A REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF BOLINGBROOK MAY 24, 2011

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1 A REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF BOLINGBROOK MAY 24, 2011 CALL TO ORDER The Regular Meeting of the Mayor and Board of Trustees of the Village of Bolingbrook was called to order at the hour of 8:02 p.m., May 24, 2011, in Bolingbrook, Illinois, by Deputy Mayor Leroy J. Brown. Mayor Roger C. Claar was attending his daughter, Lindsey s graduation in California. PLEDGE OF ALLEGIANCE Deputy Mayor Brown requested that Jasson Pech and John Merino, Bolingbrook Firefighters/Paramedics, lead the Pledge of Allegiance to the Flag. ROLL CALL Village Clerk, Carol S. Penning, called the roll. Present were: Trustees Leroy J. Brown, Rick Morales, Joseph B. Morelli, Patricia Schanks, Sandra S. Swinkunas Absent: Mayor Roger C. Claar and Trustee Michael T. Lawler Staff present: Village Clerk Carol S. Penning, Village Attorney - James Boan, Police Chief - Kevin McCarthy, Fire Chief - David Litton, Director of Public Works Mike Drey, Finance Director Rosa Cojulun and Information Technology Director Brenda Ladipo. Staff absent: Director of Community Development - Dennis Kowalczyk Representing the press: Bob Anderson The Bolingbrook Sun Brian Feldt The Bolingbrook Patch Michelle Manchir Tribune Local JOURNAL OF PROCEEDINGS Motion Schanks, second Swinkunas to approve the minutes of the May 10, 2011, Village Board meeting submitted by the Village Clerk. Voice vote. Motion carried. APPROVAL OF AGENDA/ADDITIONS There were no additions or corrections to the agenda. Motion Morales, second Swinkunas to approve the agenda. Voice vote. Motion carried. 1

2 APPROVAL OF APPOINTMENTS None PROMOTIONS/SWEARING IN Fire Department: Jasson Pech and John Merino, both Firefighters/Paramedics, were promoted and sworn in as Lieutenants. Fire Chief Dave Litton and Fire and Police Board Commissioner Ray Macri were present. PROCLAMATIONS None BILL APPROVAL Motion Schanks, second Morales to approve expenditures submitted as Bill Listing A - Payables in the amount of $610, and Bill Listing B - Pre-paids in the amount of $553, totaling $1,163, (Copies were made available in the Finance Dept. and Clerk's Office.) TAX RECEIPTS: 1. February, 2011 State Income Tax - $516, (February, 2010 State Income Tax - $536,120.13) a 3.60% Decrease 2. March, 2011 Sales Tax - $1,790, (March, 2010 Sales Tax - $1,616,437.69) a 10.8% Increase 3. March, 2011 Motor Fuel Tax - $151, (March, 2010 Motor Fuel Tax - $145,572.56) a 3.9% Increase 2

3 Deputy Mayor Brown explained that the following motions were part of this year s Motor Fuel Tax (MFT) expenses. MFT monies can only be used for qualified road related projects and cannot be used for general operating expenses. All of the awards were to the lowest bidder. All of the awards had been approved by the Public Works Committee. MOTION TO ACCEPT LOW BID FROM BROTHERS ASPHALT PAVING, INC. IN THE AMOUNT OF $255,200 FOR THE 2011 HMA PAVEMENT PATCHING PROGRAM Motion Morelli, second Swinkunas to accept a motion to accept the low bid from Brothers Asphalt Paving, Inc., in the amount of $255,200 for the 2011 HMA Pavement Patching Program. This motion approved a contract with Brothers Asphalt Paving, Inc., for the Village s 2011 Pavement Patching Program. Sixteen (16) bid packets were sent out and five (5) bids were returned. The low bid was in the amount of $255,200, which was $119,800 under budget. MOTION TO ACCEPT LOW BID FROM JAMES D. FIALA PAVING COMPANY, INC. IN THE AMOUNT OF $664, FOR THE 2011 STREET RESURFACING PROGRAM Motion Morelli, second Schanks to accept a motion to accept the low bid from James D. Fiala Paving Company, Inc., in the amount of $664,586 for the 2011 Street Resurfacing Program. This motion approved a bid from James D. Fiala Paving Company in the amount of $664,586 for the 2011 Street Resurfacing Program. Sixteen (16) bid packets were sent out and seven (7) bids were returned. The low bid was $195,414 under budget. Trustee Morales asked Public Works Director, Mike Drey, why the bids were all under budget. Drey replied that it was due to the current bidding climate. He also conjectured that it may be due to the reduced work load in the construction field. 3

