A REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF BOLINGBROOK AUGUST 13, 2013

Transcription

1 A REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF BOLINGBROOK AUGUST 13, 2013 CALL TO ORDER The Regular Meeting of the Mayor and Board of Trustees of the Village of Bolingbrook was called to order at the hour of 8:00 p.m., August 13, 2013, in Bolingbrook, Illinois, by Mayor Roger C. Claar. PLEDGE OF ALLEGIANCE Mayor Claar requested Tony Ommen, Chicago Blackhawks Senior Director of Team Services and Bolingbrook resident, lead the Pledge of Allegiance to the Flag. ROLL CALL Village Clerk, Carol Penning, called the roll. Present were: Mayor Roger C. Claar and Trustees Leroy J. Brown, Michael T. Lawler, Ricardo Morales, Patricia E. Schanks and Maria A. Zarate Absent: Trustee Joseph B. Morelli Also present were: Village Clerk Carol S. Penning, Village Attorney - James Boan, Public Safety Director - Kevin McCarthy, Finance Director Rosa Cojulun, Acting Director of Public Services & Development Lucas Rickelman Absent: None Representing the press: Alex Soulier - The Bolingbrook Reporter Geoff Ziezulewicz - Chicago Tribune JOURNAL OF PROCEEDINGS Motion Brown, second Schanks to approve the minutes of the July 16, 2013, Village Board meeting submitted by the Village Clerk. Voice vote. APPROVAL OF AGENDA/ADDITIONS There were no additions or corrections to the agenda. Motion Morales, second Lawler to approve the agenda as presented. Voice vote. APPROVAL OF APPOINTMENTS Motion Schanks, second Morales to approve the following appointments on the agenda: Firemen's Pension Board: Deputy Fire Chief Trinidad Garza 1

2 Arts Council Commission: Historic Preservation Commission: Donna Homner, Janice Kessl and Bobbie Speer David Overeem PROCLAMATIONS BOLINGBROOK JUBILEE, August 16-18, 2013: Mayor Claar proclaimed BOLINGBROOK JUBILEE to be held August 16th through the 18th. He urged all residents and their families to join with friends and neighbors to enjoy this music filled event. Ken Lindemann, Chair of the Civic and Cultural Affairs Commission, accepted the proclamation and gave details of all the bands and events taking place over the Jubilee weekend. INDIA'S 66th INDEPENDENCE DAY, August 15, 2013: Mayor Claar proclaimed August 15, 2013, INDIA'S 66th INDEPENDENCE DAY and urged all residents to appreciate the contributions of our Indian-American community and join with them in celebrating their 66th Anniversary. Prem Lalvani accepted the proclamation. PAKISTAN'S INDEPENDENCE DAY, August 24, 2013: Mayor Claar proclaimed August 24, 2013, PAKISTAN'S INDEPENDENCE DAY and asked all residents to recognize the contributions of our Pakistan-American community and join with them in celebrating the 66th Anniversary of their Independence Day. Talat Rashid accepted the proclamation. PRESENTATIONS STATE SENATOR PAT McQUIRE, 43rd District, gave a report on important bills that were considered in Springfield during the spring legislative session. He discussed the following points: 1. Conceal Carry Law that was passed will have applications available to the public in January 2014 and the first license should be issued sometime in April The law does stipulate that no concealed weapon will be allowed on government properties. 2. State Pension Reform: The Pension Committee has been putting a bill together utilizing University Presidents and actuaries to help formulate a pension plan that works and will be drafting up a bill. The bill will then be presented to the Democrat and Republican leaders of both houses and they will decide whether to bring the bill to the floor for consideration. 3. I-55 and Weber Road Interchange improvement has been delayed due to the necessity to change the funding source for the improvements. It had been planned to sell some of the Stateville Correction Center property but, with no interested buyers, a new source of funding will have to be determined. STANLEY CUP CHARITY check donations were presented by Tony Ommen, Chicago Blackhawk Senior Director of Team Services, to: A check for $6,140 was presented to Michelle Ganz and Rich Hilliard of the St. Baldrick's Foundation which raises funds to help fight childhood cancer. 2

