WRIGHT CITY R-II SCHOOL DISTRICT REQUEST FOR PROPOSAL Wright City West Elementary School Teacher Desks and Chairs June 27, 2018

Transcription

1 I. GENERAL CONDITIONS WRIGHT CITY R-II SCHOOL DISTRICT REQUEST FOR PROPOSAL Wright City West Elementary School Teacher Desks and Chairs June 27, 2018 The Wright City R-II School District (hereafter District ) is seeking proposals for teacher desks and chairs for Wright City West Elementary School from qualified individuals, firms or organizations (hereafter Vendor ) as described in this Request for Proposal (RFP). If awarded bid: Vendor must provide a certificate of liability insurance for $1,000,000 naming Wright City naming Wright City R-II School District, 90 Bell Road, Wright City MO, as an additional insured. Vendor must carry statutory amounts for Worker s Compensation insurance. Vendor must participate in E-Verify. Employees must be verified within 30 days of the bid award and to continue using E-Verify throughout the life of the contract. New employees must be verified within 3 days. (See attached DL , 2 pages). Per board policy, no registered sex offenders are allowed on District property. Per board policy, no firearms, alcohol, tobacco, imitation tobacco, electronic cigarettes or illegal substances are allowed on district property. Vendors must provide a minimum of three references with names, addresses and phone numbers for which Vendor has provided the products being proposed. References from other school districts would be preferred. All Proposals must be sealed and marked West Elementary Desks and Chairs. All Proposals must be received by 4:00 p.m., Wednesday, August 1, All Proposals are to be submitted to: Wright City R-II School District Attn: Donna Lindsey 90 Bell Road Wright City, MO All inquiries for information regarding RFP should be directed to Donna Lindsey at ext or Pat Wallace at ext II. SPECIFICATIONS Proposal(s) will be approved at the August 16, 2018 Board of Education meeting. Your presence is optional. 1

2 The District requires delivery on November 1-2, If assembly and placement is included in quote all must be completed by 3 p.m., November 2, Please specify if quotes are based on being accepted as the sole provider of teacher desks and chairs or if the District is allowed to purchase partial items from your proposal. Vendor agrees to indemnify and hold harmless the District and its Board of Education, officers, employees, agents, representatives and volunteers from all suits, actions, losses, damages, claims, or liability of character, type, description, including but not limited to, all expenses of litigation, court costs, penalties and attorney's fees whatsoever of any kind or nature, arising directly or indirectly from the negligence of the Vendor, its agents, servants, employees, person or entities engaged as independent contractors by the Vendor and suppliers, provided, however, that the Vendor shall not be required to indemnify for the following: (a) acts or conduct by third parties, other than the District and its Board of Education, officers, employees, agents, representatives and volunteers, not under the control of the Vendor, except for persons or entities engaged as independent contractors by the Vendor; (b) claims where the District has failed to give adequate, prompt written notice thereof to Vendor (c) claims settled without the prior written consent of the Vendor; or (d) acts of intentional misconduct or negligence by the party to be indemnified. Product - It is the intent of the District to contract with a Vendor to deliver the following items: Steel Classroom Double Pedestal Teacher Desks: 59-1/4"W X 27-3/4"D X 29"H 5 drawers (1 utility and 1 file drawer on each side; 1 center drawer; all lockable) File drawers must have high sides for hanging files Minimum 1 thick surface Specify surface type (please include a sample of table surface) Neutral surface colors (black, brown, gray, white, wood tone, etc.) (please specify) Wire management grommets in desk top Four-leg construction (specify construction) 16-gauge steel frame with modesty panel; specify finish & color (chrome, black or gray) Note any changes from above on page Teacher Chairs: Padded seat and back in leather or vinyl (please specify) Integrated head rest and padded loop arms Pneumatic seat height adjustment, center-tilt and tilt-tension control 5-pring nylon base with dual-wheel casters Chair colors can be black or gray (please specify) Seat: 21-1/4"W x 18-1/4"D x 16-1/2" to 20-1/4"H Back: 20-3/4"W x 21-3/4"H Interior Arm Width: 20-1/2"W Weight Capacity: Up to 250 pounds Overall: 26-1/2"W x 28"D x 37-1/4" to 41"H Note any changes from above on page 4 2

3 Vendor will include specification sheets for all products. Vendor will include the warranty terms for all items described above. Delivery and setup - The District prefers for the Vendor to unload furniture, assemble, set-up in classrooms and haul away all trash. The Vendor will specify whether price includes delivery, unloading, assembly, placement in classrooms, and/or removal of all trash. All items are to be delivered to Wright City West Elementary School, 100 Wildcat Drive, Wright City, Missouri Delivery and setup is allowed Thursday, November 1 and Friday, November 2, 2018 between the hours of 7 a.m. and 3 p.m. Payment Terms - The District will issue a purchase order for items requested and approved by the Board of Education. The District can pay by check within 60 days of receipt of invoice if all items are received undamaged and the order is complete. Or the District can pay by credit card with no fee within 30 days of receipt of invoice if all items are received undamaged and the order is complete. 3

