Courthouse - Government Center September 2, Present: Dawn Eyre, Raymond Heidtke, Robert Milich, Gerald Schulz, and Daniel Stoffel.

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1 WASHINGTON COUNTY FINANCE COMMITTEE Courthouse - Government Center September 2, 2015 West Bend, WI 8:30 a.m. Present: Dawn Eyre, Raymond Heidtke, Robert Milich, Gerald Schulz, and Daniel Stoffel. Also Present: Finance Director Susan Haag, County Administrator Joshua Schoemann, County Board Chairperson Herbert Tennies, County Attorney Kim Nass, County Clerk Brenda Jaszewski, County Treasurer Jane Merten, Assistant to the County Administrator Jamie Ludovic, Assistant Finance Directors David Owens and Kathie Wild, Sheriff Dale Schmidt, and Supervisor Donald Kriefall. Chairperson Heidtke called the meeting to order and read the Affidavit of Posting. VOUCHERS Moved by Mr. Milich, seconded by Ms. Eyre to approve the following: Miscellaneous vouchers in the amount of $17, General Accounts Payable vouchers in the amount of $867, Jury vouchers in the amount of $1, Motion carried. REVIEW AND MAKE RECOMMENDATIONS ON TAX DEED PARCELS Village of Germantown - Tax Key GTNV (Winnie, Pamela) Ms. Jaszewski presented a letter from Pamela Winnie requesting she be allowed to redeem tax deed property GTNV , noting that a check was received and deposited for the entire amount of all back taxes, interest, and penalties. Moved by Mr. Stoffel, seconded by Mr. Milich to allow Pamela Winnie to redeem tax deed parcel GTNV and authorize the County Attorney to issue a Quit Claim deed to Pamela Winnie. Motion carried. It was noted that since this was paid by a personal check, the Quite Claim deed would not be issued prior to September 11, Town of Addison - Tax Key T Y (Pagels, Robert) Per the in rem foreclosure process, the County Treasurer will be publishing a class 3 notice for this parcel, and the County Attorney will enter a court judgment on or after the first eligible date of November 5, Ms. Nass has received a letter of interest regarding this parcel. Town of Kewaskum - Tax Key T G (Schmidt, Wilmer & Beverly) Per the in rem foreclosure process, the County Treasurer will be publishing a class 3 notice for this parcel, and the County Attorney will enter a court judgment on or after the first eligible date of November 5, Also, Ms. Nass will contact the Town of Kewaskum to determine if they remain interested in this parcel per the agreement with the County.

2 Finance Committee September 2, 2015 Page 2 of Village of Slinger - Tax Key V (Harju Holdings, LLC) Per the in rem foreclosure process, the County Treasurer will be publishing a class 3 notice for this parcel, and the County Attorney will enter a court judgment on or after the first eligible date of November 5, Ms. Nass will contact the Village of Slinger as this parcel is eligible for a brownfield grant. City of Hartford - Tax Key (Kettle Moraine Realty) The closing for the sale of this parcel to the City of Hartford has commenced. City of West Bend - Tax Key (Johnson, Jacqueline or Robert ) The outstanding taxes, interest, and penalties have been paid in full. Town of Farmington - Tax Key T (Regency Hills) Moved by Mr. Milich, seconded by Ms. Eyre to let for bid, parcel T , with a minimum bid amount of $6,000. Motion carried. Town of Farmington - Tax Key T & T (Zimmermann, Thomas - DBA Evergreen Homes) Moved by Mr. Stoffel, seconded by Mr. Milich to let for bid, parcels T and T , with a minimum bid amount of $10,000 for each parcel. Motion carried. Town of Jackson - Tax Key T X (Char VI Corporation) Moved by Mr. Stoffel, seconded by Mr. Milich to let for bid, parcel T X, with a minimum bid amount of $500. Motion carried. Town of Jackson - Tax Key T A (Slottke, John/Deniston, Debra) Moved by Mr. Milich, seconded by Mr. Schulz to let for bid, parcel T A, with a minimum bid amount of $47,000. Motion carried BUDGET RECOMMENDATION Ms. Wild reviewed the County s health insurance fund balance, noting that the 2015 ending balance is anticipated to be approximately $430,775. The recommended balance is three months of claims, which would be approximately $2,000,000. Mr. Schoemann presented three options for the 2016 County budget. His initial proposal was to reduce the levy by $250,000; however, he also presented the options of keeping the tax levy at the same level as 2015, or increasing the levy by $462,845, which is the maximum increase allowed using net new construction. If the County decides on a $250,000 levy decrease, the health insurance fund balance would need to be addressed separately. If the County decides to maintain the same levy as 2015, or increase the levy to the amount allowed for net new construction, it would allow for flexibility to address the health insurance fund and/or a cost of living increase for employees. Mr. Tennies recommends the 2016 levy at the net new construction amount, and saving money for the future radio system upgrade, as well as address the health insurance fund balance. The Committee discussed the various options, as well as potential funding needs in the future.

