"As a courtesy to others, please silence all electronic devices during the meeting."

Transcription

1 COMMISSION AGENDA SESSION OF THE CITY COMMISSION TO BE HELD AT THE CITY OF KISSIMMEE CITY HALL, COMMISSION CHAMBERS 101 N. CHURCH STREET KISSIMMEE, FL, TUESDAY, FEBRUARY 5, :00 PM 1. MEETING CALLED TO ORDER "As a courtesy to others, please silence all electronic devices during the meeting." "Citizens desiring to speak under Hear Audience shall submit a request form to the City Clerk prior to the meeting. Forms are available at the door or from the City Clerk." 2. INVOCATION AND PLEDGE OF ALLEGIANCE A. INVOCATION B. PLEDGE 3. PROCLAMATIONS AND SPECIAL PRESENTATIONS A. SWEARING IN OF NEW DEPUTY CHIEF OF POLICE JEFFREY M. O DELL B. EMPLOYEE OF THE MONTH FOR FEBRUARY- STACIE MILLER 4. PUBLIC HEARINGS - FIRST AND SECOND READINGS A. PUBLIC HEARING - FIRST READING - APPROVAL OF AN ORDINANCE CREATING TWO CRA ADVISORY BOARDS AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF KISSIMMEE, FLORIDA, AMENDING TITLE II ADMINSTRATION, CHAPTER 2-3 BOARDS AND COMMISSIONS, SECTION COMMUNITY REDVELOPMENT AGENCY (A) DOWNTOWN CRA ADVISORY BOARD AND (B) VINE STREET CRA ADVISORY BOARD, PROVIDING FOR THE CREATION, MEMBERSHIP, QUALIFICATIONS, TERMS AND DUTIES; REPEALING ALL ORDINANCES IN CONFLICT HEREIN AND PROVIDING FOR AN EFFECTIVE DATE.

2 Commission Meeting - February 5, 2013 Page 2 of 29 Staff requests City Commission approval of an Ordinance to create two CRA Advisory Boards. B. PUBLIC HEARING - FIRST READING - APPROVAL OF AN ORDINANCE EXTENDING THE DOWNTOWN CRA BY TEN YEARS UNTIL 2033 AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF KISSIMMEE, FLORIDA, PROVIDING FOR THE EXTENSION OF TIME NOT TO EXCEED 40 YEARS AFTER THE FISCAL YEAR 1993, THE DOWNTOWN COMMUNITY REDEVELOPMENT AGENCY APPROVED THE INITIAL COMMUNITY REDEVELOPMENT PLAN FOR THE DOWNTOWN COMMUNITY REDEVELOPMENT AGENCY, TO FUNCTION TO CARRY OUT THE REDEVELOPMENT PURPOSES AS PROVIDED IN THE DOWNTOWN KISSIMMEE COMMUNITY REDEVELOPMENT AREA PLAN UPDATE ADOPTED NOVEMBER 6, 2012; FOR AN EXTENTION OF TIME FOR COMPLETING ALL DEVELOPMENT FINANCED BY INCREMENT REVENUES IN THE DOWNTOWN COMMUNITY REDEVELOPMENT AREA AS PROVIDED IN F.S. SECTION (10); REPEALING ALL ORDINANCES IN CONFLICT HEREIN AND PROVIDING FOR AN EFFECTIVE DATE. Staff requests City Commission approval of an Ordinance to extend the Downtown CRA for 10 years. 5. PUBLIC HEARINGS None. 6. HEAR AUDIENCE Anything requiring a vote will be heard at a later date. 7. CONSENT AGENDA The Consent Agenda is a technique designed to expedite handling of routine and miscellaneous business of the City Commission. The City Commission in one motion may adopt the entire Agenda. The motion for adoption is non-debatable and must receive unanimous approval. By request of any individual member, any item may be removed from the Consent Agenda and placed upon the Regular Agenda for debate. A. COMMISSION MINUTES APPROVAL - AUGUST 21, 2012 Commission approval of the August 21, 2012 Commission meeting minutes. B. COMMISSION AUTHORIZATION TO DISPOSE OF CITY ASSETS This request is for Commission approval to dispose of the asset items detailed in the attached report.

