolving Fund Date: October 19, 2016 Reference The following information was provided to the Prince Edward Lennox & Addington Housing Advisory Committee at the September 22, 2016 meeting. A recommendation from the Committee follows this report. Background In 2009 Prince Edward Lennox & Addington Social Services (PELASS) Committee approved involvement in the Homeownership Component of the Affordable Housing Program. In this program Service Managers allocated funding as down payment assistance to the home buyer in the form of a forgivable loan with the amount of the loan being at the discretion of the Service Manager. This program was created to facilitate homeownership opportunities for low and moderate income individuals or families. Update In 2015 one recipient of the Home Ownership Program forgivable loan returned the funds as per the program guidelines. The recipient had sold the home purchased with the home ownership assistance. This meant they had to return the loan as they did not keep the home for twenty (20) years as per the criteria at the time. The province indicated that any funds returned should be maintained in a revolving fund which could be used only for Home Ownership initiatives. PELASS has been maintaining $10,600 in the revolving fund since the funds were returned. Typically, applications for home ownership forgivable loans are solicited through public advertisement however the relatively small amount of money would only allow one award to one household. Therefore an advertisement for applications for home ownership down payment forgivable loan would create public expectation that could not be met. The Home Ownership program guidelines identify that homes being built through Habitat for Humanity are eligible for the down payment forgivable loan as well. There is a Habitat for Humanity build anticipated in the Napanee area and the funds could be redirected to this build rather than continuing to carry it over in the bank. In 2009 PELASS supported a build in Prince Edward County through the Home Ownership Program.

24 Page 24 of 42 Discussions are also underway with the Hastings Prince Edward Habitat for Humanity chapter that is active in Prince Edward County. While an immediate build is not planned in Prince Edward County a representative of Habitat for Humanity will attend a Housing Advisory Committee meeting in the future to provide information on their activities and to potentially discuss ways PELASS could partner as well with the Prince Edward Hastings chapter of Habitat in their efforts. The following recommendation was moved by the PELA Housing Advisory Committee. Recommendation That $10,600 of the Home Ownership Revolving Loan be directed to Greater Kingston and Frontenac Habitat for Humanity to support a build in Napanee. Approved for Submission

25 Page 25 of 42 Staff Report to Prince Edward-Lennox and Addington Housing Advisory Committee Prepared by: Subject: Annette Keogh, Manager, Social Housing Investment in Affordable Housing (IAH) Secondary Suites and Rent Supplements Update Date: March 19, 2017 Preamble: At the September 17, 2015 meeting of Prince Edward Lennox & Addington Social Services (PELASS) Committee the allocations for the Investment in Affordable Housing (IAH), 2014 Extension was approved. This June 19, 2015 staff report is included in the agenda package. Funds were approved for developing a secondary suite program, funding a new build or renovation to create new housing stock, developing agreements for rent supplement units and providing housing allowances. Information/Discussion/Analysis: The secondary suite grant program in Prince Edward County funded four secondary suite units which will be completed in Another report for this meeting indicates that the remaining funds set aside for the secondary suite grant program in were reallocated to builds for Habitat for Humanity. As previously noted, the update for the program has not been as great as originally anticipated and only 4 secondary suites were funded in the fiscal year in Prince Edward County. A secondary suite grant program will be initiated in the County of Lennox & Addington in In the June 19, 2015 report staff anticipated 15 secondary suites could be funded in the fiscal year. As of March 1, 2017 there are 103 rent supplements in the two counties. There are 38 in Prince Edward County and 65 in the County of Lennox and Addington. The current wait list for rent supplements is at 75 households which is significantly decreased from 300 households since As noted in the June 19, 2015 report additional funding was allocated to rent supplements for Currently, 94 applicants on the centralized waiting list are in receipt of a Housing Allowance of $ per month to assist them until they are offered a social housing unit rent geared to household income. Upon application to social housing, households are placed on the centralized wait list and their name is forwarded to the Ministry of Finance (MOF) who send them an application for Housing Allowance. The application must be returned to MOF who administer the program. While anyone

26 Page 26 of 42 can apply to and be accepted for the centralized wait list, recipients of Housing Allowance must reside in one of the two counties, Prince Edward County or the County of Lennox & Addington. The results of the Request for Proposals (RFP) issued in the fall of 2016 are discussed in a separate staff report in this agenda. Financial Impact: There is no direct Municipal financial impact as the Investment in Affordable Housing funds are 100% Federal/Provincial funds. Attachments: June 19, staff report re: Investment in Affordable Housing (IAH), 2014 Extension (Manager, Social Housing) Approvals: Marlynne Ferguson, Director, Social Services Approved March 23, 2017