4 MOTION TO ACCEPT LOW BID FROM JAMES D. FIALA PAVING COMPANY, INC. IN THE AMOUNT OF $197, FOR THE 2011 BOLINGBROOK HISTORIC STREET RESURFACING PROGRAM Motion Morales, second Swinkunas to accept a motion to accept the low bid from James D. Fiala Paving Company, Inc., in the amount of $197, for the 2011 Bolingbrook Historic Street Resurfacing Program. This motion approved the low bid from James D. Fiala Paving Company for the Street Resurfacing Program in Bolingbrook s Historic District (Delmar, Sword Way, and Rothbury). Six (6) bid packets were sent out and four (4) bids were received. The cost was $ This project was funded with Community Development Block Grant (CDBG) funds. The low bid was $52, under budget. MOTION TO ACCEPT LOW BID FROM SKC CONSTRUCTION IN THE AMOUNT OF $163, FOR THE 2011 CRACK FILL, SEALCOATING AND RE-STRIPING PROGRAM Motion Swinkunas, second Morales to accept a motion to accept the low bid from SKC Construction in the amount of $163, for the 2011 Crack Fill, Sealcoating and Re-Striping Program. This motion awarded a contract to SKC Construction for the 2011 Crack Fill, Sealcoating and Parking Lot Striping Program. Seven (7) bid packets were sent out and two (2) were returned. The cost was $163,920.40, which was $111,080 under budget. RESOLUTIONS During the last fiscal year the Village has outsourced much of its Information Technology needs to two (2) firms: The GAD Group LLC and Kforce. The next two (2) resolutions renewed an annual contract with these two (2) vendors. The Finance Committee has reviewed and recommended approval. 4

5 RESOLUTION 11R-015 APPROVING MUNICIPAL BUSINESS AND TECHNICAL ADVISORY SERVICES (MBTS) AGREEMENT WITH THE GAD GROUP LLC Motion Swinkunas, second Morales to adopt a resolution approving a Municipal Business and Technical Advisory Services (MBTS) Agreement with The GAD Group LLC. This resolution awarded a contract to The GAD Group LLC in an amount not to exceed $175,000 for network technical support, system integration and software application support. RESOLUTION 11R-016 APPROVING CLIENT SERVICES AGREEMENT WITH KFORCE Motion Morelli, second Schanks to adopt a resolution approving a Client Services Agreement with Kforce. This resolution awarded a contract to Kforce in an amount not to exceed $125,000 to provide software applications development and computer maintenance support. RESOLUTION 11R-017 APPROVING AGREEMENT WITH MELROSE PYROTECHNICS, INC. FOR JULY 4 FIREWORKS DISPLAYS Motion Schanks, second Morelli to adopt a resolution approving an agreement with Melrose Pyrotechnics, Inc., for July 4 th fireworks displays. This resolution accepted a proposal from Melrose Pyrotechnics, Inc., to provide 4 th of July fireworks at the Bolingbrook Golf Club. The agreement was a three-year contract; 2011 cost will be $31,000, 2012 cost will be $29,000 and 2013 cost will be $27,000. The funds for this event were earmarked from collection of the Hotel-Motel Tax. These funds must be used for tourism activities and not for general operating expenses of the Village. 5

6 PC APPROVAL OF A SPECIAL USE PERMIT FOR EXTENDED HOURS OF OPERATION, MAGO GRILL & CANTINA, 641 E. BOUGHTON ROAD, SUITE 152; RICHARD MUNOZ, APPLICANT Motion Morales, second Swinkunas to accept Plan Commission Report PC for approval of a Special Use Permit for extended hours of operation for Mago Grill & Cantina, 641 E. Boughton Road, Suite 153; Richard Munoz, Applicant. Voice vote. Motion carried. ORDINANCE APPROVING SPECIAL USE PERMIT FOR EXTENDED HOURS FOREST CITY COMMERCIAL GROUP/MAGO GRILL & CANTINA (THE PROMENADE) Motion Morelli, second Morales to pass an ordinance approving a Special Use Permit for extended hours Forest City Commercial Group/Mago Grill & Cantina (The Promenade). Mago Grill & Cantina will be opening in the Promenade tenant space formerly occupied by Auld Dubliner. The restaurant would like to operate until midnight Sunday through Thursday and until 2:00 a.m. on Fridays and Saturdays. These hours of operation require a Special Use Permit. This ordinance approved the extended hours permit. The Plan Commission has reviewed and recommended approval. Richard Munoz, owner, gave details about his new restaurant - Mago Grill & Cantina. It will have regional Mexican/Latin American cuisine. He also has another restaurant in Arlington Heights. He mentioned his website "magodining.com" has more information about the menu. He plans to be open sometime in June. 6

