Supplemental Request Anne Arundel County Public Library Discoveries: The Library at the Mall

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Jessie Rice
5 years ago
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1 Discoveries: The Library at the Mall Department Priority Number: 1 Description of The Library is requesting 9.5 staff positions and funding to rent a larger space to accommodate the high attendance at Library programs. These expenses would be prorated for half of the fiscal year, starting in December, Since Discoveries opened on 4/30/18, we have welcomed 44,314 visitors, had 12,951 program attendees (the highest of any community library) and issued 570 new library cards. Our daily Early Literacy programs in English and Spanish, customers using wifi and laptops for checkout, selecting items for checkout and picking up holds are all ways that we are fulfilling our mission to Educate, Enrich and Inspire. The innovative location at Westfield Annapolis Mall allows us to welcome customers who may not have been comfortable in a traditionnal library setting. The branch is accessible via public transportation, has ample parking and expands the reach of library services far beyond the Annapolis area. Restoration of Cut or? Community Branch Manager I $77,316 Librarian 59,274 Library Associate (7 Positions) 48,764 Custodian (Part-Time weekly) 15, Salary $493, Pension 3, Health Insurance 168, FICA 37,778 : $703,707 Non Space and Real Estate Rental $212, Electricity 9,600 Non-: $221,600 Total $925,307

2 Library Materials Department Priority Number: 2 Description of Phased increase of the Library s materials budget from $4 million to $6 million over the next four years to increase purchases of high-demand books and e-books. Request includes additional personnel for cataloging and materials delivery. Results of library use metrics and customer surveys clearly demonstrate customer expectation for short wait times and better availability of library materials. These expectations lead to the top goal in the Library s new strategic plan established as Better Collections (Materials) and Better Access. Of the six peer libraries in Maryland (operating income between $10 million and $30 million), Anne Arundel County is fifth in per capita spending on materials. Materials spending is directly related to library usage. Increasing the materials budget by the requested amount is expected to result in a 10 to 20 percent increase in library usage by Fiscal Restoration of Cut or? Cataloger $59,274 Automotive Equipment Operator 37,360 Cataloging Assistant 36, Salary $133, Pension 7, Health Insurance 53, FICA 10,176 : $204,062 Non Library Materials $500,000 Non-: $500,000 Total $704,062

3 Eliminate Overdue Fines on Children s Materials Department Priority Number: 3 Description of We propose to eliminate fines on library materials that are cataloged for children, with the lost Fines revenue offset by an increase in County funding. Books still have to be returned. If they are not, the customers will receive overdue notices and if still not returned, their accounts will be sent to the Library's collection agency. Libraries throughout the country have begun elininating fines because they have an inequitable effect on the lowest income residents. For example, a fine of $12 in overdue fees is something of an inconvenience to middle and upper income people. The same fine presents a choice to a low income person whether to buy groceries or pay the library fine. Many low income families either: (a) have blocked library cards; or (b) refuse to allow their children to check out a stack of books because of the threat and potential of fines. This is a clear and major detriment to their ability to gain enrichment, inspiration, and education in their lives. N/A No : $0 Non COUNTY - County Contribution $168,500 Non-: $168,500 Total $168,500

4 OPEB Liability Department Priority Number: 4 Description of The Library is requesting the County's assistance in meeting its Actuarially Determined Contribution (ADC) required to fund its Other Post Employment Benefits (OPEB) Liability. As shown in the Comprehensive Annual Financial Report for the year ended June 30, 2018, the Library's OPEB Liability is $34.1 million. According to the most recent actuarial study, our ADC is $2.008 million. The Library has and will continue to make contributions to the OPEB Trust using fund balance from prior years. In Fiscal 2019, we contributed $240,000. In our Fiscal 2020 Baseline Budget Request, we have included a contribution of $84,000, which represents almost the entirety of our Unassigned Fund Balance as of June 30, Without assistance from the County, however, the Library never will be able to fund the ADC and will carry a significant OPEB Liability for the forseeable future. Restoration of Cut or? No N/A : $0 Non Other Inter-Fund Reimbursement $1,924,000 Non-: $1,924,000 Total $1,924,000

5 Advertising and Marketing Department Priority Number: 5 Description of The Library is requesting additional funds from the County for marketing and advertising its services and resources to all 220,000 households. As demonstrated in our recent survey of residents not currently using the Library, the second biggest reason for non-use is lack of awareness of library programs, services and resources. Currently, $10,000 in funds are allocated for advertising, representing only.04 percent of the Library's budget. Meanwhile, the department is responsible for promoting the more than 5,000 programs held each year, hundreds of digital resources and one million books, CDs and DVDs. In order to truly reach County residents with the rich tapestry of services available and increase usage, we must spend more money for advertising and direct marketing. Restoration of Cut or? Marketing & Communication Specialist $48,764 Social Media Specialist 48, Salary $97, Pension 19, Health Insurance 35, FICA 7,461 : $160,234 Non Other Advertising $100, General Office Mailing 100,000 Non-: $200,000 Total $360,234

