CITY OF DUNNELLON CITY COUNCIL WORKSHOP

Transcription

1 CITY OF DUNNELLON CITY COUNCIL WORKSHOP M 3Tk DATE TIME PLACE 530 pm City Hall River Dr Dunnellon FL CALL TO ORDER AND PLEDGE OF ALLEGIANCE Mayor Whitt called the meeting to order at approximately 537pm and led the Council in the Pledge of Allegiance then called for a moment of silence Lt Spivey announced Pastor Tom Golden is the chaplain for the Dunnellon Police Department Pastor Golden First Assembly of God provided the invocation ROLL CALL The following members answered present at roll call Nathan Whitt Mayor Seat 1 Dennis Evans Vice Mayor Seat 2 Chuck Dillon Councilman Seat 3 Walter Green Councilman Seat 4 Penny Fleeger Councilwoman Seat 5 STAFF PRESENT Eddie Esch City Manager Dawn Bowne City Clerk Joe Campfield Fire Chief Brian Spivey Lieutenant Jan Smith Finance Officer Lynn Wyland Staff Assistant LEGAL COUNSEL Virginia Cassady Shepard Smith Cassady PROOF OF PUBLICATION Mrs Bowne announced for the record the agenda for this meeting was posted on the City s website and City Hall bulletin board on Monday June AGENDA ITEM NO 1 BOARD REPORTS There were none AGENDA ITEM NO2 DUNNELLON CHAMBER OF COMMERCE REPORT Penny Lofton Executive Director of the Chamber of Commerce reported on the following Bicycle trail brochuresmaps are at the printers Chamber Breakfast to be held on Thursday June at 800 am at Loafer s Restaurant

2 rr2 City of Duunnellon r cicity Council Worksl op Page 2 OReilly Auto Parts ribbon cutting 11 00am To be held on Saturday June at Rainbow Springs Realty Group ribbon cutting To be held on Saturday June at 11 00am Reinstituted the Ambassadors Program Recipient business Community Thrift Shop and Individual Doris Magursky Boomtown Blast event Scheduled to start at 600 pm on Saturday July 4 Tee shirts for the event available later this week and can be purchased at the Chamber of Commerce for AGENDA ITEM NO3 DUNNELLON BUSIN ASSOCIATION REPORT Mathew Baillargeon President provided his report on the following The next monthly membership mixer will be held on Tuesday June pm at the Purple Sage Networking and reaching out to their members Recent ribbon cutting at the Littlest Angel Sweet Shop Discover Dunnellon brochures will be revised and available by July DBA website is live and continuing to be updated AGENDA ITEM NO 4 RESOLUTION RES ESTA BLISHING COMMUNITY DEVELOPMENT BLOCK GRANT PURCHASING Mr Esch explained this resolution is an update of resolution RES to change DCA to DEO and to include recognition that section of the Florida Statutes that applies to advertising for competitive bids or proposals He said this resolution complies with one of the special conditions listed in the DEO award agreement between the State and the City ViceMayor Evans asked questions regarding the CDBG Program Purchasing Policy on Page 5 number 2 1 and 2 He referred to the three member committee composition and the five member composition and asked if we are prepared to comply with this requirement Council and staff engaged in lengthy discussion regarding interpretation of whether the City is required to have a three or five member committee Mrs Smith stated that Fred Fox recommended when the City receives the CDBG Administration and the Engineering Service proposals they should be reviewed and ranked by three 3 people She said DEO expects if we contract for services that a committee be used and they prefer three 3 members at a minimum Mayor Whitt asked if this is something we can give Mr Esch the authority to appoint or do they have to be appointed by Council Mr Esch said it clearly states the selection committee shall be appointed by the City Council

3 Page 3 Mr Esch explained part of the problem was this policy wasn t received until after the bids were received He stated Mrs Smith brought this to his attention and told him they only had a certain amount of time to review the contracts approve and return to the State He said because of timeframe he called DEO and spoke to Patrick Howard Mr Howard explained the State would like to see 90 days but the City had 180 days to comply Mr Esch stated because of the timeframe he put together a committee complying of Jan Smith Lonnie Smith and himself Mr Esch stated this brings Council to two 2 issues that are on the agenda the approval and awarding of the contracts to Kimberly Horn and Fred Fox Enterprises He said the City would have to go back and request an appointment from Council of three people to review and rank the proposals Vice Mayor Evans suggested Mrs Smith call Fred Fox to inquire if he could lessen the requirements Mr Esch recommended pulling agenda items 6 and 7 from the tonight s agenda and he would contact DEO and get written clarification AGENDA ITEM NO 5 THAT COVERS ALL PROTECTED CLASSES RESOLUTION RES ADOPT AN EEO POLICY Attorney Cassady stated she reviewed the policy and said the policy is a standard requirement when you receive State funds She said some requirements will be full filled by virtue of the Developer s Agreement Vice Mayor Evans asked if this policy exists at the present time and if not what is the estimated cost to implement the action plan Staff discussed certain requirements that are already met per the State Federal Law AGENDA ITEM NO 6 REQUEST FOR PROPOSALS BID FRED FOX ENTERPRISES INC FOR CDBG ADMINISTRATION SERVICES HOTEL Item pulled to be discussed at Monday s council meeting after more clarification AGENDA ITEM NO 7 HORN FOR CDBG ENGINEERING SERVICES REQUEST FOR PROPOSALS BID KIMLEY HOTEL INFRASTRUCTURE Item pulled to be discussed at Monday s council meeting after more clarification AGENDA ITEM NO8 ITEMS FOR DISCUSSION Disbursement of CRA Funds COUNCILMAN GREEN Councilman Green stated the City Council is the CRA Board He said the CRA Board s responsibility is to supervise and be responsible to the citizens of Dunnellon of the allocation and disbursement of CRA funds He would like to encourage his council members to convene the CRA Board and review this issue

