D. Announcements, Appointments and Presentations: None PUBLIC HEARINGS, CITIZEN COMMENTS & CORRESPONDENCE:

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1 CITY COUNCIL MEETING October 23, :00 P.M. AGENDA Location: Bonney Lake Justice & Municipal Center, 9002 Main Street East, Bonney Lake, Washington. I. CALL TO ORDER Mayor Neil Johnson, Jr. A. Flag Salute B. Roll Call: Mayor Neil Johnson, Jr., Deputy Mayor Randy McKibbin, Councilmember Terry Carter, Councilmember Justin Evans, Councilmember James Rackley, Councilmember Michelle Surdez, Councilmember Dan Swatman, and Councilmember Tom Watson. C. Agenda Modifications D. Announcements, Appointments and Presentations: None II. p. 5 PUBLIC HEARINGS, CITIZEN COMMENTS & CORRESPONDENCE: A. Public Hearing: Preliminary Biennial Budget 1. AB Ordinance D An Ordinance Of The City Council Of The City Of Bonney Lake, Pierce County, Washington, Adopting The Biennial Budget B. Citizen Comments: Citizens are encouraged to attend and participate at all Council Meetings. You may address the Mayor and City Council on matters of City business, or over which the City has authority, for up to 5 minutes. Sign-up is not required. When recognized by the Mayor, please state your name and address for the official record. Designated representatives recognized by the chair who are speaking on behalf of a group may have a total of 10 minutes to speak. Each citizen is allowed to speak only once during Citizen Comments. C. Correspondence III. COUNCIL COMMITTEE REPORTS: A. Finance Committee B. Community Development Committee C. Public Safety Committee Page 1 of 3 Agenda Packet p. 1 of 108

2 City Council Agenda October 23, 2018 D. Other Reports IV. p. 9 CONSENT AGENDA: The items listed below may be acted upon by a single motion and second of the City Council. By simple request to the Chair, any Councilmember may remove items from the Consent Agenda for separate consideration after the adoption of the remainder of the Consent Agenda items. A. Approval of Corrected Minutes: October 2, 2018 Council Workshop Minutes and October 9, 2018 Council Meeting Minutes. B. Approval of Accounts Payable and Utility Refund Checks/Vouchers: ACCOUNTS PAYABLE CHECKS/VOUCHERS 10/23/2018 Accounts Payable check/vouchers #80489-#80577 and wire transfers #91667, # , # , # , # , # , # , # and # in the amount of $545, VOIDS: Check # Lost-Reissued Check # Request Withdrawn. p. 23 p. 31 p. 35 C. AB Ordinance D An Ordinance Of The City Council Of The City Of Bonney Lake, Pierce County, Washington, Amending Ordinance Nos And 1559 Relating To Salaries And Benefits For Non-Represented Employees. D. AB Resolution 2693 A Resolution Of The City Council Of The City Of Bonney Lake, Pierce County, Washington, Regarding The Application Of Bond Proceeds. E. AB Resolution 2698 A Resolution Of The City Council Of The City Of Bonney Lake, Pierce County, Washington, Authorize A Limited Public Works Contract With Holt Services, Inc. For The Tacoma Point Well Rehabilitation And Aquifer Evaluation. V. FINANCE COMMITTEE ISSUES: None. VI. COMMUNITY DEVELOPMENT COMMITTEE ISSUES: None. VII. PUBLIC SAFETY COMMITTEE ISSUES: None. VIII. p. 55 FULL COUNCIL ISSUES: A. AB Resolution 2692 A Resolution Of The City Council Of The City Of Bonney Lake, Pierce County, Washington, Authorizing The Mayor To Sign A Grant Agreement With The Department Of Commerce To Assist With Construction Of The 95 th Street Bypass Trail. Agenda Packet p. 2 of 108 Page 2 of 3

3 City Council Agenda October 23, 2018 p. 93 B. AB Resolution 2694 A Resolution Of The City Council Of The City Of Bonney Lake, Pierce County, Washington, Authorizing The Mayor To Sign An Interlocal Agreement With The Greater Bonney Lake Historical Society. p. 107 C. Decision Cards: 1. Gary Allen Yorke Park (AYP) Improvements Phase 1 Playground Installation, AYP Improvements Phase 1 Ballfield, AYP Improvements Phase 1Road Frontage, AYP Improvements Phase 1 Site Improvements, 95 th Street Park To Angeline Trail Construction, Fennel Creek Trail Seg 2A ROW, Fennel Creek Trail Seg 2A Construction, Fennel Creek Trail Seg 2B Construction. IX. EXECUTIVE/CLOSED SESSION: Pursuant to RCW 42.30, the City Council may hold an executive or closed session. The topic(s) and duration will be announced prior to the session. X. ADJOURNMENT For citizens with disabilities requesting translators or adaptive equipment for communication purposes, the City requests notification as early as possible prior to the meeting regarding the type of service or equipment needed. THE COUNCIL MAY ADD AND TAKE ACTION ON OTHER ITEMS NOT LISTED ON THIS AGENDA Page 3 of 3 Agenda Packet p. 3 of 108

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5 Department/Staff Contact: Finance / Cherie Gibson Agenda Item Type: Public Hearing/Ordinance City of Bonney Lake, Washington City Council Agenda Bill (AB) Meeting/Workshop Date: October 23 Ordinance/Resolution Number: D Agenda Bill Number: AB Councilmember Sponsor: McKibbin Agenda Subject: Adopt the Biennial Budget Public Hearing Full Title/Motion: An Ordinance Of The City Council Of the City Of Bonney Lake, Pierce County Washington, Adopting The Biennial Budget. Administrative Recommendation: Background Summary: Revised Code of Washington (RCW) 35A.34 provides procedures for adopting, managing and amending a biennial budget. Pursuant to this guidance and Bonney Lake Municipal Code 3.96, a proposed biennial budget for fiscal year 2019 and 2020 has been prepared, filed and public hearing conducted. This ordinance is intended to adopt the biennial budget, which will be subject to a mid-biennium review during the fall of Attachments: Ordinance, Exhibit A, Exhibit B, Exhibit C BUDGET INFORMATION Budget Amount Current Balance Required Expenditure Budget Balance Budget Explanation: The Biennial Budget, at the fund level, is detailed within attached Exhibit A. COMMITTEE, BOARD & COMMISSION REVIEW Council Committee Review: Approvals: Yes No Forward to: Chair/Councilmember McKibbin Councilmember Councilmember Swatman Watson Consent Agenda: Yes No Commission/Board Review: Hearing Examiner Review: COUNCIL ACTION Workshop Date(s): 10/02, 10/16, 11/06 Public Hearing Date(s): 10/23, 11/06 Meeting Date(s): 10/09, 10/23, 11/13 Tabled to Date: APPROVALS Director: Mayor: Cherie Gibson Standard Date Reviewed by City Attorney: (if applicable): N:\Everyone\_Agenda Review\2018\ Meeting\ \01 AB Biennial Budget Public Hearing.doc Version Oct Agenda Packet p. 5 of 108