3 A second check for $6,140 was presented to Ryan Lawrence and staff members from Heart Haven Outreach Haven Outreach (H2O). This organization works with high school youth that are considered "high risk". HOME LANDSCAPE AWARDS FOR JUNE 2013: Mayor Claar, Beautification Chair, Phyllis Ann Ruggiero, and members on the commission presented awards to the following residents: First Name Last Name Address Marco Anemone 804 Metropolitan Ave. Justino & Balbina Atenco 300 Cobb Cir. Thomas & Eunice Basile 808 Poplar Ln. William & Diana Bodell 1072 Rain Tree Dr. Bruce & Michelle Burken 130 Lexington Dr. Alfonso Corral 215 Penny Ln. Rudolph Davis 14 Yukon Court Enriquito & Ligaya Deguzman 1021 Londonberry Ct. Liam Donnelly 219 Cider St. George & Shirley Enda 137 Cedarwood Ave. Shrenik & Emilie Gandhi 521 Falmore Ln. Jonathan Hall 109 Concord Ln. Jethro Head 559 Kingsbrooke Crossing Donald & Susan Keagler 255 Ironbark Wy. William & Diane Koenig 1068 Bothwell Cir. Fred & Bobbie Lawson 553 Sonoma Dr. Gerald Long 8 Heather Ct. Edward & Mary Lorenz 1018 Bothwell Cir. Joanne Lukashow 127 Creekside Dr. Robert & Cheryl Marquardt 1067 Bothwell Cir. Tom & Karen McDermott 133 Cedarwood Ave. Leroy, Judy & Charise Okrasinski 301 Trafalgar Ct. Artuo Pantoja 123 Creekside Dr. Maria Perez 1499 Misty Ln. Joseph & Pamela Plecki 132 W. Briarcliff Rd. Michael Preze 504 Clover Ln. Dolores Quenano 685 Blackhawk Ln. Jon & Dawn Rawson 1368 Waterside Dr. Marion Ray 848 Tam O Shanter Cir. Bruce & Maryann Ruegger 727 Dorchester Dr. Aristeo & Oliva Salinas 321 Musial Cir. Christy Samoro 338 Osage Dr. Bill Sing 213 Edinburgh Ct. Alfred Sondes 788 Bonnie Brae Ct. Brian & Carrie Sternstien 431 York St. Jose & Maria Tena 516 Sonoma Dr. Ervin & Joan Toth 305 Sulgrave Ct. James & Pam Vermeulen 461 S. Orchard Dr. James & Janet Wunglueck 418 Liberty Dr. Robert & Maria Wright 1838 Marne Rd. 3

4 SPECIAL PLAQUE & YARD SIGN: Marco Anemone 840 Metropolitan Ave. This yard sign is given to the residents that had the best landscaping according to the Beautification Commission judges and Public Works installs the sign prominently in the resident's front lawn for one month. PROMOTIONS/SWEARING IN Firemen's Pension Board: Arts Council Commission: Deputy Chief Trinidad Garza was sworn in as Trustee. Donna Homner, Janice Kessl and Bobbie Speer were sworn in as new Commissioners. Historic Preservation Commission: David Overeem was sworn in as a new commissioner. BILL APPROVAL Motion Brown, second Schanks to approve expenditures submitted as Bill Listing A - Payables in the amount of $1,669, and Bill Listing B - Pre-paids in the amount of $1,032, totaling $2,702, (Copies would be available in the Finance Dept. and Clerk's Office.) TAX RECEIPTS 1. April, 2013 State Income Tax - $425, (April, 2012 State Income Tax - $484,673.11) a % Decrease 2. May, 2013 Sales Tax - $2,301, (May, 2012 Sales Tax - $2,234,597.16) a 3.0% Increase 3. May, 2013 Motor Fuel Tax - $128, (May, 2012 Motor Fuel Tax - $158,658.78) a -19.3% Decrease MOTIONS MOTION TO ACCEPT LOW BID FROM SKC CONSTRUCTION, INC. IN THE AMOUNT OF $339, FOR 2013 FIBERIZED CRACKFILLING PROGRAM Motion Lawler, second Zarate to accept a motion to accept the low bid from SKC Construction, Inc., in the amount of $339,068 for the 2013 Fiberized Crackfilling Program. 4

