City Council Meeting Agenda

Transcription

1 City Council Meeting Agenda Monday, March 25, :00 p.m. Council Chambers, Guelph City Hall, 1 Carden Street Please turn off or place on non-audible all electronic devices during the meeting. Please note that an electronic version of this agenda is available on guelph.ca/agendas. Guelph City Council and Committee of the Whole meetings are streamed live on guelph.ca/live. Authority to move into closed meeting That the Council of the City of Guelph now hold a meeting that is closed to the public, pursuant to the Municipal Act, to consider: Confirmation of Minutes for the closed Council meeting held February 25, 2019 and the closed Committee of the Whole meeting held March 4, CS IDE IDE March 2019 Public Appointments to the Municipal Property and Building Commemorative Naming Committee and Water Conservation and Efficiency Public Advisory Committee Section 293 (2) (b) personal matters about an identifiable individual, including municipal or local board employees Guelph Innovation District (GID) Q Update Section 239 2(c) and (f) proposed or pending acquisition or disposition of land by the municipality or local board and advice that is subject to solicitor-client privilege, including communications necessary for that purpose Dolime Quarry Mediation Process Update Section 239 2(e) and (f) of the Municipal Act relating to litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board and advice that is subject to solicitor-client privilege, including communications necessary for that purpose Open Meeting 6:30 p.m. Closed Meeting Summary Monday, March 25, 2019 City of Guelph Council Agenda Page 1 of 5

2 O Canada Silent Reflection First Nations Acknowledgement Disclosure of Pecuniary Interest and General Nature Thereof Presentation: a) Smart Cities Update Barbara Swartzentruber, Executive Director, Strategy, Innovation and Intergovernmental Services Jana Burns, Director of Economic Development, County of Wellington Confirmation of Minutes: (Councillor O Rourke) That the minutes of the open Council Meeting as Shareholder of Guelph Municipal Holdings Inc. held February 13, 2019 and the Council Meetings held January 14, February 13, 20 and 25, and March 5, 2019 and the Committee of the Whole meeting held March 4, 2019, be confirmed as recorded and without being read. Committee of the Whole Consent Report: The following resolutions have been prepared to facilitate Council s consideration of various matters and are suggested for consideration. If Council wishes to address a specific report in isolation of the Committee of the Whole Consent Report, please identify the item. It will be extracted and dealt with separately as part of the Items for Discussion. IDE Sign By-law Variances 649 Scottsdale Drive Recommendation: That the request for variances from Table 1, Row 1 of Sign By-law Number (1996)-15245, as amended, to permit a 13.57m 2 internally illuminated building sign be located on the fifth storey of 649 Scottsdale Drive, be approved. IDE Sign By-law Variances 18 Douglas Street Recommendation: 1. That the request for variances from Section 2(2) of Sign By-law Number (1996)-15245, as amended, to permit a non-illuminated freestanding sign with a height of 3.54m above the adjacent roadway to be setback 1.52m of a sidewalk within a road allowance and located within.99m of an adjacent property at 18 Douglas Street, be approved. 2. That the request for variances from Table 2, Row 5 of Sign By-law Number (1996)-15245, as amended, to permit a non-illuminated freestanding sign with a height of 3.54m above the adjacent roadway to be setback 1.52m of a sidewalk within a road allowance and located within.99m of an adjacent property at 18 Douglas Street, be approved. Monday, March 25, 2019 City of Guelph Council Agenda Page 2 of 5

3 IDE Sign By-law Variances Gordon Street Recommendation: That the request for variance from Section 2 of the General Regulations of Sign By-law Number (1996)-15245, as amended, to permit a total sign area of 45m 2 for all signs located on the property of Gordon Street, be approved. IDE Delegation of Authority Authority to Reduce Speed Limits within Construction Zones Recommendation: That Council delegate to the General Manager/City Engineer of Engineering and Transportation Services, or designate, the authority to designate City roads or portions thereof as construction zones pursuant to the provisions of subsections 128 (8.1), (8.2) and (10) of the Highway Traffic Act. IDE Approval of Renewal of the Gazer-Mooney Subdivision Water Services Operating Agreement Recommendation: That Council authorize the Mayor and Clerk to execute an agreement with the Township of Guelph/Eramosa entitled Agreement Regarding Water Services for the Gazer-Mooney Subdivision, subject to the satisfaction of the Deputy CAO Infrastructure, Development and Enterprise Services and the City Solicitor. IDE Approval of the 2018 Water Services Annual and Summary Report Recommendation: That Guelph City Council approves the 2018 Water Services Annual and Summary Report. IDE Approval of Water and Wastewater Long-Range Financial Plan as required under Ontario Regulation 453/07 Recommendation: That City Council, as the owner of the Guelph municipal drinking water system, approve the 2019 Water and Wastewater Long-Range Financial Plan as required under Ontario Regulation 453/07 and the Municipal Drinking Water Licence. Monday, March 25, 2019 City of Guelph Council Agenda Page 3 of 5

4 Items for Discussion: The following items have been extracted from the Committee of the Whole Consent Report and the Council Consent Agenda and will be considered separately. These items have been extracted either at the request of a member of Council or because they include a presentation and/or delegations. IDE Guelph Innovation District (GID) Q Update Presentation: Mike Czestochowski, Executive Vice President, CBRE Limited Recommendation: 1. That recommendations 3 to 8 associated with Staff Report IDE , entitled Guelph Innovation District (GID) Real Estate Options, passed on December 11, 2017, be rescinded. 2. That staff be directed to withdraw the City s Expression of Interest, which was submitted to the Province in 2018 for the acquisition of provinciallyowned lands as defined in Report IDE That staff be directed to provide the City s goals and objectives for realizing the Guelph Innovation District Secondary Plan to the Province for inclusion within a marketing package of the forthcoming provincially-led real estate sale. 4. That staff be directed to provide Council with quarterly updates in 2019 on the progress of the Province s real estate transaction for lands contained within the Guelph Innovation District. 5. That staff be directed to utilize the Tax Rate Operating Contingency Reserve #180 for accommodating operating costs estimated to be within a range of $25,000 to $50,000. CS March 2019 Public Appointments to the Municipal Property and Building Commemorative Naming Committee and Water Conservation and Efficiency Public Advisory Committee Recommendation: 1. That be appointed to the Municipal Property and Building Commemorative Naming Committee for a term ending November 2019, or until such time as a successor is appointed. 2. That,, and be appointed to the Water Conservation and Efficiency Public Advisory Committee for a term ending November, 2019, or until such time as a successor is appointed. Monday, March 25, 2019 City of Guelph Council Agenda Page 4 of 5