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7 ORDINANCE NO. D AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BONNEY LAKE, PIERCE COUNTY, WASHINGTON, ADOPTING THE BIENNIAL BUDGET FOR CALENDAR YEARS 2019 AND WHEREAS, Ch. 35A.34 RCW provides procedures for adopting, managing, and amending a biennial budget; and WHEREAS, a preliminary biennial budget for fiscal years 2019 and 2020 has been prepared and filed as required by law; and WHEREAS, the City Council held public hearings upon notice as prescribed by law, and met for the purpose of setting the final budget of the City for the fiscal biennium; and WHEREAS, the City Council has made adjustments and changes deemed necessary and proper and desires to adopt the Budget, including the biennial Capital Improvement Program. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BONNEY LAKE, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. The biennial budget for the City of Bonney Lake for the period January 1, 2019 through December 31, 2020 as contained in the Biennial Budget for total revenues/sources (including use of fund balances) and expenditures/uses and as revised by the City Council, is hereby adopted by Total Biennial Budget for each fund as shown on the attached Exhibit A Biennial Budget. Section 2. That the budget document attached hereto as Exhibit B & C is hereby provided as a summary per year for management purposes. Section 3. The City Clerk is directed to transmit a certified copy of the City of Bonney Lake adopted Biennial Budget to the Office of the WA State Auditor and to the Association of Washington Cities. Section 4. This Ordinance concerning matters set out in RCW 35A , it is not subject to referendum, and shall take effect January 1, 2019 after its passage, approval and publication as required by law. PASSED by the City Council of the City of Bonney Lake this day of December, Page 1 of 2 Agenda Packet p. 7 of 108

8 Neil Johnson, Jr. Mayor AUTHENICATED: Harwood T. Edvalson, MMC, City Clerk APPROVED AS TO FORM: Kathleen Haggard, City Attorney Agenda Packet p. 8 of 108 Page 2 of 2

9 CITY COUNCIL WORKSHOP October 2, :00 P.M. MINUTES Location: Bonney Lake Justice & Municipal Center, 9002 Main Street East, Bonney Lake, Washington. I. CALL TO ORDER: Deputy Mayor Randy McKibbin called the workshop to order at 6:00 p.m. II. ROLL CALL: Administrative Services Director/City Clerk Harwood Edvalson called the roll. Elected officials attending were Deputy Mayor Randy McKibbin, Councilmember Terry Carter, Councilmember Justin Evans, Councilmember James Rackley, Councilmember Michelle Surdez, Councilmember Dan Swatman, and Councilmember Tom Watson. Mayor Neil Johnson, Jr. was not in attendance. Staff members in attendance were City Administrator John Vodopich, Administrative Services Director/City Clerk Harwood Edvalson, Police Chief Bryan Jeter, Chief Financial Officer Cherie Gibson, Information Services Manager Chuck McEwen, Human Resources Manager Jenna Richardson, Executive Assistant Leslie Harris, Special Events Coordinator David Wells, Deputy City Clerk Sadie Schaneman, and City Attorney Kathleen Haggard. III. AGENDA ITEMS: A. Discussion: Budget. Contract Negotiations. Human Resources Manager Richardson presented the Professional Services budget decision card to the Council. Collective Bargaining Agreements will expire in 2020 and she anticipates the need to hire a labor attorney. The cost is to help pay for the contract negotiations, to maintain compliance with the new laws, and the AFSCME contract. Approximately $45,000 in the year 2019 is anticipated, $40,000 for arbitration and $5,000 for other attorney fees. In the year 2020 $35,000 for negotiations and attorney fees is anticipated. Councilmember Evans asked for clarification on what group the money for the year 2020 was for. Human Resource Manager Richardson stated that it would be for the Police Guild. Councilmember Swatman asked if this decision card was already built into the budget. Chief Financial Officer Gibson stated that all the decision cards are built into the preliminary budget. Councilmember McKibbin wanted clarification that contract negotiations have been in the budget before. Chief Financial Officer Gibson confirmed that was correct. NEOGOV Onboard. Human Resources Manager Richardson presented the Computer Software budget decision card to the Council. In 2019, the NEOGOV Page 1 of 6 Agenda Packet p. 9 of 108

10 City Council Workshop Minutes October 2, 2018 license will expire. The Sumner-Bonney Lake School District agreed to pay for the first year license for the NEOGOV Onboard system when the City took over management of the Recreation Program in This online system helps to orientate new volunteers and help staff to be more efficient. This program has been used on staff and has gotten excellent feedback. Councilmember Evans wanted to know if this was just another add-on to NEOGOV and how much time does the program save staff and if they still have to do an in-person orientation. Human Resources Manager Richardson stated that the program saved about an hour of staffs time by having volunteers watch mandatory videos at home before the in person orientation. This time savings means staff can concentrate more on what is expected of the volunteer. Councilmember Evans wanted to know if there is a test at the end to show that the videos were watched and Human Resources Manager Richardson stated that there were no tests but the City requires everyone to sign an acknowledgment form. Councilmember Swatman wanted to know if the Recreation program was the main reason for this program and if Recreation was funding the program. Human Resources Manager Richardson confirmed that the Recreation Program has been the main reason. Chief Financial Officer Gibson stated that currently the program is under Human Resources due to the program being for orientation. Human Resources Generalist Position. Human Resources Manager Richardson presented the Salary & Benefits budget decision card to the Council. The standard workload for Human Resources is (1) Human Resource employee for every 100 employees. The City of Bonney Lake has added 31 regular employees and 52 seasonal employees since 2004, bringing the City to employees. On the comparable HR to FTE chart, the average in cities is 153 employees with 1.58 Human Resource employees for every 101 employees. The decision card asks for a.75 Human Resource employee to assist the Human Resources Manager. Councilmember Swatman stated that he works with Human Resources Manager Richardson on the finance committee and she does an amazing job and is overworked, and it is very hard to see everything she does on paper. Councilmember Watson stated that Human Resources Manager Richardson is doing a great job. Councilmember Watson asked if Recreation would be helping to pay for the new employee due to a large number of volunteers. Chief Financial Officer Gibson stated that discussions are going on about possibly changing the recreation program to compensate for this but not at this time. Councilmember Surdez stated that Human Resources Manager Richardson is doing a great job and appreciates it. Councilmember McKibbin wanted to know if the Human Resources needs to be a stand-alone department. Human Resources Manager Richardson stated that she is happy being part of the Administrative Services Department and she does not have a preference for either configuration. Police Laptop Replacement. Information Services Manager McEwen presented the General budget decision card to the Council. In past budgets, the Police laptops have been on a 5-year lease agreement. Purchasing new laptops every 5 years would be more cost-effective. The Police laptops are in the field 24 hours a day exposed to Agenda Packet p. 10 of 108 Page 2 of 6