7 PC APPROVAL OF AN AMENDMENT TO A SPECIAL USE PERMIT FOR A PLANNED DEVELOPMENT TO ALLOW A DAYCARE; SAM SILVA, APPLICANT Motion Schanks, second Morales to accept Plan Commission Report PC for approval of an amendment to a Special Use Permit for a Planned Development to allow a day care center; Sam Silva, Applicant. Voice vote. Motion carried. ORDINANCE AMENDING SPECIAL USE PERMIT FOR PLANNED DEVELOPMENT TO ALLOW DAY CARE CENTER (SILVA CONSTRUCTION/540 WEST BOUGHTON/KIDDIE ACADEMY) Motion Swinkunas, second Morales to pass an ordinance amending a Special Use Permit for a Planned Development to allow a day care center (Silva Construction/540 West Boughton/Kiddie Academy). The applicant, Kiddie Academy, would like to occupy 10,000 square feet of the 12,000 square foot Silva Construction building at 540 West Boughton Road. The property is zoned B-2 Community Retail, which required a Special Use Permit for non-sales tax generating uses. The owner/applicant also requested a variance on the number of required parking spaces. This ordinance approved the Special Use Permit and variance. The Plan Commission has reviewed and recommended approval. Katie Moore, owner, explained that Kiddie Academy is a franchise that has three (3) locations open currently in Batavia, Carpentersville and Streamwood. There are three (3) more locations being built in Naperville, Plainfield and Bolingbrook. The day care will be open to children ages 6 weeks to 12 years. The academy will open with 30 openings for children and work up to their maximum of 157 children. The staff will consist of 20 people when they reach full capacity. There will be 25 parking places. The plan is to have the day care open sometime between December 2011 and February 2012 depending on the State DCFS authorization. ORDINANCE AMENDING CHAPTER 13 OF THE MUNICIPAL CODE INCREASING CLASS D-2 FROM EIGHT (8) TO NINE (9) KO SUSHI Motion Swinkunas, second Schanks to pass an ordinance amending Chapter 13 of the Municipal Code increasing Class D-2 from eight (8) to nine (9) Ko Sushi. 7

8 Kun Yang is the owner of the Ko Sushi restaurant. They are leasing the property at 1237 W. Boughton (located between Blockbuster and Pearle Vision). Their planned opening is on July 1 st. They requested a full service liquor license. This ordinance increased the number of D-2 liquor licenses from eight (8) to nine (9). Yue Chang, one of the owners of Ko Sushi, gave details on what the restaurant would offer. It will have traditional Japanese cuisine and fine wine and sake. They plan to open in September. PUBLIC COMMENTS None TRUSTEE COMMENTS Trustee Swinkunas gave details on the Memorial Day Services, Monday, May 31 st, at Boardman Cemetery, Hillcrest Cemetery and Village Hall. Trustee Schanks gave information on the Memorial Day Carnival sponsored by Bolingbrook Grey Core. It will be May 26 th through May 30 th at Village Hall. She also gave details about the Flag Site Dedication by the Bolingbrook Grey Core at Meyer Park on Briarcliff Road on National Flag Day, Tuesday, June 14 th. Trustee Morelli gave details on the 12 th Annual Cavalcade of Planes held at Bolingbrook Clow International Airport to be held on Saturday, June 4 th and Sunday, June 5 th. Trustee Morales reminded residents that school will be out for the summer soon and to be careful while driving to avoid children playing. He also mentioned that it is also construction season and there will be resurfacing projects throughout town. He also explained that parking lots are owned by the businesses or owners of the strip malls located on that land. It is not Village property. Therefore, if any parking lots have pot holes or are in disrepair, the businesses or landlords need to be contacted. The Village of Bolingbrook Code Enforcement can also be reached at and they can contact the appropriate owners to correct the disrepair. 8

9 Trustee Brown thanked the Community Development, Finance, and Information Technology Departments for their part in keeping this Village a great place to live. He also pointed out that Mayor Claar, out of his own funds, donated eighteen (18) $1,000 scholarships to young adults to help them pursue their careers through further education. Deputy Brown wanted residents to know that Mayor Claar has a passion for education and makes it a point to contribute to those young people to help further their education. EXECUTIVE SESSION None ADJOURNMENT Motion Swinkunas, second Morales to adjourn the regular meeting. Voice vote. Motion carried and meeting adjourned at 8:40 p.m. ATTEST: Roger C. Claar MAYOR Carol S. Penning, CMC VILLAGE CLERK 9