CITY COUNCIL WORKSHOP MINUTES. I. CALL TO ORDER- Mayor Neil Johnson, Jr. called the workshop to order at 6:00 p.m.

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1 CITY COUNCIL WORKSHOP November 1, :00 P.M. MINUTES City of ~BONNEY -.-~~& "Where Dreams Can Soar" The City of Bonney Lake 's Mission is to protect the community's livable identity and scenic beauty through responsible growth planning and by providing accountable, accessible and efficient local government services. Location: Bonney Lake Justice & Municipal Center, 9002 Main Street East, Bonney Lake, Washington. I. CALL TO ORDER- Mayor Neil Johnson, Jr. called the workshop to order at 6:00 p.m. II. ROLL CALL: Administrative Services Director/City Clerk Harwood Edvalson called the roll. In addition to Mayor Johnson, elected officials attending were Deputy Mayor Randy McKibbin, Councilmember Justin Evans, Councilmember Donn Lewis, Councilmember James Rackley, Councilmember Dan Swatman, and Councilmember Tom Watson. Councilmember Minton-Davis arrived at approximately 6:20 p.m. Staff members in attendance were City Administrator Don Morrison, Administrative Services Director/City Clerk Harwood Edvalson, Administrative Specialist II Renee Cameron, Assistant Police Chief James Keller, Chief Financial Officer Cherie Gibson, Public Services Director John Vodopich, City Attorney Kathleen Haggard, Facilities & Special Projects Manager Gary Leaf, and Planning & Building Supervisor Jason Sullivan. III. AGENDA ITEMS: A. Discussion: Biennial Budget (Proposed Ordinance D O; Public Hearing AB held October 11 and October 25, 2016). Mayor Johnson advised this was a carry-over discussion from previous meetings, and opened it up for discussion among the Councilmembers. Councilmember Rackley said he would like to see chip seal funding included in next year's budget. He also said he would like to see the budget show the full time employee (FTE) equivalent to the population to also include the services City staff provides to other cities, to show that staff positions cover other jurisdiction's duties, which affects the number of staff employed by the City. City Administrator Morrison and Chief Financial Officer Gibson advised that the budget previously specifically chip sealing, however, that budget item was moved into the sidewalks' budget so it was more balanced. Councilmember Rackley stated he did not believe the police department study was a good use of funds, when streets are in need ofrepair. Mayor Johnson said the study may show the budget needs to be amended, depending on the plan that is presented and what staff advice regarding street repair needs. Deputy Mayor McKibbin agreed with Councilmember Rackley and stated he doesn't want the City to have to play catch up on street repairs. City Administrator Morrison advised that the previous Assistant Public Works Director preferred to have the City alternate between chip sealing and crack sealing, which also made it easier on staff to stay on top of it. Councilmember Lewis said he would prefer to have Council make a decision Page 1 of6

2 what streets need repair based on testing and data showing when repairs should be done. Councilmember Watson asked how long the City has been doing the chip sealing and the crack sealing on alternating schedules and Mayor Johnson said this has been the City's process for years. He said that former Assistant Public Works Director Charlie Simpson advised him that he believes the City needs to look at how the City does the chip and crack seal and determine if it is being done sufficiently, or ifthere is a better practice. He said the study should provide them a plan. Councilmember Watson said compared to other cities, he believes the City is providing good street maintenance, but wants to be cautious to not cost the City more in the long run by delaying repairs. Councilmember Rackley said he is willing to wait a bit for the study to be complete, as pothole complaints have been significantly reduced. Councilmember Watson stated his concern regarding park improvements and the ballfields being completed so quickly, and the cost of the maintenance of the ballfields versus other projects that require funding. He said he is quite concerned about the funding source of the ballfield maintenance. Councilmember Swatman asked about the Foster Wheeler report regarding the environmental report for the Fennel Creek stream and the water testing that needs to be completed. Planning & Building Supervisor Jason Sullivan responded that testing will be completed within the next year. Councilmember Swatman also noted the increase from the City of Sumner for the Wastewater Treatment Facility (WWTF) and the effects on the budget. Public Services Director Vodopich spoke regarding the full time equivalent (FTE) staff currently employed at the treatment facility and the increase of three additional FTEs. There will be an electrician and a wastewater treatment plant operator to be hired in 2017, with the pretreatment specialist to be hired in He said the new positions are driven by the increased capacity of the plant, and he feels the increases are justifiable. Director Vodopich suggested a rate study, as one hasn't been done in a number of years. Councilmember Rackley said there is no reason that City could not do a preliminary rate increase in January, pending completion of the rate study. City Attorney Haggard said that as there is a rate study already lined up, she did not have a concern for the City to have preliminary consultation regarding a rate increase. City Administrator Morrison said the rates study is scheduled for discussion at the December 6 1 h Workshop. Councilmember Watson asked for a comparison to other cities, so when rates are increased they are justifiable. Director Vodopich said he will work with Finance staff to see what those rates are in comparison with increased monthly rates. Chief Financial Officer Gibson said in the Standards and Poors' bond ratings; the City was surprisingly lower in water and sewer rates compared to other cities. Director Vodopich advised that the three new FTEs positions at the WWTF will actually save the City money, as the current overtime costs paid have been costly. Page 2 of 6