11 City Council Workshop Minutes October 2, 2018 weather and other elements and because of this the laptops have a 5-year high-level warranty that covers water damage and breakage. The laptops cost around $5,000 each. The current contract ends in 2019 and the laptops need to be replaced in $150,000 is the worst case scenario if having to replace both laptop and docking station. By starting to set aside the money now, there will be less of an impact when the time comes to replace them. Chief Financial Officer Gibson stated that finance would set aside money spread out over 5 years and not $150,000 all at once. The laptops need to be replaced all at the same time to keep them all compatible and to transfer items easier. Councilmember Evans asked if the software was included in the replacement costs. Information Services Manager McEwen stated that it was for the hardware only because the software has licenses that can be transferred when replacing hardware. Councilmember Swatman asked about the gold keys being replaced. Information Services Manager McEwen stated that the gold keys have a lifespan of 15 years so they do not get replaced along with the laptops ER&R to replace Eden Systems. Information Services Manager McEwen presented the New ER&R for Eden Systems budget decision card to the Council. Tyler Technologies has yet to announce the end of life date for Eden Systems but currently are only offering quality enhancement updates and no longer major updates. Starting to save for when the announcement does come, probably in the next 5 years, the City will be able to purchase and have an option of what to do. Tyler Technologies does have a new system that they are transferring clients to that the Eden license will also transfer to, called Munis. The involvement would include transferring of software and data that will be time consuming and long. Tyler Technologies have support staff that knows both systems that will be beneficial if the City decides to move to Munis. Approximately $500,000 will be needed to purchase, implement, configure, customize, and migrate data to a new system. Councilmember Evans stated that it was great to look ahead and be able to lower the impact when the time comes to replace. Councilmember Swatman asked if Munis was cloud-based. Information Services Manager McEwen stated that there is an option to go cloud based and also the system is not client based so staff could access it from any internet connection. Councilmember Watson wanted to know about the challenge and difficulty in replacing the system. Information Services Manager McEwen stated that no matter what, there will be difficult and hard work but currently the City is encountering roadblocks with Eden because of the old technology the system has. Chief Financial Officer Gibson reminded the Council that this decision will just set the money aside not make the decision of what product to purchase. Councilmember Carter stated he appreciated the forward thinking. Councilmember Surdez stated that cities don t like their current software, and there is never a perfect software. Councilmember McKibbin wanted to know how Information Services Manager McEwen came up with the budget numbers. Information Services Manager McEwen stated that he had called and worked with Tyler Technologies on what would be involved and the items that would be needed. Key Card Access System. Executive Assistant Harris presented this General Government CIP Fund budget decision card to the Council. In 2018, a key card Page 3 of 6 Agenda Packet p. 11 of 108

12 City Council Workshop Minutes October 2, 2018 access system was installed at the Justice & Municipal Center but was limited to 12 doors only. There are an additional 9 doors that need key card pads installed. After completing these doors, it would eliminate all general door access keys. Councilmember Rackley thought that money had already been set aside for this. Executive Assistant Harris stated that the previous money that was set aside paid for the system and the limited number of doors. Councilmember Evans stated that he felt the City has spent a lot of money on keys. Councilmember Watson wanted to know why the City keeps spending more but Information Services Manager McEwen says that the keys are working well and he trusts that. Councilmember Surdez wanted to know if all the doors that have been identified were necessary. Executive Assistant Harris stated that all doors were necessary. Councilmember Swatman stated that with today s modern environment, more security is needed. Key Card Access System. Executive Assistant Harris presented the General Government CIP Fund for Police Department budget decision card to the Council. In 2020, the City wants to expand the key card access system to the Police Department. The Public Safety Building would need 12 key card pads to eliminate all general door keys. Councilmember Rackley wanted to know if there had ever been a problem with the current system. Chief Jeter stated that there has not been but if an employee is fired or loses a key, it is expensive to replace or rekey all locks and replace all keys. Information Services Manager McEwen stated that previous employees still know the access codes to doors and with a key card pad, the card could be deactivated and be of no use. Councilmember Surdez stated that the key cards are a matter of safety and part of having a business. Councilmember McKibbin asked if the key card access would be budgeted in the Police Departments budget. Chief Financial Officer Gibson stated that it is part of the CIP General Fund. City Administrator Vodopich reminded Council that when the new Public Works Building gets finished, the City will also be asking to add key card access to that building. My Bonney Lake Brochure. Executive Assistant Harris presented the General budget decision card to the Council. Currently, the Recreation and the Executive Departments pay for brochures on recreation news and city news. By combining the two, the cost would remain the same but a full-color document could be printed and reduce the number of brochures from two to one being sent quarterly. The brochures are sent to 26,000 residents. Councilmember Evans asked what percentage was postage and if this was in the budget before then why is it now being placed as a decision card. Executive Assistant Harris stated that she would need to look up the postage percentage and reply back later with it. The reason that this is being presented as a decision card is that instead of each department doing separate brochures, they are wanting to combine them and therefore making a new use. Councilmembers Evans and Swatman stated that would save ink altogether. Executive Assistant Harris stated that everyone likes to receive information in different formats. By combining the 2 brochures, the City is expanding the communication to other residents that are not in the City. The budget is staying the same but is being used differently. Councilmember Swatman stated he feels that Agenda Packet p. 12 of 108 Page 4 of 6

13 City Council Workshop Minutes October 2, is a better use and have the departments do more social media. Councilmember Watson stated that the City is spending money on a new website and more people are on social media. Departments should be directing residents to the website to view the brochure. Go Go Gator. Bonney Lake Special Events Coordinator Wells presented the General budget decision card to the Council. Since the City has taken over the Recreation Program from the Sumner School District, they have been using the gator crossover that the school district provided to prep the fields for games. The gator crossover now has to be jump started every time and is in need of being replaced. Sumner- Bonney Lake School District is not willing to replace the gator crossover due to the district no longer being in charge of the Recreation Program. A new gator crossover will help to be more efficient and to maintain fields. Councilmembers Evans and Swatman stated that they agree a new one needs to be purchased. DEE Summer Day Camp Site. Bonney lake Special Events Coordinator Wells presented the General budget decision card to the Council. Tehaleh currently does not have a day camp program in their area. Several before and after school participants have requested a day camp. There is a need for one and the school is on board with having one. There is a cost for starting one but the revenue brought in will compensate for the costs and bring in profit year over year. All Councilmembers were in support of this decision. Councilmember McKibbin asked how the process works for the decision cards. Chief Financial Officer Gibson stated that if there are any decisions that the Council as a whole wants to remove from the budget, they would need to ask during the budget process. The items presented tonight are on the Mayor s budget. B. Council Open Discussion: Cougar Sighting. Councilmember Watson stated that his neighbors had said they had seen a cougar and were wondering if anything had been done to find the cougar. Chief Jeter stated that without them calling it into the Police, then no one will know about it and be able to start looking for it. National Customer Service Week. Councilmember Surdez stated that the first week of October is National Customer Service Week and thanked all the City staff for all their work. She mentioned that Brenda Martin and Brenda Plute have done a great job with all the customers that call in and need help. Administrative Services Director/City Clerk Edvalson mentioned that Jasmine Eppens also does a great job as the central phone receptionist representative. All staff do an excellent job at customer service and it is greatly appreciated. Page 5 of 6 Agenda Packet p. 13 of 108

