ELECTRONIC PACKET. October 8, 2018 POLICY, FINANCE, & PERSONNEL COMMITTEE MEETING. RELEASED: Monday, October 1, 2018

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1 ELECTRONIC PACKET October 8, 2018 POLICY, FINANCE, & PERSONNEL COMMITTEE MEETING RELEASED: Monday, October 1, 2018

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7 Item 2 COMMISSION FILE NO: DATE INTRODUCED: October 8, 2018 INTRODUCED BY: REFERRED BY COMMISSION CHAIRPERSON TO: Executive Director (Signature on File in the Office of the Commission) Policy, Finance, and Personnel Committee RELATING TO: Award of Contract G98002P03, Increasing the Milwaukee Area s Capacity for Green Schools SUMMARY: The Commission is requested to award and to direct the Executive Director to execute on behalf of the District Contract G98002P03, Increasing the Milwaukee Area s Capacity for Green Schools, to Reflo, Inc., in a total amount not to exceed $250,000 over two years. The District has been working with Reflo on green school efforts since September That work has resulted in nine schoolyard redevelopment conceptual plans and four schools in the implementation phase. Continuing the District s work with Reflo will help expand green infrastructure (GI) implementation, engagement around GI at schools, and eco-literacy in the community. The partnership also leverages funding from other partners, including the Fund for Lake Michigan and Sustain Our Great Lakes. Reflo s contract will have two components. The first component is to develop conceptual schoolyard redevelopment plans for five schools per year over the two-year contract schedule. The second component is, following the development of conceptual plans, to support the implementation of GI in the conceptual plans for 10 schools. The conceptual planning component includes the school selection process, monthly meetings with school Green Teams, and development of plan documents. The second support component consists of Reflo identifying, attracting, and applying for funding to support holistic schoolyard redevelopment projects depicted in plan documents. ATTACHMENTS: BACKGROUND KEY ISSUES RESOLUTION FISCAL NOTE S/W/MBE OTHER PFP_Award_G98002P03_Green_Schools_legislative_file.docx COMMITTEE ACTION: COMMISSION ACTION: DATE: DATE:

8 SUMMARY (Cont d) Award of Contract G98002P03, Increasing the Milwaukee Area s Capacity for Green Schools These projects include not only GI, but also outdoor classrooms, school gardens, recreational redevelopments, and other site improvements connected to GI. The goal of this component is to commence parallel efforts for design, permitting, funding, and construction. The two-year contract will fund $125,000 per year for a total not to exceed $250,000. The conceptual planning component of the work is $75,000 per year and the support component is $50,000 per year. From 2016 to 2017, MMSD s one-year support for Reflo was lower than the current amount requested because Reflo provided an in-kind contribution. That in-kind has since been discontinued, and the contract was amended in 2017 for one additional year to use Reflo s full billing rate. The new contract will continue the same scope as previous work using the full rate. Because it continues ongoing work that Reflo established, this contract is a non-competitive procurement. 2

9 RESOLUTION Award of Contract G98002P03, Increasing the Milwaukee Area s Capacity for Green Schools RESOLVED, by the Milwaukee Metropolitan Sewerage Commission, that the Executive Director is authorized to approve Contract G98002P03, Increasing the Milwaukee Area s Capacity for Green Schools, and that the Executive Director is directed to execute an agreement with Reflo, Inc., in a total amount not to exceed $250,000 over two years. 3

10 Capital Budget Fiscal Note Total Project Cost RELATING TO: Award of Contract G98002P03, Increasing the Milwaukee Area s Capacity for Green Schools Capital Project Number(s) Impact of Requested Action on Total Project Cost: G98002 Increase Decrease New Project X No Change Total Project Cost Analysis Project Costs Adopted 2018 Total Project Cost $2,174,071 Previously Approved Changes $0 Approved Total Project Cost $2,174,071 Requested Total Project Cost n/a Requested (Increase)/Decrease $0 Action to be taken to Long-Range Financing Plan to address Total Project Cost change Transfer from Allowance for Cost and Schedule Changes Transfer from another project (specify in comments) Delay Project(s) (specify in comments) Delete Project(s) (specify in comments) Other Transfer to Allowance for Cost and Schedule Changes Comments The contract is not-to-exceed $250,000 over two years. Budget Review by: Date: Christine Durkin 9/12/2018

11 Award of Contract G98002P03, Increasing the Milwaukee Area s Capacity for Green Schools Procurement & S/W/MBE Summary Information Contract # G98002P03 Cost Center: Increasing the Milwaukee Area s Capacity for Green Schools PRS NON-COMPETE PROCUREMENT SUMMARY Total # of Proposals 1 # of Acceptable Proposals 1 SWMBE Local Proposals Reflo, Inc. Milwaukee, WI (SBE) Negotiated Price Submitted Price $250, $250, Acceptable? % Sub % SWMBE Acceptable 0.0% 100.0% SUBCONSULTANT INFORMATION Type Subconsultant Name Type of Work % Amount n/a n/a n/a n/a n/a ECONOMIC DEVELOPMENT ELEMENTS Local Office Preference? n/a Mentor Protégé? n/a OUTREACH INFORMATION This contract is a non-competitive professional services contract. S/W/MBE Document Takers: n/a If no or low S/W/MBE participation, explain why: n/a Additional Comments: Reflo, Inc. is a nonprofit organization focused on sustainable water use, green infrastructure, and urban water management. MMSD allows nonprofit organizations to count toward the Small Business Enterprise (SBE) participation goal. 9/25/ G98002P03

12 AWARDEE INFORMATION Company: Contact Person: Phone Number: Address: Reflo, Inc. Justin Hegarty (414) EEO DATA Local or National Office? Local Total # of Employees 3 Total % Total % Minorities % Females % African American % African American % Asian 0 0.0% Asian 0 0.0% Hispanic % Hispanic 0 0.0% Native American 0 0.0% Native American 0 0.0% Labor Market Availability - Minorities 20.0% Labor Market Availability - Females 48.0% 9/25/ G98002P03

