FYs 2014 & 2015 Budget Update:

Transcription

1 FYs 2014 & 2015 Budget Update:

2 Budget Calendar Dec. 6: Jan. 17: Library Commission: FYs14 & 15 Budget Priorities Library Commission: FYs14 & 15 Budget Discussion Feb. 7: Library Commission: FYs14 & 15 Budget Approval Feb. 21: Library Budget submitted to Controller Mar - May: Controller & Mayor: Budget Negotiations & Approval June: July: Board Committee: Budget Negotiations & Approval Full Board of Supervisors Budget Approval Pg 2

3 Public Hours Collections Facilities Management Post Occupancy Investments Custodial & Security Services Teen Center Fund Source Feb Est. Budget Investment Priorities Key Funding Status Updates May Est. Variance Strategic Priorities Literacy & Learning Digital Strategy Youth Engagement Strategic Partnerships Diversity in Programming Feb Est. May Est. LPF $94.676M $97.646M $2.970M $98.293M $ M $4.342M Variance Fines & Fees* $0.550M $0.405M ($0.145M) $0.550M $0.405M ($0.145M) Fund Balance Use $4.011M $1.312M ($2.699M) $3.174M $0 ($3.174M) Community Improvement Impact Fees** $0 $0.052M $0.052M $0 $0.134M $0.134M *On May 2, 2013 the Library Commission approved the reduction in overdue DVD fines for adults & seniors from $1/day to $0.10/day for adults & $0.05/day for seniors. ** The Planning Department s estimated Community Impact Improvement Fees are designated for library materials per applicable area plans. Pg 3

4 Summary of Proposed Resource Investments Item Proposed Investment Amt February Proposed Investment Amt May Variance Proposed Investment Amt February Proposed Investment Amt May Variance Literacy & Learning: $57,000 $57,000 $0 $1,015,700 $1,015,700 $0 (Collections & Reference Chatter) Digital Strategy: $897,500 $1,342,500 $445,000 $560,000 $115,000 ($445,000) (Laptop kiosks, IT infrastructure, Tablets/eReaders, Microsoft Office Suite for patrons)* Facilities Management: $1,520,997 $1,520,997 $0 $308,683 $308,683 $0 (Teen Center, Main Tenant Improvements, Branch POI, maintenance services, fleet management) Expand Public Hours: $808,140 $808,140 $0 $289,362 $289,362 $0 (Library & Support Staff ) Proposed Resource Investment Grand Total $3,283,637 $3,728,637 $445,000 $2,173,745 $1,728,745 ($445,000) *Investments in the following Digital Strategy items were shifted from to based on need: $355K for ILS system conversion & server upgrade and $90K for VOIP consultant services. Note: Please see Attachment I for details of the proposed budget investments. Pg 4 4

5 Branch POI Investment Plans by fiscal year Fiscal Year FY 13 Actual or POI Activities Proposed Budget Replace flooring; replace/repair public furniture; ventilation improvements, exterior improvements; and, HVAC improvements $100,000 Oceanview 2 nd floor scope & design; building controls upgrade; ventilation improvements, lighting improvements; replace/repair public furniture and window coverings; and, sound reduction improvements $250,997 Building controls upgrade; ventilation improvements, lighting improvements; replace/repair public furniture; add window coverings; exterior finish improvements; security enhancements; and, sound reduction improvements $195,855 POI Total FY 13 $546,852 Note: Please see Attachment II for details of the proposed POI budget. Pg 5

6 Public Hours Budget Planning Recommendations: Establish baseline for service equity - (45, 50, 55 hours/week for branches; 60 hours/week at Main). Incremental increases at 18 branch locations. Increase operating hours in the Deaf Services Center, Library for the Blind & Print Disabled, SF History Center. Specific hours and days of service to be determined and approved before July 1, Pg 6

7 Public Hours Approved Expansion Increase total weekly hours by approx. 36 hours/week. All branches open minimum of 45 hour/week. New positions FY part-time 3630 Librarian I s 5 part-time 3616 Library Technical Assistant I s 3 part-time 3602 Library Pages 1 full-time 8207 Building & Grounds Patrol Officer 1 full-time 2708 Custodian 1 full-time 1244 Senior Personnel Analyst Pg 7

8 and Proposed Budgets: Feb vs. June 2013 Comparison Item Dept. Proposed Budget as of February Mayor's Proposed Var FY14 Dept. Budget Budget to Mayor's Budget Dept. Proposed Mayor's Proposed Budget as of February Budget Var Dept. Budget to Mayor's Budget SOURCES Property Tax Setaside General Fund Baseline Total LPF Misc. Annual Sources State Grants Fuhrman Trust Total Other Sources LPF Fund Balance Grand Total Sources USES Salaries Benefits Retiree Health Total Labor Non-Personnel Services Collections Materials & Supplies Services of Other Depts Equipment BLIP Debt Service Capital Total Non-Labor Reserves Grand Total Uses & Reserve Surplus / (Shortfall) N/A N/A Pg 8

9 City Budget Next Steps Next Steps June: Budget negotiations& approval - First Budget Hearing: June 19 - Second Budget Heating: June 26 July: Full Board of Supervisors budget approval Pg 9