14 City Council Workshop Minutes October 2, 2018 C. Review of Council Minutes: September 18, 2018 Workshop and September 25, 2018 Council Meeting. Councilmember Watson said that he reviewed the minutes of September 18, 2018 Workshop and September 25, 2018 Council Meeting. The draft minutes were forwarded to the October 9, 2018 Meeting for approval with no corrections. IV. EXECUTIVE SESSION: None. V. ADJOURNMENT: At 7:27 p.m. Deputy Mayor Randy McKibbin adjourned the Council Workshop by common consent of the Council. Harwood Edvalson, City Clerk Neil Johnson, Jr., Mayor Items presented to Council at the October 2, 2018 Workshop: (1) Decision Cards- Chief Financial Officer Cherie Gibson (2) Employee Demographic Chart- Human Resources Manager Jenna Richardson (3) Comparable HR to FTE Chart- Human Resources Manager Jenna Richardson Note: Unless otherwise indicated, all documents submitted at City Council meetings and workshops are on file with the City Clerk. For detailed information on agenda items, please view the corresponding Agenda Packets, which are posted on the city website and on file with the City Clerk. Agenda Packet p. 14 of 108 Page 6 of 6

15 CITY COUNCIL MEETING October 9, :00 P.M. MINUTES Location: Bonney Lake Justice & Municipal Center, 9002 Main Street East, Bonney Lake, Washington. I. CALL TO ORDER Mayor Neil Johnson, Jr. called the meeting to order at 6:00 p.m. A. Flag Salute: Mayor Johnson, Jr. led the audience in the Pledge of Allegiance. B. Roll Call: Administrative Services Director/City Clerk Harwood Edvalson called the roll. In addition to Mayor Johnson, Jr., elected officials attending were Deputy Mayor Randy McKibbin, Councilmember Terry Carter, Councilmember Justin Evans, Councilmember James Rackley, Councilmember Michelle Surdez, Councilmember Dan Swatman, and Councilmember Tom Watson. Staff members in attendance were City Administrator John Vodopich, Police Chief Bryan Jeter, Administrative Services Director/City Clerk Harwood Edvalson, Chief Financial Officer Cherie Gibson, Judge Ronald Heslop, Court Administrator Kathy Seymour, Senior Services Manager Sue Hilberg, and City Attorney Kathleen Haggard. C. Agenda Modifications: A new agenda item, which was forwarded from the Council Safety Committee, was presented to the City Council to add to the agenda. Councilmember Watson moved to add AB Resolution 2697 to the Consent Agenda. Councilmember Swatman seconded the motion. City Clerk Edvalson informed Mayor Johnson that a revised agenda had also earlier been distributed to the Mayor and City Council for their consideration. Councilmember Watson moved to accept the revised agenda adding AB Resolution 2691 to the Consent Agenda. Councilmember Rackley seconded the motion. Motion to accept the revised agenda adding AB Resolution 2691 to the Consent Agenda approved 7 0. Motion to add AB Resolution 2697 to the Consent Agenda approved 7 0. Page 1 of 7 Agenda Packet p. 15 of 108

16 City Council Meeting Minutes October 9, 2018 A. Announcements, Appointments and Presentations: 1. Proclamation: 2018 Domestic Violence Awareness Month. Mayor Johnson, Jr. read a proclamation declaring October as Domestic Violence Awareness Month in Bonney Lake for Tonya Tunnell-Thornhill, Executive Director of Exodus Housing, thanked the Mayor and Council for recognizing this issue and described some of the services that Exodus Housing provides. II. PUBLIC HEARINGS, CITIZEN COMMENTS & CORRESPONDENCE: A. Public Hearing: None. B. Citizen Comments: None. C. Correspondence: None. III. COUNCIL COMMITTEE REPORTS: A. Finance Committee: Deputy Mayor McKibbin said the Committee met earlier at 5:00 p.m. He said the Committee discussed a proposed Interlocal Agreement with the Historical Society, a proposed resolution allocating surplus bond proceeds and a proposed ordinance providing cost-of-living increases for the non-represented employees in He said those items are forwarded for Council discussion at the next workshop. B. Community Development Committee: Committee Chair Swatman reported the Committee met on October 2 nd at 4:30 p.m. and discussed a water leak detection survey/analysis, use of the new CityWorks software in Public Works and proposed revisions regarding how delinquencies in utility payments are handled. He noted that Councilmember Surdez has been very instrumental by lending her professional expertise to the topic. C. Public Safety Committee: Chair Evans said the committee met today at 3:30 p.m. He said they reviewed reports from East Pierce Fire & Rescue and the Police Department. He noted that Assistant Police Chief Alfano has been accepted to attend the National FBI Academy. He said the next Committee meeting will be November 13 th at 3:30 p.m. D. Other Reports: None. Agenda Packet p. 16 of 108 Page 2 of 7

17 City Council Meeting Minutes October 9, 2018 IV. CONSENT AGENDA: A. Approval of Minutes: September 18, 2018 Council Workshop Minutes and September 25, 2018 Council Meeting Minutes. B. Approval of Accounts Payable and Utility Refund Checks/Vouchers: Accounts Payable check/vouchers #80387-#80488 and wire transfers # , # , # , # , # , # , # , # , # , # and # in the amount of $582, P-Card wire transfer # in the amount of $37, VOIDS: Check # Lost-Reissued C. Approval of Payroll: September 16 th -31 st 2018 for checks # including Direct Deposits and Electronic Transfers is $775, D. AB18-97 Ordinance D18-97 An Ordinance Of The City Of Bonney Lake, Washington, Changing The Zoning Classification Of Tax Parcels , , -6036, And From Eastown (E) To General Commercial (C-2). E. AB Motion A Motion Of The City Council Of The City Of Bonney Lake, Pierce County, Washington, To Accept As Complete The Phase 4 SCADA System Upgrade Project With Technical Systems, Inc. F. AB Resolution 2691 A Resolution Of The City Council Of The City Of Bonney Lake, Pierce County, Washington, To Authorize Mayor Johnson To Sign An Interagency Agreement With The Washington Traffic Safety Commission For Reimbursement For Various Traffic Emphasis Patrols. G. AB Resolution 2697 A Resolution Of The City Council Of The City Of Bonney Lake, Pierce County, Washington, To Sign A Contract With Pierce County Security To Provide Court Security On A Limited Basis. Councilmember Watson moved to approve the Consent Agenda as amended. Councilmember Carter seconded the motion. Motion approved 7 0. V. FINANCE COMMITTEE ISSUES: None. VI. VII. COMMUNITY DEVELOPMENT COMMITTEE ISSUES: None. PUBLIC SAFETY COMMITTEE ISSUES: None. VIII. FULL COUNCIL ISSUES: A. AB Ordinance 1602 [D18-108] An Ordinance Of The City Of Bonney Lake, Washington, Repealing Chapter 5.08 Of The Bonney Lake Municipal Code Page 3 of 7 Agenda Packet p. 17 of 108