13 Item 3 COMMISSION FILE NO: DATE INTRODUCED: October 8, 2018 INTRODUCED BY: REFERRED BY COMMISSION CHAIRPERSON TO: Executive Director (Signature on File in the Office of the Commission) Policy, Finance, and Personnel Committee RELATING TO: Approval of Revised Sanitary Sewer Service Area Boundary within the Village of Germantown SUMMARY: The Commission is requested to (1) adopt the revised sanitary sewer service area (SSSA) boundary for the Village of Germantown and (2) authorize the Executive Director to approve requests for sanitary sewer service extensions within the proposed amended SSSA boundary in accordance with the Milwaukee Metropolitan Sewerage District (District) rules and regulations. The Village of Germantown petitioned the Southeastern Wisconsin Regional Planning Commission (SEWRPC) for a change in the Section 208 Water Quality Management Plan SSSA that was amended in September 2018 to reflect the change (Attachment 1). The Village of Germantown adopted the SSSA boundary change on September 10, 2018 (Attachment 2). By letter dated September 12, 2018 (Attachment 3), the Village requested the District approve the SSSA boundary change. The Wisconsin Department of Natural Resources reviewing the amendment. Lands proposed for addition to the District SSSA boundary are approximately 473 acres (see Attachment 1) to be developed as residential, commercial, mixed use, and industrial. The area also contains about 63 acres of environmentally significant lands and 379 acres of agricultural or open space lands. Development of the area is consistent with the 2020 and 2050 Facilities Plans and with the 2050 planned population and land use for the Village of Germantown. The Village of Germantown is not requesting an increase in sewer capacity, which was already approved in the 2020 Facilities Plan. ATTACHMENTS: BACKGROUND KEY ISSUES RESOLUTION FISCAL NOTE S/W/MBE OTHER 1) SEWRPC Letter and Report; 2) Village of Germantown Resolution; 3) Village of Germantown Request PFP_SSSA_Germantown_legislative_file.docx COMMITTEE ACTION: COMMISSION ACTION: DATE: DATE:

14 SUMMARY (Cont d) Approval of Revised Sanitary Sewer Service Area Boundary within the Village of Germantown The additional initial revenue to the District would be approximately $4,069 in capital charges for land value. From 2006 to the current year, capital retroactive charges will be $47,200. Upon full development of the proposed area, additional capital revenue to the District is estimated to be $56,656 per year. Additional operations and maintenance user charge revenue is estimated to be $7,021 per year. 2

15 RESOLUTION Approval of Revised Sanitary Sewer Service Area Boundary within the Village of Germantown RESOLVED, by the Milwaukee Metropolitan Sewerage Commission, that the revised sanitary sewer service area boundary within the Village of Germantown, as approved by the Southeastern Wisconsin Regional Planning Commission in September 2018, (Resolution ) and as shown in Attachment 1 hereto (Map 1, SEWRPC Amendment to the 208 Plan), is adopted as the sanitary sewer service area boundary within the Village of Germantown. FURTHER RESOLVED, by the Milwaukee Metropolitan Sewerage Commission, that the Executive Director is hereby authorized to approve requests for sanitary sewer extensions within the amended sanitary sewer service area boundary in accordance with the District rules and regulations. 3

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27 Item 4 COMMISSION FILE NO: DATE INTRODUCED: October 8, 2018 INTRODUCED BY: REFERRED BY COMMISSION CHAIRPERSON TO: Executive Director (Signature on File in the Office of the Commission) Policy, Finance, and Personnel Committee RELATING TO: Adopting the Operations and Maintenance Budget for the 2019 Fiscal Year SUMMARY: The Commission is asked to consider the 2019 Proposed Operations and Maintenance Budget. Adoption of the 2019 Operations and Maintenance Budget will be requested at the October 22, 2018, Commission meeting. The Executive Director s 2019 Proposed Operations and Maintenance Budget provides for total expenditures of $104,692,517. The proposed expenditures are funded from $84,771,281 in user charge billings, $10,000,000 in Milorganite net sales, $1,000,000 in interest income, $865,945 in other income, $1,231,951 in Household Hazardous Waste Collection Program revenue, $1,037,000 in Industrial Waste Pretreatment Program revenue, and the return of $6,027,340 from the 2017 Operations and Maintenance surplus. In addition, the District applies $59,000 from the Industrial Waste Pretreatment Program stabilization fund. A $300,000 contribution to the equipment replacement fund is anticipated. The Executive Director s 2019 Proposed Operations and Maintenance Budget of $104,692,517 includes the following expenditures: $49,867,298 for Net Veolia Water Milwaukee Service Fee*; $40,099,170 for Net Division Expenditures*; $11,726,050 for Net Fringe Benefits*; and $3,000,000 for Unallocated Reserve. *Net Expenditures are inclusive of the offsetting charges to the 2019 Capital Budget. ATTACHMENTS: BACKGROUND KEY ISSUES RESOLUTION FISCAL NOTE S/W/MBE OTHER PFP_Adopt_2019_OM_Budget_legislative_file.docx COMMITTEE ACTION: COMMISSION ACTION: DATE: DATE:

28 SUMMARY (Cont d) Adopting the Operations and Maintenance Budget for the 2019 Fiscal Year The 2019 Proposed Operations and Maintenance Budget anticipates total funding of $104,692,517 from the following sources of funds: $84,771,281 in user charge billings; $10,000,000 in Milorganite net revenue; $1,000,000 in interest income; $865,945 in other income; $1,231,951 in Household Hazardous Waste Collection Program revenue; $1,037,000 in Industrial Waste Pretreatment Program revenue; and $6,027,340 in surplus from the 2017 budget applied. In addition, the District anticipates applying $59,000 from the Industrial Waste Pretreatment Program stabilization fund and making a $300,000 contribution to the equipment replacement fund. User charge billings of $84,771,281 are 1.22% above the level in the 2018 Operations and Maintenance Budget. 2

29 RESOLUTION Adopting the Operations and Maintenance Budget for the 2019 Fiscal Year RESOLVED, by the Milwaukee Metropolitan Sewerage Commission, that the 2019 Operations and Maintenance Budget, providing the total expenditures of $104,692,517 to be funded by $84,771,281 in user charge billings, $10,000,000 in Milorganite net sales, $1,000,000 in interest income, $865,945 in other income, $1,231,951 in Household Hazardous Waste Collection Program revenue, $1,037,000 in Industrial Waste Pretreatment Program revenue, and the return of $6,027,340 from the 2017 Operations and Maintenance surplus, is hereby adopted, with a $300,000 contribution to the equipment replacement fund and applying $59,000 from the Industrial Waste Pretreatment Program stabilization fund anticipated. 3