3 B. Council Open Discussion Bonney Lake High School Culinary Arts Program Dinner: Councilmember Lewis provided a handout for the Bonney Lake High School Culinary Arts Program fundraising dinner for the student's fall semester. Bonney Lake Panthers' Sports Update: Councilmember Lewis provided an update about the Bonney Lake Panthers sports programs. Bonney Lake Daffodil Princess: Councilmember Lewis advised that this year's Daffodil Princess for Bonney Lake is Heather Haugen. White River Buckley Family First Coalition Meeting: Councilmember Lewis said he attended the October 24th meeting. He said they discussed the bike program, the Molen Orthodontic's Halloween candy recycling program/donations, Relay for Life joint event with Enumclaw, and Buckley's holiday giving program. Pierce County Regional Council CPCRC): Councilmember Lewis said he attended the PCRC Meeting with Councilmember Evans. He said there was discussion regarding small cities trying to become larger cities, and Councilmember Evans and Planning & Building Supervisor Sullivan will attend a Puget Sound Regional Council (PSRC) meeting next week on this subject. He said Council are invited to attend the General Membership meeting on February 16, 2017, between 5-8:00 p.m. at the Bates Technical College in Tacoma. He said the culinary arts program at Bates Technical College will likely prepare the food for the meeting. He said topics for discussions will be different than the University of Washington (Tacoma) Daytime seminar and meeting on the same day. Councilmember Lewis advised that 70% of those stationed at Joint Base Lewis McChord live off-base, causing traffic issues on 1-5. He said there is a lot of effort going into a project to make an 1-5 improvement to smooth flowing traffic, with easier accessibility into the base as well. Lions Club and Kiwanis Club Support: Councilmember Watson asked for support for the Lions Club and Kiwanis Club Meeting on November 14 to thank first responders in the City and Buckley. He said the Kiwanis Club will be doing meals for the seniors, and helping to take care of people who support them. Department Heads at Committee Meetings: Councilmember Watson addressed his concern with department heads not in attendance. Mayor Johnson suggested this issue be added for discussion on the next agenda, or if there is an issue to address to contact them to make sure they plan to attend. City Administrator Morrison asked that Council send an to the directors if there is an issue they would like addressed at the Committee Meeting, so staff are prepared. Beautify Bonney Lake Appreciation Dinner: Councilmember Evans said the Beautify Bonney Lake Volunteer Appreciation Dinner will be held on November 16th at the Justice & Municipal Center. Page 3 of 6