18 City Council Meeting Minutes October 9, 2018 And The Corresponding Portions Of Ordinance No Relating To Business Licenses. Councilmember Watson moved to adopt Ordinance 1602 [D18-108]. Councilmember Carter seconded the motion. City Attorney Haggard advised the City Council that the title of the proposed ordinance should be amended to read, Repealing and Replacing. She added it is a change that can be made administratively if there is no objection from the Council. Councilmembers all agreed to this decision. Motion to Adopt Ordinance 1602 [D18-108] approved 7 0. B. Decision Cards Kathy Seymour CodeSmart, Document Scanning; Woody Edvalson Electronic Content Management, Emergency Management ILA, Senior Center Air Conditioning; Sue Hilberg Kitchen Assistant; Bryan Jeter Radio Replacement, A/C SMIP Training, Firearm Replacement, Buoy Replacement Plan, Drug Fund-Case Cracker, Mobile Fingerprint, CDT Start Up. Mayor Johnson announced a ten minute break at 6:14 p.m. to allow a reconfiguration of the meeting room to facilitate the further discussion of Decision Cards. CodeSmart and Document Scanning. Judge Heslop and Court Administrator Seymour addressed the Council regarding the Court Decision Cards on the agenda this evening. Judge Heslop highlighted the current workload of his staff and described how the proposed online, the web-based business application would streamline the court processes. He said it is anticipated the software would integrate with the State when they complete their application selection process. The Court also proposes using Laserfiche as a document management system for their records, which would allow them to scan court documents and interface with the CodeSmart application. The two systems, including associated hardware and set-up, would have an upfront cost of $50,305, plus annual maintenance fees of $8,611. Members of the City Council posed a few questions. Several expressed their support for this improvement to the court operations. Kitchen Assistant (Senior Center). Senior Services Manager Hilberg explained how the current operations of the Senior Center Kitchen relies on a volunteer who consistently volunteers up to 30 hrs. per week. Manager Hilberg said the kitchen staff prepares meals per month. She added that the volunteer s health is failing and the extra kitchen assistance would provide a reliable source of labor to help meet the heavy workload of the kitchen staff. The position is proposed as a.70 FTE employee for an annual cost of $20,000. There were a few questions regarding this request from some Councilmembers, several acknowledging the need. Agenda Packet p. 18 of 108 Page 4 of 7

19 City Council Meeting Minutes October 9, 2018 Senior Center Kitchen Air Conditioning. Director Edvalson explained the deficiency in the current hood system that adds to the staff discomfort in the kitchen. He explained the make-up air for the vent hood lacks any kind of conditioning and blows directly on the cook at the cooktop/stove. He explained that additional air conditioning in the enclosed space of the kitchen is inadequate to relieve the kitchen staff on hot days. He proposed a $20,000 project to provide air conditioning for the kitchen. Councilmember Watson asked what was being proposed to condition the air being drawn in for the vent hood. Director Edvalson responded that the piece to condition the make-up air was omitted when the new hood was installed to save expense. He said he hoped the $20,000 would be able to address both needs. Councilmember Watson noted there is a proposed decision card to be presented on another date that replaces the heat pump serving the activities area of the Senior Center. He questioned whether this improvement might be able to serve both needs. Director Edvalson stated that his research shows balancing the demands for make-up air with conditioned air from the remainder of the building has its own set of problems, but hoped that between the two projects the appropriate solution could be engineered and installed. Councilmembers spoke generally in favor of the need to address the employee work environment. Electronic Content Management System (Records Management). Director Edvalson described the City s current state of records management, highlighting the piecemeal approach used by individual departments to address their needs. He proposed a unified approach based on the potential for a State Archives grant of $30,000 to implement an electronic content management system. The total projected cost, including the state grant, is $60,000. He explained that the next six months would be used to identify the goals of the project and determine the final scope of the project. He described how the State Archives had already vetted several vendors and proposed products. He noted the value of such a project for public records management. Councilmembers spoke of the need for an evolving approach to records management for the City. Emergency Management Interlocal Agreement. Director Edvalson explained some of the history regarding emergency management for the City of Bonney Lake. The proposal is to enter into an Interlocal Agreement with East Pierce Fire & Rescue and the other cities and towns located in the district to jointly fund a new Eastside Fire employee to help the cities update their plans, train to those plans and then assist with public outreach and education. Councilmember Swatman asked why the City was only now taking steps to accomplish these goals. Director Edvalson expressed his opinion that it was because there were other priorities in the past and active emergency management fell into a gap between East Pierce Fire & Rescue and the City. Mayor Johnson, Jr. said the City took positive steps to re-establish the responsibility for emergency management back under the Mayor s direction and the proposed interlocal agreement is the next proposed step to move the City forward. The proposal presented is for $99,070 over the next biennium. This amount is for Bonney Lake s population Page 5 of 7 Agenda Packet p. 19 of 108