30 Item 5 COMMISSION FILE NO: DATE INTRODUCED: October 8, 2018 INTRODUCED BY: REFERRED BY COMMISSION CHAIRPERSON TO: Executive Director (Signature on File in the Office of the Commission) Policy, Finance, and Personnel Committee RELATING TO: Adopting the Capital Budget for the 2019 Fiscal Year SUMMARY: The Commission is asked to consider the 2019 Proposed Capital Budget. In accordance with Commission Policy , Capital Budget, the Commission is asked to approve the following three items: 1. Total Project Cost The 2019 Proposed Capital Budget includes Total Project Cost estimates totalling $1,418,298,832 for 231 capital projects that are currently active in 2018 or expected to be active during Annual Capital Budget The 2019 Proposed Capital Budget anticipates capital project, capital program, and debt service expenditures of $202,374,000. These expenditures will be funded from the property tax levy of $100,102,000, federal and state aid and grants, proceeds from state loans, non-member billings, interest, other income, District bonds, and available funds on hand totalling $102,272, The Six-year Long-range Financing Plan The Long-range Financing Plan estimates $783,372,000 in capital project and capital program expenditures and $656,403,000 in debt service expenditures for a combined total of $1,439,775,000 in capital expenditures from 2019 through The capital expenditures are expected to be funded from $663,972,000 in tax levies; $183,675,000 in non-member billings; $243,000,000 in District-issued general obligation bonds and notes; $332,062,000 in state loans; $10,153,000 in federal and state aid and grants; $6,557,000 in interest and other income; and $355,000 in available funds on hand for a combined total of $1,439,775,000. ATTACHMENTS: BACKGROUND KEY ISSUES RESOLUTION FISCAL NOTE S/W/MBE OTHER 2019 Proposed Capital Budget; 2019 Proposed Long-range Financing Plan; 2019 Total Project Cost List PFP_Adopt_2019_Capital_Budget_legislative_file COMMITTEE ACTION: COMMISSION ACTION: DATE: DATE:

31 SUMMARY (Cont d) Adopting the Capital Budget for the 2019 Fiscal Year Total Project Cost Summary The total cost of projects included in the Executive Director s 2019 Proposed Capital Budget is $1,418,298,832 for capital expenditures related to 231 capital projects. The Total Project Cost includes the current estimate of total spending which may include prior expenditures and outyears expenditures. Total Project Cost schedules for each capital account are summarized as follows: $395,724,385 for 98 projects in Water Reclamation Facilities; $234,252,224 for 38 projects in Conveyance; $637,298,356 for 56 projects in Watercourse and Flood Management; and $151,023,868 for 39 projects in other projects. Annual Capital Budget Summary The Executive Director s 2019 Proposed Capital Budget of $202,374,000 includes the following expenditures for capital projects and capital programs: $44,898,000 for Water Reclamation Facilities projects; $8,055,000 for Conveyance projects; $14,534,000 for Watercourse and Flood Management projects; $25,388,000 for Other projects; and $109,499,000 for debt service. Note, the sum of rounded components may not equal the total due to rounding. $6,393,000 in Debt Service Funds are available to pay 2019 general obligation debt service, reducing the required 2018 tax levy for 2019 purposes to $100,102,000. Sources of funds for the $202,374,000 in capital budget expenditures in the 2019 fiscal year are as follows: $100,102,000 in tax levy; $30,146,000 in non-member billings; $31,514,000 in State Clean Water Fund loans; $1,631,000 in federal and state aid and grants; and $1,249,000 in interest and other income. The 2019 Capital Budget also includes use of $37,733,000 to available funds. Total available capital funds on hand at the beginning of the 2019 fiscal year are estimated at $77.9 million. 2

32 SUMMARY (Cont d) Adopting the Capital Budget for the 2019 Fiscal Year The proposed property tax levy for 2019 of $100,102,000 represents a 1.75% increase over the tax levy for the 2018 Capital Budget. The proposed levy yields a rate of $1.69 per $1,000 of equalized property value for member communities, a decrease of 2.0% from the 2018 tax rate of $1.73 per $1,000 of equalized property value. Six-year Long-range Financing Plan Summary The 2019 Proposed Capital Budget Long-range Financing Plan achieves the District s financing objectives: Cash financing of at least 25%. From 2019 through 2024, an average of 26.6% of capital project expenditures are projected to be cash financed with the remaining 75% financed from debt. Outstanding debt no more than 2.5% of equalized value. In the Long-range Financing Plan, outstanding general obligation debt at yearend is projected to decrease from $813.2 million at the end of 2018 to $760.6 million at the end of 2019, estimated to be 1.21% of the District s equalized property value. After 2019, outstanding general obligation debt is projected to increase to $892.4 million by the end of 2024, estimated to be 1.22% of the District s equalized property value. 3

33 BACKGROUND Adopting the Capital Budget for the 2019 Fiscal Year In accordance with Commission Policy , Capital Budget, the Commission will be asked to approve the following three items: 1. Total Project Cost Commission action on the Total Project Cost approves the current estimate for the total project cost for each project active in 2018 and Inflation estimates, allowance accounts, capital programs, risk management program, financial planning, and debt service capital program support expenditures are not included, as they are ongoing capital expenditures without a discrete end date. The completion of the work in the total project cost estimate may span more than one year. 2. The 2019 Annual Capital Budget Commission action on the Capital Budget sets the property tax levy and other sources of funds for the current year s capital expenditures. 3. Six-year Long-range Financing Plan Commission action on the Long-range Financing Plan approves the financial plan for outyears capital financing and capital expenditures for planning purposes. 4

34 RESOLUTION Adopting the Capital Budget for the 2019 Fiscal Year RESOLVED, by the Milwaukee Metropolitan Sewerage Commission, that the Executive Director s 2019 Proposed Capital Budget, setting forth: Total Project Cost estimates for 231 capital projects totalling $1,418,298,832; Anticipated revenues and available funds of the District for capital purposes of $102,272,000 and the anticipated capital expenditures of the District of $202,374,000 resulting in a net local share of $100,102,000 for the fiscal year ending December 31, 2019; and The Six-year Long-range Financing Plan, including $783,372,000 in project expenditures and $656,403,000 in debt service expenditures for a combined total of $1,439,775,000 in capital expenditures from 2019 through The capital expenditures are expected to be funded from $663,972,000 in tax levies; $183,675,000 in non-member billings; $243,000,000 in District-issued General Obligation bonds and notes; $332,062,000 in state loans; $10,153,000 in federal and state aid and grants; $6,557,000 in interest and other income; and $355,000 in available funds on hand for a combined total of $1,439,775,000 is hereby adopted. 5

