Agenda Item: Meeting Date: 12/01/11

Transcription

1 Agenda Item: CA-2 Meeting Date: 12/01/11 AGENDA MEMORANDUM TO: DATE: PRESENTER: RECOMMENDATION: City Commission Robert DiSpirito, City Manager (ljp' November21,2011 Purchase of 308 new seats for Flmida Auto Exchange Stadium Vince Gizzi, Director of Parks & Recreation Motion to approve the purchase of308 stadium seats fi mn American Seating of Grand Rapids, MI at a cost of $40, BUDGET IMPACT: $41,596 was budgeted in the Stadium Fund (Acct.# ) for this purchase. The Project Number is NEXT ACTION: N/A ATTACHMENTS: I) Memo fi om Chuck Ankney, Purchasing Agent, dated November 18, ) Memo fi om Vince Gizzi, Director of Parks & Recreation, dated November 16, 20 II. 3) Quote fi om American Seating, dated November 15, PAST ACTION: BACKGROUND N/A The City's Parks & Recreation Department has budgeted for the replacement of 308 seats at Florida Auto Exchange Stadium. The seats to be replaced are located along the right field line. The cmtent seats are fixed in the open position. The new seats will be fold-up style seats that will allow for better access to the seating area. The State of Florida awarded a contract (# ) to Ametican Seating of (]rand Rapids, MI. for stadium seats. City staff obtained a quote fi om Ametican Seating to furnish and install the 308 seats. The quoted cost was $40, Staff has verified that the contract pricing is as awarded by the State of Flmida and that the City may piggyback that contract. Funds for this work are budgeted in the Stadium Fund (Acct # ). The Project Number is I recommend that this purchase be approved as noted above.

2 Department of Finance Interoffice Memorandum TO: THROUGH: Robmi DiSpirito, City Manager Jeffi eyyates, Finance Directm &Jbzr;O'~) Chuck Ankney, Purchasing Agent (;ff- DATE: November 18,2011 Award of a contract to American Seating The City's Parks & Recreation Depmiment has budgeted for the replacement of 308 seats at Flmida Auto Exchange Stadium. The seats to be replaced are located along the right field line. The current seats are fixed in the open position. The new seats will be fold-up seats that will allow the seat to be folded up for better access to the seating area. The State of Florida has a contract (# ) with American Seating of Grand Rapids, ML Vince Gizzi, Parks & Recreation Department Director, requested a quote from American Seating based on the State of Florida contract. The quoted cost was $40, The quoted cost includes work related to the removal and disposal of the existing seats and the installation of the new seats. I was asked to review the quote to verity that the pricing was as awarded by the State of Florida and that the City could piggyback that contract. I have completed the review and found that the pricing is cmtect as awarded by the State of Florida. In addition, the City can piggyback that contract. An award of this work to American Seating will comply with Purchasing Policy. Funds are budgeted in the Stadium Capital Improvement Fund (Acct # ). The Project Number is City Staff request that this item be placed on the consent agenda for the City Commission meeting scheduled for Thursday, December I, Please let me know if you have any questions or require any other information.

3 TO: DATE: MEMORANDUM Chuck Ankney, Purchasing Manager J\ / Vince Gizzi, Parks & Recreation Director~ November 16, 2011 Stadium Grandstand Seat Replacement ================================================================ The Parks & Recreation Department and Engineer staff along with the Dunedin Blue Jays staff performs annual inspections of the Stadium to develop the Capital Improvement Budget. The 308 grandstand seats in the lower portion of the stadium along the right field line were identified and budgeted for replacement in the current fiscal year. The current seats are experiencing deterioration, fading and cracking and are in need of replacement. In addition, the current seats are fixed in the open position. This configuration makes it difficult for individuals to navigate to and from their seats through the crowds. The new seats will be fold-up style to allow for improved access and ease of cleaning and maintenance. The State of Florida has a contract (# ) with American Seating of Grand Rapids, MI. Staff requested and received a quote from American Seating based on the State of Florida contract in the amount of $ Chuck Ankney, Purchasing Department, reviewed the quote and confirmed the pricing was in accordance with the State of Florida contract and that the City of Dunedin could piggyback on the contract. The work includes furnishing the seats along with all installation and disposal of the existing seats. The funds for this work are budgeted in the Stadium Fund (Acct# ) with the project number I will be attending the City Commission meeting on Thursday, December 1, 2011 if there are any questions. VG/Is

4 ARCHITECTURAL Environments -fl< AMERICANSEi\TING Date Issued: 11/15/2011 QUOTATION # To: Chuck Ankney Project: Location: Toronto Bluejays Spring Training StadiL Dunedin, FL Product Summary Specification Section: American Seating Company proposes to furnish new seating as detailed below: Qty Description 308 Model RO- Plastic Sports Chair 308 Alurninurn Number/Letter Plates 10 Ada End With Hinged Arm 5 Attic Stock (5Ea Full Chairs) 308 Special Paint/Plastic Charge Pricing Product: Installation: Sales Tax: Bonds: Price/Chair Extension 30, , Total: $ $40, /18/2011 2:44PM toronto-final Form AP3803 Ver 11.0

5 Date Issued: 11/15/2011 QUOTATION # To: Chuck Ankney Project Details Project: Location: Toronto Bluejays Spring Training StadiL Dunedin, FL 1 Quote is good for 60 days from the date issued and is based on the above information. 2 Standard terms and conditions (including payment terms) apply unless otherwise noted and approved. Liquidated damages are not included. 3 Pricing includes delivery to any point within the 48 contiguous United States. 4 Project lead time is based on notice of award, receipt of all approved color, fabric, finish, and submittal details, as well as complete field dimensions. 5 Pricing is based on shipment by October 1, 2012 or sooner and may vary if shipping date and/or product requirements change. 6 Installation is included. 7 Tax is not included and will be added if applicable. 8 Performance/payment/labor bonds are not included and will be added if applicable 9 Pricing or manufacturing leadtime may be adjusted for force majeure or credit approval. 10 Payment terms are 25% down with order, 50% payment before shipment and 25% payment after usable installation. 11 Installation does include removal of existing product during standard working hours. Additional charges may apply for nights,weekends,or holidays. Drawings Seen: no Addenda Seen: Specs Seen: no 0 Union 0 Prevailing 0 Open Shop Additional Details Special Pricing is included for the formulation of a special paint color and a special plastic cole American Seating did confirm that this is required for this order, but is a one time charge and will not be required on any future orders. Attachments: Quotation submitted by: fviichelle Howard American Seating Company (street address) (city/state/zip) Phone: Fax: mhcclp@cfl.rr.com Contracts or orders are subject to approval by the corporate offices of American Seating Company Any item not specifically mentioned on this form is not included in this proposal 11/18/2011 2:44PM toronto-final Form AP3803 Ver 11.0