System Preservation Guide
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1 System Preservation Guide A Planning Process for Local Government Management of Transportation Networks TERRA Pavement & Road Dust Best Management Practices Conference February 5, 2014 Earle Brown Heritage Center Minneapolis, Mn Don t Shoot the Messenger Communicating Transportation Needs to Local Citizens and Officials
2 Study Purpose and Goals 1. Analyze existing road conditions 2. Comparison of current/future funding vs. current/future road conditions 3. Make new tools available Analysis and planning Communications 4. Develop customized solutions for future needs 5. Promote awareness of best practices
3 Study Sponsorship & Participation Project Partners Local Road Research Board Pilot Counties MnDOT SRF Consulting Group, Inc. Otter Tail Stearns Anoka Dakota Freeborn
4 Project Schedule Project Schedule
5 Task 1: Analyze Existing Road Conditions
6 Our Transportation System, By the Numbers Number of Vehicle Bridges = 75 Functionally Obsolete = 0 Structurally Deficient = 9 Adequate = 66 Miles of Asphalt Roads = 1,062 County State Highways = 927 * County Roads = 135 * Change caused by TH 235 Turnback ( ) 10 miles Phelps Mill Photo by Elizabeth A. Armour (Wikimedia Commons)
7 Existing Road Conditions Most Critical (Target Area) 0% 0% Otter Tail County Pavement Quality Index Scale and Ratings 21% 19% Very Good (80-100) Good (60-79) Fair (40-59) *Poor (20-39) *Very Poor (0-19) 60% *Indicates a value <1%
8 Existing Road Age (Asphalt) 0-5 years 4% > 30 years 26% 6-10 years 9% years 18% years 16% years 12% years 15%
9 Task 2: Assess Existing and Future Funding Needs
10 Creation of Sketch Tool Purpose: Analyze current and future road needs Analyze current and future funding sources Free, easy to use Built-in flexibility for customization Data sources: County road system characteristics County maintenance activities and costs Comparative industry practices
11 Sketch Tool
12 GAP Analysis Otter Tail County Annual Roadway Need - $15.2 million/yr. Current Expenditure (2011) $3.4 million/yr. Year 1 Funding Gap $11.8 million/yr. Note: This GAP Analysis is for pavement preservation and does not include reconstruction.
13 Buying Power Current Revenue Stream Buying Power (based on inflation at 2.5% per year) $16,000,000 Otter Tail County Current Revenue Stream $14,000,000 $12,000,000 Buying Power Reduced by 37% in 2030 $10,000,000 $8,000,000 $6,000,000 $4,000,000 ϟ $
14 Task 3: Explore Potential Options
15 Potential Options Adopt New Planning Strategies Change Size of Road System Consider Different Sources of Revenue Consider New Maintenance Methods
16 Planning and Programming Strategies Strategy #1- Transportation Plans The objective of transportation plans is to help identify longterm transportation needs and their relationship to other planning activities, while respecting community values and assets.
17 Planning and Programming Strategies Strategy #2 Performance Standards Developing goals, objectives and standards are a critical step in the planning process, because to a large extent they define the course of community over time. Performance measures are designed to serve as a benchmark to evaluate and quantify progress.
18 Planning and Programming Strategies Strategy #3 - Project Prioritization Prioritize preservation strategies over more expensive construction fixes. This approach would focus on preventing fair condition roads from falling into poor condition. Otter Tail County has invested in a Pavement Management System and will continue to invest in data acquisition and management.
19 System Adjustments Strategies Strategy #4 - Interjurisdictional Transfers (Turnbacks) The jurisdiction of roads is an important element to County budgets, because it affects who is responsible for paying for maintenance, construction, etc. A turnback means transferring control of a road to another entity, such as the city or the township. Otter Tail County has approximately 25 miles of potential turnbacks. Each potential turnback will require cooperative negotiations with local agencies.
20 System Adjustments Strategies Strategy #5 Set Different Maintenance Standards and Schedules Review and re-prioritize maintenance standards and schedules. High demand routes receive more budget resources. Less significant routes receive less funds.
21 System Adjustments Strategies Strategy #6 Alternative Surfacing/ Unpave Low Volume Roads Consider alternative surfacing for low volume paved roads Unpaving low volume roads can reduce capital costs and to shift dollars to higher volume routes that are in need of repair.
22 Revenue Enhancements Strategies Strategy #7 Explore New Revenue Sources Otter Tail County Example: o Wheelage Tax: $568,650 (2014 est.) o Local Option Sales Tax: $4,250,850 (2014 est.) o Bonding o Increased local road and bridge levy o Gas tax and/or registration fees
23 Maintenance Methods Strategies Strategy #8 - New Maintenance Techniques New technologies, products and techniques can either lower preservation costs or extend the life of improvement, or both. More sustainable approach in long-term, but could have increased costs up front.
24 System Preservation Strategies Strategy #9 Do Nothing
25 Task 4: Evaluate Potential Options
26 Selected Strategies Strategy #1: Turnbacks (Anoka County) Strategy #2: Classification of Roadways with Different Maintenance Standards/Schedules (Freeborn County) Strategy #3: Preservation Performance Measures/Standards (Stearns County) Strategy #6: Project Prioritization (all five pilot counties)
27 Otter Tail County Approach Public Outreach Activities January 8, 2014 Fergus Falls January 9, 2014 Pelican Rapids January 28, 2014 Perham January 30, 2014 Henning April 2014 Meetings Same locations Decision Points April 2014: County considers input, adopts new strategies Summer Fall 2014 Begin new strategies
28 Next Steps Present findings from the selected system preservation strategies to county boards Develop system plans and recommendations Develop implementation products (Statewide) Prepare final plan
29 System Preservation Guide A Planning Process for Local Government Management of Transportation Networks Rick West, Otter Tail County Engineer rwest@co.ottertail.mn.us Sue Miller, Freeborn County Engineer sue.miller@freeborn.mn.us
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