35 2019 Capital Budget Summary of Revenues and Expenditures (in thousands) 2017 Actual 2018 Adopted Budget 2019 Proposed Capital Budget Change from 2018 Budget % Change from 2018 Budget Revenues Tax Levy 98,380 98, ,102 1, % Non-member Communities 30,877 30,172 30,146 (26) -0.1% Interest and Other Income 10,056 1,497 1,249 (248) -16.6% Federal and State Aid 1,921 1,812 1,631 (181) -10.0% CWFL Loans 12,850 31,514 31,514 (0) 0.0% District Bonds and Notes 86, % Bond Premium Total Revenues 240, , ,642 1, % Available Funds Use of (Additions to) Available Funds (55,975) 36,117 37,733 1, % Total Revenues and Available Funds $184,264 $199,492 $202,374 $2, % Expenditures Capital Program Group Water Reclamation Facilities 22,797 48,260 44,898 (3,362) -7.0% Conveyance Facilities 7,551 9,726 8,055 (1,671) -17.2% Watercourse and Flood Management Projects 10,963 10,164 14,534 4, % Other Projects 18,356 22,428 25,388 2, % Total Capital Program Group Expenses 59,668 90,578 92,875 2, % Debt Services Payments From Tax Levy and Available Funds 100,011 97, ,106 (97,183) % Reserved in Debt Service Fund 24,585 11,730 6,393 (5,331) -45.4% Debt Service 124, , , % Total Expenditures $184,264 $199,491 $202,374 $2, % Tax Rate per $1,000 of Equalized Value $1.75 $1.73 $1.69 ($0.04) -2.0% Note: The sum of rounded components may not equal the total due to rounding

36 2019 Capital Budget Long-Range Financing Plan (Dollars in thousands) Estimate Six-Year Capital Improvements Program Six-Year Total Beginning balance $96,310 $77,856 $40,123 $93,954 $46,969 $103,806 $73,564 $77,856 Tax levy 98, , , , , , , ,972 Non-member Billings 30,669 30,146 31,324 29,217 33,591 31,318 28, ,675 Interest & other 3,760 1, , ,303 1,004 6,557 Federal and State Aid 3,257 1,631 1,655 1,679 1,704 1,729 1,754 10,153 CWF Loans 17,307 31,514 67,897 70,115 72,391 54,602 35, ,062 District Bonds/Notes , , , ,000 Total revenues 153, , , , , , ,169 1,439,419 Use of (Additions to) Less available funds 18,454 37,733 (53,831) 46,985 (56,836) 30,241 (3,936) 355 Total sources 171, , , , , , ,233 1,439,775 Water Reclamation Facilities 29,086 44,898 59,798 40,054 32,926 40,315 65, ,526 Conveyance Facilities 6,736 8,055 25,293 39,806 50,366 34,783 18, ,835 Watercourse & Flood Mmgt 10,164 14,534 20,256 33,898 23,953 33,880 49, ,111 Other Projects / Programs 14,248 25,388 25,220 25,499 23,949 22,787 24, ,899 Projects / Programs 60,234 92, , , , , , ,372 Existing MMSD GO debt service 38,579 35,104 34,931 34,984 27,601 22,424 22, ,469 Existing CWFL debt service 71,322 72,387 71,390 68,047 54,355 52,845 51, ,940 Other Debt Service 1,693 1,692 1,692 1,691 1,691 1,691 1,690 10,147 Future CWFL Debt Service ,657 6,940 11,371 15,717 18,931 55,932 Future MMSD GO debt service 0 0 1,775 6,637 8,089 11,856 13,558 41,914 Debt service 111, , , , , , , ,403 Total uses 171, , , , , , ,233 1,439,775 Ending balance $77,856 $40,123 $93,954 $46,969 $103,806 $73,564 $77,500 $77,500 Tax rate / $1000 $1.73 $1.69 $1.72 $1.74 $1.77 $1.80 $1.82 % Change in Tax Levy 0.00% 1.75% 4.0% 4.0% 4.0% 4.0% 4.0% Annual % cash financing 0% 66% -22% 50% -9% 59% 25% 26.6% G.O. debt at year-end $813,196 $760,556 $832,774 $811,079 $877,341 $855,083 $892,361 Debt as % of Eq. Value 1.35% 1.21% 1.29% 1.22% 1.28% 1.21% 1.22% Notes beginning balance is net of $35.6M reserved for capital reimbursement programs: Private Property I/I and Green Solutions. 2. Tax levy growth limited to 1.75% for 2019 and 4% thereafter. To achieve tax rates shown, available working capital is placed in a debt service fund to abate the tax levy as necessary. 3. Change in District equalized value is 3.6% in 2019 and averages 2.5% thereafter; and change in non-member equalized value averages 4.25% in 2019 and 3.4% thereafter. 4. Investment of available funds at 1.7%. 5. Future District bond issues structured as 20-year level debt service at 3.65% in 2019 and 4.15% through Future Clean Water Fund Loan debt service assumed at 55% of District bond rate, or 2.01% to 2.28% from 2019 through 2024.