3 Finance Committee September 2, 2015 Page 3 of Moved by Mr. Schulz, seconded by Mr. Stoffel to recommend the 2016 County budget levy include a funding level with net new construction. Motion carried. Mr. Heidtke recessed the meeting at 10:21 a.m. and reconvened at 10:30 a.m. REVIEW AND MAKE RECOMMENDATIONS ON TAX DEED PARCELS (Continued) Town of Polk - Tax Key T X (Friess, Dorothy) Ms. Nass stated Mark Friess, the Son of Ms. Friess, has until September 10, 2015 to redeem. Town of Trenton - Tax Key T E (Zitzmann, Charles/Amy) Moved by Mr. Milich, seconded by Ms. Eyre to let for bid, parcel T E, with a minimum bid amount of $27,000. Motion carried. Village of Germantown - Tax Key GTNV (Barnekow, Ross & Mary) Moved by Mr. Milich, seconded by Mr. Schulz to let for bid, parcel GTNV , with a minimum bid amount of $24,000. Motion carried. Village of Germantown - Tax Key GTNV , GTNV , GTNV , GTNV , and GTNV (CI Stein Revocable Living Trust) Moved by Mr. Milich, seconded by Mr. Schulz to let for bid, parcels GTNV , GTNV , GTNV , GTNV , and GTNV , with a minimum bid amount rounded to the nearest $100 above total taxes due. Motion carried. It was noted that if an adjoining property owner is the successful bidder for any of these parcels, the County would merge the tax deed parcel with an adjoining parcel, if desired by the successful bidder. Village of Germantown - Tax Key GTNV (Eskildsen, Gary & Cynthia) Moved by Mr. Stoffel, seconded by Ms. Eyre to let for bid, parcel GTNV , with a minimum bid amount of $19,000. Motion carried. Village of Richfield - Tax Key V (Hauser, John) Moved by Mr. Milich, seconded by Mr. Schulz to let for bid, parcel V , with a minimum bid amount of $49,000. Motion carried. City of Hartford - Tax Key (Iljazi, Bajram & Islami, Ydbi) Moved by Mr. Schulz, seconded by Mr. Stoffel to let for bid, parcel , with a minimum bid amount of $47,000. Motion carried. City of West Bend - Tax Key (JPI Properties) Moved by Mr. Stoffel, seconded by Mr. Schulz to let for bid, parcel , with a minimum bid amount rounded to the nearest $100 above total taxes due. Motion carried. City of West Bend - Tax Key , Tax Key , Tax Key , and Tax Key (NJM Development LLC) Moved by Mr. Stoffel, seconded by Mr. Schulz to let for bid, parcels , , , and , , with a minimum bid amount rounded to the nearest $100 above total taxes due for each parcel. Motion carried.

4 Finance Committee September 2, 2015 Page 4 of City of West Bend - Tax Key (Quaas, Donald & Russell) Moved by Mr. Stoffel, seconded by Mr. Milich to let for bid, parcel , with a minimum bid amount of $41,000. Motion carried. City of West Bend - Tax Key (R. A. Weis & Co.) Moved by Mr. Milich, seconded by Mr. Schulz to let for bid, parcel , with a minimum bid amount of $100. Motion carried. It was noted that if an adjoining property owner is the successful bidder for this parcel, the County would merge the tax deed parcel with an adjoining parcel, if desired by the successful bidder. City of West Bend - Tax Key (Bielke, Barbbra) Moved by Mr. Milich, seconded by Ms. Eyre to let for bid, parcel , with a minimum bid amount of $20,000. Motion carried. NEXT MEETING DATES The next regular Finance Committee meeting is tentatively scheduled for Wednesday, September 16, The Finance Sub-Committee is tentatively scheduled to meet on Wednesday, September 9, 23, and 30, ADJOURNMENT Moved by Mr. Schulz, seconded by Ms. Eyre to adjourn at 11:04 a.m. Motion carried. Brenda J. Jaszewski, County Clerk