3 Commission Meeting - February 5, 2013 Page 3 of 29 C. LOCAL AGENCY PROGRAM AGREEMENT WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION FOR THE KISSIMMEE PEDESTRIAN BRIDGE Approval of the attached resolution authorizing the City Manager to execute and deliver to the Florida Department of Transportation the Local Agency Program agreement for the Kissimmee Pedestrian Bridge over John Young Parkway Project, FPN / Funding for this project comes from FDOT in the amount of $5,392,100 with the City providing $40,900 from Local Option Gas Tax funds. D. APPROVAL TO EXTEND THE AIRPORT COMMUNICATION CONTRACT WITH PATTERSON-BACH City Commission approval to extend the Patterson-Bach Communication Contract for the Airport. E. FUNDS TO BE CARRIED FORWARD TO FY City Commission approval to carry forward $182,325 for Economic Development incentive funds and $78,940 for Parks, Recreation and Public Facilities building and grounds maintenance from the previous fiscal year s budget to the FY budget. F. BIENNIAL MULTIMODAL TRANSPORTATION DISTRICT MONITORING AND VINE STREET OVERLAY REPORTS UNDER CONTINUING SERVICES CONTRACT Approval of a scope of services to conduct biennial Multimodal Transportation District monitoring report and Vine Street Overlay report under the continuing services contract with Renaissance Planning Group. G. CONTRACT FOR DEVELOPMENT SERVICES DEPARTMENT'S PERMITTING FEE AND PROCESS STUDY City Commission authorization to negotiate with the top ranked firm to conduct Fee and Process Study (RFQ ) for the Development Services Department. H. DONATION OF MASS CASUALTY INCIDENT TRAILER TO OSCEOLA COUNTY FIRE RESCUE Approval to declare as surplus and donate the Fire Department's Mass Casualty Incident (MCI) trailer to Osceola County Fire Rescue. I. QUARTERLY CITY MANAGER'S REPORT FOR QUARTER 1: OCTOBER TO DECEMBER 2012

4 Commission Meeting - February 5, 2013 Page 4 of 29 This is an update on the status of various City projects and initiatives. No action is necessary. J. REQUEST COMMISSION AUTHORIZATION TO TRADE WEAPONS TO FLORIDA BULLET, INC. The Kissimmee Police Department requests Commission authorization to trade twenty six patrol rifles to Florida Bullet, Inc. K. LEASE OF FIRE APPARATUS - TWO PUMPERS AND ONE AERIAL PLATFORM The request is for Commission approval to purchase two (2) Pierce Impel Pumpers and one (1) Pierce Velocity 100' Aerial Platform via a capital lease agreement with SunTrust that will result in annual payments of $394,307 for five years. L. RESOLUTION IN SUPPORT OF LEGISLATIVE ACTION AGENDA FOR FLORIDA LEAGUE OF CITIES The request is for the City Commission to consider supporting the Legislative Action Agenda for the Florida League of Cities. 8. DISCUSSION ITEMS A. UCF SMALL BUSINESS DEVELOPMENT CENTER ANNUAL REPORT PRESENTATION The UCF Small Business Development Center's Site Manager, Mr. Rafael Pratts, will present a 2012 summary of their efforts to the City Commission and respectfully requests continued funding approval. B. AUTHORIZATION TO HIRE TWO FULL-TIME POLICE OFFICERS TO BE UTILIZED AS SCHOOL RESOURCE OFFICERS IN THE ELEMENTARY SCHOOLS The Police Department is requesting Commission authorization to hire two fulltime police officers to be utilized as School Resource Officers in the Elementary Schools. The Osceola County School District will provide a monetary contribution of $39,900 for each officer annually. C. TEMPORARY SIGN ORDINANCE STATUS Commission direction on the status of the temporary sign ordinance enacted to lengthen the display opportunity for cold air balloons, banners, bunting, and window signage during the economic downturn.

5 Commission Meeting - February 5, 2013 Page 5 of 29 D. DISCUSSION REGARDING ANIMAL RESCUE IN THE CITY Based on new information from Osceola County, staff is seeking additional City Commission direction about animal rescues and the guidelines in which they should be allowed. E. ADVISORY BOARD VACANCY - FIRE PENSION BOARD the Commission make an appointment to fill the vacancy on the Fire Pension Board. Hector Rodriguez who was on the Fire Pension Board has moved out of the City limits and is no longer eligible to serve on this board as a Commission appointee. 9. HEAR CITY OFFICIALS AND COMMISSIONERS A. CITY MANAGER B. CITY ATTORNEY C. CITY COMMISSION IN ACCORDANCE WITH FLORIDA STATUTES : ANY PERSON WISHING TO APPEAL ANY DECISION MADE BY THE CITY COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT SUCH MEETING OR HEARING WILL NEED A RECORD OF THE PROCEEDING, AND FOR SUCH PURPOSES MAY NEED TO ENSURE THAT VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS MADE. IN ACCORDANCE WITH FLORIDA STATUTE , PERSONS NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 101 N. CHURCH STREET, KISSIMMEE, FL 34741, (407)

6 Commission Meeting - February 5, 2013 Page 6 of A SWEARING IN OF NEW DEPUTY CHIEF OF POLICE JEFFREY M. O DELL Commission and Citizens to witness the swearing in and welcoming of the new Deputy Chief of Police for the City of Kissimmee. Upon completion of the interview process for Deputy Chief, Jeffrey M. O Dell was selected to fill the position. Chief Lee Massie selected Jeff O Dell with confidence that he will be a great addition to the management staff for the Kissimmee Police Department. Mr. O Dell recently retired from the Orlando Police Department where he served as Deputy Chief. Chief Lee Massie recommends Jeffrey M. O Dell be sworn in as the new Deputy Chief of Police for the City of Kissimmee. IC2SwearingInOfNewDeputyChief.pol