4 Page 4 Mr Esch stated he reviewed Councilman Green s s provided in the backup material regarding the CEP membership He said the membership was detailed outlined and presented for approval in the City s budget in October 2014 Council and staff engaged in lengthy discussion regarding the allocation of the CRA funds and the CEP membership fee Mr Esch stated he was unaware that a portion of the CEP membership was allocated from the CRA funds He said the membership fee was in the FY budget He said that was in place by the previous City Manager and it was handled the same way this year Mr Esch explained if he caught this in time he would have moved it out of CRA and into General Fund Mr Esch stated when the membership was voted on it was voted to apply for the reduced membership fee of5000 instead of the7500 and Mrs Smith automatically reallocated the lesser amount in the same places as it was allocated in the prior budget He said he is in agreement that a portion of the fee should not come out of CRA because it is not 100 benefiting the City Council and staff engaged in brief discussion regarding the budget process Mr Esch explained Mrs Smith will provide Council with a quarterly presentation from October through June for the fiscal year at the next workshop on July 8 He said the budget will have an easy to follow format with summarized detail of the budget for Council Mr Esch said one of things he has requested in liht of the Police Department is that all departments prepare their draft budget by June 19 He stated Council will be able to see the upcoming budget and obviously want to get the CRA Board involved with any projects they may want to add into that budget SWFWMD Regional Water Supply Plan Councilman Green stated Paul Marraffino informed him of the possibility of a pipeline being installed into Lake Rousseau and extending out of the back waters and through Dunnellon to furnish water to Hernando County He wanted this on the agenda so residents can hear first hand the status of the proposal and how it will affect our community He state Mr Marraffino and Mr Esch attended a meeting regarding this issue and he asked Mr Esch to address the issue Mr Esch stated the Draft 2015 Regional Water Supply Plan is on the SWFWMD website http www swfwmd state fl usdocumentsplansrwsp and the plan outlines the issues to problems and the needs He explained there is a consideration being looked at to build a reservoir of some form or fashion to store water He said he attended one public workshop and another workshop is scheduled on July 23 at 430 pm at the Cornerstone Church 1100 W Highland Boulevard Mr Esch said he feels there will be more questions brought to the surface because residents have had time to study this a little more

5 Page 5 Benza v City of Dunnellon Mr Esch addressed Mr Eno s letter dated May and provided updates to the City s compliance with the Benza Settlement Agreement He explained the creation of the UAB Board and stated the first UAB Board meeting is scheduled to be held on Monday June 15 at 400 pm Mr Esch proceeded to explain the process of the refunding of the credits due to Rainbow Springs residents He stated City staff has been working daily and diligently to finalize the refunding process AGENDA ITEM NO 9 EXTENSION OF AGREEMENT WITH MARION COUNTY SHERIFF FOR SUPERVISION OF POLICE DEPT Mr Esch explained this agreement is for temporary assumption of law enforcement oversight with Marion County Sheriff for supervision of the Police Department He said if the City wanted to continue it would cost the City3465 twice a month He explained the agreement becomes effective as of the time and date of the last signature and will terminate ninety 90 days later unless terminated earlier Mr Esch stated with the advancing of the budget process he is anticipating that we can shorten the period down from three 3 months to two 2 months and make a decision regarding what direction we are going and move forward with the Police Department He feels at this point to make a change it would be very difficult and corruptive to the process as it sits right now Council and staff engaged in lengthy discussion regarding the evidence room Councilman Green asked a question regarding the agreement under the Scope of Services paragraph 2 Attorney Cassady stated she would review this paragraph and make changes Council agreed to place item on the regular agenda AGENDA ITEM NO 10 ADVISORY BOARD ORDINANCE ORD AMENDMENT TO CRA Mayor Whitt explained the Amendment changes the qualifications for members He said the sentence in Sec 8671 a should read as follows Members shall be residents of the City who own their property or owners of businesses within the city Council agreed to place this item on the consent agenda