5 WASHINGTON COUNTY FINANCE COMMITTEE Courthouse - Government Center September 16, 2015 West Bend, WI 8:30 a.m. Present: Dawn Eyre, Raymond Heidtke, Robert Milich, Gerald Schulz, and Daniel Stoffel. Also Present: Finance Director Margie Hamers, County Administrator Joshua Schoemann, County Board Chair Herbert Tennies, County Clerk Brenda Jaszewski, County Treasurer Jane Merten, and Assistant Finance Directors David Owens and Kathie Wild. Chairperson Heidtke called the meeting to order and read the Affidavit of Posting. MINUTES Moved by Mr. Stoffel, seconded by Mr. Milich to approve the Finance Committee minutes of August 26, 2015, as presented. Motion carried. Moved by Mr. Schulz, seconded by Mr. Stoffel to approve the Finance Sub-Committee minutes of September 9, 2015, as presented. Motion carried. ORDINANCE: STAFFING PLAN CHANGES - HUMAN SERVICES DEPARTMENT Appearance: Interim Human Services Director Eric Diamond Moved by Mr. Stoffel, seconded by Ms. Eyre to approve an ordinance amending 7.02 and 7.03 of the County Code, changing one ¾ time Psychiatric Social Worker in the Human Services Department - Behavioral Health, to full-time, and forward to the County Board. Motion carried. EXTEND AUDIT CONTRACT WITH SCHENCK The County has received a proposal from Schenck requesting an extension of their contract for auditing services for the next five years. Ms. Hamers proposes to enter into an annual contract, rather than the requested five-year contract to allow us the ability to bid this service. The Committee requested Ms. Hamers research the existing contract with Schenck and bring this item back to the Committee for consideration at the next meeting. RESOLUTION: DISALLOWANCE OF CLAIM - RYAN WENDLAND Moved by Mr. Stoffel, seconded by Mr. Milich to approve the resolution disallowing the personal injury claim of Ryan Wendland, and forward to the County Board. Motion carried. CONSIDERATION OF APPLICATIONS TO REDEEM TAX DEED PROPERTIES Ms. Jaszewski reported that Mark Friess, son of the late Dorothy Friess, has paid all back taxes, interest, and penalties, for tax deed parcel T X, and the County Attorney has issued a Quite Claim deed to Mr. Friess. NEXT TENTATIVE MEETING DATES The next Finance Committee meetings are tentatively scheduled for Wednesday, October 7, 2015 at 8:00 a.m. and Wednesday, October 21, 2015 at 8:30 a.m. The Finance Sub-Committee is tentatively scheduled to meet Wednesday, September 23, and 30, 2015.

6 Finance Committee September 16, 2015 Page 2 of FINANCIAL APPROVAL REPORT Moved by Mr. Milich, seconded by Mr. Schulz to accept Report #19 - Financial Approval Report dated September 16, 2015, in the amount of $4,073,092.11, and forward to the County Board. Motion carried. VOUCHERS Moved by Mr. Schulz, seconded by Ms. Eyre to approve the following: Miscellaneous vouchers in the amount of $25, General Accounts Payable vouchers in the amount of $1,396, Human Services Accounts Payable WISACWIS vouchers in the amount of $58, Motion carried. ADJOURNMENT Moved by Ms. Eyre, seconded by Mr. Milich to adjourn at 9:21 a.m. Motion carried. Brenda J. Jaszewski, County Clerk

7 WASHINGTON COUNTY FINANCE SUB-COMMITTEE Courthouse-Government Center September 9, 2015 West Bend, WI 8:00 a.m. Present: Raymond Heidtke, Gerald Schulz and Daniel Stoffel. Also present: Finance Director Margie Hamers and Accounting Assistant Patricia Snyder. Mr. Heidtke called the meeting to order and read the Affidavit of Posting. Moved by Mr. Schulz, seconded by Mr. Stoffel to approve the following vouchers: WiSACWIS VOUCHERS in the amount of $78, GENERAL ACCOUNTS PAYABLE VOUCHERS in the amounts of $526, MISCELLANEOUS VOUCHERS in the amount of $14, Motion carried. Moved by Mr. Stoffel, seconded by Mr. Schulz to adjourn the meeting at 8:37 a.m. Motion carried. Brenda J. Jaszewski, County Clerk