37 TOTAL PROJECT COSTS ID Project Title Total Project Cost J01008 Upgrade Primary Clarifier Mechanisms $5,334,018 J01013 Preliminary Facility Electrical Upgrade $4,591,325 J01019 JI Force Main Assessment $737,060 J01021 Grit Basin Equipment Replacement $1,373,671 J01023 Primary Clarifier 4 & 6 PSD Withdrawal Piping Replacement $1,500,001 J01024 Harbor Siphon Structures & Adjacent Asset Modifications $5,239,462 J02011 Upgrade Secondary Clarifier Drain Valves $593,809 J02012 Aeration System Diffusers Replacement $3,719,800 J02013 East Plant RAS Header and Pump Replacement $1,904,735 J03004 JI Effluent Pump Replacement $2,911,906 J04031 Biosolids/Energy Instrumentation Upgrade $706,492 J04032 Ferric Oxide System Improvements $1,728,638 J04033 D&D Drainage Piping & Quench Chambers Rehabilitation $1,502,790 J04035 Greens Grade Train Replacement and Redundant Train Evaluation $3,235,701 J04037 Thickened Sludge Improvements $596,400 J04038 D&D Dryers Guillotine Gate Replacement $5,876,156 J04039 D&D Building Explosion Relief Panel Replacement $3,004,391 J04040 D&D Freight & Passenger Elevator Rehab $2,725,823 J04041 Milorganite Facilities Improvement - Phase III $5,616,824 J04046 D&D ID Fan Energy Conservation $1,471,698 J04047 Install Winches at Chaff Load out Bay $295,449 J04050 Dryer Feed and Discharge Screw Replacement $4,371,206 J04051 MRAB Feed Screw Replacements $682,521 J04052 Milorganite Facilities Improvements Phase IV $5,840,643 J04057 Dryer Exhaust Duct Header Replacement $2,758,518 J04059 Milorganite Product Cooler Replacement $1,654,794 J04060 Sludge Cake Transport & Feed Conveyors Replacement $7,058,243 J04061 D&D PLC 5 Upgrades $7,458,973 J04064 Chaff Conveyance Equipment Replacement $13,241,629 J04065 D&D First Stage Classification Equipment Replacement $5,879,018 J04066 Milorganite Dust Suppressant System Upgrades $702,774 J04067 D&D South Cake Loadout System $684,273 J04068 E/B Tank Odor Removal $671,667 J06022 Site Settlement $1,734,175 J06032 JI Geotechnical Structural Analysis $1,176,607 J06034 Head Tank Wall Extension $2,048,276 J06037 Gas Turbine Replacement $43,864,228 J06045 HVAC for Computer Room in Ops Building $446,468 J06050 JI I&C Improvements $1,734,284 J06052 Building Piping Inventory & Rehabilitation $171,016 J06054 ISS Crane Rehabilitation $1,905,241 J06056 Turbine Extended Service Agreement $13,445,724 J06058 JI Building Roof Replacement - Phase II $2,957,530 J06059 Gas Turbine Replacement - Phase II $19,072,057 J06061 Dryer Conversion for Additional LFG $9,216,259 J06062 Re-Commission GE Turbine #2 $333,360 J06064 Gaseous Fire Suppression Systems $930,046 J06065 Rolling Stock & Other Equipment $7,505,825 J06066 Power System Improvements $1,379,051 J06068 JI & SS Network Optimizations $821,706 J06069 JI Building Roof Replacement - Phase 3 $4,378,754 J06073 Harbor Siphons Area Settlement Mitigation $513,713

38 J JI Capital Equipment Rehabilitation/Replacement $8,005,464 J06076 Turbine Waste Heat Expansion Joint 12 & 13 Replacement $485,349 S01008 Influent Bar Screen Improvements $5,219 S01009 Scum System Improvements $1,025,312 S01010 Influent Channel Sampler $399,735 S01013 Primary Clarifier Overhaul $14,176,576 S02008 SS Capacity Improvements $3,686,300 S02012 Biological Phosphorous Removal $4,874,445 S02013 Aeration Galleries RAS Header Piping Rehab $2,791,650 S02014 Secondary Clarifier Idling Control $529,725 S02015 Aeration Basin Diffuser Replacement $26,242,021 S03002 SS Chloramination $685,766 S03003 Post-Secondary Capacity Improvements $1,690,900 S04010 Thickening Process Capacity Enhancements $2,964,903 S04012 Plate and Frame Press Upgrade $767,855 S04020 Digester Mixing and Piping Replacement $5,022,210 S04023 Aeration Basin Concrete Rehab - Phase II $2,840,151 S04024 Digester Gallery Piping Rehab $1,231,975 S04025 HW Boiler Control Systems Improvements $680,023 S04029 Digester Mixing II $4,515,545 S04030 Aeration Basin Concrete Rehab - Phase III $2,666,013 S04031 Digester Gas Treatment System $4,775,103 S04033 Aeration Basin Concrete Rehab - Phase IV $2,258,506 S04034 High Strength Waste Mixing Improvements $343,335 S04035 Digester 6 & 8 Mixer Replacement $2,275,855 S06015 SS Geotechnical Structural Analysis $481,278 S06019 Replace W3 Flushing Water Pumps $1,412,915 S06022 Building 326 Site Improvements $763,683 S06026 SS Building Roof Replacement - Phase II $824,968 S06027 Tunnels Concrete Rehabilitation $4,007,409 S06028 Central Control Building H2S Removal System $1,389,101 S06029 Med Voltage Switchgear Replacement $3,759,145 S06032 SS Rolling Stock & Other Equipment $3,820,974 S06033 Upgrade Medium & Low Voltage MCC's $3,382,405 S06034 Building Roof Replacement Phase III $2,506,626 S06036 Gas Compressor 5 DG Enhancements $197,146 S SS Capital Equipment Rehabilitation/Replacement $8,407,091 S06039 Building Roof Replacement Phase IV $2,996,341 S06040 SS Network Optimization $443,813 S06043 SS Buffer Zone $156,488 P01003 Interplant Pipeline Improvements at South Shore $2,677,489 P01005 Interplant Pipeline Improvements - Phase II $16,683,413 P01006 Replace IPS Pipes within South Shore WRF Property $2,938,211 P02002 West Shore Pipeline $10,178,873 P02003 LFG Pipeline Pigging Station $2,298,017 P02004 Landfill Gas System - Metro Landfill $12,154,336 Total Reclamation Facilities $395,724,385

