WASHINGTON COUNTY PUBLIC SAFETY COMMITTEE. Sheriff's Department January 20, 2015

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1 WASHINGTON COUNTY PUBLIC SAFETY COMMITTEE Sheriff's Department January 20, 2015 West Bend, WI 8:30 a.m. Present: Joseph Gonnering, Ralph Hensel (arrived at 8:50 a.m.), Philip Laubenheimer, Dennis Myers, and Thomas Niebler. Also present: County Administrator Joshua Schoemann, County Board Chairperson Herbert Tennies, Sheriff Dale Schmidt, Chief Deputy County Clerk Linda Doro, Captain Steve Gonwa, Captain Shirley Miller, Radio Systems Administrator John Schrader, Lieutenant Bruce Theusch, Emergency Management Coordinator Rob Schmid, and County Clerk Assistant Mary Lynn Schlitt. Chairperson Gonnering called the meeting to order at 8:30 a.m. and read the Affidavit of Posting. MINUTES Moved by Mr. Laubenheimer, seconded by Mr. Myers to approve the minutes of December 16, 2014, as presented. Motion carried. SHOOTING RANGE PROJECT UPDATE Appearance: County Engineer/County Surveyor Scott Schmidt, Landscape Designer Cindy Leinss, and Purchasing Manager Bill Kurer. Mr. Schmidt introduced Landscape Designer Cindy Leinss and reported that she has been assigned as the Shooting Range Project Manager. The following timeline was outlined for the project: The final plans will be presented at the February 9, 2015 meeting. Bids will be released in March and due on April 14, The bid results will be presented to the Public Safety Committee at the April 21, 2015 meeting. Construction is anticipated to take place May 2015 through July CLERK OF COURTS COURT AND FINANCIAL ACTIVITY The Clerk of Courts monthly report through November, 2014 was mailed with the agenda packet to committee members. OUT-OF-STATE TRAINING REQUEST HARRIS USERS CONFERENCE Moved by Mr. Myers, seconded by Mr. Niebler to approve the out-of-state travel request for Radio Administrator John Schrader to attend the International Harris Users Conference and Training Symposium in San Antonio, Texas on April 25-30, 2015, at a cost not to exceed $2,000. Motion carried. WI EMERGENCY MANAGEMENT CRIMINAL ACTS OR ACTS OF TERRORISM EXERCISE GRANT PROJECT UPDATE

2 Public Safety Committee January 20, 2015 Page 2 of Mr. Schmid provided an update on the Wisconsin Emergency Management Criminal Acts or Acts of Terrorism Exercise Grant project. Mr. Hensel arrived at 8:50 a.m. FFY 14 FEMA PRE-DISASTER MITIGATION GRANT PROGRAM PROJECT UPDATE Mr. Schmid distributed a letter from Federal Emergency Management Agency (FEMA) and a letter from Wisconsin Emergency Management (WEM) indicating FFY 14 FEMA Pre-Disaster Mitigation Grant Program approval for Washington County in the amount of $106, FEMA will provide 75% of the funds, or $80, The remaining 25%, or $26,675.00, is the required local match. RADIO SYSTEM UPDATE Sheriff Schmidt presented options for the radio system upgrade. To assist the Radio Communications Systems Committee in making a decision, Sheriff Schmidt is requesting the Public Safety Committee make a motion that includes a policy statement regarding the radio system. The Committee deferred discussion of the motion to the February 9, 2015 meeting, at which time recommendations by the Radio Committee will be available. PURCHASE OF USED ARMORED RESCUE VEHICLE Moved by Mr. Myers, seconded by Mr. Niebler to approve the purchase of a 2005 Lenco Bearcat armored rescue vehicle and radio using the Drug Forfeiture Fund, at a cost not to exceed $67,000. Motion carried. SHERIFF S REPORTS Sheriff Schmidt reported on staffing, courthouse security, fatalities, communications, and overtime. Jail Population For the month of December, the average daily adult inmate population was , the Huber daily average was , the electronic monitoring daily average was 7.58, and the juvenile daily average was 12.35, with of those being borders. NEXT TENTATIVE MEETING DATE The next Public Safety Committee meeting is tentatively scheduled for Tuesday, February 9, 2015, at 8:30 a.m. ADJOURNMENT Moved by Mr. Laubenheimer, seconded by Mr. Hensel to adjourn the meeting at 10:00 a.m. Motion carried. Brenda J. Jaszewski, County Clerk