6 Programming and Outreach Department Priority Number: 6 Description of The Library is requesting four Library Associates with Spanish Language skills, a Mobile Outreach Vehicle and two staff members to run its Outreach program, and a Library Social Worker. Four Spanish speaking staff members would allow us to expand services to the growing immigrant population fulfilling the "Tailored Services" part of our Strategic Plan. The Mobile Outreach Vehicle and two staff members would allow Early Literacy Outreach expansion to customers who cannot get to the library. This request links to the "Better Collections, Better Access" piece of our Strategic Plan by allowing us to take our collection into the community and provide access through wifi and personal interaction. A Library Social Worker would provide public health education to staff and customers and link customers with valuable resources and support through partnerships and infomation sharing. Library Associate (6 positions) $48,764 Social Worker 59, Salary $351, Pension Health Insurance 124, FICA 26,917 << sub-item >> : $503,177 Non Lease Rate Vehicles Operating $8, Lease Rate Vehicle Replacement 2, Automotive Equipment 75,000 Non-: $86,226 Total $589,403

7 Training & Recognition Department Priority Number: 7 Description of The Library is requesting funding for one Human Resources Specialist II, in addition to an enhancement in the Training Budget. Currently we don't have any County funding for any System Recognition of employee's years of service, retirement, etc... and we are asking for money in the Operating Budget to cover that expense. The Human Resources Specialist II position is needed to help coordinate and provide training for staff to meet the needs of required State Certifications as well as necessary courses to carry out the function of their duties. Approximately 50% of staff require State certifications for their positions. Funding for training will also meet the need of this State requirement, as well as allow staff to stay up to date on the newest technology and resources needed for their positions. Human Resource Specialist II $62, Salary $62, Pension 12, Health Insurance 17, FICA 4,761 : $97,341 Non Other Supplies and Materials $10, In-House Training 65,000 Non-: $75,000 Total $172,341

8 Finance Specialist II Department Priority Number: 8 Description of The Library is requesting a Finance Specialist II to offset the higher workload the Finance Department has undertaken in recent years. Aside from accounts payable and year-end reporting, the Library's Finance Department is a full-service operation. In addition to its historical responsibilities, the department is responsible for the financial administration and purchasing of the Foundation. Approximately two years ago, the Department also took over all aspects of Operating Budget purchasing; we no longer receive any assistance from the County. All of this was done with no increase in staffing. The Library needs a Finance Specialist II to absorb some of these responsibilities and assist the existing Finance Specialists with the more complex transactions. Finance Specialist II $62, Salary $62, Pension 12, Health Insurance 17, FICA 4,761 : $97,341 Non- Non-: $0 Total $97,341

9 Foundation Support Department Priority Number: 9 Description of The Library Foundation requests an additional support staff person. This individual would enable us to more effectively steward the new donors brought to us through the Beyond Your Expectation campaign. This person would process gifts and acknowledgements and assist with the increased meetings, special events, receptions, and donor recognition activities now part of the Foundation s development efforts. The Foundation accomplishes its mission through personal stewardship and solicitation of donors; grant proposals; direct mail and special events which require detailed preparation and are dependent on the staff s ability to accomplish them in an organized, efficient, and professional manner. The addition of a staff person will enable the Foundation to better steward current and potential donors resulting in larger gifts and more donors. Development Assistant $48, Salary $48, Pension 9, Health Insurance 17, FICA 3,730 : $80,116 Non- Non-: $0 Total $80,116

10 Strategic Data Analyst Department Priority Number: 10 Description of New position to support the Library s strategic decision making process. The position would provide in-depth analysis and context of needs and performance of the Library's core services. The incumbent would use statistical tools and methods to inform decision-making in budgeting, materials acquisition, marketing effectiveness and needs analysis. The incumbent would ensure that current data sourcing and methods provide adequate and actionable information to ensure that the Library s strategic goals are met through effective and cost-conscious use of resources. Strategic Data Analyst $53, Salary $53, Pension $10, Health Insurance $17, FICA $4,113 : $86,508 Non- << sub-item >> << sub-item >> << sub-item >> Non-: $0 Total $86,508

11 Summary Non- One-Time/ FY of New Priority Request Title Total Restoration Cut Position? 1 Discoveries: The Library at the Mall $925,307 $703,707 $221,600 N/A 2 Library Materials $704,062 $204,062 $500,000 N/A 3 Eliminate Overdue Fines on Children s Materials $168,500 $0 $168,500 N/A No 4 OPEB Liability $1,924,000 $0 $1,924,000 N/A No 5 Advertising and Marketing $360,234 $160,234 $200,000 N/A 6 Programming and Outreach $589,403 $503,177 $86,226 N/A 7 Training & Recognition $172,341 $97,341 $75,000 N/A 8 Finance Specialist II $97,341 $97,341 $0 N/A 9 Foundation Support $80,116 $80,116 $0 N/A 10 Strategic Data Analyst $86,508 $86,508 $0 N/A Total $5,107,812 $1,932,486 $3,175,326 $5,122,812 $3,190,326

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