5 Special Resolutions By-laws Resolution to adopt the By-laws (Councillor Piper). Mayor s Announcements Please provide any announcements, to the Mayor in writing, by 12 noon on the day of the Council meeting. Notice of Motion Adjournment Monday, March 25, 2019 City of Guelph Council Agenda Page 5 of 5

6 Council Smart Cities Challenge Application Update City Council: March 25, 2019 County Council: March 28,

7 Background: Infrastructure Canada Smart Cities Challenge A Government of Canada competition open to municipalities, regional governments & Indigenous communities To improve lives through innovation, data & connected technology, by designing a technological solution to solve a social problem April 24, 2018: City of Guelph-County of Wellington submitted its initial proposal June 1, 2018: Identified as a finalist and recipient of $250,000 to develop the final proposal March 5, 2019: Final proposal submitted, presenting a strong business case with clearly established milestones and measurable outcomes Our proposal is eligible to win one of two prizes among 10 finalists $10 million

8 Our Definition of a Smart(er) City: A resilient, inclusive and collaboratively built community where people, data and technology create a living lab of possibilities.

9 We are Home to 1,600+ food businesses and entrepreneurs 40+ 1,600+ research food institutes businesses and centresand entrepreneurs A vibrant and engaged local food community 40+ research institutes and centres A vibrant and engaged local food community

10 Why Food?

11 Right now

12 Linear Economic Model

13 Why Cities? 7

14 Vision: To create Canada s first circular food economy

15 Goal: 50x50x50 by % increase in all access by to 2025 affordable, nutritious food; 50 new circular business and collaboration opportunities; and 50% increase in economic revenues by reducing or transforming food waste all by 2025

16 We are Building a Rural-Urban Living Lab...

17 Recognizing the Value of Agri-Food Tech

18 Where we will Create System Change Shared Objectives Re-inventing how we produce, distribute and consume food Shrinking our environmental footprint Creating new revenue streams and new jobs Promoting collaboration between food innovators Transforming the local food ecosystem

19 Our Reach: Engagement by Numbers 3,275+ engaged on social media, 500+ followers, 430+ engagement platform participants 7 conferences including 2 international 30+ community outreach events with 2,000+ interactions 90,000+ people reached by newspaper, radio stations and closedcircuit television ads 2,500+ residents, businesses and experts co-producing Our Food Future $1 per Our Food Future menu items donated by local restaurants 34 targeted partner engagements, 100+ stakeholders, 3,500+ hours 860+ surveys completed 900,000 County garbage bag packages branded with Our Food Future and waste reduction tips

20 Our Achievements Built a City/County collaboration centred on a joint vision for Guelph/Wellington Nurtured new collaborations across sectors and new approaches Designed pilots that brought results and made a difference National and International organizations looking to G/W as leaders in circular economy and agri-food. Attracting government, institutional and venture capital interest. Attracted new funding for community agencies Community leaders & experts developed concept papers outlining innovation and collaboration opportunities in economic development, waste and financing Funding proposals under development for further investments

21 Our Impact: the Quadruple Bottom Line Our impact: Established 100+ new international, national, and community relationships and extensive network of experts in Circular Economy & Food Our Impact: Improved access to affordable, nutritious food in our communities & incorporating concepts on the circular food economy into the education curriculum that will help children and youth Our impact: Uncovered opportunities to reduce our community s environmental impact, by creating new innovative methods for reducing waste transferred to our landfills Our Impact: New innovations in agri-food technology (farm pilots) will support our local economy

22 Finalist Video Imagine

23 Workstream 1: Nutritious Foods Snapshot Goal 1: Increase accessibility of affordable, nutritious, local food by 50% by 2025 Asset & Behaviour Mapping Using on the ground research, surveying, GIS mapping and the results of the Guelph Family Health Study, will identify local food assets and behaviours related to food purchases and consumption Create a internet-based dashboard Circular Action Plan Will develop a Food Security and Health Action Plan that will establish new intervention models and evidence-based policies and resource allocation decisions Interventions will help influence behaviours and attract the agri-food industry, community partners and businesses to areas with insufficient access to healthy, nutritious and affordable food 18

24 Workstream 2: Circular Businesses & Collaborations Snapshot Goal 2: Create 50 New circular businesses and collaborations by 2025 Innovation Hub (ihub) Think and do ihub will be a circular economy innovation engine for the region Place for entrepreneurs to come together to tackle complex food challenges Serve as a hub for discovery, acceleration of new circular food economy entities Create partnerships and collaborations to re-invent local food systems and solve local food problems that are globally relevant Harve$t Impact Fund Connected local financial marketplace will leverage granted funds Will enable partnerships, support start-ups and facilitate innovations Support a pipeline of innovative data-and technology-driven businesses and collaborations New Food Economy Skills and Training Leveraging existing institutional resources, skills and talent in our community, will provide food innovation education and training, as well as public learning labs to promote and innovate on food policy and ideas 19

25 Workstream 3: Waste as a Resource Snapshot Goal 3: Increase circular economic revenue by 50% by 2025 by recognizing the value of waste Business Tools and Services Will develop, curate and share a suite of tools, business diagnostics and services to help public organizations and businesses reinvent their processes and business models Re-Imagine Food Awareness Campaign Will focus on educating consumers of the importance of revaluating waste Will boost demand for products of a circular economy/build stronger relationships between food producers & consumers Circular Carbon Credits Will increase the circularity of municipal carbon credits by adding a social currency/token system Will develop a protocol system/policy framework for enabling carbon credits for food waste prevention at food/beverage manufacturing sites 20 Circularity in Municipal Waste Systems Will reduce waste/loss along food value chain Integrated urban & rural waste management plans will support innovation by identifying opportunities to maximize diversion of food waste and organics from landfill