3 COMMITTEE REPORT To: From: Public Safety Theresa Russell Date: February 9, 2015 Re: Cost Center Transfer Request POLICY QUESTION: Should the Clerk of Courts be granted a transfer from the Family Court Commissioner cost center to the Clerk of Courts? DISCUSSION: There will be a shortfall in projected revenues for the Clerk of Courts. As of 1/28/15, the shortfall is approximately $7,000, which is directly related to a shortfall in revenues and could be attributed to the overspending of outlay as stated in the Public Safety Committee minutes of June 17, 2014 which states: Moved by Mr. Niebler, seconded by Mr. Myers to approve overspending in the Clerk of Courts outlay account in the amount of $6,077 to install upgraded VGA (Video Graphics Adapter) printers in each of the four courtrooms. Motion carried. There are access funds in the Family Court Commissioner s cost center which, if transferred, will reduce the amount of the shortfall in the Clerk of Court s cost center. FISCAL EFFECT: Will need a transfer for the balance in the FCC cost center as invoices for services are still being submitted.. ATTACHMENTS: None RECOMMENDATION: Approve to transfer the balance in the Family Court Commissioner cost center to the Clerk of Court s outlay account in the amount of $6,077 and the remaining balance be applied to the Clerk of Courts cost center.

4 COMMITTEE REPORT To: From: Public Safety Theresa Russell Date: February 9, 2015 Re: Request for General Fund Transfer POLICY QUESTION: Should the Clerk of Courts be granted a general fund transfer to cover court ordered expenses? DISCUSSION: There will be a shortfall for the Clerk of Courts. As of 1/28/15, the shortfall is approximately $7,000, which is directly related to a shortfall in revenues. Invoices from attorneys, psychologists and others who performed services in 2014 are still arriving to be processed. The amount that was paid at this time last year for 2013 was an additional $6,000. FISCAL EFFECT: Will need a transfer from the general fund in an amount to be determined. ATTACHMENTS: None RECOMMENDATION: Transfer from the general fund the amount necessary to cover the overdraft in the Clerk of Courts cost center.

5 COMMITTEE REPORT To: From: Public Safety Theresa Russell Date: February 9, 2015 Re: Out-of-State Travel POLICY QUESTION: Should the Clerk of Court be allowed to attend the National Association for Court Management Conference in Louisville, KY, July 12-16, 2015 instead of the NACM Mid-Year Conference that was approved for Austin TX in February? DISCUSSION: The Clerk of Court because of staffing issues was unable to attend the National Association for Court Management Mid-Year Conference in February. The minutes from the August 19, 2014 budget meeting stated the following: Moved by Mr. Myers, seconded by Mr. Laubenheimer to approve the out-of-state travel for one person to attend the National Association for Court Management Conference in Austin, TX, February 8-10, 2015, at a cost of $2,000. Motion carried with Mr. Hensel voting no. FISCAL EFFECT: None as out-of-state travel was approved August 19, ATTACHMENTS: None RECOMMENDATION: Approve change of out-of-state travel from Austin TX to Louisville KY.

6 COMMITTEE REPORT To: From: PUBLIC SAFETY COMMITTEE CAPTAIN GONWA Date: FEBRUARY 9, 2015 Re: 2015 OUT OF STATE TRAVEL REQUEST IATAI COURSE INSPECTION & INVESTIGATON OF CMV CRASHES POLICY QUESTION: Should the county approve Detective Mark Sette and Deputy Don Kapla to attend the IATAI course: Inspection and Investigation of Commercial Motor Vehicle Crashes to be held March 2-6, 2015 in Lockport, IL. DISCUSSION: Each year the International Association of Technical Accident Investigators Association hosts a training seminar related to technical accident investigation. This is highly specialized training that focuses on specific areas of crash investigation. This intensive course will cover the unique characteristics of commercial motor vehicles and the special dynamics at play when one is involved in a collision. This course will focus on topics specific to crashes involving commercial motor vehicles: Tractor-trailer nomenclature Brake systems: configuration and operation Wheels, rims and tires Steering suspensions and frames Trailer coupling devices-fifth wheels Tachograph charts-log books Vehicle inspections Center of mass determinations Skid mark measurements and speed analysis Jackknifing Hydroplaning Rollover Vehicle dynamics in braking Weight shifting The Sheriff s Office has been involved in a number of serious and fatal accidents involving commercial motor vehicles. This training will provide expertise to members of our Crash Reconstruction Team. Estimated Cost: Registration $1,190 Hotel $ 900 Meals $ 300 $2,390

7 FISCAL EFFECT: The Sheriff s 2015 training budget will be used to fund this training. No additional funding resources are required. ATTACHMENTS: Conference agenda attached. RECOMMENDATION: Motion to approve Detective Mark Sette and Deputy Don Kapla to attend the IATAI course: Inspection and Investigation of Commercial Motor Vehicle Crashes to be held March 2-6, 2015 in Lockport, IL. Cost not to exceed $2,390 with funding from the Sheriff's 2015 training budget.