39 ID Project Title Total Project Cost C02008 Force Main Rehabilitations $2,832,841 C02009 Franklin/Muskego Gravity MIS Chemical Addition $1,272,688 C02010 Force Main Franklin Muskego Rehabilitation Project $846,246 C02011 Force Main Greenfield Park Rehabilitation Project $1,656,890 C th Avenue MIS Lateral Reconstruction $98,611 C th St. MIS Improvement $880,571 C03012 ZIC MIS Lining & Manhole Reconfiguration $2,749,778 C04002 Honey Creek MIS Rehab $3,086,284 C04003 Roosevelt Drive MIS Rehab $6,892,149 C04005 Martha Washington/Highlands MIS Rehab $4,760,254 C04010 Mill/Green Bay/Green Tree MIS Relief $45,632,185 C04011 Martha Washington Dr. MIS Segment Rehabilitation $354,828 C05041 CMIS - Basin H PCB Remediation and Rehabilitation (C016) $7,299,123 C05044 Estabrook Park MIS Rehab $10,245,465 C05051 Edgewood MIS Extension $8,049,095 C05053 River Road MIS & Glendale Sewer $38,767,000 C05055 BS0503 Facility Upgrades $118,878 C06017 South 6th Street & Warnimont MIS Rehab $20,027,686 C06018 Oklahoma Ave MIS Rehab $9,157,981 C06021 S. 27th Howard to Euclid MIS Rehab $471,564 C07035 Mitchell Park PCB Sewer Improvements $3,437,612 C07036 Siphons Assessment/Inspection $1,833,339 C07037 South Shore Force Main Assessment $989,423 C98044 MIS Abandonment $1,183,863 C98047 Access Hatch Covers $1,801,804 C98048 Gravity Overflow Conversion to Pump Overflow $6,666,933 C98051 Conveyance Gate Rehab, Phase 3 $3,632,647 C98052 Miscellaneous Sewer Rehab $432,709 C98053 Conveyance Gate Rehab, Phase 4 $2,994,988 C98054 Force Main Cathodic Protection $769,400 C98055 Conveyance Equipment Replacement $600,000 C98056 Conveyance System Modeling Software Improvements $2,556,464 I03008 CSO102 Rehabilitation - Humboldt $1,279,946 I03009 CSO 125 Backflow Prevention $251,984 I06001 NS12 Collector System Improvements $16,428,938 I98003 Miscellaneous Outfall Improvements $268,215 K01010 Wet Weather Peak Flow Measurement System $16,247,200 K01012 Conveyance SCADA Upgrade $7,676,643 Total Conveyance Projects $234,252,224

40 ID Project Titles Total Project Cost W10001 Milwaukee River Flood Mgt $47,295,555 W10002 Estabrook Dam Removal $2,330,000 W10004 Milwaukee River Planning Study Capitol to Bender $890,389 W11030 E - North 30th Street Corridor Wet Weather Relief - East $14,716,796 W11031 W - North 30th Street Corridor Wet Weather Relief - West $28,530,855 W13002 Indian Creek Improvements $278,536 W16001 Milwaukee River Lake Estuary Study $327,812 W20018 Concordia Avenue $4,958,281 W20021 Menomonee River Stream Management - CR $5,576,243 W20023 Phase II Menomonee River Stream Mgt $3,150,067 W20027 Western Milwaukee Phase 2A $2,164,641 W20028 Western Milwaukee Phase 2B $25,306,989 W20029 Western Milwaukee Real Estate & Environmental Assessment $8,704,977 W20031 Memonomee River Estuary Study $467,508 W21006 Phase II - Underwood Creek Reach 1, Phase II - CR $7,213,183 W21007 Underwood Creek Reach 2 - CR $20,500,001 W22001 Underwood Creek S. Branch, Reach 1 - CR $17,500,001 W22002 Underwood Creek S. Branch, Reach 2 - CR $13,530,655 W24002 Honey Creek Reach 6 - CR $12,158,709 W24003 Honey Creek Reach 5 - CR $14,298,639 W24004 Honey Creek Reach 4 - CR $11,645,673 W24005 Honey Creek Watercourse Mgmt. Plan & BMPs $326,012 W24006 Honey Creek USACE Habitat Improvement Feasibility Study $600,000 W24007 Honey Creek Reach 2 - CR $11,218,116 W26004 Grantosa Parkway $37,105 W28001 Schoonmaker Creek $10,255,855 W28002 Daylighting Schoonmaker Creek $5,134,538 W29001 Menomonee River Lake Estuary Study $41,438 W29002 Burnham Canal $7,682,796 W34002 Phase 2 Root River W. Branch Flood Management Study $48,975 W35003 Lower Whitnall Park Creek Flood Mgt II $113,316 W39002 Hale Creek Flood Management $132,149 W40002 KK River Real Estate Decon./Demo. & Pulaski Park $32,941,155 W40007 KK River Reach 3 - CR $13,692,981 W40008 KK River S. 6th to S. Chase Flood Mgt $5,724,221 W40009 Jackson Park $38,781,356 W40010 KK River Watershed $3,490,280 W40011 KK River I-94 to Becher $18,160,687 W40012 KK River - 6th to 16th St. $40,656,063 W40013 KK River - Railroad to 27th St. $33,094,461 W40014 KK River - 43rd St. Bridge Replacement $2,306,197 W40016 KK River Sewer Modifications $3,741,999 W41001 KK River Flood Management - Lyons Creek (W026) $14,382,986 W41003 Lyons Park Creek Streambank Stabilization $420,963 W rd Street Ditch Reach 1 - CR $11,076,471 W43003 Villa Mann Creek Tributary Culvert Improvement $3,547,123

41 W45002 Wilson Park Creek Reach 3 - CR $29,225,294 W45003 Wilson Park Creek Reach 2 - CR $40,585,582 W45004 Wilson Park Creek Reach 4 - CR $8,671,145 W45005 Wilson Park $36,828,843 W50005 Oak Creek Flood Management - Floodproofing/Acquisition $7,385,362 W50006 Oak Creek Watershed Restoration Plan $343,323 W61002 Fish Creek Flood Acquisitions $116,492 W91001 Phase II Corridor & SEWRPC Studies $2,784,039 W96001 Fresh Coast Implementation $7,213,080 W97003 GMRCPP - Great Milwaukee Regional Conservation Partnership Program $4,992,443 Total Watercourse Projects $637,298,356