27 Page 27 of 42 Staff Report to Prince Edward - Lennox & Addington Social Services Committee From: Re: Annette Keogh, Manager, Social Housing Prince Edward - Lennox and Addington Social Services Investment in Affordable Housing (IAH), 2014 Extension Date: June 19, 2015 Background At the April meeting of the Prince Edward Lennox & Addington Social Services Committee the following recommendation from the PELA Housing Advisory Committee was approved. That PELASS Committee approve the remaining allocation of the Investment in Affordable Housing funding as follows: Funding Stream Total Remaining Investment in Affordable Housing Allocation 2015 to 2020 $1,511,000 Housing Allowance, Rent Supplement (Years Two - Six) $1,643,000 Capital Projects Breakdown by Year Year Two ( ) $705,700 Housing Allowance, Rent Supplement Year Three ( ) $505,300 Housing Allowance, Rent Supplement $200,000 Capital Projects Year Four ( ) $200,000 Housing Allowance, Rent Supplement $504,800 Capital Projects Year Five ( ) $100,000 Housing Allowance, Rent Supplement $603,100 Capital Projects Year Six ( ) $335,100 Capital Projects And further, that up to five percent of the funding allocation noted above be utilized to offset administrative costs as determined by the Investment in Affordable Housing Program Guidelines.

28 Page 28 of 42 Funding for Year One of $362,800 had to be committed by January 30, At the November 2014 meeting, PELASS Committee approved allocating the Year One funds to Rent Supplement and Housing Allowance streams. The Year One funds have supported five Rent Supplements and 14 Housing Allowances. Update While the PELASS Committee approval in April determined how much funding would go to capital streams there remains the determination of the details within the capital stream. The Investment in Affordable Housing (2014 Extension) guidelines state that capital allocations can be used for Ontario Renovates, Home Ownership and a new build or renovation to increase affordable housing stock. At the June meeting of the PELA Housing Advisory Committee the Committee considered the approved capital allocation for each year and considered options in order to make recommendations to the PELASS Committee for approval. To facilitate the process the following information was presented and discussed. Capital Components The ministry has confirmed that phases for capital building are possible as long as each phase has a Contribution Agreement attached to it. Therefore capital funds could be utilized over two years to fund a larger project possible if desired. Capital projects can include renovations resulting in secondary suites, new builds or renovations of existing space to develop affordable housing. Capital projects may also allow for partnerships that result in supportive housing. In projecting the timing and distribution of the capital funds, the approximate 60%/40% split between L&A and PE cost sharing was included as a consideration. For a capital expenditure of $200,000 was approved. It was noted at the last meeting of the PELA Housing Advisory Committee that municipalities have been mandated to include policy allowing the approval of secondary suites. At the same time, the IAH Extension guidelines allow contributions of up to $20,000 towards renovations that result in a secondary suite for affordable housing purposes. Therefore the $200,000 would allow renovations to develop a minimum of 10 suites. For $504,800 has been approved for capital expenditures. It is anticipated that the work related to secondary suites will garner significant interest. Given the Year Three funding would support a minimum of 10 secondary suites it is proposed that an additional $300,000 be committed to secondary suites in Year 4 allowing for a minimum of 15 suites. Ultimately after two years of funding this would mean the development of approximately a minimum of 10 secondary units in PE and 15 secondary units in L&A. This is based on a $20,000 grant per secondary unit so more would be developed if a lower grant amount is determined. It is proposed that the $204,800 left in be allocated towards a Phase One of a capital project in L&A. In $603,100 was approved for capital projects. It is proposed that approximately $481,000 be directed towards Phase Two of the L&A capital project

29 Page 29 of 42 potentially begun in This would leave approximately $122,100 which could be Phase One of a PE capital project combined with funds from the following year. In approved capital funds are $335,100 which would be allocated towards Phase Two of a PE project that would begin with the funds allocated in Summary The following is a summary of the plan recommended by the PELA Housing Advisory Committee: Fall 2015 Determine L&A capital project(s) for $204,800 (Year 4) and $481,000 (Year 5) Fall Jan-2016 Develop process and guidelines for funding secondary suites ($200,000) Begin preliminary work on L&A capital project(s) Fall 2016 Determine PE capital project(s) for $122,100 (Year 5) and $335,100 (Year 6) Fall Dec Jan Dec Dec Dec Dec Dec-2019 Continue process and guidelines for funding secondary suites ($300,000) Funds committed for secondary suites, Year 3, Agreements executed Begin preliminary work related to PE capital project(s) Funds committed for Phase 1 of L&A capital project, Contribution Agreement executed Funds committed for secondary suites, Year 4, Agreements executed Funds committed for Phase 2 of L&A capital project, Contribution Agreement executed Funds committed for Phase 1 of PE capital project, Contribution Agreement executed Funds committed for Phase 2 of PE capital project, Contribution Agreement executed Recommendation from the PELA Housing Advisory Committee That PELASS Committee approve the remaining allocation of the Investment in Affordable Housing (2014 Extension) funding as set out in the June 19, 2015 Investment in Affordable Housing Staff Report. Approved for Submission