26 Future Engagement Approach to engaging residents and stakeholders Inclusivity and engagement Bringing new people to the table Bridging urban/rural difference Recognizing that everyone is unique Celebrating all cultural practices Speaking their language Building and sustaining strong partnerships with influencers Acknowledging our Indigenous foundations Sustaining engagement Behavioural insights program Digital governance and engagement gateway Reimagine Food Campaign Experiential pop-up stations Community Activator Program Annual community change makers events Ongoing engagement/communications evaluation Engagement with newcomers 21

27 Project Delivery Partners

28 Letters of Support 23

29 Financials at a Glance Summary Total In-Kind Total Costs Total Funding Pending Other Sources $4,008,375 $9,999,893 $2,747,663 $16,755,931

30 Next Steps Date April 8, 2019 April 25-May 1, 2019 May 14, 2019 Action Joint Steering Committee and Workstream Meeting re: Government Relations Strategy Respond via to Jury Q&As Decision announced Advocacy and communication: Federal and provincial ministries Additional funding applications FedDev, OMAFRA Meetings with private sector partners re funding 25

31 Thank you! See our final proposal at: foodfuture.ca

32 Attendance Minutes of Guelph City Council as Shareholder of GMHI Held in the Council Chambers, Guelph City Hall on Wednesday, February 13, 2019 at 3:32 p.m. Council: Mayor C. Guthrie Councillor M. MacKinnon Councillor C. Billings Councillor D. O Rourke Councillor C. Downer Councillor L. Piper Councillor J. Gordon Councillor M. Salisbury Councillor J. Hofland Absent: Councillor P. Allt Councillor D. Gibson Councillor B. Bell Councillor R. Goller Staff: Ms. C. Clack, Acting Chief Administrative Officer Mr. T. Lee, Acting Chief Administrative Officer Mr. C. Cooper, General Manager, Legal, Realty and Court Services/City Solicitor Mr. D. McMahon, Deputy Clerk Ms. D. Black, Council and Committee Coordinator Call to Order (3:32 p.m.) Mayor Guthrie called the meeting to order. Disclosure of Pecuniary Interest and General Nature Thereof There were no disclosures. Guelph Municipal Holdings Incorporated (GMHI) and GMHI Development Corporation Appointments 1. Moved by Councillor Piper Seconded by Councillor MacKinnon 1. That Council, as shareholder of Guelph Municipal Holdings Inc., appoint Trevor Lee, Acting Chief Administrative Officer for the City of Guelph, as the sole Director and Chief Executive Officer of Guelph Municipal Holdings Inc., for a term to expire on the day the by-law appointing a permanent, full-time Chief Administrative Officer for the City of Guelph comes into force and effect. 2. That Council, as shareholder of Guelph Municipal Holdings Inc., appoint Trevor Lee, Acting Chief Administrative Officer for the City of Guelph, as the sole Director and Chief Executive Officer of GMHI Development Corporation. Councillor Salisbury arrived at the meeting at 3:34 p.m. February 13, 2019 Guelph City Council Meeting Page 1

33 Minutes of Guelph City Council Held in the Council Chambers, Guelph City Hall on January 14, 2019 at 12:30 p.m. Attendance Council: Mayor C. Guthrie Councillor P. Allt Councillor B. Bell Councillor C. Billings Councillor C. Downer Councillor D. Gibson Councillor J. Gordon Councillor R. Goller Councillor J. Hofland Councillor M. MacKinnon Councillor D. O Rourke Councillor L. Piper Councillor M. Salisbury Staff: Mr. S. Stewart, Deputy CAO of Infrastructure, Development and Enterprise Services Mr. P. Busatto, General Manager, Environmental Services Mr. W. Galliher, Divisional Manager, Water Services Ms. E. Stahl, Manager of Technical Services, Water Services Ms. A. Martin, Quality Assurance Coordinator, Water Services Mr. J. Palmer, Compliance Coordinator, Water Services Mr. D. McMahon, Manager, Legislative Services/Deputy City Clerk Ms. L. Cline, Council and Committee Coordinator Call to Order (12:30 p.m.) Mayor Guthrie called the meeting to order. Disclosure of Pecuniary Interest and General Nature Thereof There were no disclosures. Councillor Goller arrived at 12:32 p.m. Councillor Bell arrived at 12:33 p.m. Special Council Water Services: Standard of Care Understanding Your Role in Providing Safe Drinking Water Wayne Galliher, Divisional Manager, Water Services, provided an introduction and reviewed the responsibilities of municipal officials in providing safe drinking water. Amy Martin, Quality Assurance Coordinator, provided an overview of the Safe Drinking Water Act, 2002, including Sections 11 and 19, and outlined the City of Guelph s Water Quality Policy. She also outlined Ontario s comprehensive safety net to safeguard its drinking water. January 14, 2019 Guelph City Council Meeting Page 1

34 Emily Stahl, Manager of Technical Services, discussed the importance of source water protection, the City of Guelph s source protection plan, effective water management and water conservation. Councillor O Rourke arrived at 12:44 p.m. John-Paul Palmer, Compliance Coordinator, outlined the importance of drinking water treatment, the distribution system of drinking water throughout the city, adverse water quality incidents and compliance with regulations. Amy Martin, Quality Assurance Coordinator, introduced the five components that make up the municipal drinking water licence and outlined the drinking water works permit, permit to take water, the operational plan and accredited operating authority. Wayne Galliher, Divisional Manager, Water Services, discussed the financial plan component of the municipal drinking water licence, infrastructure planning, managing risks to drinking water and the annual and summary reporting process. Councillor Gibson arrived at 1:00 p.m. Peter Busatto, General Manager, Environmental Services, provided concluding remarks. Councillor Salisbury arrived at 1:15 p.m. Adjournment (1:22 p.m.) 1. Moved by Councillor Hofland Seconded by Councillor Goller That the meeting be adjourned. Minutes to be confirmed on Monday, February 25, Mayor Guthrie Dylan McMahon Deputy City Clerk January 14, 2019 Guelph City Council Meeting Page 2

