Special City Council Meeting Agenda

Transcription

1 Special City Council Meeting Agenda Wednesday, February 13, :00 p.m. Council Chambers, Guelph City Hall, 1 Carden Street Please turn off or place on non-audible all electronic devices during the meeting. Please note that an electronic version of this agenda is available on guelph.ca/agendas. Guelph City Council and Committee of the Whole meetings are streamed live on guelph.ca/live. Open Meeting 4:00 p.m. Disclosure of Pecuniary Interest and General Nature Thereof Special Council - Presentation of Local Boards and Shared Services Budgets CON Local Boards and Shared Services Budgets Staff Presentation: Tara Baker, General Manager, Finance/City Treasurer Local Boards and Shared Services Presentations: 1. The Elliott Community Michelle Karker, CEO Mark Coburn, Director of Finance Bill Koornstra, Secretary/Treasurer, Board of Trustees 2. County of Wellington Shared Social Services Ken DeHart, Treasurer Shanna O Dwyer, Manager, Finance 3. Wellington-Dufferin-Guelph Public Health Dr. Matthew Tenenbaum, Associate Medical Officer of Health David Kingma, Director, Administrative Services Heather Young, Senior Financial Analyst 4. Downtown Guelph Business Association Marty Williams, Executive Director City of Guelph Council Agenda February 13, 2019 Page 1 of 2

2 5. Guelph Police Services Chief Jeff DeRuyter Don Drone, Chair, Guelph Police Services Board 6. Guelph Public Library Steve Kraft, CEO Lisa Maslove, Chair, Board of Trustees CS Local Boards and Shared Services Budgets Recommendation: That report CS titled 2019 Local Boards and Shared Services Budgets be referred to the March 5, 2019 Council meeting for final deliberation and approval. Adjournment City of Guelph Council Agenda February 13, 2019 Page 2 of 2

3 Staff Report To Service Area City Council Corporate Services Date Wednesday, February 13, 2019 Subject Report Number 2019 Local Boards and Shared Services Budgets CS Recommendation That report CS titled 2019 Local Boards and Shared Services Budgets be referred to the March 5, 2019 Council meeting for final deliberation and approval. Executive Summary Purpose of Report To present the 2019 Local Boards and Shared Services Budgets. Key Findings The 2019 Local Boards and Shared Services (LBSS) budgets represent approximately one-third of the City s tax supported operating budget net expenditures. There are various legislative and regulatory requirements governing the degree of control Council has over these budgets. The total 2019 net levy increase for the proposed LBSS base budget requests is $1,568,904 or 0.67 per cent. Guelph Police Services Board also has a growth budget request totaling $558,200 or 0.24 per cent. Highlights for Council to consider when reviewing the 2019 LBSS budgets: 1. LBSS received an expenditure guideline which was consistent with other city departments; 2. Wellington-Dufferin-Guelph Public Health s shared cost allocation is based on Statistics Canada Census population as approved by Council on November 6, 2017; 3. continued requirement that $130,000 be transferred to the Social Housing Contingency Reserve which is a result of The County of Wellington approved property tax exemption for County-owned social and affordable housing units; 4. The timing implications of receiving budget estimates from the LBSS and how staff incorporates the best estimate known at the time of budget material printing; and 5. City staff worked with the Guelph Police Service Board to utilize $160,000 of the City s compensation reserve to mitigate one-time costs and phase-in escalating WSIB pressures in the 2019 budget with the understanding that if actual costs Page 1 of 4

