Bella Vista Village POA Income Statement March 2018 Year To Date Compared with Budget and Prior Year
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4 Bella Vista Village POA Income Statement March 2018 Year To Date Compared with Budget and Prior Year YTD Variance Actual Budget Prior YR Budget Prior YR Income Assessments 1,986,196 2,008,416 1,953,828 (22,220) 32,368 City of Bella Vista 290 3,125 0 (2,835) 290 Food and Beverage 196, ,890 20,863 (90,019) 176,008 Golf 1,458,815 1,514,338 1,576,406 (55,523) (117,591) Pro Shop 51,451 74,454 70,617 (23,003) (19,166) Other Recreation 5,906 4,588 5,101 1, RV 119, , ,443 (6,758) (4,739) Facility Use Fees 258, , ,909 38,067 (8,040) Boat 254, , ,166 (2,997) 8,907 Investment Income , ,322 (30,091) (164,413) Stump Dump 38,770 20,700 24,800 18,070 13,970 Lot Sales 74,906 38,000 72,526 36,906 2,380 Transfer Fees 88, , ,646 (19,240) (19,886) Past Due Collections 102,472 70, ,183 32,102 (173,711) Advertising Income 37,736 37,100 30, ,641 Rebates ,996 0 (92,996) POA Lot Inventory Valuation 5,916 31,250 30,444 (25,334) (24,528) AR MO Land Income 3, ,000 3,000 Street Cuts Repair Income 0 0 8,418 0 (8,418) Gain / Loss Disposal Surplus Assets 0 0 (5,063) 0 5,063 Water Rents 16,418 16,419 16,418 (1) 0 Commissions (59) (29) Cell Tower Rents 32,320 29,200 31,406 3, Legal Fee Income 3,462 1,350 2,485 2, Rents Leased Facilities 1,500 1,500 1, Donations Received ,884 (35) (9,884) NSF Checks 1, , Other Income 30,934 9,577 25,073 21,357 5,861 Total Income 4,770,622 4,890,774 5,155,314 (120,152) (384,692) Food and Beverage 82,817 88,946 4,931 6,129 (77,886) Pro Shop 37,590 53,299 53,960 15,709 16,370 Recreation 4,727 4,210 3,985 (517) (742) Total Cost of Goods 125, ,455 62,876 21,321 (62,258) Gross Profit 4,645,488 4,744,319 5,092,438 (98,831) (446,950) Expenses Salary and Wages 2,008,837 2,211,666 1,744, ,829 (264,035) Employee Benefits 510, , ,671 23,628 (138,794) Memberships, Training and Travel 55,515 61,034 33,731 5,519 (21,784) Supplies 220, , ,623 18,690 (25,737) Fuel and Oil 37,405 33,710 37,333 (3,695) (72) Equipment & Tools 176, , ,205 99,167 (44,272) Lease, Rents and Licenses 229, , ,864 10,500 (19,116) Maintenance and Repairs 216, , ,758 81,683 (48,109) Maintenance and Service Agreements 132, , ,084 12,617 (5,044) Outside Contracts 77, ,656 98,276 25,733 20,353 Professional Services 31,107 43,186 60,152 12,079 29,045 Insurance 113, ,608 80,185 (457) (32,880) Utilities 247, , ,191 (14,956) (41,691) Taxes and Permits 96,164 91,330 93,699 (4,834) (2,465) Postage 33,384 31,704 24,101 (1,680) (9,283) Credit Card Fees & Interest Expense 51,045 61,011 35,514 9,966 (15,531) Membership Elections 23,251 24,000 23, Advertising 45,647 61,213 32,951 15,566 (12,696) Bad Debts 11,500 10,850 9,117 (650) (2,383) Uniforms 16,820 8,950 5,202 (7,870) (11,618) Investment Fund Fees 1, ,805 (1,279) 11,526 Donations Other Expense 40,466 25,076 10,840 (15,390) (29,626) Total Operating Expenses 4,377,567 4,846,232 3,713, ,665 (664,098) EBITDA 267,921 (101,913) 1,378, ,834 (1,111,048) Allocations - MAC (115,565) (115,565) (99,160) 0 16,405 Allocations - F & A (236,244) (236,244) (201,683) 0 34,561 Total Allocations (351,809) (351,809) (300,843) 0 50,966 Pre Depreciation Gross 619, ,896 1,679, ,834 (1,060,082) Depreciation 439, , ,298 (1,363) (36,742) Net Income / Cost of Operations 180,690 (187,781) 1,277, ,471 (1,096,824) Simple Cash Flow Add: Depreciation 439, , ,298 1,363 36,742 Subtract Capital Projects (1,699,955) (1,701,887) (1,246,916) 1,932 (453,039) Add: Reserves Carry Over & Current Capital 987, , ,251 (9,736) 233,107 Add: Reserves for Other Projects 4, ,685 4,663 (17,022) Subtract: Debt Service POA Water Loan 0 (21,612) 0 21,612 0 Simple Cash Flow (88,204) (476,509) 1,208, ,305 (1,297,036)