7 Commission Meeting - February 5, 2013 Page 7 of B EMPLOYEE OF THE MONTH FOR FEBRUARY- STACIE MILLER the Commission to join us in honoring Employee of the Month Stacie Miller. The City of Kissimmee is honored to recognize Stacie Miller as the Employee of the Month for February. Stacie is a Public Information Officer with the Kissimmee Police Department. She has been a valued member of the City s team for more than 7 years. Through Stacie s efforts she has managed to provide a positive public persona to the Department. Through her diligent years of service she has cultivated relationships with local news media by keeping them informed of breaking news stories and building a reputation as being cooperative, accessible, knowledgeable and fair. Stacie also utilizes her skills and expertise in media relations to train others entering the field of media relations and update those seeking to improve their existing skills. Stacie has been in the forefront of updating and even creating programs that help make our community safe. Most recently Stacie coordinated, scripted, directed and produced the The Dangers of Texting while driving video. The purpose of this video is to inform students, especially those who are in high school of the extreme dangers involved in distracted driving. Stacie identified students from Osceola High School, and successfully coordinated the participation of local judges, Osceola County School officials, and law enforcement officers to include the Kissimmee Police Department Traffic Unit, the Kissimmee Fire Department, parents, local hotel staff. Stacie also pursued grant funds that would allow the Kissimmee Police Department to purchase a driving simulator that would further drive home the dangers of driving while texting. Stacie s commitment to her community goes farther than the Kissimmee Police Department. Stacie has demonstrated the depth of her commitment to the Kissimmee Police Department as well as the City itself, as its media relations expert and to the community in which she serves. Employee of the Month, Stacie Miller, is recognized. IC2EOMPer.per

8 Commission Meeting - February 5, 2013 Page 8 of A PUBLIC HEARING - FIRST READING - APPROVAL OF AN ORDINANCE CREATING TWO CRA ADVISORY BOARDS AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF KISSIMMEE, FLORIDA, AMENDING TITLE II ADMINSTRATION, CHAPTER 2-3 BOARDS AND COMMISSIONS, SECTION COMMUNITY REDVELOPMENT AGENCY (A) DOWNTOWN CRA ADVISORY BOARD AND (B) VINE STREET CRA ADVISORY BOARD, PROVIDING FOR THE CREATION, MEMBERSHIP, QUALIFICATIONS, TERMS AND DUTIES; REPEALING ALL ORDINANCES IN CONFLICT HEREIN AND PROVIDING FOR AN EFFECTIVE DATE. Staff requests City Commission approval of an Ordinance to create two CRA Advisory Boards. This is an ordinance amending City Code to provide for two Citizen Advisory Boards for the Downtown CRA and Vine Street CRA. As the Commission recalls, in December you approved an Ordinance designating the City Commission as the CRA Board effective February This ordinance change will complete the concept of having the Citizen Advisory Board that will make recommendations about the CRA areas and can manage the routine issues such as CRA grants and other programs the Commission deem appropriate. The criteria for membership for each of the Advisory Boards is consistent with the statutory language for CRA Boards, which generally require that certain members either reside, own property or conduct business within the respective CRA District. This will also enable the current CRA Board to seamlessly transition into the new Downtown CRA Advisory Board. Staff recommends approval of an ordinance to create two Citizen Advisory Boards for the Downtown CRA and Vine Street CRA. IC2Ord-2CRAAdvisoryBoards.ca

9 Commission Meeting - February 5, 2013 Page 9 of B PUBLIC HEARING - FIRST READING - APPROVAL OF AN ORDINANCE EXTENDING THE DOWNTOWN CRA BY TEN YEARS UNTIL 2033 AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF KISSIMMEE, FLORIDA, PROVIDING FOR THE EXTENSION OF TIME NOT TO EXCEED 40 YEARS AFTER THE FISCAL YEAR 1993, THE DOWNTOWN COMMUNITY REDEVELOPMENT AGENCY APPROVED THE INITIAL COMMUNITY REDEVELOPMENT PLAN FOR THE DOWNTOWN COMMUNITY REDEVELOPMENT AGENCY, TO FUNCTION TO CARRY OUT THE REDEVELOPMENT PURPOSES AS PROVIDED IN THE DOWNTOWN KISSIMMEE COMMUNITY REDEVELOPMENT AREA PLAN UPDATE ADOPTED NOVEMBER 6, 2012; FOR AN EXTENTION OF TIME FOR COMPLETING ALL DEVELOPMENT FINANCED BY INCREMENT REVENUES IN THE DOWNTOWN COMMUNITY REDEVELOPMENT AREA AS PROVIDED IN F.S. SECTION (10); REPEALING ALL ORDINANCES IN CONFLICT HEREIN AND PROVIDING FOR AN EFFECTIVE DATE. Staff requests City Commission approval of an Ordinance to extend the Downtown CRA for 10 years. This is a request to approve an ordinance extending the term of the Downtown CRA an additional 10 years until As the Commission is aware, at the time the City created the CRA, the County was not a charter county. Also, at that time, the term for a CRA was 30 years. In 2002, the legislative granted exclusively to charter counties CRA powers, however, it excluded any existing CRA's, which the Downtown CRA fell within that exclusion. Since July 1, 2002, the Legislature has expanded the term from 30 to 40 years. Therefore, the City Commission has the authority to extend the Downtown CRA an additional 10 years. Recently, City Commission approved the latest amendment to the CRA master plan which contemplated redevelopment projects financed by increment revenues during the 10 year extension until This ordinance extends the term until Staff recommends approval of an ordinance to extend the term of the Downtown CRA an additional 10 years until IC2Ord-ExtendCRA.ca