8 Inspection and Investigation of Commercial Vehicle Crashes (40 Hours) This intensive course will cover the unique characteristics of commercial motor vehicles and the special dynamics at play when one is involved in a collision. Detailed information of the nomenclature and operation of commercial motor vehicles will provide you with a level of competence needed to perform an adequate post-crash inspection of the vehicle. To reinforce the concepts presented, you will conduct hands-on exercise inspections and vehicle testing during the course. Prerequisite: This course is designed for traffic crash investigators who have completed, at a minimum, IPTM s At-Scene /Traffic Crash Homicide Investigation course or its equivalent. You should have a good working knowledge of the techniques and applications of the formulas presented in the basic course, as the presentation of mathematical formulas will build upon techniques already used by investigators. Course Topics Tractor-trailer nomenclature Brake systems: configuration and operation Wheels, rims and tires Steering suspensions and frames Trailer coupling devices-fifth wheels Tachograph charts-log books Vehicle inspections Center of mass determinations Skid mark measurements and speed analysis Jackknifing Hydroplaning Rollover Vehicle dynamics in braking Weight shifting Recommended Hotel Hampton Inn 3555 Mall Loop Drive Joliet, IL (815) OR (866) Class Price: IATAI Members: $ (2015 dues paid) Non-IATAI Members: $ The Illinois Association of Technical Accident Investigators is pleased to be able to offer this and other classes at significant discounts to its members. To learn more about IATAI training events check out our website at Interested in becoming a member? IATAI membership is $45.00 annually. A PDF Membership application can be downloaded from our website. Nov. 3-7, 2014 Jan , 2015 Feb. 9-13, 2015 Future IATAI Training Sept , 2015 Energy Methods Jefferson City, MO Traffic Crash Reconstruction Downers Grove, IL Event Data Recorder Tinley Park, IL IATAI Conference East Peoria, Illinois May 2-6, 2016 World Reconstruction Exposition (WREX) Questions? Contact: Susan Shigemura sushig@dtnspeed.net

9 IATAI SPONSORED CLASS Inspection and Investigation of Commercial Vehicle Crashes (40 Hours) From Institute of Police Technology and Management Where: Illinois State Police, D S. Broadway Lockport, IL When: March 2-6, 2015 ILLINOIS ASSOCIATION of TECHNICAL ACCIDENT INVESTIGATORS 7610 Roberts Road New Berlin, IL Forwarding and Address Correction Requested REGISTRATION FORM NAME: AGENCY/COMPANY: MAILING ADDRESS: CITY: WORK PHONE: CELL PHONE: STATE: ZIP: ARE YOU A MEMBER OF IATAI (2015 dues paid) DETACH AND RETURN THIS FORM WITH PAYMENT TO: IATAI 7610 ROBERTS RD. NEW BERLIN, IL TUITION FEE: IATAI MEMBER: $595 NON-MEMBER: $695 MAKE CHECKS PAYABLE TO IATAI.

10 COMMITTEE REPORT To: From: PUBLIC SAFETY COMMITTEE CAPTAIN GONWA Date: FEBRUARY 9, 2015 Re: TOWER INSPECTIONS FROM GENERAL FUND POLICY QUESTION: Should the county approve expenditure from the 2015 General Fund for tower inspections? DISCUSSION: Washington County maintains and operates a P25 VHF Simulcast Radio System utilizing seven transmit / receive sites and one receive-only site. In 2014, the county employed TUSA Consulting to examine and make recommendations on system performance, administration and maintenance. As part of that work, TUSA Consulting identified potential receiver noise interference sources that can result from a lack of tower inspections and maintenance: Loose or corroded attachment hardware Dissimilar metals touching a tower member through worn coax shielding Loose coax connectors Bad tower lighting cable Improper installation of electrical grounding straps TUSA Consulting made the following recommendation regarding the existing VHF radio system: The County should employ a professional tower company to annually check and tighten all antenna hardware on these antenna dense sites. The inspection passed the budget approval process through PSC and Finance but was ultimately removed in the final budget approved by the county. FISCAL EFFECT: Prior to the end of 2013, the revenue received on the rent of space on the radio towers was nonlapsed from year to year to cover this type of expense. During the 2014 budget process, the Finance Committee decided the funds should close to the General Fund and the expenses budgeted each year. The amount closed to undesignated fund balance at the end of 2013 was $298,260. The Sheriff included this expense in the 2015 budget, but it was removed from the budget with the idea that a general fund transfer would cover the cost. ATTACHMENTS: Draft Resolution Quote from General Communications dated RECOMMENDATION: Motion that an amount of $20,000 is transferred from the General Fund Account No to the Sheriff s Department Radio System account to conduct tower inspections of the Washington County Radio System.