35 Voting in Favour: Mayor Guthrie, Councillors Billings, Downer, Gordon, Hofland, MacKinnon, O Rourke, Piper, Salisbury (9) Voting Against: (0) Adjournment (3:35 p.m.) 2. Moved by Councillor Salisbury Seconded by Councillor Gordon That the meeting be adjourned. Minutes to be confirmed on March 25, Mayor Guthrie Dylan McMahon - Deputy Clerk February 13, 2019 Guelph City Council Meeting Page 2

36 Minutes of Guelph City Council held in the Council Chambers, Guelph City Hall on Wednesday, February 13, 2019 at 4:00 p.m. Attendance Council: Mayor C. Guthrie Councillor J. Gordon Councillor P. Allt Councillor J. Hofland Councillor B. Bell Councillor M. MacKinnon Councillor C. Billings Councillor D. O Rourke Councillor C. Downer Councillor L. Piper Councillor D. Gibson Councillor M. Salisbury Councillor R. Goller Staff: Ms. C. Clack, Acting Chief Administrative Officer Mr. T. Lee, Acting Chief Administrative Officer Mr. S. Stewart, Acting Chief Administrative Officer Ms. T. Baker, General Manager, Finance/City Treasurer Ms. K. Newland, Manager, Finance Client Services Mr. R. Maeresera, Senior Corporate Analyst, Financial Planning Mr. C. Cooper, General Manager, Legal, Realty and Court Services/City Solicitor Mr. D. McMahon, Deputy Clerk Ms. D. Black, Council Committee Coordinator Special Council Presentation of the 2018 Local Boards and Shared Service Budgets Call to Order (4:00 p.m.) Mayor Guthrie called the meeting to order. Disclosure of Pecuniary Interest and General Nature Thereof Councillor Goller declared a pecuniary interest regarding the Elliott Community because his father is a resident in the Elliott long-term care facility. Councillor Goller declared a pecuniary interest regarding the Downtown Guelph Business Association because he is a principal shareholder in a downtown business. Councillor MacKinnon declared a pecuniary interest regarding the Downtown Guelph Business Association because he is a co-owner of a business situated within the Downtown Guelph Business Association area. CON Local Boards and Shared Services Budgets Tara Baker, General Manager, Finance/City Treasurer, provided introductory remarks on the budget process and introduced the local boards and shared services budgets presentations. February 13, 2019 Council Minutes Page 1

37 The Elliott Community Michelle Karker, Chief Executive Officer, provided information regarding the structure and services of the Elliott community. Mark Coburn, Director of Finance, provided information regarding the budgeted revenue and contributing factors related to the development of the proposed 2019 budget. Bill Koornstra, Secretary/Treasurer, Board of Trustees, addressed capital needs and financing options. Councillor Gibson arrived at 4:22 p.m. Wellington County Ken DeHart, Treasurer, provided an overview of the shared social services that the County of Wellington manages. He highlighted the ten-year forecast and explained the funding distribution from the three levels of government. Shanna O Dwyer, Manager of Finance, addressed highlights of the 2019 proposed budget. She provided information regarding staffing and the cost breakdown for the new staff positions. Ryan Pettipiere, Director of Housing, explained the allocation of money for housing received from the Province. He also advised that an asset management plan is in place and building condition assessments have been conducted. Wellington-Dufferin-Guelph Public Health David Kingma, Director, Administrative Services, provided introductory remarks. Matthew Tenenbaum, Associate Medical Officer of Health, explained the functions, services, programs, protocols and funding sources for Wellington-Dufferin-Guelph Public Health. He noted new programs and activities they managed in 2018 and provided an explanation of the funding breakdown. David Kingma, Director, Administrative Services, provided an explanation of the breakdown of programs and funding sources. He also summarized the challenges and opportunities Wellington-Dufferin-Guelph Public Health faces for Councillor Bell arrived at the meeting at 4:50 p.m. Councillor Piper left the meeting at 5:07 p.m. The meeting recessed at 5:26 p.m. and resumed at 5:37 p.m. Downtown Guelph Business Association Councillors Goller and MacKinnon were not present during this presentation or discussion. Page 2

38 Marty Williams, Executive Director, Downtown Guelph Business Association (DGBA), explained the DGBA mandate and the various services and events they provide. In addition, he addressed highlights of the proposed 2019 budget. Councillors Goller and MacKinnon returned to the meeting at 5:55 p.m. Guelph Police Services Don Drone, Chair, Guelph Police Services Board, outlined the role, responsibilities and challenges facing the Guelph Police Services Board in Jeff DeRuyter, Chief of Police, Guelph Police Services, provided an overview of the Guelph Police Services community priorities. In addition, he discussed budget development, continual improvements, service activities, quality indicators and the proposed 2019 budget and expansions. Guelph Public Library Lisa Maslove, Chair, Board of Trustees, spoke about the programs and activities at the Guelph Public Library and advised of the mandate and activities of the Board of Directors. Steve Kraft, CEO, Guelph Public Library, highlighted the services and programs that the Guelph Public Library provides. He explained the key components of the proposed 2019 budget. Councillor Goller did not speak or vote on this item. 1. Moved by Councillor Allt Seconded by Councillor Gibson That the Ellliott Community proposed 2019 budget be referred to the March 5, 2019 Council meeting for final deliberation and approval. Voting in Favor: Mayor Guthrie, Councillors Allt, Bell, Billings, Downer, Gibson, Gordon, Hofland, MacKinnon, O Rourke and Salisbury (11) Voting Against: (0) 2. Moved by Councillor Allt Seconded by Councillor Hofland That the County of Wellington Shared Social Services, Wellington-Dufferin-Guelph Public Health, Guelph Police Services and Guelph Public Library proposed 2019 proposed budgets be referred to the March 5, 2019 Council meeting for final deliberation and approval. Voting in Favor: Mayor Guthrie, Councillors Allt, Bell, Billings, Downer, Gibson, Goller, Gordon, Hofland, MacKinnon, O Rourke and Salisbury (12) Voting Against: (0) Page 3