10 Commission Meeting - February 5, 2013 Page 10 of A COMMISSION MINUTES APPROVAL - AUGUST 21, 2012 Commission approval of the August 21, 2012 Commission meeting minutes. Minutes of the Commission meeting held on Tuesday August 21, 2012 are attached for approval. Staff recommends approval. IC2MinutesApproval_5/15/2012.cm

11 Commission Meeting - February 5, 2013 Page 11 of B COMMISSION AUTHORIZATION TO DISPOSE OF CITY ASSETS This request is for Commission approval to dispose of the asset items detailed in the attached report. The Charter states that the City Manager shall not dispose of property belonging to the City, except on authority of the City Commission. Therefore, staff is requesting approval to dispose of the items included on the attached list. The items included on the attached list are slated to be auctioned, junked, cannibalized, or traded and have not previously been approved for disposition by the City Commission. These items will be placed on the GovDeals website for auction. Staff requests Commission approval to remove these items from the City s equipment inventory listing and to send those items to the auction for disposition. IC2Disposal2013.fin

12 Commission Meeting - February 5, 2013 Page 12 of C LOCAL AGENCY PROGRAM AGREEMENT WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION FOR THE KISSIMMEE PEDESTRIAN BRIDGE Approval of the attached resolution authorizing the City Manager to execute and deliver to the Florida Department of Transportation the Local Agency Program agreement for the Kissimmee Pedestrian Bridge over John Young Parkway Project, FPN / Funding for this project comes from FDOT in the amount of $5,392,100 with the City providing $40,900 from Local Option Gas Tax funds. On August 16, 2009, City Commission approved Kittelson and Associates through the City s continuing services agreement to design the Kissimmee Trail Bridge over John Young Parkway. This project connects the City Ditch Trail Segment (from Hoagland Boulevard east to John Young Parkway) with the Lake Tivoli sidewalk project that is north of the pond from John Young Parkway to Central. The project right-of-way needs have been completed and certified by the Florida Department of Transportation (FDOT) and the final design is scheduled to be completed in May of this year with the construction scheduled to begin this summer. The City Commission is requested to approve the attached resolution in order to utilize FDOT funds for this project in the amount of $5,392,100. This project has been estimated to cost approximately $5,433,000 in which the City would be required to provide the remaining $40,900. The cost includes funding for outside construction inspection as well. City funds to be utilized for this cost would be through existing Gas Tax funds as follows: Account Project Cost PW0237 $40,900 Approval of the attached resolution authorizing the City Manager to execute and deliver to the Florida Department of Transportation the Local Agency Program Agreement for the Kissimmee Pedestrian Bridge over John Young Parkway. IC2LAPAgreementwithFDOTforKissPedBridge.eng

13 Commission Meeting - February 5, 2013 Page 13 of D APPROVAL TO EXTEND THE AIRPORT COMMUNICATION CONTRACT WITH PATTERSON-BACH City Commission approval to extend the Patterson-Bach Communication Contract for the Airport. This request is for City Commission approval to extend the Patterson-Bach Communication contract for six months, effective February Patterson-Bach Communications has provided exemplary service for over fourteen years; however, Airport and City Management feel that with recent changes in the focus and function of the City s Public Information Office (PIO), several functions currently performed for the airport by Patterson-Bach could be performed by the City PIO office. These include press releases, public relations and several general marketing functions. Many of these functions have been enhanced by the establishment of the City Economic Development Department. At this time staff would like to extend Patterson-Bach s current contract for six months to provide a transition period to City PIO. At that time Patterson-Bach will continue as our Aviation Media advertising advisor and placement agency, as well as creative and any other aviation marketing needs that may arise. The Airport Advisory Board, at their January 23rd, 2013 meeting, approved all actions necessary for the completion of this procedure. Staff recommends Commission approval to extend the Patterson-Bach Communication contract as proposed. IC2ExtendPattersonBachcontract.air

14 Commission Meeting - February 5, 2013 Page 14 of E FUNDS TO BE CARRIED FORWARD TO FY City Commission approval to carry forward $182,325 for Economic Development incentive funds and $78,940 for Parks, Recreation and Public Facilities building and grounds maintenance from the previous fiscal year s budget to the FY budget. The Finance Department requests approval to carry forward $182,325 from the Economic Development other contract services account ( ) and $78,940 from the Parks, Recreation and Public Facilities building maintenance account ( ) from the previous fiscal year s budget to the FY budget. The funds were not included in the previously approved carry forward list due to an oversight. The money represents unspent funds from each line item. The funds for Economic Development will be used to fund economic incentives while the funds for Parks, Recreation and Public Facilities will be used to complete additional projects, such as security camera upgrades and the Information Technology air conditioner upgrade. Staff recommends the Commission authorize the carry forward of these funds to the current FY budget. IC2AddFundsToCarryOver2012/2013.fin