42 ID Project Title Total Project Costs G98002 Fresh Coast Green Solutions Phase 2 $2,616,703 G98004 Fresh Coast Implementation Phase 2 $15,890,885 M01007 KK River Flushing Station Improvements $15,865,992 M01011 NFPA Study $487,926 M01012 Milw River Flushing Station Building Rehab $877,872 M01019 Safe Atmosphere Monitoring $1,281,178 M01023 Wharf Wall Improvements $1,620,978 M01026 HQ & Lab Heat & Power Generation System $508,411 M01029 HQ Wharf Wall System Restoration $2,224,951 M01032 N. 44th Street Property Restoration (Miller Park Area) $1,863,179 M01035 HQ and Lab Facility Improvements $2,394,000 M N. 31st Street Demolition/Deconstruction $1,191,203 M01034 HQ Parking Lot Solar Powered Electric Vehicle Charging Stations $612,897 M03016 Post 2020 FP Implementation Evaluation & Planning $29,478,721 M03029 Water Quality Studies $5,871,209 M03036 Continuous Water Quality Monitoring Stations $318,697 M Facilities Planning - Ultimate Build-out $10,199,278 M03043 Greenhouse Gas Planning Study $1,487,624 M03045 Cross Connection Eliminations $963 M03048 Regional Green Roof Initiative $4,947,007 M03051 Alternative Energy Planning $481,150 M03059 TMDL Studies $2,770,895 M03062 Integrated Regional Stormwater Mgt Plan $1,450,107 M03063 Private Lateral Inspection and Engineering $5,618,852 M03064 Fresh Coast Green Solutions $6,332,488 M03072 Energy Plan $435,126 M03074 MMSD Force Main Condition Assessment $426,890 M03088 Corridor Study, Phase 5 $2,400,362 M03091 Ad Hoc Water Quality Studies $5,719,953 M Facility Plan's Regional Resiliency Plan $775,172 M06011 Information Technology Software Systems $2,664,674 M06012 Network Equipment Replacement $633,159 M03098 Monitoring for Capital Project Development and Support $14,279,424 M03102 Biosolids Advanced Facility Planning $623,718 M06013 Capital Program Management System $1,635,089 M06015 Real Estate Software $57,750 M06014 WRF Building Information Modeling $135,516 M10004 PPI/I Implementation Phase 2 (Labor) $4,456,279 L Replacement Laboratory Equipment $387,590 Total Other Projects/Programs $151,023,868

43 Item 6 COMMISSION FILE NO: DATE INTRODUCED: October 8, 2018 INTRODUCED BY: REFERRED BY COMMISSION CHAIRPERSON TO: Executive Director (Signature on File in the Office of the Commission) Policy, Finance, and Personnel Committee RELATING TO: Levying of Taxes for the Milwaukee Metropolitan Sewerage District Capital Purposes for the 2019 Fiscal Year SUMMARY: The Commission is requested to adopt the 2018 tax levy to fund the 2019 Capital Budget, pursuant to Sec (6), Stats. The proposed tax levy of $100,101,650 will fund District general obligation debt service payments for District-issued bonds and Clean Water Fund Program loans in The proposed tax levy is consistent with the Executive Director s proposed 2019 Capital Budget, resulting in a tax rate of $1.69 per $1,000 of equalized property value, an increase of 1.75% over the prior year s tax levy. A two-thirds majority vote of all Commissioners is required to adopt the levy. ATTACHMENTS: BACKGROUND KEY ISSUES RESOLUTION FISCAL NOTE S/W/MBE OTHER PFP_2019 LevingTaxesCapitalPurposes_legislative_file.docx COMMITTEE ACTION: COMMISSION ACTION: DATE: DATE:

44 RESOLUTION Levying of Taxes for the Milwaukee Metropolitan Sewerage District Capital Purposes for the 2019 Fiscal Year RESOLVED, by the Milwaukee Metropolitan Sewerage Commission, that, to finance the acquisition, extension, planning, design, construction, adding to or improvement of land, waters, property, or facilities for sewerage purposes and to pay principal and interest on bonds and notes as provided in the 2019 fiscal year capital budget of the District, there is hereby levied upon all taxable property in the District (as equalized for State purposes), pursuant to Sec (6), Stats., a non-repealable, direct annual tax in an amount totaling $100,101,650, which sum is sufficient for the purposes listed below, and which shall be carried on to the tax roll of each city, town, or village wholly or partially within the boundaries of the District and collected in addition to all other taxes and in the same manner and at the same time, all as provided by law and which tax shall be in addition to all other State taxes: a. $35,104,000 for debt service coming due in 2019 on outstanding general obligations of the District that were publicly offered (for which a non-repealable direct annual tax has previously been levied by the Commission) less amounts recorded in the debt service fund created for those general obligations; and b. $72,387,000 for debt service coming due in 2019 on outstanding general obligations of the District that were sold to the State of Wisconsin Clean Water Fund Program (for which a non-repealable direct annual tax has previously been levied by the Commission) less amounts recorded in the debt service fund created for those general obligations; and c. $316,000 for debt service coming due in 2019 on new anticipated general obligations of the District to be sold to the State of Wisconsin Clean Water Fund Program. 2

45 Item 7 COMMISSION FILE NO: DATE INTRODUCED: October 8, 2018 INTRODUCED BY: REFERRED BY COMMISSION CHAIRPERSON TO: Executive Director (Signature on File in the Office of the Commission) Policy, Finance, and Personnel Committee RELATING TO: Approval of Job Content Values and Job Titles SUMMARY: Policy, Finance, and Personnel Committee approval is required for changes in job content values and job titles as a result of changes in position responsibilities, organizational changes affecting job duties, or to establish a job content value for newly created positions. Based on the District s process of evaluating positions, the Job Content Evaluation Committee convenes annually to evaluate at least one-third of all District positions to ensure internal and external equity. Using established methodology and led by the Carlson-Dettmann consultant, the following changes are recommended to job content values (points and pay grade) and/or job titles: Current Title Recommended Title Current points/grade Recommended points/grade Risk Manager Same 713/13 759/14 Project Manager-Land Architect Program Manager - Greenseams 668/12 719/13 Outreach Program Coordinator Same 560/10 600/11 Receptionist Administrative 317/4 362/6 Assistant Water Resources Program Manager Same 781/14 837/15 Neighborhood Outreach Coordinator Same 463/8 496/9 Project Controls Analyst Same 437/8 515/9 ATTACHMENTS: BACKGROUND KEY ISSUES RESOLUTION FISCAL NOTE S/W/MBE OTHER PFP_JobValuesTitles_legislative_file.docx COMMITTEE ACTION: COMMISSION ACTION: DATE: DATE:

46 SUMMARY (Cont d) Approval of Job Content Values and Job Titles Current Title Recommended Title Current points/grade Recommended points/grade Survey Crew Chief Project Surveyor 483/9 492/9 Cost & Schedule Specialist Project Controls Specialist 435/8 No change Web Application & Site Developer Same 532/10 572/11 Security Administrator Information 704/13 No change Technology (IT) Security Engineer ArcSDE Specialist IT Senior Infrastructure Analyst 654/12 No change Asset Management Database Coordinator Asset Management Data Coordinator 610/11 No change Desktop Technician IT Operations Technician 437/8 445/8 Data Center Supervisor IT Operations Supervisor 709/13 765/14 Systems & Data IT Infrastructure Warehouse Supervisor Data Center Specialist Supervisor 795/14 No change IT Senior Operations Analyst 572/11 No change 2