5 Bella Vista Village Water Utility Income Statement March 2018 Year To Date Compared with Budget and Prior Year YTD Variance Actual Budget Prior YR Budget Prior YR Income Assessments Investment Income 1,698 25,010 95,248 (23,312) (93,550) Water 1,693,374 1,568,155 1,591, , ,845 Restricted Revenue 1, ,296 Water Capital Buy In Fees 189,020 75,000 97, ,020 91,520 Water Late Fees 41,458 37,500 31,790 3,958 9,668 Gain / Loss Disposal Surplus Assets 0 0 5,063 0 (5,063) NSF Checks Other Income 17,537 17,400 8, ,683 Total Income 1,945,400 1,724,265 1,830, , ,724 Water 540, , ,925 (31,339) (24,804) Total Cost of Goods 540, , ,925 (31,339) (24,804) Gross Profit 1,404,671 1,214,875 1,314, ,796 89,920 Expenses Salary and Wages 260, , ,389 12,088 (21,687) Employee Benefits 75,429 77,614 64,132 2,185 (11,297) Memberships, Training and Travel 8,639 6,980 3,313 (1,659) (5,326) Supplies 47,232 45,460 39,182 (1,772) (8,050) Fuel and Oil 13,112 11,655 12,824 (1,457) (288) Equipment & Tools 9,947 9,275 13,093 (672) 3,146 Lease, Rents and Licenses 17,144 17,529 17, (7) Maintenance and Repairs 47,215 43,900 32,585 (3,315) (14,630) Maintenance and Service Agreements 39,826 43,368 31,109 3,542 (8,717) Outside Contracts 36,433 29,430 32,179 (7,003) (4,254) Professional Services 7,458 7,000 12,000 (458) 4,542 Insurance 28,952 29,361 26, (1,997) Utilities 29,585 24,315 25,049 (5,270) (4,536) Taxes and Permits 48,670 48,225 46,517 (445) (2,153) Postage 11,561 12,300 11, Credit Card Fees & Interest Expense 64,522 55,020 58,804 (9,502) (5,718) Bad Debts (1,505) 0 (1,825) 1,505 (320) Investment Fund Fees 2,389 6,000 8,187 3,611 5,798 Donations 4,500 20,000 5,000 15, Other Expense ,980 (437) 1,543 Total Operating Expenses 751, , ,290 7,974 (73,332) EBITDA 653, , , ,770 16,588 Allocations - MAC 115, ,565 99,160 0 (16,405) Allocations - F & A 236, , ,683 0 (34,561) Total Allocations 351, , ,843 0 (50,966) Pre Depreciation Gross 301, , , ,770 (34,378) Depreciation 258, , ,158 (5,585) (19,182) Net Income / Cost of Operations 42,900 (149,285) 96, ,185 (53,560) Simple Cash Flow Add: Depreciation 258, , ,158 5,585 19,182 Subtract Capital Projects (702,705) (703,782) (240,098) 1,077 (462,607) Add: Reserves Carry Over & Current Capital 702, , , ,242 Add: Debt Service - POA Water Loan 0 21,612 0 (21,612) 0 Subtract: Debt Service - Water Bond (122,400) (122,400) (151,008) 0 28,608 Simple Cash Flow 178,840 1, , ,235 (1,135)
6 Bella Vista Village POA Consolidated Summary Financial Results Mar-18 Mar-18 Mar-17 Description Variance Variance Y-T-D Actual Y-T-D Budget Y-T-D Actual Food and Beverage (308,324) (260,564) (47,760) (75,121) (233,203) Clubhouses (123,963) (138,785) 14,822 (125,033) 1,070 Golf Maintenance (1,234,151) (1,268,929) 34,778 (1,116,088) (118,063) Golf Pro Shops 999, ,308 54,728 1,161,024 (161,988) Recreation (336,143) (390,844) 54,701 (213,392) (122,751) Maintenance & Construction (400,630) (481,682) 81,052 (374,163) (26,467) Lakes and Parks 112,820 57,196 55, ,219 (1,399) General Manager's Office (192,431) (189,436) (2,995) (168,286) (24,145) Human Resources (73,036) (91,156) 18,120 (84,504) 11,468 Communications and Marketing (129,046) (165,092) 36,046 (140,868) 11,822 Legal 59,611 14,301 45, ,141 (184,530) Accounting (147,056) (167,692) 20,636 (82,697) (64,359) Member Services (136,097) (147,667) 11,570 (126,258) (9,839) Information Technology (182,816) (183,644) 828 (210,609) 27,793 General Income 2,272,916 2,281,905 (8,989) 2,475,154 (202,238) Water 42,900 (149,285) 192,185 96,460 (53,560) POA Consolidated Total 223,590 (337,066) 560,656 1,373,974 (1,150,389) Simple Cash Flow Add: Depreciation 697, ,433 6, ,456 55,924 +/- Non Cash Adjustments Subtract Capital Projects (2,402,660) (2,405,669) 3,009 (1,487,014) (915,646) Add: Reserves Carry Over & Current Capital 1,690,063 1,699,799 (9,736) 989, ,349 Add: Reserves for Other Projects 4, ,663 21,685 (17,022) Subtract: Debt Service - POA Water Loan Subtract: Debt Service - Water Bond (122,400) (122,400) 0 (151,008) 28,608 Simple Cash Flow 90,636 (474,903) 565,539 1,388,807 (1,298,176)