11 WASHINGTON COUNTY, WISCONSIN Date of enactment: Date of publication: 2014 RESOLUTION Transfer from the General Fund Sheriff s Department Radio System Inspections WHEREAS, Washington County maintains and operates a P25 VHF Simulcast Radio System utilizing seven transmit/receive sites and one receive-only site; and WHEREAS, in 2014, the County employed TUSA consulting to examine and make recommendations on system performance, administration and maintenance; and WHEREAS, as part of that work, TUSA Consulting identified potential receiver noise interference sources that can result from a lack of tower inspections and maintenance; and WHEREAS, TUSA Consulting recommended that the County employ a professional tower company to annually check and tighten all antenna hardware on the County s antenna dense tower sites for the existing VHF radio system; and WHEREAS, tower inspections have not been conducted since the County Radio System went live in 2010; and WHEREAS, the Sheriff believes that these tower inspections are part of the ongoing maintenance responsibilities of the County to maximize radio system performance and reliability; NOW, THEREFORE, BE IT RESOLVED by the Washington County Board of Supervisors that an amount of $20,000 is hereby transferred from the General Fund Account No to the Sheriff s Department Radio System account to conduct tower inspections of the Washington County Radio System. VOTE REQUIREMENT FOR PASSAGE: 2/3 of the members elect RESOLUTION SUMMARY: Resolution authorizing transfer from the General Fund to Sheriff s Department Radio System account to conduct tower inspections of the Washington County Radio System. Page 1 of 2

12 APPROVED: Kimberly A. Nass, County Attorney Dated Considered Adopted Ayes Noes Absent Voice Vote Introduced by members of the PUBLIC SAFETY and FINANCE COMMITTEES as filed with the County Clerk. Joseph C. Gonnering, Chairperson Public Safety Committee Raymond W. Heidtke, Chairperson Finance Committee (Prior to the end of 2013, the revenue received on the rent of space on the radio towers was nonlapsed from year to year to cover this type of expense. During the 2014 budget process, the Finance Committee decided the funds should close to the General Fund and the expenses budgeted each year. The amount closed to undesignated fund balance at the end of 2013 was $298,260. The Sheriff included this expense in the 2015 budget, but it was removed from the budget with the idea that a general fund transfer would cover the cost.) Page 2 of 2

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14 Finance Committee October 3, 2014 Page 5 of Clerk of Courts The recommended total 2015 budget and levy for Clerk of Courts is $1,219,066, including out of state travel and user fees. Medical Examiner The recommended total 2015 budget and levy for Medical Examiner is $329,232, including user fees. The Committee recessed at 10:15 a.m. and reconvened at 10:29 a.m. District Attorney The recommended total 2015 budget and levy for District Attorney is $544,449. Sheriff s Department The recommended total 2015 budget and levy for Sheriff s Department is $16,330,516, including outlay and user fees. It was noted that a general fund transfer will be requested in 2015 for tower related expenses. The committee discussed the unfunded additional position request of one Sheriff s Deputy for the Detective Bureau and it was recommended that this item be considered next week. Highway Department The recommended total 2015 budget and levy for Highway Department is $3,371,952, including Transit services, outlay, out of state travel, and user fees. Samaritan The recommended total 2015 budget for Samaritan is no county levy, including user fees, with expenses of $15,066,266, and revenues of $15,066,266. Aging and Disability Resource Center (ADRC) The recommended 2015 budget and levy for ADRC is $174,670, plus indirect charges of $170,544, for a total net levy of $345,214, including one new position of a full-time Dementia Caregiver Support Specialist. Health Department The recommended total 2015 budget and levy for Health Department is $1,083,624, including out of state travel and user fees. Veterans Service The recommended total 2015 budget and levy for Veterans Service is $209,663. Human Services Department The recommended 2015 budget and levy for Human Services Department is $9,776,750, plus indirect charges of $644,817, for a net levy of $10,421,567, including outlay and user fees. Planning and Parks Department The recommended total 2015 budget and levy for Planning and Parks Department is $2,757,155, including outlay, out of state travel, and user fees.