15 Commission Meeting - February 5, 2013 Page 15 of F BIENNIAL MULTIMODAL TRANSPORTATION DISTRICT MONITORING AND VINE STREET OVERLAY REPORTS UNDER CONTINUING SERVICES CONTRACT Approval of a scope of services to conduct biennial Multimodal Transportation District monitoring report and Vine Street Overlay report under the continuing services contract with Renaissance Planning Group. Renaissance Planning Group has provided a scope of services to conduct the second biennial monitoring of the Multi-Modal Transportation District (MMTD) and the first biennial report of the Vine Street Overlay (VO). This process will also establish baseline data for the recently established Vine Street Community Redevelopment Agency (CRA). The biennial monitoring is a requirement of the Multi-Modal Transportation District that the City established in The biennial monitoring of the Vine Street Overlay (VO) is intended to determine the impact of changes to the Land Development Code (LDC) and the effectiveness of the Overlay District. Four tasks are proposed to develop the monitoring report. The results will be a report to the Florida Department of Economic Opportunity regarding the status of the MMTD and a report recommending changes to the LDC to improve the effectiveness of the Vine Overlay. The monitoring report will be an amount not to exceed $60,555. Funds for this project are budgeted in the Development Services professional services account. Approval of a scope of services for the biennial monitoring of the Multi-Modal Transportation District and the Vine Street Overlay District with Renaissance Planning Group for an amount not to exceed $60,555. IC2ScopeofServicesMultiModalTransportationDistrictVineStreetOverlay.ds

16 Commission Meeting - February 5, 2013 Page 16 of G CONTRACT FOR DEVELOPMENT SERVICES DEPARTMENT'S PERMITTING FEE AND PROCESS STUDY City Commission authorization to negotiate with the top ranked firm to conduct Fee and Process Study (RFQ ) for the Development Services Department. To achieve a more user-friendly, streamlined experience for the customer, the Development Services Department solicited for a consultant to perform two objectives: (1) a cost of service/fee analysis study for both Building and Planning Division review and inspection functions; and (2) provide a comprehensive evaluation and guidance of all development review processes for both the Building and Planning Divisions to improve efficiency, timeliness, responsiveness and to improve the overall customer experience. The RFQ was opened on December 14, 2012 with two firms having met the submittal requirements. The selection committee met on January 29, 2013 to rank the submittals. The two firms have been ranked and staff is seeking Commission authorization to enter into negotiations with the top ranked firm or the second ranked firm if negotiations fail with the top ranked firm. Those firms meeting the submittal requirements include: Matrix Consulting Group (Mountain View, CA) Management Partners (Cincinnati, OH) The ranking of the firms is as follows: Rank Firm 1 Matrix Consulting Group 2 Management Partners Once the contract is negotiated with the selected firm, staff will bring the contract to the Commission for approval. A copy of the RFQ is attached in the backup for the Commission s review. Commission authorization to negotiate with a contract with the top ranked firm for development of a Fee & Process Study (RFQ ). IC2FeeProcessStudyRFQNegotiations.ds

17 Commission Meeting - February 5, 2013 Page 17 of H DONATION OF MASS CASUALTY INCIDENT TRAILER TO OSCEOLA COUNTY FIRE RESCUE Approval to declare as surplus and donate the Fire Department's Mass Casualty Incident (MCI) trailer to Osceola County Fire Rescue. The Mass Casualty Incident Trailer (FD17, asset tag #12939) was purchased in the late 1990s with a state grant and has never been used for an actual incident. There are other similar state recognized assets in the region that KFD can call upon if needed. Osceola County Fire Rescue has expressed an interest in this trailer and will make it available for use if needed within the City. In addition to the trailer itself (FD17) all contents, including the following asset tagged items, will be transferred to Osceola County: Asset Tag #12929 Tri-pod with 500 watt 110, volt light Asset Tag #12930 Tri-pod with 500 watt 110, volt light Asset Tag #13041 Honda EZ500 Generator Due to the reduced need for this trailer, the expense of keeping it in service and the lack of room for parking, it is staff s recommendation that this trailer and its contents be donated to Osceola County Fire Rescue. Staff requests Commission approval to donate the Mass Casualty Incident Trailer (FD17) and all contents to Osceola County Fire Rescue. IC2DonationofMassCasualtyIncidentTrailer.fir