20 City Council Meeting Minutes October 9, 2018 percentage share of the position. Several council members spoke in favor of the need to update the City s emergency management plans and be more proactive in the City s preparedness. Police Department Radio Replacement. Police Chief Jeter explained how the City s police radios have become outdated and will soon be obsolete. He suggested the City develop a set-aside fund to plan for the replacement of all police radios by The total anticipated replacement cost to be spread over the next six years is $506,394. He proposed the City set-aside $190,464 in the next biennium to begin that replacement fund. He explained how previous funding mechanisms were no longer available to assist the City with these replacements. Councilmembers asked if there are alternative vendors to Motorola. Chief Jeter said there are some alternate vendors currently, but that Motorola radios performed better than those previously tested. He acknowledged there may be new vendors before the City takes on the replacement of the radios. Registration/Tuition/Conference Fees. Chief Jeter explained that one of his goals before retirement is to have a viable succession plan. He proposed to have Assistant Chiefs Alfano and Keller participate in the Senior Management Institute for Police (SMIP) held at the Police Executive Research Forum in Boston, MA. He reiterated that Assistant Chief Alfano had been selected to participate in the National FBI Academy in Quantico, VA, but said the SMIP was additive to what Assistant Chief Alfano would learn in the FBI Academy. The cost of the SMIP program for both officers is $23,400 over the next biennium. Councilmembers sought assurance that the SMIP and FBI Academy training would not be redundant. Chief Jeter assured them it would not. Replacement of Weapons for Patrol and Detectives. Chief Jeter explained how some pistols, tasers and rifles were outdated and needed replacement. He suggested the cost of doing so now would be mitigated by a trade-in value associated with some of the weapons. He proposed phasing in the replacements over the next biennium with a total cost of $59,000. Councilmembers were supportive of the need to replace 12-yr. old duty weapons. Miscellaneous Small Tools and Equipment Buoys. Chief Jeter explained how the Police Marine Services Unit had identified the need to replace and maintain navigational and speed buoys on Lake Tapps. He proposed $4,600 in the next biennium for this purpose. There was general Council support for this proposal. Clothing and Uniforms Drug Investigation Fund and Civil Disturbance Team. Chief Jeter explained how designating an officer to serve with the County-wide Civil Disturbance Team would bring expertise and support in this area of law enforcement to the City of Bonney Lake. He explained a one-time cost in 2019 of $4,500 would be used to outfit the selected officer with uniforms and equipment. The Council was generally supportive of this proposal. Agenda Packet p. 20 of 108 Page 6 of 7

21 City Council Meeting Minutes October 9, 2018 Miscellaneous Tools and Minor Equipment Equipment. Chief Jeter described how the department would benefit with increased professionalism and reduce reliance on other agencies by purchasing the Case Cracker Audio/Video recording system and mobile fingerprint scanners for their police vehicles. He said the mobile fingerprint scanners would be phased in starting in this next biennium. The proposed cost for the Case Cracker and fingerprint scanners in this biennium is $21,000. Councilmembers spoke in favor of these tools and encouraged Chief Jeter to bring forward other requests as he re-familiarizes himself with the department and assesses the needs to move the department forward. IX. EXECUTIVE/CLOSED SESSION: None. X. ADJOURNMENT: At 7:55 p.m. Mayor Johnson, Jr. adjourned the regular Council Meeting with the common consent of the City Council. Harwood Edvalson, City Clerk Neil Johnson, Jr., Mayor Items submitted at the October 9, 2018 Council Meeting: (1) AB Resolution 2691 and Revised Agenda- Administrative Services Director/City Clerk Harwood Edvalson (2) AB Resolution City Administrator John Vodopich (3) Decision Cards, FY Chief Financial Officer Cherie Gibson Page 7 of 7 Agenda Packet p. 21 of 108

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23 City of Bonney Lake, Washington City Council Agenda Bill (AB) Department/Staff Contact: Executive / John P. Vodopich, AICP Agenda Item Type: Ordinance Meeting/Workshop Date: 23 October 2018 Ordinance/Resolution Number: D Agenda Bill Number: AB Sponsor: Mayor Agenda Subject: 2019 COLA for Non-Represented Employees Full Title/Motion: An Ordinance Of The City Council Of The City Of Bonney Lake, Pierce County, Washington, Amending Ordinance Nos And 1559 Relating To Salaries And Benefits For Non- Represented Employees. Administrative Recommendation: Approve Background Summary: This Ordinance would grant a 2.5% across-the-board-cost-of-living-adjustment (COLA) for non-represented employees in 2019 and update the language related to employee benefits. Non-represented employees contributions to medical premiums for the eligible spouse and dependents on the plan would increase from 5% to 10% in Attachments: Ordinance No. D including attachments. BUDGET INFORMATION Budget Amount Current Balance Required Expenditure Budget Balance Fund Source General Utilities Other Budget Explanation: The proposed COLA and the change in medical premium contribution rates has been factored into the proposed 2019/20 biennial budget. Council Committee Review: Commission/Board Review: Hearing Examiner Review: COMMITTEE, BOARD & COMMISSION REVIEW Finance Committee Date: 9 October 2018 Approvals: Chair/Councilmember Randy McKibbin Councilmember Councilmember Dan Swatman Tom Watson Forward to: October 16, 2018 Workshop Consent Agenda: Yes No Yes No Workshop Date(s): Meeting Date(s): October 16, 2018 COUNCIL ACTION Public Hearing Date(s): Tabled to Date: Director: JPV Mayor: NJJ APPROVALS Date Reviewed by City Attorney: (if applicable) Agenda Packet p. 23 of 108 Version Feb. 2018

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25 ORDINANCE NO. D AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BONNEY LAKE, PIERCE COUNTY, WASHINGTON, AMENDING ORDINANCE NOS AND 1471 RELATING TO SALARIES AND BENEFITS FOR NON-REPRESENTED EMPLOYEES. WHEREAS, the City s two of the three bargaining units have recently agreed to new multi-year labor agreements; and WHEREAS, the City Council desires to amend the salary schedule for nonrepresented employees in order to keep the compensation plan competitive with comparable agencies, and to maintain compensation at a level which will attract and retain quality employees; NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BONNEY LAKE, WASHINGTON DO ORDAIN AS FOLLOWS: Section 1. Section 1 of Ordinance No is hereby repealed and replaced to read as follows: Section 1. A new attachment A1, to Ordinance No. 1559, consisting of a Position Classification Matrix, is hereby adopted, and incorporated herein by this reference. These position classifications and salary grades for non-represented employees shall remain in effect until amended by subsequent ordinance of the City Council. A new attachment A2 (Salary Schedule) of Ordinance No. 1559, adopted November 8, 2016 and adjusted upward by Ordinance 1587, adopted December 12, 2017 is hereby adjusted upward by 2.5% to reflect an across-the-board-cost-of-living-adjustment (COLA) effective January 1, 2019 and shall remain in effect until amended by subsequent ordinance of the City Council. Section 2. Section 5 of Ordinance No is hereby amended to read as follows: Section 5. A. Employee Benefits. The City will provide non-represented employees with medical, dental, vision, life insurance, long term disability, and employee assistance plan (EAP) benefits. Employees will be responsible for paying any applicable deductibles or copay amounts. Benefits will be provided as follows: i. Medical - AWC High Deductible Health Plan (HDHP) with Health Savings Account (HSA), AWC Regence HealthFirst 250, AWC Regence Accountable Health Network 250 or AWC Group HealthKaiser Permanente $200 copay deductible plan effective 1/1/ a. For those employees who opt for the AWC Regence HealthFirst 250, AWC Regence Accountable Health Network 250 or Kaiser Permanente sponsored plans, the follow premium share shall apply: Page 1 of 3 Agenda Packet p. 25 of 108