4 WRIGHT CITY WEST ELEMENTARY TEACHER DESKS AND CHAIRS PROPOSAL 40 Steel Classroom Double Pedestal Teacher Desks ITEM# DIMENSIONS SURFACE THICKNESS SURFACE TYPE BASE MATERIAL BASE FINISH BASE COLOR SURFACE COLOR COST EACH QTY TOTAL COST $ $ WARRANTY (YEARS) COMMENTS OR NOTES: 40 Teacher Chairs ITEM# SEAT/BACK MATERIAL CHAIR COLOR WARRANTY (YEARS) COST EACH QTY TOTAL COST $ $ COMMENTS OR NOTES: THE FOLLOWING IS INCLUDED IN THE ABOVE COSTS: DELIVERY YES or NO UNLOADING TRUCK YES or NO ASSEMBLY YES or NO SET-UP IN CLASSROOM YES or NO TRASH REMOVAL YES or NO IS YOUR QUOTE BASED ON BEING SOLE PROVIDER OF ALL ITEMS? YES / NO CAN THE DISTRICT PURCHASE PARTIAL ITEMS ON PROPOSAL? YES / NO DO YOU ACCEPT PAYMENT BY CREDIT CARD WITH NO FEE? YES / NO (payment by check will be within 60 days of receipt of invoice(s) if all items are received undamaged and the order is complete) Proposals are to be marked "West Elementary Desks and Chairs" and submitted to: Wright City R-II School District Attn: Donna Lindsey 90 Bell Road Wright City, MO Proposals must be received by 4:00 p.m. Wednesday, August 1, The Board of Education reserves the right to accept or reject any and all proposals. SUBMITTED BY: Company Name Address City, State, Zip Telephone number Fax number Printed Name & Title PAGE 4 Signature Date

5 FEDERAL WORK AUTHORIZATION PROGRAM ( E-VERIFY ) ADDENDUM Pursuant to Missouri Revised Statute , all business entities awarded any contract in excess of five thousand dollars ($5,000) with a Missouri public school district must, as a condition to the award of any such contract, be enrolled and participate in a federal work authorization program with respect to the employees working in connection with the contracted services being provided, or to be provided, to the District (to the extent allowed by E-Verify). In addition, the business entity must affirm the same through sworn affidavit and provision of documentation. In addition, the business entity must sign an affidavit that it does not knowingly employ any person who is an unauthorized alien in connection with the services being provided, or to be provided, to the District. Accordingly, your company: a) agrees to have an authorized person execute the attached Federal Work Authorization Program Affidavit attached hereto as Exhibit A and deliver the same to the District prior to or contemporaneously with the execution of its contract with the District; b) affirms it is enrolled in the E-Verify (formerly known as Basic Pilot ) work authorization program of the United States, and are participating in E-Verify with respect to your employees working in connection with the services being provided (to the extent allowed by E-Verify), or to be provided, by your company to the District; c) affirms that it is not knowingly employing any person who is an unauthorized alien in connection with the services being provided, or to be provided, by your company to the District; d) affirms you will notify the District if you cease participation in E-Verify, or if there is any action, claim or complaint made against you alleging any violation of Missouri Revised Statute , or any regulations issued thereto; e) agrees to provide documentation of your participation in E-Verify to the District prior to or contemporaneously with the execution of its contract with the District (or at any time thereafter upon request by the District), by providing to the District an E-Verify screen print-out (or equivalent documentation) confirming your participation in E-Verify; f) agrees to comply with any state or federal regulations or rules that may be issued subsequent to this addendum that relate to Missouri Revised Statute ; and g) agrees that any failure by your company to abide by the requirements a) through f) above will be considered a material breach of your contract with the District. By: (signature) Printed Name and Title: For and on behalf of: (company name) DL

6 EXHIBIT A FEDERAL WORK AUTHORIZATION PROGRAM AFFIDAVIT I,, being of legal age and having been duly sworn upon my oath, state the following facts are true: 1. I am more than twenty-one years of age; and have first-hand knowledge of the matters set forth herein. 2. I am employed by (hereinafter Company ) and have authority to issue this affidavit on its behalf. 3. Company is enrolled in and participating in the United States E-Verify (formerly known as Basic Pilot ) federal work authorization program with respect to Company s employees working in connection with the services Company is providing to, or will provide to, the District, to the extent allowed by E-Verify. 4. Company does not knowingly employ any person who is an unauthorized alien in connection with the services Company is providing to, or will provide to, the District. FURTHER AFFIANT SAYETH NOT. By: (individual signature) For (company name) Title: Subscribed and sworn to before me on this day of, 201. My commission expires: NOTARY PUBLIC DL