8 WASHINGTON COUNTY FINANCE SUB-COMMITTEE Courthouse-Government Center September 23, 2015 West Bend, WI 8:03 a.m. Present: Raymond Heidtke and Gerald Schulz. Absent: Robert Milich. Also present: Finance Director Margie Hamers. Mr. Heidtke called the meeting to order and read the Affidavit of Posting. Moved by Mr. Schulz, seconded by Mr. Heidtke to approve the following vouchers: WiSACWIS VOUCHERS in the amount of $ GENERAL ACCOUNTS PAYABLE VOUCHERS in the amounts of $607, MISCELLANEOUS VOUCHERS in the amount of $14, Motion carried. Moved by Mr. Schulz, seconded by Mr. Heidtke to adjourn the meeting at 8:35 a.m. Motion carried. Brenda J. Jaszewski, County Clerk

9 WASHINGTON COUNTY FINANCE SUB-COMMITTEE Courthouse-Government Center September 30, 2015 West Bend, WI 8:00 a.m. Present: Raymond Heidtke, Gerald Schulz, and Daniel Stoffel. Also present: Finance Director Margie Hamers. Mr. Heidtke called the meeting to order and read the Affidavit of Posting. Moved by Mr. Stoffel, seconded by Mr. Schulz to approve the following vouchers: GENERAL ACCOUNTS PAYABLE VOUCHERS in the amount of $523, MISCELLANEOUS VOUCHERS in the amount of $20, Motion carried. Moved by Mr. Schulz, seconded by Mr. Stoffel to adjourn the meeting at 8:25 a.m. Motion carried. Brenda J. Jaszewski, County Clerk

10 ADMINISTRATION DEPARTMENT Joshua Schoemann, County Administrator 432 E. Washington St. West Bend, WI Phone (262) FAX (262) WI To: From: Finance Committee COMMITTEE REPORT Joshua Schoemann, County Administrator Date: 7 October 2015 RE: Grant to Senior Citizens Activities, Inc. POLICY QUESTION: Should Washington County approve a resolution to transfer funds from the General Fund for a grant to Senior Citizens Activities, Inc.? DISCUSSION: Senior Citizens Activities, Inc. was recently informed of Washington County s plan to demolish the Senior Center. Senior Citizens Activities Inc. requested funding to assist with their move to another facility. At the August 17, 2015 Executive Committee meeting, the following action was taken: Moved by Mr. McCune, seconded Mr. Kriefall to set a target date of June 30, 2016, for Senior Citizens Activities, Inc. to vacate the Senior Center, and authorize the Administration Department to initiate a Request for Proposals for the demolition of Annex II and the Senior Center. Motion carried. Moved by Mr. McCune, seconded by Mr. Gonnering to approve a General Fund transfer in the amount of $120,000 to assist Senior Citizens Activities, Inc. with their move from the Senior Center to a new facility and forward to the Finance Committee. Motion carried. At the September 28, 2015 Executive Committee meeting, the draft resolution authorizing the General Fund transfer was presented and the following action was taken: COST: $120,000 Moved by Mr. McCune, seconded Mr. Gundrum to approve the resolution authorizing a transfer from the General Fund in the amount of not more than $120,000, for a grant to Senior Citizens Activities, Inc., and forward to the Finance Committee and County Board. Motion carried. ATTACHMENTS: 1. Resolution to Transfer from the General Fund Grant to Senior Citizens Activities, Inc. RECOMMENDATION: Motion to approve the Resolution transferring from the General Fund for the Grant to Senior Citizens Activities, Inc.

11 WASHINGTON COUNTY, WISCONSIN Date of enactment: Date of publication: 2015 RESOLUTION Transfer from the General Fund Grant to Senior Citizens Activities, Inc. WHEREAS, Senior Citizens Activities, Inc. operates the Washington County Senior Center, providing meals and activities to senior citizens of Washington County mainly in the greater West Bend area; and WHEREAS, Senior Citizens Activities, Inc. has leased space for its operations at Annex II on the County campus for over 30 years; and WHEREAS, the lease with Senior Citizens Activities, Inc. will expire on June 30, 2016; and WHEREAS, Senior Citizens Activities, Inc. will need to build or renovate another location to continue its meal and activity services to senior citizens in the area; and WHEREAS, Senior Citizens Activities, Inc. has requested funds from Washington County in the amount of $120,000 to promote and assist with developing senior citizen programs, including meal and activity services, in another location in the West Bend area pursuant to 59.53(11), Wis. Stats.; and WHEREAS, the Executive Committee has considered the request and has recommended the funding for the purpose described herein; NOW, THEREFORE, BE IT RESOLVED by the Washington County Board of Supervisors that an amount of not more than $120,000 is hereby transferred from the General Fund Account No to account number to provide a grant to Senior Citizens Activities, Inc. for construction or remodeling costs associated with moving the organization s location. BE IT FURTHER RESOLVED that the County Administrator is directed to administer this one time funding source by requiring Senior Citizens Activities, Inc. to submit itemized invoices for review and approval, authorizing payment only for invoices that promote and assist with senior citizen activities and programs. VOTE REQUIREMENT FOR PASSAGE: 2/3 of the members elect RESOLUTION SUMMARY: Resolution authorizing transfer from the General Fund to provide a grant to Senior Citizens Activities, Inc. for construction or remodeling costs associated with the organization s relocation. Page 1 of 2