26 i. Effective January 1, 2019, each employee shall contribute 5% of the total premium for employee only and 10% of the total premium (employee, for the eligible spouse and dependent(s) on the plan.) costs toward the AWC HealthFirst 250 medical plan. b. For those employees who opt for the High Deductible Health Plan (ADHP) with a Health Savings Account, the following shall apply: i. Premiums for employees (and spouse/dependents) participating in the High Deductible Health Plan (HDHP) with Health Savings Account (HSA) will be 100% paid by the employer. Enrollment is subject to AWC s participation / enrollment rules. ii. Effective January 1, 2016 and onward, employees who select the HDHP/HSA option will have the following seed money (the seed money ) deposited into their HSA accounts by the City as a onetime lump sum deposit: Employee only = $2,000 Employee + 1 = $2,500 Employee + 2 = $3,000 Employee + 3 (or more) = $3,500 iii. On an annual basis thereafter (January 1, 2017 and onward), the City will contribute the following amounts (the annual contribution ) into each employees HSA accounts: Employee only = $1,000 Employee + 1 = $1,750 Employee + 2 = $2,250 Employee + 3 (or more) = $2,500 iv. Employees who select the HDHP/HSA option are entitled to the seed money contribution by the City only once during their employment, and do not earn both the seed money and the annual contribution in the same year (i.e. an employee who selects the HDHP/HSA option earns the seed money in the first year, and then receives the annual contribution in subsequent years). HSA seed money and annual contributions will be pro-rated for part-time employees and new hires. Annual contributions made by the City will be divided into four deposits at the start of each quarter. v. Effective January 1, 2017 onward, the amounts listed in subsection iii above will increase annually based on the percentage increase applied to the IRS maximum contribution limit. For example, if the 2017 IRS contribution limit increases by 5% over the 2016 maximum, the City will increase its contribution for each category by 5% (e.g. $1,000 for employee-only + 5% = $1,050). ii. Dental - Willamette $10 Copay or Delta Plan F with Orthodontia Rider III iii. Vision - VSP $0 copay iv. Life Insurance - AWC $50,000 v. Long Term Disability - AWC 90 day with 67% benefit. vi. AWC Employee Assistance Plan - Benefit premiums will be provided for fulltime non-represented employees. Agenda Packet p. 26 of 108 Page 2 of 3

27 B. Premium Cost Savings Sharing. In accordance with the AWC Employee Benefit Trust underwriting rules, eligible employees who choose to waive City medical and/or dental coverage for themselves or their dependents because of coverage in another plan may receive 50% of the premium cost savings (what the City would pay for the employee and eligible dependents), which shall be added to their paycheck. For current employees the premium savings will be based upon their current plan. For new employees, the premium savings will be based on the least costly plan available (e.g. Regence, GHCKaiser Permanente, HDHP, Delta, or Willamette). The Mayor is authorized to develop administrative policies and procedures to implement the cost saving sharing policy. C. Non-represented police employees may enroll or remain, as applicable, in the Police Guild s negotiated Law Enforcement Officers and Fire Firefighters Trust medical plan provided the Guild agrees, and the cost to the City is no greater than the least expensive medical plan offered to non-represented employees generally. Section 6. This Ordinance concerns compensation and working conditions of city employees and is not subject to referendum. It shall take effect five (5) days after its passage, approval and publication as required by law. PASSED by the City Council and approved by the Mayor this day of October, AUTHENTICATED: Neil Johnson, Jr., Mayor Harwood Edvalson, MMC, City Clerk APPROVED AS TO FORM: Kathleen Haggard, City Attorney Page 3 of 3 Agenda Packet p. 27 of 108

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29 Attachment "A1" to Ordinance No. D : Non Represented Employee Classification and Grade Matrix GRADE FINANCE & ADMINSTRATION PUBLIC SAFETY PUBLIC SERVICES GRADE Recreation Coordinator NOTE: Added as Grade 6 in 2017 Budget Amendment 1-9 Admin Assistant to Police Chief Recreation Supervisor NOTE: Added as a NOTE: Added as Grade 10 in 2017 Grade 10 in 2017 Budget Amendment Budget Amendment Special Events Coordinator Executive Assistant; Deputy City Clerk; Human Resources Generalist 12 Accountant Executive Assistant/Management Analyst; Recreation & Special Events Manager Probation Officer Project Manager; Contract Administrator; Administrative Supervisor (Economic Development or Operations) NOTE: Includes include both positions recently brought out of AFSCME 13 Financial Operations Supervisor; Senior Services Manager Senior Accountant PW Operations Engineer Court Administrator Planning and Building Supervisor; Assistant PW Superintendent Human Resources Manager Development Review Engineer Planning and Building Supervisor; 18 Human Resources Manager Deputy City Attorney/Prosecutor Assistant City Engineer 19 Deputy City Attorney/Prosecutor; Information Systems Manager Facilities & Special Projects/Events Mgr City Engineer Assistant Police Chief Administrative Services Director; Chief Financial Officer Public Works Superintendent 25 Police Chief Public Services Director Municipal Judge Public Services Director City Administrator Agenda Packet p. 29 of

30 Attachment "A2" Salary Schedule of Ordinance No. D Non Represented Grade Matrix 2.5% Increase CLASSIFICATION Grade Minimum Rate (Monthly) Maximum Rate (Monthly) Grade CLASSIFICATION 1 3,035 3, ,196 3, ,364 4, ,541 4,383 4 Recreation Coordinator 5 3,729 4, ,925 4,856 6 Recreation Coordinator 7 4,132 5, ,349 5,383 8 Assistant to Police Chief 9 4,578 5,667 9 Assistant to Police Chief Recreation Supervisor 10 4,819 5, Recreation Supervisor 11 5,072 6, Deputy City Clerk Deputy City Clerk Human Resources Generalist 12 5,340 6, Human Resources Generalist Accountant Accountant Administrative Supervisor (Economic Development or Operations) Administrative Supervisor (Economic Development or Operations) Contract Administrator Contract Administrator Executive Assistant/Management Analyst Executive Assistant/Management Analyst Probation Officer Probation Officer Recreation & Specialist Events Manager 13 5,620 6, Recreation & Specialist Events Manager Financial Operations Supervisor Financial Operations Supervisor Senior Services Manager 14 5,916 7, Senior Services Manager Senior Accountant 15 6,228 7, Senior Accountant Assistant Public Works Superintendent 16 6,554 8, Assistant Public Works Superintendent Court Administrator 17 6,899 8, Court Administrator Development Review Engineer Development Review Engineer Planning & Building Supervisor 18 7,262 8, Planning & Building Supervisor Assistant City Engineer Assistant City Engineer Human Resources Manager 19 7,643 9, Human Resources Manager Deputy City Attorney - Prosecutor Deputy City Attorney - Prosecutor Information Systems Manager 20 8,048 9, Information Systems Manager 21 8,471 10, City Engineer City Engineer Facilities & Special Projects/Events Mgr 22 8,916 11, Facilities & Special Projects/Events Mgr Assistant Police Chief 23 9,385 11, Assistant Police Chief Administrative Services Director Administrative Services Director Chief Financial Officer Chief Financial Officer Public Works Superintendent 24 9,880 12, Public Works Superintendent Police Chief Police Chief Public Services Director 25 10,400 12, Public Services Director Municipal Judge 26 10,947 13, Municipal Judge City Administrator 27 11,524 14, City Administrator Agenda Packet p. 30 of ,100 14, ,705 15,725 29