6 Page 6 AGENDA ITEM NO 11 BLUE COVE HOMEOWNERS ASSOCIATION REQUEST FOR DESIGNATION AS GOLF CART COMMUNITY Mrs Malmberg explained President Shirley Baucom on behalf of the Blue Cove Homeowner s Association sent a letter to the city requesting that Council designate Blue Cove as a golf cart community She provided the following staff report STAFF REPORT TO THROUGH HONORABLE MAYOR AND MEMBERS OF COUNCIL EDDIE ESCH SR CITY MANAGER FROM SUBJECT TERESA MALMBIRG ADMINISTRATIVE COORDINATOR LONNIE SMITH COMMUNITY DEVELOPMENTNETWORK ADMIN DESIGNATION AS A GOLF CART COMMUNITY BACKGROUND The city received a request from the Blue Cove Homeowner s Association on behalf of the residents to have their subdivision designated as a golf cart community Att 1 Golf cart communities have become commonplace throughout the state of Florida to include nearby communities such as Cedar Key On Top of the World Marion County and The Villages multiple jurisdictions DISCUSSION Florida Statutes Title XXIII Motor Vehicles Chapter Operation of golf carts on certain roadways Att il 1A golf cart may be operated only upon a municipal street that has been designated by a municipality for use by golf carts Alor to making such a designation the responsible local governmental entity must first determine that golf carts may safely travel on or cross the public road or street considering factors Including the speed volume and character of motor vehicle traffic using the road or street

7 Page 7 Will the city require a traffic study or departmental reports ie police fire streets roads et al for considering the determining factors Florida Statute requires consideration for county and state highway crossings However Slue Cove is an enclosed community where golf carts would not need to cross any county or state roads An ordinance Att III Cedar Key A IV Marion County OTOW will be required designating the community To meet state and local requirements the designation should include but not be limited to traffic laws infraction violations equipment standards hours of operation and signage RECOMMENDATION Direct staff and attorney accordingly Mrs Malmberg explained the drafting of the ordinance and the criteria for golf carts will meet all Florida State s Statute requirements regarding golf carts She stated most of the liability will be on the driver Council and engaged in brief discussion regarding the Blue Cove area Lt Spivey stated Blue Cove would be perfect for a golf cart community because there is only one wayin out there is a limited speed limit and limited amount of traffic ViceMayor Evans said he would like staff to put together an estimate to the Blue Cove Homeowners and see if they are comfortable with the costs He said then if its agreeable move forward with the ordinance Attorney Cassady said she will provide an estimate of legal fees for Monday s meeting Council agreed to place on the agenda to approve the concept of a golf cart community and staff is to develop the cost and bring that information to the homeowners association AGENDA ITEM NO 12 BLUE RUN PARK RULES Mr Esch stated this is a requirement of the Management Plan that was submitted from the grant and requires the City to prepare and implement rules He said an ordinance would be prepared requiring the rules and then a resolution specific for each park Council and staff engaged in discussion regarding the sample of rules provided in Council s backup Mrs Malmberg stated they were simply sample languages She stated the rules for Blue Run Park were developed by staff Mr Marraffino and Mr Vibbert quite some time ago and are now requesting approval She said we are going to work with the attorney to get

8 Page 8 proper language to bring to Council for an ordinance for all the parks resolution is strictly for discussion and suggestions She stated the Mrs Malmberg stated the urgency to continue to move forward with the drafting of the rules and ordinance for Blue Run Park Council and staff agreed to place this item on the next workshop and to authorize staff to continue reviewing and refining the ordinance AGENDA ITEM NO BUDGET PROCESS COUNCILMAN DILLON Councilman Dillon stated in the budget process you have two things He said you have revenue coming in and cost going out He said we need to look for ways to reduce costs and generate additional revenue other than raising taxes Councilman Dillon said at the next workshop he would like to be able to discuss the things we can do to save money and generate income He said if residents have ideas to save money they can contact us and we can discuss it Mr Esch explained he is presenting the first blush of the budget to Council earlier than usual He said he asked the departments to submit their budgets based on what they need to competently operate their departments ViceMayor Evans stated he agrees with Mr Esch proposal He explained the City Manager is responsible for preparing the budget and submitting it to Council He stated Council can then go down each line item and decide if certain items should be questioned and perhaps eliminated Mr Esch said his job is to provide the City residents with what they want and receive feedback through Council as a general rule He stated the good news is property values are increasing and we are expecting the ad valorem is probably going to go up a little bit and we may have a little more to work with than what we thought based on our projections from last year Councilman Dillon stated as a council member he would like to have some input into the budget process Mr Esch stated Mrs Smith and he are revising the format of the budget this year said Council will have a first look at it in early in July He AGENDA ITEM NO 14 GENERAL PUBLIC COMMENTS Paul Marraffino SW 82 nd Place Road discussed the park rules and the need to continue with the ordinance and resolutions Doris Magursky 5517 SW 202 Court discussed the CRA and the Advisory Board

9 Page 9 Jeff Bryant E Pennsylvania Avenue discussed Item 7 and had questions for Mr Esch regarding a golf outing in Jacksonville The was adjourned at approximately 857 pm s City Clerk 3 zws Nathan Whitt Mayor PArninutes council ws doc