39 Staff noted that the Downtown Guelph Business Association tax levy was addressed at a previous Council meeting and no action was required at this time. Adjournment (7:27 p.m.) 3. Moved by Councillor Salisbury Seconded by Councillor O Rourke That the meeting be adjourned. Minutes to be confirmed on March 25, Mayor Guthrie Dylan McMahon Deputy Clerk Page 4

40 Minutes of Guelph City Council Held in the Council Chambers, Guelph City Hall on February 20, 2019 at 6:00 p.m. Attendance Council: Mayor C. Guthrie Councillor R. Goller Councillor P. Allt Councillor J. Gordon Councillor L. Piper Councillor J. Hofland Councillor B. Bell Councillor M. MacKinnon Councillor C. Billings Councillor D. O Rourke Councillor C. Downer Councillor M. Salisbury Councillor D. Gibson Staff: Ms. C. Clack, Acting Chief Administrative Officer Mr. T. Lee, Acting Chief Administrative Officer Ms. T. Baker, General Manager, Finance/Treasurer Ms. K. Dedman, General Manager, Engineering and Transportation Services/City Engineer Ms. D. Evans, General Manager, Culture, Tourism and Community Investment Ms. H. Flaherty, General Manager, Parks and Recreation Ms. K. Newland, Manager, Finance Client Services Mr. D. McMahon, Manager, Legislative Services/Deputy City Clerk Ms. L. Cline, Council and Committee Coordinator Special Council Public Delegations Tax Supported Operating Budget and Local Boards and Shared Services Budget Call to Order (6:00 p.m.) Mayor Guthrie called the meeting to order. Disclosure of Pecuniary Interest and General Nature Thereof There were no disclosures. Councillor Piper arrived at 6:02 p.m. The following delegates spoke regarding the 2019 tax supported operating budget and local boards and shared services budget: Gary Pomfret, on behalf of Wellington Condominium Corporation 158 Kithio Mwanzia, Guelph Chamber of Commerce Councillor Salisbury arrived at 6:13 p.m. The following delegates spoke regarding the 2019 tax supported operating budget and local boards and shared services budget: February 20, 2019 Guelph City Council Meeting Page 1

41 Carolyn Weatherson, Rotary Club of Guelph Jim MacKenzie, Rotary Club of Guelph Raechelle Devereaux, Guelph Community Health Centre Andrew Cleary John Marchese, Transit Action Alliance of Guelph Inc. Steven Petric, Transit Action Alliance of Guelph Inc. Dylan Euteneier Olivia Simpson Scott McGovern, on behalf of Ed Video Media Arts Centre and Kazoo! Fest Patti Broughton, on behalf of Guelph Arts Council Kevin Bowman Dominica McPherson, the Guelph & Wellington Task Force for Poverty Elimination Gail Hoekstra Tina Brophey Council recessed at 8:11 p.m. and reconvened at 8:24 p.m. The following delegates spoke regarding the 2019 tax supported operating budget and local boards and shared services budget: Kerry Manthenga, on behalf of the Wellington Guelph Drug Strategy Dr. Alex Folkl Steve Dyck Pat Fung Jennifer Schneider Mayor s Announcements Councillor O Rourke announced a Ward Six Budget Town Hall meeting at the Clair Road Emergency Centre from 7:00 to 9:00 p.m. on Thursday, February 21 st. Mayor Guthrie announced he will be hosting a Facebook Live event regarding the budget before March 5 th. Adjournment (10:14 p.m.) 1. Moved by Councillor Billings Seconded by Councillor Salisbury That the meeting be adjourned. Minutes to be confirmed on Monday, March 25, Mayor Guthrie Dylan McMahon Deputy Clerk February 20, 2019 Guelph City Council Meeting Page 2

42 Minutes of Guelph City Council Held in the Council Chambers, Guelph City Hall on February 25, 2019 at 6:03 p.m. Attendance Council: Absent: Mayor C. Guthrie Councillor P. Allt Councillor B. Bell Councillor C. Billings Councillor C. Downer Councillor D. Gibson Councillor J. Gordon Councillor L. Piper Councillor M. Salisbury Councillor R. Goller Councillor J. Hofland Councillor M. MacKinnon Councillor D. O Rourke Staff: Ms. C. Clack, Acting Chief Administrative Officer Mr. T. Lee, Acting Chief Administrative Officer Mr. S. Stewart, Acting Chief Administrative Officer Mr. S. O Brien, General Manager, City Clerk s Office/City Clerk Ms. D. Black, Council and Committee Coordinator Call to Order (6:03 p.m.) Mayor Guthrie called the meeting to order. Authority to Resolve into a Closed Meeting of Council 1. Moved by Councillor Downer Seconded by Councillor Allt That the Council of the City of Guelph now hold a meeting that is closed to the public, pursuant to Section 239 (2) (b)of the Municipal Act with respect to personal matters about an identifiable individual, including municipal or local board employees. Voting in Favour: Mayor Guthrie, Councillors Allt, Bell, Billings, Downer, Gibson, Goller, Gordon, Hofland, MacKinnon and O Rourke (11) Voting Against: (0) February 25, 2019 Guelph City Council Meeting Page 1