12 APPROVED: Kimberly A. Nass, County Attorney Dated Considered Adopted Ayes Noes Absent Voice Vote Introduced by members of the EXECUTIVE and FINANCE COMMITTEES as filed with the County Clerk. Herbert J. Tennies, Chairperson Executive Committee Raymond W. Heidtke, Chairperson Finance Committee (This resolution provides a grant of up to $120,000 for Senior Citizens Activities, Inc. to relocate from the County facility to another location.) Page 2 of 2

13 2016 PROPOSED BUDGET HIGHLIGHTS The 2016 Proposed Budget demonstrates the County s continued commitment to sound financial management as well as to the provision of innovative and cost effective core public services. The following key components are evidence of this commitment: A. Reduced Debt: When the half-cent sales tax was established in 1999, the County pledged that it would be used to reduce debt and property taxes. It has taken discipline over the years since then to make good on this promise. Before the sales tax was established, approximately 10% of the county s 1998 tax levy was used for payment of debt. The 2016 budget will use less than 1% for debt payments. Comparing this to our 2005 budget (the last time our levy was below $34 million), the county is spending $2.8 million less on debt service in B. Health Insurance Containment: In 2016, health insurance costs were estimated to climb an additional $1.8 million dollars, up from $8.2 million in 2015 to $10 million in 2016(a 22% increase). Suffice it to say, the projected increase is quite dramatic and resulted in both increased costs for the County (the County is taking on 80% of the $1.8 million premium increase, while the employee is taking on 20%) and additional changes in the County s plan design. Of the projected increase after plan design changes, the County saw a $1.3 million increase for employee premium and deductible containments. The County s health reimbursement account plan option will be eliminated in 2016 in addition to premium increases for the employee health savings account plan option. These changes were approved by the Administrative Services Committee on September 15 th. C. Pay Plan Adjustment: To try to keep pace with an ever changing market, while also offsetting some of the impact of the afore mentioned Health Insurance adjustments, a 1% pay plan adjustment for all non-represented employees was included at the cost of roughly $200,000. This adjustment will be for all pay plan employees, including those who are red-circled. D. Incentive for Employee Cost Saving Ideas: One of the County Board s top strategic initiatives includes creating a bonus plan to incentivize and reward employees. In September, the Administrative Services Committee approved the creation of an Employee Bonus Program to reward outstanding achievement and results. Details of the program are still being developed. Funding for this program is included in the Administration budget. E. Health Department: The largest levy reduction in 2016, $250,000, is projected savings as a result of shared services and cooperation with neighboring Ozaukee County in the Health Department. In July, the County Board approved a health department merger effective January 1, 2016 between the two counties to reduce the size of government, decrease expenditures, and maintain the level of services at a lower cost to residents. The creation of the new multi-county health department is a prime example of the innovative initiatives that the County will continue to pursue going forward to create efficiencies.

14 F. Reduction of County Board Size: This spring, the County Board approved changes to the current committee structure, County Board size and County Board Chair and Supervisor compensation. The County Board size was reduced from 30 supervisors to 26 beginning in April. As a result of these changes, the County Board s budget declined 8% in 2016, saving the County roughly $36,000 for a partial year of these changes (May through December). G. Investment in Infrastructure: The 2016 Capital Improvement Plan (CIP), with total expenditures of $7.2 million, identifies high priority projects that maintain infrastructure and facilities and continues the County s strong commitment to roadway maintenance. A substantial portion of the County s ½ cent sales tax revenue, estimated at about $10.5 million in 2016, continues to be allocated exclusively for capital purposes. In 2016, the proposed sales tax allocation to the CIP is just under $5 million. $3 million is pledged to support County Trunk Highway (CTH) infrastructure.

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