18 Commission Meeting - February 5, 2013 Page 18 of I QUARTERLY CITY MANAGER'S REPORT FOR QUARTER 1: OCTOBER TO DECEMBER 2012 This is an update on the status of various City projects and initiatives. No action is necessary. The Quarterly City Manager s Report is a summary report on the major projects, public interaction, and management of the City of Kissimmee. It is prepared under the direction of the City Manager, in cooperation with all City of Kissimmee departments. The purpose of the Quarterly City Managers Report is to provide the public, elected officials and senior management staff of the City of Kissimmee a clear and timely summary of the City s progress in implementing the Commission Goals, Management Agenda, and Capital Plan. The Quarterly City Manager s Report contains the following information: Commission Goals Update: The City Commission of the City of Kissimmee sets goals for the coming fiscal year in January of the previous fiscal year. These goals set the agenda which the City Manager and departments operate for that calendar year. The goals are broken into two categories; top priority and high priority. The Quarterly City Manager s Report presents an overview of Commission Goals and their current status along with a list of milestones, implications to the community, and further action if necessary. Capital Projects: The Quarterly City Manager s Report includes a report of all capital projects which begin or end with the current the fiscal year. This report includes a task list for each project, current status of the named tasks, impact to the community, and further action if necessary. Major Internal Projects: This category is reserved for major projects with large scope, financial impact, or community impact but do not fall into a capital category. Projects such as corridor studies by the Development Services Department or water quality studies conducted by the Public Works and Engineering Department are examples. This report includes a task list for each project, current status of the named tasks, impact to the community, and further action if necessary. Interagency Collaboration, Local Issues, and Economic Development: The City of Kissimmee often collaborates with local groups and governments on City and Countywide issues, including economic development. This section of the report contains information on issues or projects that involve government agencies and other organizations. This section may highlight employees volunteering in their work capacity to assist local business, human interest groups, or emergency management efforts. It will also describe any issues being diplomatically addressed between local groups and governments such as contract negotiations or school board agreements. Lastly, this section will include a brief economic development update on the current work of our various economic development ventures.

19 Commission Meeting - February 5, 2013 Page 19 of 29 Ordinance and Code Updates: This section will list all ordinance changes that took place in the last quarter and the effect on individuals within the City of Kissimmee. No Action Necessary. IC2QuarterlyReportQ1.cm

20 Commission Meeting - February 5, 2013 Page 20 of J REQUEST COMMISSION AUTHORIZATION TO TRADE WEAPONS TO FLORIDA BULLET, INC. The Kissimmee Police Department requests Commission authorization to trade twenty six patrol rifles to Florida Bullet, Inc. The Kissimmee Police Department has received an offer from Florida Bullet, Inc. to trade twenty six of our used patrol rifles for twenty six new Sig Sauer patrol rifles at no cost to us. The Department currently uses three different makes of patrol rifles. Upon completion of this trade, every patrol rifle will be the same make and model; therefore streamlining maintenance and purchasing parts. This trade will also allow the department to continue purchasing new patrol rifles as the future budget allows without having to purchase replacement patrol rifles in the near future. The vendor, Florida Bullet, Inc., will receive twenty six of our used rifles to trade for twenty six new Sig Sauer patrol rifles, which they will provide. The twenty six patrol rifles to be traded are as follows: Colt M4: LE Trade Colt M4: LE Trade Colt M4: LE Trade Colt M4: LE Trade Colt M4: LBD Trade Colt M4: LBD Trade Colt M4: LE Trade Colt M4: LBD Trade Colt M4: LE Trade Colt M4: LE Trade Colt M4: CCH Trade Bushmaster M4: L Trade Bushmaster M4: BFI Trade Bushmaster M4: L Trade Bushmaster M4: L Trade Bushmaster M4: BFI Trade Bushmaster M4: BFI53179 Trade Bushmaster M4: L464930BM Trade Bushmaster M4: L Trade Bushmaster M4: L Trade Bushmaster M4: L Trade Bushmaster M4: L Trade Bushmaster M4: L Trade Bushmaster M4: BFI Trade Bushmaster M4: L Trade Bushmaster M4: L Trade

21 Commission Meeting - February 5, 2013 Page 21 of 29 Staff recommends authorization to trade the listed used weapons to Florida Bullet, Inc., a licensed and authorized federal firearms retailer, for new patrol rifles. IC2WeaponsTrade.pol

22 Commission Meeting - February 5, 2013 Page 22 of K LEASE OF FIRE APPARATUS - TWO PUMPERS AND ONE AERIAL PLATFORM The request is for Commission approval to purchase two (2) Pierce Impel Pumpers and one (1) Pierce Velocity 100' Aerial Platform via a capital lease agreement with SunTrust that will result in annual payments of $394,307 for five years. The Fire Department requests purchase of these apparatus to replace two pumpers that are 20-years old and have an average of over 13,000 engine hours and a 10-year old Quint that has over 9,400 engine hours. All three of these pieces of apparatus have become costly to maintain; therefore, Fleet Maintenance has recommended replacement. The Fire Department recommends purchase of these apparatus from Pierce Manufacturing Inc. with pricing provided in accordance with St. Johns County contract # The City has chosen to lease the pumpers and aerial platform because staff feels the current market conditions have made it worthwhile to lease finance as an alternative to purchasing outright. The capital lease will allow the City to spread out the cash flows more evenly over the next five years with an annual payment of $394,307 rather than the outright purchase price of $449, for each of the pumpers and $992,139 for the aerial platform (for a total of $1,890,574). Under a capital lease, the City will hold title to the equipment as opposed to a traditional consumer lease. The City has entered into various capital leases with SunTrust over the past several years; therefore, the City already has a master lease agreement in place with SunTrust. As a result, SunTrust has presented the City with a financing package that contains a lease interest rate of % over 60 months on $1,890,574 or $394,307 per year. Osh Kosh Capital Leasing (the parent company for Pierce Manufacturing Inc.) also provided a lease rate quote; however, the lease interest rate was 1.644% for 5 years. Therefore, the SunTrust proposal provides the most economical method for acquiring the fire apparatus. The annual capital lease payments were included in the original FY 2013 adopted budget in the Local Option Sales Tax fund. Staff recommends Commission approval to proceed with acquisition of the fire apparatus from Pierce Manufacturing Inc. via a capital lease with SunTrust at a cost of $394,307 annually for five years. IC2FireApparatusCapitalLease.fir