4 City Council Workshop Minutes November/, 2016 Tree Lighting and Gingerbread House Competition: Councilmember Minton Davis said the annual Christmas tree lighting is December 3rd at 6:00 p.m. Council discussed the amount of the prize(s) from Kiwanis for the winning gingerbread houses. Bonney Lake Food Drive: Mayor Johnson said the Mayor's Food Drive will be November l 7 1 h, with assistance from Waste Connections (DM Disposal). He encouraged everyone to donate canned good, and items to support families in need. C. Discussion: AB Ordinance D Establishing a Process for Development Agreements. (Tabled from October 18, 2016 Workshop). Planning & Building Supervisor Jason Sullivan summarized the agenda bill regarding establishing a process for development agreements and addressing Council's concern to remove the requirement that a project be classified as a catalyst project. He stated the criteria basically defers the decision of whether to enter into a Development Agreement to the Council's discretion. Councilmember Swatman said this revision satisfies his concern. Councilmember Minton-Davis asked for clarification of the process and which type of projects would be considered by staff, and Mr. Sullivan clarified for her. Deputy Mayor McKibbin said there will be different types of development projects, still requiring staff due diligence. This item was forwarded on to the November gth Consent Agenda. D. Discussion: AB Resolution Fund Cost-Sharing Policy for the Public Works Center. City Administrator Morrison summarized the agenda bill, stating the proposed resolution allocates the costs. Councilmember Rackley asked how the funding was determined from the general fund and City Administrator Morrison advised they took the street budget and the park budget and how much that was in relation to the storm water, sewer and water budget and then figured their regulative share of the total, and that's how the percentage is calculated. This is a method the State Auditor accepts for calculating the debt service. Chief Financial Officer Gibson discussed allocating construction costs for the project. This item was forwarded to the November gth Consent Agenda. E. Discussion: AB Fennel Creek Trail. Facilities & Special Projects Manager Gary Leaf summarized the agenda bill and asked for Council guidance on how to move forward with the "work around" of deferring the final tunnel design under SR4 l 0 until WSDOT is prepared to re-do the Fennel Creek culvert to make it a fish-passage culvert and a pedestrian travel tunnel in the same location. He said staff and the consultant's recommendation is to have a short term work around to go around the underpass at Angeline Road, apply for a grant to construct that portion, and then work with WSDOT to share future costs. He said the pedestrian safety grant, which he anticipates hearing back on any grant award to be sometime next month, was amended to include an Page 4 of 6

5 additional $140,000 to extend the Fennel Creek Trail up the cul-de-sac on 95th Street. He said in the future the City would apply for a grant to continue the trail to Sumner Buckley Highway. Mr. Leaf said next year when there is a federal Transportation Alternatives Grant, they can go from the cul-de-sac to the sewer lift station with a sidewalk, versus the trail. He said this would then connect up to the Renwood Trail. Councilmember Lewis said as the City continues to apply and proceed with grants, each process keeps the project moving further. Mr. Sullivan stated a lot of Puget Sound Regional Council's large grants go to the big city projects; however, many smaller grants are afforded to the small cities to benefit from. Councilmember Minton-Davis asked whether 95th Street is a private road. Mr. Leaf responded it is a City street and further advised that the consultant did not suggest taking the trail up to SR410 from the 95th Street cul-de-sac due to the steepness. Councilmember Minton-Davis asked about the cost of doing the tunnel and how much the grant covers, and Mr. Leaf responded regarding smaller grants, options, and costs. Councilmember Lewis spoke regarding the City matching the grant, and how the small grant projects make each process more affordable for the City, versus matching a large grant amount. Councilmember Swatman said that since WSDOT has scheduled redesigning the culvert in the future, he believes it would be beneficial for the City to do the trail work around the culvert tunnel to help with the costs. Councilmember Minton-Davis talked about the inevitable foot trails that are or will be made to SR410 for those looking for a short cut/quick access up to SR410. Council recommendation was to approve staff to move forward as proposed with the short term work around and wait for the WSDOT to redo the culvert. Council and the Mayor thanked Mr. Leaf for his work on this project. F. Discussion: AB Resolution Resolution of Substantial Need for Property Tax Levy for Chief Financial Officer Gibson summarized the agenda bill to establish substantial need in setting the amount of the annual Ad Valorem Property Tax Levy for Deputy Mayor McKibbin advised that it is standard for Council to approve the property tax levy increase, and Ms. Gibson said it just happens that the City declared a substantial need last year, and again this year. Councilmember Swatman did not agree with the increase and does not believe it should be at the expense of the property owners. City Administrator Morrison said it used to be 6%, and was reduced to 1 %. Councilmember Evans advised that he will not be able to attend the November gth Meeting and asked to be allowed to participate telephonically as he would like to vote on this item. This item was forwarded to the November gth Council Meeting under Full Council Issues. IV. EXECUTIVE/CLOSED SESSION: None. Page 5 of 6

6 V. ADJOURNMENT: At 7:13 p.m. the Workshop was adjourned by consensus of the Council. _..;Jar'wZ:o~o~d~E~d~v~a-ls~o!l.n'..!.,...j MCM~C~~~~--~~ City Clerk Mayor Items presented to Council at the November 1, 2016 Workshop: Mayor Neil Johnson, Jr. - Memorandum dated October 25, 2016 and Proposed Budget for the Fiscal Biennium. Note: Unless otherwise indicated, all documents submitted at City Council meetings and workshops are on file with the City Clerk. For detailed information on agenda items, please view the corresponding Agenda Packets, which are posted on the city website and on file with the City Clerk. Page 6 of 6