43 Closed Meeting (6:04 p.m.) Disclosure of Pecuniary Interest and General Nature Thereof There were no disclosures. The following matters were considered: Minutes CS Council Closed Sessions January 10, 21 and 28, February 4, 7 and 11, 2019 February 2019 Public Appointments to the Planning Advisory Committee Rise and recess from Closed Meeting (6:24 p.m.) Council recessed. Attendance Council: Absent: Mayor C. Guthrie Councillor P. Allt Councillor B. Bell Councillor C. Billings Councillor C. Downer Councillor D. Gibson Councillor J. Gordon Councillor M. Salisbury Councillor R. Goller Councillor J. Hofland Councillor M. MacKinnon Councillor D. O Rourke Councillor L. Piper Staff: Ms. C. Clack, Acting Chief Administrative Officer Mr. T. Lee, Acting Chief Administrative Officer Mr. S. Stewart, Acting Chief Administrative Officer Mr. T. Salter, General Manager, Planning and Building Services Ms. M. Aldunate, Manager of Policy Planning and Urban Design Ms. S. Laughlin, Senior Policy Planner Mr. J. Downham, Planner II Policy and Analytics Mr. S. O Brien, General Manager, City Clerk s Office/City Clerk Ms. D. Black, Council and Committee Coordinator Open Meeting (6:32 p.m.) Mayor Guthrie called the meeting to order. Closed Meeting Summary Mayor Guthrie spoke regarding the matters addressed in closed and identified the following: February 25, 2019 Guelph City Council Meeting Page 2

44 Minutes CS Council Closed Sessions January 10, 21 and 28, February 4, 7 and 11, 2019 These minutes were adopted by Council. February 2019 Public Appointments to the Planning Advisory Committee The Mayor advised that Council discussed the applications received for the Planning Advisory Committee and invited Councillor Goller to introduce a motion to make appointments. 1. Moved by Councillor Goller Seconded by Councillor Gordon That Malcolm McIntosh, Mario Cotroneo, Lisa Mactaggart, Darren Shock, Dylan Cropper, Anu Luthra, Brandon Raco, Indu Arora and Paul Hanusiak be appointed to the Planning Advisory Committee for a term ending November, 2019 or until such time as a successor is appointed. Disclosure of Pecuniary Interest and General Nature Thereof There were no disclosures. Confirmation of Minutes 2 Moved by Councillor Goller Seconded by Councillor Gordon That the minutes of the Council Meetings held January 10, 16, 21, 23, 28, 29 and 30, February 4, 7, and 11, 2019 and the Committee of the Whole meeting held February 4, 2019 be confirmed as recorded and without being read. Voting in Favour: Mayor Guthrie, Councillors Allt, Bell, Billings, Downer, Gibson, Goller, Gordon, Hofland, MacKinnon, O Rourke and Piper (12) Voting Against: (0) Committee of the Whole Consent Report Committee of the Whole Consent Items 3. Moved by Councillor Billings Seconded by Councillor O Rourke That the February 25, 2019 Committee of the Whole Consent Report as identified below, be adopted: February 25, 2019 Guelph City Council Meeting Page 3

45 CS Third Quarter Operating Variance 1. That the purpose and target balance of the Environment and Utility Contingency Reserve #198 be expanded to include mitigating the Environmental Services commodity pricing volatility risk in accordance with recommendation nine from Solid Waste Service Review and that Appendix A of the General Reserve and Reserve Fund Policy be updated accordingly. 2. That the following be referred to the finalized year-end variance report for further consideration: That $400,000 of the Environmental Services projected favourable variance be transferred to the Environment and Utility Contingency Reserve #198 to be used to mitigate against commodity pricing budget volatility. Maintaining the Voters List for Municipal Elections 1. That the Council of the City of Guelph supports the re-establishment of the multi-stakeholder working group between the Ministry of Municipal Affairs, Ministry of Finance, AMCTO, MPAC, Elections Canada and Elections Ontario in exploring and identifying ways to create and maintain the Voters List for Municipal Elections. 2. That Council requests an update to be provided from this Voters List Working Group on the transformational solutions being discussed. 3. That representatives from MPAC be invited to a future Council meeting to hear the City of Guelph s concerns and advise the City of what steps MPAC will be taking in the future. 4. That a copy of this motion, respecting the Voter s List for Municipal Elections be circulated to all municipalities and the Association of Municipalities of Ontario (AMO). CAO Internal Audit Work Plan That report CAO Internal Audit Work Plan , dated February 4, 2019 be approved. CAO Internal Audit Charter Update That report CAO Internal Audit Charter Update, dated February 4, 2019 be approved. Voting in Favour: Mayor Guthrie, Councillors Allt, Bell, Billings, Downer, Gibson, Goller, Gordon, Hofland, MacKinnon, O Rourke and Piper (12) Voting Against: (0) February 25, 2019 Guelph City Council Meeting Page 4

46 Council Consent Items 4. Moved by Councillor Goller Seconded by Councillor O Rourke That the February 25, 2019 Council Consent Report as identified below, be adopted: CS Chief Administrative Officer Recruitment, Selection and Performance Sub-committee 1. That a Chief Administrative Officer Recruitment, Selection and Performance Subcommittee be established in accordance with report CS , dated February 25, That the Chief Administrative Officer Recruitment, Selection and Performance Sub-committee terms of reference, included as ATT-1 to report CS , dated February 25, 2019, be approved. 3. That the Committee of the Whole terms of reference be updated to remove references to Chief Administrative Officer performance and review. 4. That the Chief Administrative Officer Employment Policy be repealed. 5. That the Chief Administrative Officer Performance Evaluation Process Terms of Reference be referred to the Chief Administrative Officer Recruitment, Selection and Performance Sub-committee for review. 6. That the Procedural By-law be updated at the next available opportunity to include reference to the Chief Administrative Officer Recruitment, Selection and Performance Sub-committee. CS Request for Designation as an Event of Municipal Significance Revel Cider Co. That the Revel Cider s 4th Anniversary event request to be designated as an event of municipal significance for the purpose of obtaining a special occasion permit from the Alcohol and Gaming Commission of Ontario, be approved. Voting in Favour: Mayor Guthrie, Councillors Allt, Bell, Billings, Downer, Gibson, Goller, Gordon, Hofland, MacKinnon, O Rourke and Piper (12) Voting Against: (0) Items for Discussion IDE Proposed Amendment #1 to the Growth Plan for the Greater Golden Horseshoe (2017), City of Guelph Response Pete Graham, on behalf of 2021 and 2093 Gordon Street Inc. was not present. February 25, 2019 Guelph City Council Meeting Page 5