4 result in an overall Police Services deficit the City could use the WSIB reserve to offset the deficit. Financial Implications This report provides context and information to Council related to the 2019 LBSS budgets. Council has minimal ability to change the budgets presented by the LBSS. Staff has reflected these budget requests in the 2019 Tax Supported Operating Budget released on January 24, The total LBSS proposed budget increase is $2,127,104 or 0.91 per cent over the 2018 net tax levy requirement. Report As part of the City s budget process, the budgets for the LBSS are presented to Council on a separate night. The budgets for the LBSS represent approximately one-third of the City s net expenditures. The budgets for the City s LBSS include the following agencies, boards and commissions: Guelph Public Library Board (GPL) Wellington-Dufferin-Guelph Public Health (WDGPH) Social Services and Social Housing (Social Services) Downtown Guelph Business Association (DGBA) Guelph Police Service Board (GPS) The Elliott With the exception of the DGBA, the budgets for the City s share of these services are funded through the City property tax levy. The DGBA is funded from a Business Improvement Area (BIA) levy that members pay in addition to their municipal property taxes. The major factor differentiating these budgets from those proposed by City departments is the additional legislation governing the actions Council can take to reduce or change a board or agency s budget. Some of the key constraints are discussed below: Council approves, or amends and approves, the total budget for a LBSS, but may not accept or reject specific items within the budget. Municipalities within a health unit must pay the expenses incurred for the Board of Health and Medical Officer. The amount paid is to be sufficient to enable the Board of Health to provide or ensure the provision of health programs and services in accordance with the Act and Regulations. Estimates are to be provided annually by the Board of Health. The City is obligated to pay the amounts required by the Consolidated Municipal Services Manager (CMSM) on demand. The City may be charged interest and penalties for non-payment. The Ministry of Health and Long-Term Care requires each municipality to contribute financial support to a designated long-term care facility. Page 2 of 4

5 A summary of the LBSS base budget requests is as follows: 2018 Approved Budget 2019 Requested Budget 2019 Budget Change 2019 Budget Change 2019 Levy Impact GPL $9,089,062 $9,363,062 $274, % 0.12% WDGPH $3,868,973 $3,946,400 $77, % 0.03% Social Services $22,341,117 $22,109,117 ($232,000) (1.0%) (0.10%) The Elliott $1,514,557 $1,553,634 $39, % 0.02% GPS $40,301,300 $41,711,700 $1,410, % 0.60% Total $77,115,009 $78,683,913 $1,568, % 0.67% Further, the GPS have a growth-related budget request totalling $558,200 or 0.24 per cent. As mentioned previously in the report the DGBA is funded from a BIA levy that members pay in addition to their municipal property taxes. Information on the DGBA budget can be found on page 19 of the LBSS budget. Further information on the GPS approved budget can be found on the GPS website. The proposed 2019 Operating Budget was approved on October 25, 2018 and the minutes from that same meeting are also available. City staff worked with GPS to reduce this budget request by utilizing a reserve strategy and this subsequent budget revision was brought to the GPS meeting on January 17, 2019 for approval. Minutes for this meeting were not yet available at the time of writing this report. The Social Services budget and ten-year capital plan as presented to the County of Wellington Social Services Committee is included in ATT-1 for information. Financial Implications This report provides context and information to Council related to the 2019 LBSS budgets. Council has minimal ability to change the budgets presented by the LBSS. Staff has reflected these budget requests in the 2019 Tax Supported Operating Budget released on January 24, Consultations Public meeting notification was placed on the City s webpage, posted to social media and advertised in the local newspaper. Draft copies of the budgets as provided to the City are posted on the City s website. Delegations can address Page 3 of 4

6 Council on Wednesday, February 20, 2019 and more information on how to register is available on the City s budget webpage. Corporate Administrative Plan Overarching Goals Service Excellence Financial Stability Innovation Service Area Operational Work Plans Our Services - Municipal services that make lives better Our People - Building a great community together Our Resources - A solid foundation for a growing city Attachments ATT 1 County of Wellington Preliminary Ten-Year Plan: Social Services Attachments provided under separate cover: 2019 Guelph Public Library Budget 2019 Wellington-Dufferin Guelph Public Health Budget 2019 County of Wellington Social Services and Social Housing Budget 2019 The Elliott Budget 2019 Downtown Guelph Business Association Budget 2019 Guelph Police Service Budget Report Author Karen Newland, Manager, Finance Client Services Approved By Recommended By Tara Baker Trevor Lee GM Finance/City Treasurer Deputy CAO, Corporate Services Corporate Services (519) ext (519) ext tara.baker@guelph.ca trevor.lee@guelph.ca Page 4 of 4

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