23 Commission Meeting - February 5, 2013 Page 23 of L RESOLUTION IN SUPPORT OF LEGISLATIVE ACTION AGENDA FOR FLORIDA LEAGUE OF CITIES The request is for the City Commission to consider supporting the Legislative Action Agenda for the Florida League of Cities. One of the top 2013 Legislative Priorities for the Florida League of Cities is Pension Reform for Local Police/Firefighter Plans. The focus of this reform is to allow cities to negotiate pension reforms with their public safety bargaining units that would make existing plans more affordable and sustainable, without compromising our ability to receive insurance tax revenues collected by the state. For cities to be successful in this endeavor, the League of Cities is encouraging cities to reach out to each member of the Florida Legislature and let them know the existing police/firefighter pension system is unsustainable and needs to be reformed. The attached resolution supports said pension reform and demonstrates to the Legislature that this issue needs to be addressed during the 2013 legislative session. In addition, staff has added language to the resolution to cover other issues that the League may advocate on our behalf that would uphold the principles of preserving home rule for cities and opposing legislation that has impacts on city services and revenues but comes with no funding from the state to implement (aka unfunded mandates ). Specifically this session, the League is concerned about proposals to eliminate our ability to collect communication services and business license taxes. Staff requests Commission approval of this resolution to show the City s support of the League of Cities legislative platform. Staff recommends Commission approval. IC2Res.LeagueActionAgenda.cm

24 Commission Meeting - February 5, 2013 Page 24 of A UCF SMALL BUSINESS DEVELOPMENT CENTER ANNUAL REPORT PRESENTATION The UCF Small Business Development Center's Site Manager, Mr. Rafael Pratts, will present a 2012 summary of their efforts to the City Commission and respectfully requests continued funding approval. The City of Kissimmee has a partnership with the UCF Small Business Development Center (SBDC) via the Kissimmee/Osceola Chamber of Commerce which houses the organization. The SBDC provides entrepreneurs with technical support and assistance in the creation or development of small businesses and provides the City with quarterly reports on their activities. Mr. Pratts, of the SBDC, will provide the City Commission with a year-end update on the activities and events performed by the organization for Mr. Pratts will further provide information on any upcoming program enhancements anticipated to be introduced in the program. Additionally, the SBDC and Kissimmee/Osceola Chamber of Commerce request funding approval in the amount of $30,000 to continue providing technical business support and assistance within the community. Funding for the program has remained at this level for the past several years and has been budgeted in the FY 2012/13 Economic Development Division account # (Other Contract Services). The attached funding agreement outlines the City s expectations for these services. Staff recommends approval of a funding agreement in the amount of $30,000 with the Kissimmee/Osceola Chamber of Commerce for the UCF Small Business Development Center to provide technical support and assistance to small businesses. IC2UCF_SBDC.ed

25 Commission Meeting - February 5, 2013 Page 25 of B AUTHORIZATION TO HIRE TWO FULL-TIME POLICE OFFICERS TO BE UTILIZED AS SCHOOL RESOURCE OFFICERS IN THE ELEMENTARY SCHOOLS The Police Department is requesting Commission authorization to hire two full-time police officers to be utilized as School Resource Officers in the Elementary Schools. The Osceola County School District will provide a monetary contribution of $39,900 for each officer annually. Osceola County School officials approached the Police Department with a proposal of wanting two additional School Resource Officers to split between the Elementary Schools. This proposal was also presented to the Osceola County Sheriff and would add these officers in the schools this current school year. The School District will provide a monetary contribution of $39,900 for each officer annually, with their contribution for this year prorated for the remainder of the school year. The balance of the officers salaries can be absorbed by the Police Department s expected salary surplus from this year s unfilled vacancies. It is the Department s intention to fill these two positions with two recent retirees who currently serve as reserve officers with the Department and were both School Resource Officers for several years prior to their retirements. The two reserve officers will serve as temporary employees for the remainder of the current school year until such time as permanent officers can be hired, trained and made available for the next school year. The two full-time officer positions would then be absorbed into next year s budget increasing the Police Department s total number of authorized sworn positions. The School District funding will continue to partially offset the cost of these two full-time officers annually thereafter. Therefore, the Police Department requests authorization to hire two full-time police officers as School Resource Officers in the Elementary Schools. Funding for this fiscal year would come from the Department s expected salary surplus from this year s unfilled vacancies, account number, and from the contribution from the Osceola County School District. The two full-time officer positions would then be absorbed into next year s budget increasing the Police Department s total number of authorized sworn positions. Approval to amend the personnel schedule and add two full-time police officer positions to be utilized as School Resource Officers in the Elementary Schools. IC2ForTwoNewPoliceOfficers.kpd