47 Melissa Aldunate, Manager, Development Policy, explained highlights of the proposed amendment and provided information regarding staff comments and requests of the Province they are submitting. 5. Moved by Councillor Downer Seconded by Councillor MacKinnon 1. That Report IDE dated February 25, 2019 be approved. 2. That Attachment 1 to Report IDE be endorsed and submitted to the Ministry of Municipal Affairs and Housing as the City of Guelph s response to the proposed Amendment #1 to the Growth Plan for the Greater Golden Horseshoe (2017). 3. That the comments received by the City of Guelph from residents and stakeholders at or before the Council meeting be forwarded to the Province of Ontario for consideration. Voting in Favour: Mayor Guthrie, Councillors Allt, Bell, Billings, Downer, Gibson, Goller, Gordon, Hofland, MacKinnon, O Rourke and Piper (12) Voting Against: (0) By-laws 6. Moved by Councillor Gordon Seconded by Councillor Hofland That By-laws Numbered (2019) to (2019) , inclusive, are hereby passed. Voting in Favour: Mayor Guthrie, Councillors Allt, Bell, Billings, Downer, Gibson, Goller, Gordon, Hofland, MacKinnon, O Rourke and Piper (12) Voting Against: (0) Adjournment (7:07 p.m.) 7. Moved by Councillor Bell Seconded by Councillor Hofland That the meeting be adjourned. Minutes to be confirmed on March 25, Mayor Guthrie Stephen O Brien - City Clerk February 25, 2019 Guelph City Council Meeting Page 6

48 Attendance Minutes of Guelph City Council Held in the Council Chambers, Guelph City Hall on March 5, 2019 at 2:00 p.m. Council: Mayor C. Guthrie Councillor R. Goller Councillor B. Bell Councillor J. Hofland Councillor C. Billings Councillor M. MacKinnon Councillor C. Downer Councillor D. O Rourke Councillor D. Gibson Councillor L. Piper Councillor J. Gordon Councillor M. Salisbury Absent: Staff: Councillor Allt Ms. C. Clack, Acting Chief Administrative Officer Mr. T. Lee, Acting Chief Administrative Officer Mr. S. Stewart, Acting Chief Administrative Officer Mr. P Busatto, General Manager, Environmental Services Ms. H. Flaherty, General Manager, Parks and Recreation Ms. D. Evans, General Manager, Culture, Tourism and Community Investment Mr. D. Godwaldt, General Manager, Human Resources Mr. C. Walsh, Divisional Manager, Solid Waste Resources Ms. J. Smith, Manager, Corporate and Community Strategic Initiatives Mr. M. Potter, Senior Financial Advisor, Solid Waste Resources Mr. S. O Brien, General Manager, City Clerk s Office/City Clerk Mr. D. McMahon, Manager, Legislative Services/Deputy City Clerk Call to Order (2:00 p.m.) Mayor Guthrie called the meeting to order. Disclosure of Pecuniary Interest and General Nature Thereof Councillor Goller declared a pecuniary interest regarding local boards funding as his father is a resident of the Elliott Community long term care facility and he is a coowner of a downtown business. Councillor Downer declared a pecuniary interest regarding the licensing, education and accreditation program as she has a family member who works for the City of Guelph and participates in the program. Councillor MacKinnon declared a pecuniary interest regarding the 2019 Downtown Guelph Business Association levy as he is a co-owner of a downtown business situated within the Downtown Guelph Business Association Area. Tara Baker, General Manager, Finance/City Treasurer provided opening remarks. Tuesday, March 5, 2019 Guelph City Council Meeting Page 1

49 1. Moved by Councillor Hofland Seconded by Councillor O Rourke That the 2019 Downtown Guelph Business Association budget with gross expenditures of $673,910 and a total levy of $630,000 be approved. Voting in Favour: Mayor Guthrie, Councillors Bell, Billings, Downer, Gibson, Gordon, Hofland, O Rourke, Piper and Salisbury (10) Voting Against: (0) 2. Moved by Councillor Gordon Seconded by Councillor Hofland That the Licensing, Education and Accreditation Program be approved for a total property taxes and payment in lieu levy requirement of $50,000, including an increase in the net levy requirement over 2018 of 0.01 per cent. This includes: a. Base budget requirement of $30,000 b. Service Enhancement budget request of $20,000 Voting in Favour: Mayor Guthrie, Councillors Billings, Gordon, Hofland, MacKinnon, O Rourke, Piper and Salisbury (8) Voting Against: Councillors Bell, Gibson and Goller (3) 3. Moved by Councillor Downer Seconded by Councillor Piper That The Elliott budget be approved for a total property tax and payment in lieu levy requirement of $1,553,634 including an increase in the net levy requirement over 2018 of 0.02 per cent. Voting in Favour: Mayor Guthrie, Councillors Bell, Billings, Downer, Gibson, Gordon, Hofland, MacKinnon, O Rourke, Piper and Salisbury (11) Voting Against: (0) Main Motion 4. Moved by Councillor Hofland Seconded by Councillor Piper That the proposed user fees posted at finance/city-budget/2019-proposed-budget/ be approved and enacted through by-law. Tuesday, March 5, 2019 Guelph City Council Meeting Page 2

50 First Amendment 5. Moved by Councillor Goller Seconded by Councillor Gordon That staff be directed to phase in 2019 parking permit fee increases for the Norwich and Arthur street lots over three years. Amendment to the First Amendment 6. Moved by Councillor Piper Seconded by Councillor Downer That staff be directed to phase in 2019 parking permit fee increases for the Norwich and Arthur street lots over two years. Voting in Favour: Mayor Guthrie, Councillors Bell, Billings, Downer, Gibson, Goller, Gordon, O Rourke and Piper (9) Voting Against: Councillors Hofland, MacKinnon and Salisbury (3) First Amendment as Amended 7. Moved by Councillor Goller Seconded by Councillor Gordon That staff be directed to phase in 2019 parking permit fee increases for the Norwich and Arthur street lots over two years. Voting in Favour: Mayor Guthrie, Councillors Bell, Billings, Downer, Goller, Gordon, O Rourke, Piper and Salisbury (9) Voting Against: Councillors Hofland, Gibson and MacKinnon (3) Main Motion as Amended 8. Moved by Councillor Hofland Seconded by Councillor Piper That the proposed user fees posted at be approved and enacted through by-law as amended. Voting in Favour: Mayor Guthrie, Councillors Bell, Billings, Downer, Gibson, Goller, Gordon, Hofland, MacKinnon, O Rourke, Piper and Salisbury (12) Voting Against: (0) Tuesday, March 5, 2019 Guelph City Council Meeting Page 3