5 This motion accepted the sole bid from SKC Corporation for the 2013 MFT Road Crackfilling Maintenance Program. Six (6) bid packets were sent out and this was the only one submitted. The contract was in the amount of $339,068; $20,932 under the budgeted amount of $360,000. MOTION TO AUTHORIZE THE MAYOR AND VILLAGE CLERK TO EXECUTE A QUIT CLAIM DEED (RE TOWN CENTRE PARC) (SUBJECT TO FINANCE DIRECTOR S APPROVAL) Motion Brown, second Morales to accept a motion to authorize the Mayor and Village Clerk to execute a Quit Claim Deed regarding Town Centre Parc. (Subject to Finance Director's approval.) The Village entered into an agreement with Town Centre Parc in 2000 (Ord ) whereby the Village purchased the remaining vacant land from Bigelow homes. The agreement provided for a lease-purchase arrangement with the Homeowners Association for open space within the townhome subdivision. The Homeowners Association has completed all but the last payment. This motion authorized the Mayor and Clerk to execute the Quit-Claim Deed provided for in the agreement. The Finance Director will exchange the deed for the final payment. MOTION TO CANCEL THE AUGUST 27, 2013, VILLAGE BOARD MEETING AND MOVE IT TO SEPTEMBER 3, 2013 Motion Brown, second Schanks to accept a motion to cancel the August 27, 2013, Village Board meeting and move it to September 3,

6 RESOLUTIONS RESOLUTION 13R-053 PROPOSING A SUBSTANTIAL AMENDMENT TO THE VILLAGE OF BOLINGBROOK FIVE- YEAR CONSOLIDATED PLAN ( ) FOR THE ADMINISTRATION AND OPERATION OF THE VILLAGE OF BOLINGBROOK CDBG ENTITLEMENT GRANT PROGRAM FOR THE PROGRAM YEAR BEGINNING OCTOBER 1, 2013 Motion Lawler, second Zarate to adopt a resolution proposing a substantial amendment to the Village of Bolingbrook Five-Year Consolidated Plan ( ) for the administration and operation of the Village of Bolingbrook CDBG Entitlement Grant Program for the program year beginning October 1, This resolution approved an amendment to the Village s Community Development Block Grant (CDBG) Program. On January 22, 2013, the Village agreed to merge the Village s program with Will County and to allow the County to administer the Village s program. H.U.D. has been urging sub-grantees with less than $500,000 in annual funding to join larger programs to streamline grant processing. The Village s funding for this year is $343, This resolution amended the Village s five-year plan to recognize the agreement and designated the Will County Land Use Department as the Administrative Agency beginning with the start of the Federal fiscal year (October 1 st ). RESOLUTION 13R-054 OPPOSING ANY UNFUNDED MANDATE DUE TO THE ADOPTION OF THE 2012 NFPA 101 LIFE SAFETY CODE Motion Morales, second Zarate to adopt a resolution opposing any unfunded mandate due to the adoption of the 2012 NFA 101-Life Safety Code. On June 28, 2013, the State Fire Marshal proposed a rule to adopt the 2000 National Fire Protection Life Safety Code. This rule would require that all new residential construction include fire sprinklers. It also would require, retroactively, sprinklers in high-rise buildings and places of assembly. There was very vocal opposition to this proposal from the public, legislators, local government and construction trades. On August 2, 2013, the Fire Marshal withdrew the proposed rule. This resolution expressed the Village s opposition to the sprinkler requirement. 6