26 Commission Meeting - February 5, 2013 Page 26 of C TEMPORARY SIGN ORDINANCE STATUS Commission direction on the status of the temporary sign ordinance enacted to lengthen the display opportunity for cold air balloons, banners, bunting, and window signage during the economic downturn. To assist commercial businesses with additional advertising opportunities during these economic times, the City Commission has continually re-adopted an ordinance beginning in 2008 to extend the length of time allowed in the Land Development Code for display of temporary signage such as banners, cold air balloons and window signs for commercial zoning districts. In 2010, the Commission added bunting and human signs to the list of temporary signs a commercial business could potentially utilize; In 2011, the Commission removed human signs as an option since few businesses had pulled permits this this type of signage; In March 2012, the Commission extended the temporary sign allowance until March 1, 2013; and On August 21, 2012 the Commission adopted a new sign code amending all of the sign standards in particular increased banner sizes, added feather banner and human sign allowances, decreased setback requirements for cold air balloons and other minor temporary sign changes. As part of each ordinance, the extended period was set to expire unless a new ordinance was re-adopted by the Commission. The current ordinance which was approved on March 1, 2012 is set to expire on March 1, Staff is seeking the direction of the Commission on whether to extend the sunset date on the relief measures provided by the ordinance. Should the Commission decide to extend the ordinances sunset date, a revised ordinance for public hearings and adoption will be scheduled for the earliest Commission meetings possible. A copy of the current temporary sign ordinance is attached in the backup for the Commission s review. Staff requests City Commission direction. IC2LDCtempsignagediscussionFeb13.ds

27 Commission Meeting - February 5, 2013 Page 27 of D DISCUSSION REGARDING ANIMAL RESCUE IN THE CITY Based on new information from Osceola County, staff is seeking additional City Commission direction about animal rescues and the guidelines in which they should be allowed. At the January 15, 2013 City Commission meeting, the Commission instructed staff to match Osceola County regarding standards and regulations for animal rescues. At the time, it was believed Osceola County was drafting an animal rescue ordinance that would set standards and controls on animal rescue. As a result, the Commission directed staff to monitor the County s efforts with the desire for regulations to remain consistent between the two jurisdictions. Additional information has been provided to City staff and the County is actually preparing a formal agreement that animal recues would be required to execute if said rescue would take animals from Osceola County Animal Control. This agreement would guarantee that animals being taken by rescues are well cared for and the rescue has the knowledge and resources to provide for the animals. With this approach, the number of animals will be limited based on the zoning and location in the County. Therefore, no increase in the amount of animals allowed in residential zoning districts is proposed by the County. Should the City Commission decide to follow previous direction to remain consistent with County regulations, then animal rescues in residential areas would still be limited to no more than five cats and/or dogs. This would require no change to the City s current ordinances or policies as animal rescues would be indistinguishable from a home with five pets. If the Commission provides alternative direction, several issues will need to be taken into consideration for an ordinance. Including, but not limited to: What animals should be included for rescue? What is an appropriate number of animals for a rescue? Should the neighboring property owners or tenants be notified of a rescue s location? What standards should be in place to insure the rescue is legitimate? Should additional noise restricts be placed on a rescue? Should there be special conditions placed on waste cleanup and removal? Staff needs to know if the Commission would like to continue with its original direction or provide staff with new direction regarding this matter.

28 Commission Meeting - February 5, 2013 Page 28 of 29 The Commission provides updated direction to Staff regarding animal rescue. IC2AnimalRescueNonProfit.ds

29 Commission Meeting - February 5, 2013 Page 29 of E ADVISORY BOARD VACANCY - FIRE PENSION BOARD the Commission make an appointment to fill the vacancy on the Fire Pension Board. Hector Rodriguez who was on the Fire Pension Board has moved out of the City limits and is no longer eligible to serve on this board as a Commission appointee. We currently have one vacancy on the Fire Pension Board. The vacancy is for board member Hector Rodriguez who has moved out of the City limits and is no longer eligible to serve as a Commission appointee on this board. This has been assigned in rotation to Seat # 2. A list of appointments by Commission Seat is attached. Copies of eligible advisory board applications for 2009, 2010, 2011, 2012, and 2013 are in the Commission office along with the individual advisory board lists. When reviewing the individual board listings, please note that requirements for all boards are different. Please note the requirement for this vacancy must follow these guidelines: Fire Pension Board: One (1) appointment with the only requirement being that they must be a City resident if serving as a Commission appointee. Please keep in mind that an individual with a financial background would be a benefit to the Pension Board. This board appointment will expire on February 19, If the appointment is not complete by the expiration date, the appointment rotates to the next Commission Seat or it may be extended. This item will remain on the agenda until the appointment is made. Staff requests the Commission make an appointment to fill the vacancy on the Fire Pension Board. IC2AdvisoryBoardAppointments.ccl