51 9. Moved by Councillor Hofland Seconded by Councillor Gordon That a new Rental Property Reserve to align City-owned rental property revenue with associated maintenance and capital expenditures be created and that Appendix A of the General Reserve and Reserve Fund Policy be updated and referred to the 2018 Year-end Reserve and Reserve Fund report for approval. That a new Parking Capital Reserve Fund to support the Council approved Parking Master Plan financial model be created and that Appendix A of the General Reserve and Reserve Fund Policy be updated and referred to the 2018 Year-end Reserve and Reserve Fund report for approval. Voting in Favour: Mayor Guthrie, Councillors Bell, Billings, Downer, Gibson, Goller, Gordon, Hofland, MacKinnon, O Rourke, Piper and Salisbury (12) Voting Against: (0) Main Motion 10. Moved by Councillor MacKinnon Seconded by Councillor Piper That the 2019 tax supported operating budget, excluding the impacts of motions #2 and #3, be approved with a total property tax and payment in lieu levy of $245,425,612 representing an increase in the levy over 2018, net of assessment growth, of 3.90 per cent inclusive of the following: a) a departmental base operating budget including user fee increases and revised NUME compensation, totaling an increased levy requirement of $2,352,304 or 1.01 per cent b) capital financing and general revenues including a 1 per cent dedicated infrastructure levy, totaling an increased levy requirement of $3,867,656 or 1.65 per cent c) a local boards and shared services operating budget, totaling an increased levy requirement of $1,529,827 or 0.65 per cent d) Council in-year decisions totaling an increased levy requirement of $2,247,886 or 0.96 per cent e) Increased assessment growth revenue of $3,700,000 or 1.58 per cent f) Department growth budget requests totaling an increased levy requirement of $1,274,905 or 0.54 per cent g) local board growth budget requests totaling an increased levy requirement of $558,200 or 0.24 per cent h) department service enhancements and service review requests totaling an increased levy requirement of $1,009,426 or 0.43 per cent i) reserve and reserve fund transfers included (page 120 to 125 and revised page 126 to 127) in the tax supported operating budget Tuesday, March 5, 2019 Guelph City Council Meeting Page 4

52 First Amendment 11. Moved by Councillor O Rourke Seconded by Councillor Gibson That $1,170,526 or 0.5% of the 2019 dedicated infrastructure levy be funded from the 2018 tax supported operating surplus through the tax rate operating contingency reserve. Voting in Favour: Councillors Bell, Billings, Gibson, Goller and O Rourke (5) Voting Against: Mayor Guthrie, Councillors Downer, Gordon, Hofland, MacKinnon, Piper and Salisbury (7) Defeated Second Amendment 12. Moved by Councillor Gibson Seconded by Councillor Bell That Council approve a 0.5% dedicated infrastructure levy for the 2019 budget. Voting in Favour: Councillors Bell, Billings, Gibson and Goller (4) Voting Against: Mayor Guthrie, Downer, Gordon, Hofland, MacKinnon, O Rourke, Piper and Salisbury (8) Defeated Third Amendment 13. Moved by Councillor Salisbury Seconded by Councillor Billings That Council approve a 1% dedicated infrastructure levy for the 2019 budget. Voting in Favour: Mayor Guthrie, Councillors Bell, Billings, Gibson, Goller, O Rourke and Salisbury (7) Voting Against: Councillors Downer, Gordon, Hofland, MacKinnon and Piper (5) Fourth Amendment 14. Moved by Councillor Billings Seconded by Councillor Downer That the 2019 tax rate mitigation options presented in the 2019 Tax Rate Mitigation Options Council Consideration memo and the $250,000 decrease for the Guelph Police Services budget be approved. Tuesday, March 5, 2019 Guelph City Council Meeting Page 5

53 Amendment to the Fourth Amendment 15. Moved by Councillor O Rourke Seconded by Councillor Hofland That the $300,000 increase in commodity revenues in solid waste identified in the 2019 Tax Rate Mitigation Options Council Consideration memo be removed. Voting in Favour: Councillors Downer, Goller, Gordon, Hofland, MacKinnon, O Rourke, Piper and Salisbury (8) Voting Against: Mayor Guthrie, Councillors Bell, Billings and Gibson (4) Fourth Amendment as Amended 16. Moved by Councillor Billings Seconded by Councillor Downer That the 2019 tax rate mitigation options presented in the 2019 Tax Rate Mitigation Options Council Consideration memo, as amended, and the $250,000 decrease for the Guelph Police Services budget be approved. Voting in Favour: Mayor Guthrie, Councillors Bell, Billings, Downer, Gibson, Goller, Gordon, Hofland, MacKinnon, O Rourke, Piper and Salisbury (12) Voting Against: (0) Fifth Amendment 17. Moved by Councillor Gibson Seconded by Councillor Bell That the Manager of Capital Strategy and Long-term Planning be removed from the 2019 budget. Voting in Favour: Councillors Bell, Gibson, Goller and O Rourke (4) Voting Against: Mayor Guthrie, Councillors Billings, Downer, Gordon, Hofland, MacKinnon, Piper and Salisbury (8) Defeated Sixth Amendment 18. Moved by Councillor Bell Seconded by Councillor Goller That the Planning Technician (Policy and Design) be removed from the 2019 budget. Tuesday, March 5, 2019 Guelph City Council Meeting Page 6