7 Bella Vista Property Owners' Association POA Cash Reserve Assessment As of March 31, 2018 Previous Current Change Cash & Investments (ST & LT) 4,508,400 3,289,600 (1,218,800) Restricted Funds Other Insurance Reserve (136,300) (164,000) (27,700) Proceeds from Sale of Property to City of BV (ADA) (193,400) (193,400) Carry Over Projects - Branchwood Phase 2 and other Gun Range projects 12/31/15 (43,000) (43,000) 0 Golf Maintenance Chemical Wash Rack 07/21/16 (350,000) (348,000) 2, Budget - Country Club Renovations Project 12/15/16 (375,400) 0 375, Budget - Recreation Capital - Branchwood Building Extension and Blowing Springs Bathrooms 12/15/16 (38,500) (38,500) Carry Over Capital - RV Park Entrance 12/31/16 (30,000) (30,000) 0 Lake Avalon Beach Project (Reassign from Branchwood Building Expansion Capital ) 03/16/17 (91,700) (67,400) 24,300 Estimated Golf Course Flood Damage May 2017 (22,700) (22,700) 0 Valley Hydrology Study 08/17/17 (17,500) (17,500) 0 Carry Over Capital Projects 2018 (129,500) (129,500) Budget - Branchwood Renovation (ADA) 02/22/18 (453,800) (450,300) 3,500 Recreation Playground Equipment 02/22/18 (118,700) (118,700) 0 Golf Fitting System & Golf Simulator 03/22/18 0 (17,200) (17,200) Total Cash Available 2,507,900 1,649,400 (858,500) Catastrophic Emergency Fund 1,200,000 1,200,000 0 Uncommitted Reserves 1,307, ,400 (858,500)
8 Bella Vista Property Owners' Association Water Utility Cash Reserve Assessment As of March 31, 2018 Previous Current Change Cash & Investments (ST & LT) 7,749,700 7,851, ,700 Restricted Funds Bond Payment (490,000) (490,000) 0 Other Insurance Reserve (40,700) (49,000) (8,300) Water Water Bond Restricted Cash (465,000) (520,600) (55,600) Water Meter Replacment Program 02/20/18 (3,577,000) (3,577,000) 0 Total Cash Available 3,177,000 3,214,800 37,800 Catastrophic Emergency Fund 500, ,000 0 Uncommitted Reserves 2,677,000 2,714,800 37,800
9 Bella Vista Village POA Consolidated Summary Year To Date Simple Cash Flow By Division March-18 Description Net Income / Depreciation Non Cash Adjust Capital Reserves Reserves POA Water Bond Simple Cash Flow (Cost) of Operations CO & Cur Year Cap. Other Debt Service Debt Service Food and Beverage (308,324) 42, (266,131) Clubhouses (123,963) 70,856 0 (3,291) 0 - (56,398) Golf Maintenance (1,234,151) 158,810 0 (372,335) 45,018 4,663 (1,397,995) Golf Pro Shops 999,036 12,860 0 (10,283) 0-1,001,613 Recreation (336,143) 48,800 0 (355,400) 88,777 - (553,966) Maintenance & Construction (400,630) 38, (362,374) Lakes and Parks 112,820 33,264 0 (53,042) 0-93,042 General Manager's Office (192,431) (853,563) 853,563-0 (191,450) Human Resources (73,036) (73,036) Communications and Marketing (129,046) (128,172) Legal 59, ,611 Accounting (147,056) (147,056) Member Services (136,097) (136,097) Information Technology (182,816) 32,146 0 (52,041) 0 - (202,711) General Income 2,272, ,272,916 Water 42, ,340 0 (702,705) 702,705-0 (122,400) 178,840 POA Consolidated Total 223, ,380 0 (2,402,660) 1,690,063 4,663 0 (122,400) 90,636
10 Bella Vista Village POA Consolidated Simple Cash Flow Results Description Mar-18 Y-T-D Actual Mar-18 Y-T-D Budget Variance Food and Beverage (266,131) (219,040) (47,091) Clubhouses (56,398) (71,435) 15,037 Golf Maintenance (1,397,995) (1,438,522) 40,527 Golf Pro Shops 1,001, ,510 54,103 Recreation (553,966) (602,264) 48,298 Maintenance & Construction (362,374) (443,276) 80,902 Lakes and Parks 93,042 37,611 55,431 General Manager's Office (191,450) (210,067) 18,617 Human Resources (73,036) (91,156) 18,120 Communications and Marketing (128,172) (164,218) 36,046 Legal 59,611 14,301 45,310 Accounting (147,056) (167,692) 20,636 Member Services (136,097) (147,667) 11,570 Information Technology (202,711) (202,498) (213) General Income 2,272,916 2,281,905 (8,989) Water 178,840 1, ,235 POA Consolidated Total 90,636 (474,903) 565,539 POA w/o Water (88,204) (476,508) 388,304
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