47 KEY ISSUES Approval of Job Content Values and Job Titles The job content values and job titles recommended are based upon an objective review of positions by the District s Job Content Evaluation Committee utilizing the Carlson- Dettmann rating system. The Committee evaluates positions using a point factor system that assigns points in the categories of Formal Preparation and Experience, Decision Making, Thinking Challenges and Problem Solving, Interactions and Communications, and Work Environment. Risk Manager The position manages the District s risk management program related to both the Operations and Maintenance and the Capital budgets, including claims administration, contractual risk transfer, safety and loss control, and security. The Risk Manager is responsible for the activities of the Safety and Risk Management Specialist and Safety Advisor. A review of the position determined an increase in the areas of formal preparation and experience and interactions and communications. The position is now evaluated at 759 points, pay grade 14. Project Manager, Land Architect This position manages, coordinates, and facilitates District capital land projects, including land acquisition, natural resource protection, native plant restoration, and site planning. In addition to designing vegetation and stormwater-related restoration plans, the position reviews plans and specifications prepared by consultants. An evaluation of this position determined that it is no longer a project manager, but a program manager of the District s Greenseams Program. The position is evaluated to be at 719 points, pay grade 13. Educational Outreach Program Coordinator The Educational Outreach Program Coordinator position serves to improve the outcomes of the District s programs, projects, and initiatives by educating and engaging stakeholders in effective and targeted outreach efforts to protect water quality and to improve the quality of life in the region. The position manages, develops, coordinates, and implements outreach efforts that increase public awareness and understanding regarding water quality issues, green infrastructure, conservation, and sustainability. A review of the position determined an increase in formal preparation and experience and decision making, which moved the position to 600 points, pay grade 11. Project Controls Analyst This position facilitates reliable and complete information and analysis relative to Capital and major Operations and Maintenance projects and contract information. The position also assists in the coordination of the monthly capital improvement program update cycle to reconcile planned project costs with actual data. An evaluation of the position determined an increase in formal preparation and experience and decision making, which places the position at 515 points, pay grade 9. 3

48 KEY ISSUES (Cont d) Approval of Job Content Values and Job Titles Neighborhood Outreach Coordinator This position serves as a liaison between partner organizations working to meet the goals of the District s 2035 Vision. In addition, this position supports the Fresh Coast Resource Center with developing strategies to increase effectiveness and creating and implementing instructional green infrastructure workshops and programs. A review of the position determined an increase in formal preparation and experience and decision making, which places the position at 496 points, pay grade 9. Receptionist This position is responsible for providing day-to-day clerical and administrative duties and projects as assigned. A review of the position determined an increase in administrative functions and front desk duties beyond that of receptionist. The position is consistent with other Administrative Assistant positions in the District at 362 points, pay grade 6. Water Resources Program Manager This position is responsible for the management of staff associated with field monitoring and related programs, overseeing the conveyance, groundwater, and other associated matters with regulatory compliance and permit requirements. In addition, this position provides technical support to other District divisions, the Wisconsin Department of Natural Resources, Veolia Water Milwaukee, and District contractors regarding monitoring capabilities, operations, maintenance, and improvements. A review of the position determined an increase in formal preparations and experience as well as thinking challenges, which now places the position at 837 points, pay grade 15. Web Application and Site Developer This position exists to develop, maintain, support, and provide additional functionality to District websites and applications. In addition, the position provides support and trains users in the technology used to edit and deliver web content. A review of the position determined a change in formal preparation and experience and thinking challenges, placing the position at 572 points, pay grade 11. Data Center Supervisor This position manages the daily functions of the Desktop Technicians and Data Center Specialist, as well as managing the District s Help Desk function. In addition, the position supervises staff in server and network administration and manages, oversees, and implements various special IT projects. An evaluation of the position determined an increase in decision making, moving the position to 765 points, pay grade 14. In addition, the position title is changed to IT Operations Supervisor. 4

49 KEY ISSUES (Cont d) Approval of Job Content Values and Job Titles The following new positions are created: Title Points Pay Grade Chief Administrative Officer Senior Project Planner Industrial Waste Pretreatment Coordinator Asset Management Analyst II IT Operations Analyst

50 RESOLUTION Approval of Job Content Values and Job Titles RESOLVED, by the Policy, Finance, and Personnel Committee, that the following job content values, pay grades and/or job titles are approved: Recommended Title Points/Pay Grade Risk Manager 759/14 Program Manager - Greenseams 719/13 Outreach Program Coordinator 600/11 Administrative Assistant 362/6 Water Resources Program Manager 837/15 Neighborhood Outreach Coordinator 496/9 IT Security Engineer 704/13 Project Controls Analyst 515/9 Project Surveyor 492/9 Project Controls Specialist 435/8 Web Application and Site Developer 572/11 IT Operations Supervisor 765/14 IT Infrastructure Supervisor 795/14 IT Senior Operations Analyst 572/11 Chief Administrative Officer 791/14 Senior Project Planner 753/13 Industrial Waste Pretreatment Coordinator 709/13 Asset Management Analyst II 618/11 IT Operations Analyst 499/9 IT Senior Infrastructure Analyst 654/12 Asset Management Data Coordinator 610/11 IT Operations Technician 445/8 6

51 O&M Budget Fiscal Note RELATING TO: Approval of Job Content Values and Job Titles Cost Center: Line Item: Various 511 Line Item Impact 2018 Original Budget Carryovers or Transfers Adjusted Budget Estimated Annual Expenditure including Request Anticipated Year End Balance Actual Year to Date Expenditures Through 9/13 $19,397,294 $0 $19,397,294 $19,397,294 $0 $12,950,315 For unfavorable Year End Balance, identify funding source: Absorbed within the Division Other Division Unallocated Reserve Anticipated Expenditure Timing Current Year (2018) Subsequent Total Cost Requested Expenditures $7,579 $40,532 $48,112 Anticipated Savings/Revenues $0 $0 $0 Net Fiscal Impact $7,579 $40,532 $48,112 Comments: The 2018 estimated expenditures reflect the impact of the reclassification salary adjustments for currently filled positions for the remaining 5.5 pay periods in The "subsequent" include the salary adjustments for 26 pay periods for one year. Budget Review by: Date Christine Durkin 9/14/2018