30 Page 30 of 42 Staff Report to Prince Edward-Lennox and Addington Housing Advisory Committee Prepared by: Subject: Annette Keogh, Manager, Social Housing Social Infrastructure Funding (SIF) Update Date: March 20, 2017 Preamble: At the September 8, 2016 meeting of Prince - Edward Lennox and Addington Social Services (PELASS) Committee passed the following resolution (SSC-16-38): That the August 23, staff report re: 2016 Social Infrastructure Fund Program Guidelines (Manager, Social Housing) be noted and received; and further, That the 2016 SIF be allocated as follows: Increase to IAH funds be applied to the Rent Supplement Program Social Housing Improvement Program (SHIP) funds be distributed to each provider equally based on number of units and further, That up to five percent of the funding allocations in both SIF funds (IAH Increase and SHIP) be utilized to offset administrative costs as determined by the 2016 Social Infrastructure Fund Program Guidelines. A copy of the above staff report is attached for reference. Information/Discussion/Analysis: The SIF Year 1 funds have been utilized to develop 27 rent supplement units. The total as of March 1, 2017 of all the rent supplement units (including the previous phases of the Investment in Affordable Housing Programs) developed is now 103 units. More units will be developed as a result of SIF Year 2 funding beginning in April PELASS Committee provided approval that SHIP funds would be distributed evenly to housing providers based on the number of units ($ per unit) as per the attached Staff Report, Social Housing Improvement Program, dated November 1, However, after approval was provided by PELASS Committee, Wellington Legion Manor declined to be involved indicating they did not have

31 significant capital repair requirements. The funds were therefore reallocated evenly ($ per unit) amongst all the remaining providers according to the table below. Housing Provider SHIP Odessa Non-Profit $42,323 URCA $14,108 Napanee Seniors $35,269 Harmony Homes $42,323 Quinte's Isle $37,032 PELA HC $365,030 Administration $28,216 Page 31 of 42 PELA Housing Corporation will be utilizing the funds for installing a new elevator, replacing HVAC units, conducting Building Condition Assessments, replacing faucets, sinks and smoke detectors. PELA Housing Corporation will pay for the Building Condition Assessments for their own buildings as well as the Non Profit Housing Provider buildings. Attachments: August 23, staff report re: 2016 Social Infrastructure Fund Program Guidelines (Manager, Social Housing) November 1, 2016 staff report re: Social Housing Improvement Program (Director, Financial & Physical Services) Approvals: Marlynne Ferguson, Director, Social Services Approved March 23, 2017

32 Page 32 of 42 Staff Report to Prince Edward - Lennox & Addington Social Services Committee From: Re: Annette Keogh, Manager, Social Housing Prince Edward - Lennox and Addington Social Services 2016 Social Infrastructure Fund Program Guidelines Date: August 23, 2016 Reference The following information was provided to the Prince Edward Lennox & Addington Housing Advisory Committee at a special meeting on August 22, The information was the basis for calling the special meeting, and of the recommendation in this report. Background On June 21, 2016 correspondence was received indicating PELASS would receive funding through the Social Infrastructure Fund (SIF) Agreement for affordable and social housing. The agreement represents a joint initiative between the provincial and federal governments that will provide over $640 million for housing over three years. The SIF offers four separate programs designed to address needs across the housing system and is comprised of the following investments: An increase to the funding commitment under the current IAH program fully cost matched by the province over three years; Funding for the construction and renovation of affordable housing for seniors Funding for the renovation and retrofit of social housing, and Funding for the construction and renovation of shelters and transitional housing for survivors of domestic violence. The additional IAH and seniors related funding is allocated to Service Managers as one component. The renovation and retrofit of social housing is the Social Housing Improvement Program (SHIP) component. The funding for survivors of domestic violence is being delivered by the Ministry of Community and Social Services. The notional funding allocation for the additional IAH/Seniors and SHIP components for PELASS is as shown in the table below. Social Infrastructure Fund Program Components Fiscal Year Increase to IAH/Seniors $810,700 $586,000 Social Housing Improvement Program $564,300 $0