31 City of Bonney Lake, Washington City Council Agenda Bill (AB) Department/Staff Contact: Executive / John P. Vodopich, AICP Agenda Item Type: Resolution Meeting/Workshop Date: 23 October 2018 Ordinance/Resolution Number: 2693 Agenda Bill Number: AB Sponsor: Agenda Subject: Application of Excess LTGO Bond Proceeds Full Title/Motion: A Resolution Of The City Council Of The City Of Bonney Lake, Pierce County, Washington, Regarding The Application Of Bond Proceeds. Administrative Recommendation: Approve Background Summary: The City of Bonney Lake took out an LTGO bond in the amount of $4,032,000 on May 4, 2017 for the purposes of constructing intersection improvements at SR 410 and 204 th. The intersection improvements have been completed at a cost of $3,490,227 and there are excess bond proceeds in the amount of $541,423. Council action is necessary to apply the excess proceeds to other street improvements as deemed necessary. This action would apply the excess bond proceeds to the SR 410 and 214th intersection improvement project. Attachments: Resolution 2693 BUDGET INFORMATION Budget Amount Current Balance Required Expenditure Budget Balance Fund Source General Utilities Other Budget Explanation: Council Committee Review: Commission/Board Review: Hearing Examiner Review: Workshop Date(s): COMMITTEE, BOARD & COMMISSION REVIEW Finance Committee Date: 9 October 2018 Approvals: Forward to: October 23 rd Council meeting for approval Chair/Councilmember Randy McKibbin Councilmember Councilmember COUNCIL ACTION Public Hearing Date(s): Meeting Date(s): October 23, 2018 Tabled to Date: Dan Swatman Tom Watson Consent Agenda: Yes No Yes No Director: JPV Mayor: NJJ APPROVALS Date Reviewed by City Attorney: (if applicable) Agenda Packet p. 31 of 108 Version Feb. 2018

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33 RESOLUTION NO A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BONNEY LAKE, PIERCE COUNTY, WASHINGTON, REGARDING THE APPLICATION OF BOND PROCEEDS. WHEREAS, The City of Bonney Lake took out an LTGO bond in the amount of $4,032,000 on May 4, 2017 for the purposes of constructing intersection improvements at SR 410 and 204 th ; and WHEREAS, The intersection improvements at SR 410 and 204 th have been completed at a cost of $3,490,227; and WHEREAS, The City wishes to apply the excess bond proceeds to other street improvements as deemed necessary. NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Bonney Lake, Washington, does hereby apply the excess bond proceeds in the amount of $541,423 to the SR 410 and 214 th intersection improvement project. PASSED by the City Council this day of, AUTHENTICATED: Harwood T. Edvalson, City Clerk Neil Johnson Jr., Mayor APPROVED AS TO FORM: Kathleen Haggard, City Attorney Agenda Packet p. 33 of 108

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55 City of Bonney Lake, Washington City Council Agenda Bill (AB) Department/Staff Contact: Executive/Gary Leaf Agenda Item Type: Resolution Meeting/Workshop Date: 23 October 2018 Ordinance/Resolution Number: 2692 Agenda Bill Number: AB Sponsor: N/A Agenda Subject: 95 th Street Bypass Trail Full Title/Motion: A Resolution of the City Council of the City of Bonney Lake, Pierce County, Washington, Authorizing the Mayor to Sign a Grant Agreement with the Department of Commerce to Assist With Construction of the 95 th Street Bypass Trail Administrative Recommendation: Approve Background Summary: In November 2016 staff discussed an alternative to a tunnel underneath SR 410 that is more economical and grant-competitive. The least costly route is through 95 th Street but is strongly opposed by residents. The Administration worked with Senator Fortunato and his staff to request a State capital budget grant to assist the City with a more costly route (now estimated at $1,700,000) which avoids 95 th Street altogether. The $500,000 grant request, sponsored by Senator Fortunato, was approved by both branches of the state legislature (49-0 in Senate, 96-2 in House). The grant will be reduced by a 3% administrative fee, yielding $485,000. Attached maps show the new route. Note there is no longer a connection to 95 th Street East; eliminating that connection has been approved by the Department of Commerce and reflected in the attached Scope of Work. The required cultural resources review is done. The new alignment design will be complete by the end of 2018, followed by bidding. Construction expenditures and grant reimbursements will occur in 2019 with construction concluding by the end of If grant funding is not exhausted by June 30, 2019, a State re-appropriation will be needed. Commerce Department and legislative staff assure us that would not be an issue. Attachments: Grant Agreement; Maps Budget Amount N/A Current Balance N/A BUDGET INFORMATION Required Expenditure N/A Budget Explanation: Expenditures and grant revenues will occur in Budget Balance N/A COMMITTEE, BOARD & COMMISSION REVIEW Council Committee Review: Approvals: Date: Chair/Councilmember Councilmember Councilmember Fund Source General Utilities Other Yes No Commission/Board Review: Hearing Examiner Review: Forward to: Consent Agenda: Yes No COUNCIL ACTION Workshop Date(s): 11/1/2016; 5/15/2018 Public Hearing Date(s): Meeting Date(s): Tabled to Date: APPROVALS Director: Mayor: Date Reviewed by City Attorney: N/A Agenda Packet p. 55 of 108 Version Feb. 2018

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57 RESOLUTION NO A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BONNEY LAKE, PIERCE COUNTY, WASHINGTON, AUTHORIZING THE MAYOR TO SIGN A GRANT AGREEMENT WITH THE WASHINGTON STATE DEPARTMENT OF COMMERCE TO ASSIST WITH CONSTRUCTION OF THE 95 TH STREET BYPASS TRAIL. The City Council of the City of Bonney Lake, Washington, does hereby resolve that the Mayor is authorized to sign the grant agreement with the Department of Commerce, attached hereto. PASSED by the City Council this 23 rd day of October, AUTHENTICATED: Neil Johnson, Jr., Mayor Harwood T. Edvalson, City Clerk APPROVED AS TO FORM: Kathleen Haggard, City Attorney Agenda Packet p. 57 of 108

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