7 RESOLUTION 13R-055 AUTHORIZING PURCHASE OF DASH CF PUC PIERCE AERIAL TRUCK Motion Brown, second Lawler to adopt a resolution authorizing the purchase of a Dash CD PUC Pierce Aerial truck. This resolution approved the purchase of a replacement aerial ladder fire truck. The current truck is twenty (20) years old and the maintenance and certification costs outweigh the value of the vehicle. The Village applied for a Federal Grant to assist in the replacement. The net prepayment option cost was $849,364. The Federal Grant will pay $680,000. The purchase was for a 2013 CF PUC Pierce Aerial Truck through the Northwest Municipal Conference Suburban Purchasing Co-Operative. The balance of the purchase price ($169,364) will come from unallocated bond funds. The Public Safety Committee reviewed the proposed purchase and recommended approval. RESOLUTION 13R-056 AUTHORIZING PURCHASE OF IMPEL PUC PIERCE PUMPER Motion Morales, second Zarate to adopt a resolution authorizing the purchase of an Impel PUC Pierce Pumper truck. This resolution approved the purchase of a replacement fire truck approved as a capital expenditure in this year s budget. The engine will replace a 20+ year old truck. Maintenance costs have risen and some parts are no longer available. The purchase was for an Impel PUC Pierce Pumper. The cost was $497,813; $2,169 under the budgeted amount of $500,000. The acquisition will be made through the Northwest Municipal Conference Suburban Purchasing Co- Operative. The Public Safety Committee reviewed the proposed purchase and recommended approval. It was noted that the old trucks will be sold when the new trucks are in place. 7

8 RESOLUTION 13R-057 APPROVING LETTER OF AGREEMENT WITH WRAMSCO Motion Brown, second Zarate to adopt a resolution approving a Letter or Agreement with WRAMSCO. The Village has two (2) pending large Workman s Compensation cases. These were complex and costly cases that have been ongoing for many years and are continuing to accrue medical expenses. WRAMSCO is a business that analyzes and audits these types of claims. They work on a contingency basis and their compensation will be based on already spent monies they will be able to get returned or refunded. Their fee was 25% of monies recovered up to $100,000 and 20% of monies recovered over $100,000. This resolution approved a "Letter of Engagement" with the firm for these two (2) cases only. ORDINANCES PC APPROVAL OF A SPECIAL USE PERMIT FOR A PLANNED UNIT DEVELOPMENT WITH SIGN VARIANCES DIGITAL COMMUNITY IDENTIFICATION DISPLAY SIGN NORTHWEST CORNER OF WEBER ROAD AND REMINGTON BOULEVARD; ROD HURSH, IMPACT OUTDOOR, LLC, APPLICANT Motion Schanks, second Zarate to accept Plan Commission Report PC for approval of a Special Use Permit for a Planned Unit Development with sign variances - Digital Community Identification Display Sign located on the northwest corner of Weber Road and Remington Boulevard; Rod Hursh, Impact Outdoor, LLC, Applicant. Voice vote. ORDINANCE APPROVING SPECIAL USE PERMIT FOR PLANNED UNIT DEVELOPMENT TO ALLOW COMMUNITY IDENTIFICATION DISPLAY SIGN IN THE VILLAGE RIGHT-OF-WAY (NORTHWEST CORNER OF WEBER ROAD AND REMINGTON BOULEVARD) Motion Schanks, second Zarate to pass an ordinance approving a Special Use Permit for a Planned Unit Development to allow a community identification display sign in the Village right-ofway at the northwest corner of Weber Road and Remington Boulevard. Impact Outdoor installed a proto-type digital message sign in the Village s right-of-way at the northeast corner of Janes and Boughton. The sign has been a success and the company would like to expand the concept. This ordinance would allow a ten (10) foot high, seventy-two (72) sq. ft. V-Shaped Sign in the right-of-way at the northwest corner of Weber and Remington. In lieu of rent, the Village will have the use of two (2) of the eight (8) - ten (10) second ad spots. In 8

9 cases of emergencies; such as weather or Amber alerts, the Village can pre-empt all spots. The Plan Commission reviewed the project and recommended approval. ORDINANCE AMENDING CHAPTER 8, ARTICLE 17, OF THE BOLINGBROOK MUNICIPAL CODE (MOTOR FUEL) Motion Brown, second Zarate to pass an ordinance amending Chapter 8, Article 17, of the Bolingbrook Municipal Code regarding motor fuel. The Village has had a five cents ($.05) gasoline motor fuel tax for many years. The Village was approached recently by fuel station operators desiring to sell Pressurized Natural Gas and Liquefied Natural Gas. The current Motor Fuel Tax Ordinance will be amended to add a tax on alternate fuels on a gas equivalent basis. Diesel fuel will also be added. There were a number of trucks visiting the distribution and manufacturing buildings in town and most of these were diesel powered. These heavier vehicles do more damage to the local roads than cars. This ordinance expanded the list of taxable fuels. The effective date of this ordinance will be October 1,, 2013, so staff can notify the fueling station operators. ORDINANCE APPROVING HOTEL DEVELOPMENT AGREEMENT (V&S PROPERTY MANAGEMENT) Motion Lawler, second Morales to pass an ordinance approving a Hotel Development Agreement with V&S Property Management. Suhas Patel, owner of the Hampton Inn and the 7 Eleven at Lily Cache Lane and Schmidt Road, submitted plans to construct a Hilton Garden Inn and Suites with a Conference Center. Mr. Patel showed visuals of his plans for the hotel at the meeting. The hotel will be five (5) stories high and consist of approximately 85,000 square feet of space. The 129 room full service hotel would include an indoor pool, restaurant, and 5,100 sq. ft. of conference and banquet space. The assembly space will be able to seat people, which will position the conference/banquet space within the Village between the Holiday Inn (250 people) and the Bolingbrook Golf Club. The project s budget will be $14 million and, when completed, will create at least fifty (50) jobs. It was estimated that the project would be completed around March

10 Recently, Joliet, Naperville and Normal have offered financial incentives to secure hotel/conference centers. This ordinance approved a Development Agreement with V&S Property Management concerning the development of the complex. In the agreement, the Village waived its development fees and agreed to rebate 25% of the Hotel-Motel Tax for a period of three (3) years from the date the hotel opens. Based on the developer s figures, the rebate would total approximately $262,500 over the three (3) year period. ORDINANCE AMENDING CHAPTER 13 OF THE MUNICIPAL CODE AND INCREASING CLASS D-1 FROM SIXTEEN (16) TO SEVENTEEN (17) TILTED KILT Motion Schanks, second Morales to pass an ordinance amending Chapter 13 of the Municipal Code and increase Class D-1 Liquor Licenses from sixteen (16 to seventeen (17) for Tilted Kilt. Tilted Kilt, located at 1051 South Weber Road, currently has a Class D liquor license. They would like to provide alcohol to patrons on their outside patio. This ordinance increased the number of Class D-1 (outdoor seating) licenses from sixteen (16) to seventeen (17) to reflect their request. PUBLIC COMMENTS None TRUSTEE COMMENTS Trustee Zarate gave information on the Bolingbrook Rotary Club "Raise-A-Stink" raffle fundraiser being held at the Park District's "Summers Last Blast" event on Saturday, August 24th, at 3:00 p.m. Trustee Brown gave details about the United Way fundraiser for the Camp Fire USA - Illinois Prairie Council on Thursday, August 15th, at Red Mango Yogurt & Smoothies in the Promenade from 3:00 to 9:00 p.m. He then gave information on JoyFest being held on Saturday, September 7th, behind Village Hall from 1:00 to 7:00 p.m. 10

11 Trustee Schanks gave details on the "Wine & Cheese Social" held by the Bolingbrook Women's Club at the Bolingbrook Golf Club on September 11th at 7:00 p.m. She also gave an announcement about the Bolingbrook Library event called "Sparkle Effect Workshop" for women being held on Saturday, August 24th. She thanked Senator McGuire for attending the meeting and letting everyone know what was going on in Springfield, congratulated all of the Landscape Award winners, and wished Mayor Claar's wife, Patricia, a Happy Birthday. Trustee Morales gave information on the Bolingbrook Park District's "Summer's Last Blast" taking place on Saturday, August 24th from Noon to dusk. He talked about the many events scheduled throughout that day in which residents could participate. He also thanked Senator McQuire for attending the meeting. He reminded residents that school will be starting soon and everyone should be careful driving around the schools. Trustee Lawler mentioned the "Wednesday Night Concert" at the Performing Arts Center will feature "Maggie Speaks". He also gave information on the musical "Zenobia" premiering on Thursday, August 15th, and running from August 30th through September 2nd. EXECUTIVE SESSION None ADJOURNMENT Motion Brown, second Schanks to adjourn the meeting. Voice vote. Motion carried and meeting adjourned at 9:30 p.m. ATTEST: Roger C. Claar MAYOR Carol S. Penning, CMC VILLAGE CLERK 11