A REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF BOLINGBROOK JUNE 11, 2013

Transcription

1 A REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF BOLINGBROOK JUNE 11, 2013 CALL TO ORDER The Regular Meeting of the Mayor and Board of Trustees of the Village of Bolingbrook was called to order at the hour of 8:05 p.m., June 11, 2013, in Bolingbrook, Illinois, by Mayor Roger C. Claar. PLEDGE OF ALLEGIANCE Mayor Claar requested Nancy Hansen, Jr., a 26 year resident of Bolingbrook and member of the Bolingbrook Arts Council, lead the Pledge of Allegiance to the Flag. ROLL CALL Village Clerk, Carol Penning, called the roll. Present were: Mayor Roger C. Claar and Trustees Leroy J. Brown, Patricia E. Schanks and Maria A. Zarate Absent: Trustees Michael T. Lawler, Joseph B. Morelli, Ricardo Morales Also present were: Village Clerk Carol S. Penning, Village Attorney - James Boan, Finance Director Rosa Cojulun, Acting Director of Public Services & Development Lucas Rickelman Absent: Public Safety Director - Kevin McCarthy Representing the press: Laura Katauskas - The Bolingbrook Ruble Alex Soulier - The Bolingbrook Reporter Geoff Ziezulewicz - Chicago Tribune JOURNAL OF PROCEEDINGS Motion Brown, second Zarate to approve the minutes of the May 14, 2013, Village Board meeting submitted by the Village Clerk. Voice vote. APPROVAL OF AGENDA/ADDITIONS There were no additions or corrections to the agenda. Motion Schanks, second Zarate to approve the agenda. Voice vote. APPROVAL OF APPOINTMENTS Motion Brown, second Schanks to approve the commission appointments as follows: Arts Council: Nancy Hansen, Jr., as Vice-Chair 1

2 Fire & Police Board : Parade Commission: Plan Commission: Sandra Baldassano Vincent A. Scordato Thomas A. Conway (Unable to attend meeting and will be sworn in at a later date.) Tim Dombrow Voice vote. PROCLAMATIONS NATIONAL FLAG DAY, JUNE 14, 2013: Mayor Claar proclaimed June 14 th, 2013, NATIONAL FLAG DAY in Bolingbrook and urged citizens to pause on this day for the 34th Annual National PAUSE FOR THE PLEDGE OF ALLEGIANCE and recite with all Americans the Pledge of Allegiance to our Flag and Nation. Mir Ali proudly accepted the proclamation. Mir Ali made a moving speech regarding his military career and service as a citizen of the United States. APPOINTMENTS/REAPPOINTMENTS Arts Council: Nancy Hansen, Jr., was sworn in as Vice Chair. Fire & Police Board: Parade Commission: Plan Commission: Sandra Baldassano was sworn in as a new commissioner. Vincent A. Scordato was sworn in as a new commissioner. Tim Dombrow was sworn in as a new commissioner. Mayor Claar talked on two points regarding current problems in the Village: 1. There was serious flooding in the area two weeks ago. Bolingbrook was not as badly flooded due to the Village working proactively to alleviate those areas that were flood prone. However, there were a couple of areas that did have a flooding problem with water over the pavement and those with sewer back-up, etc. The Village will be looking at homes that were impacted on a case-by-case basis to see if the flooding problem can be resolved. A small sum of money was granted the Village by Will County through FEMA. 2. The Village of Bolingbrook has 36,000 Emerald Ash trees. All of them will die within the next several years due to the Emerald Ash Borer infestation. 12,000 trees were currently located on Public Property. The rest were on private property. Trees located on public land will be cut down as soon as possible and mulched. Cutting down and mulching that many trees will be extremely expensive. The current plan was to cut down the trees on Route 53 and Boughton Road medians and parkways first and then start working on the other areas in town. The trees will be replaced with a variety of other species in order to prevent the same type of devastation in the future. New trees will be planted as the budget permits. 2

3 The emerald ash borer is originally from Asia but was discovered feeding on ash trees in southeastern Michigan in The insect is responsible for killing more than 20 million trees in Michigan, Ohio, Indiana, Illinois, Maryland and Canada. Beetle larvae feeds under the bark and outer sapwood of the trees which eventually kills branches and then the entire tree. BILL APPROVAL Motion Schanks, second Zarate to approve expenditures submitted as Bill Listing A - Payables in the amount of $153, and Bill Listing B - Pre-paids in the amount of $2,084, totaling $2,238, (Copies were available in the Finance Dept. and Clerk's Office.) TAX RECEIPTS 1. February, 2013 State Income Tax - $677, (February, 2012 State Income Tax - $634,902.34) a 6.74% Increase 2. March, 2013 Sales Tax - $1,995, (March, 2012 Sales Tax - $2,009,276.82) a.07% Decrease 3. March, 2013 Motor Fuel Tax - $125, (March, 2012 Motor Fuel Tax - $147,097.96) a 14.9% Decrease MOTIONS MOTION TO APPROVE PROPOSAL FOR FLOOD STUDY FAIRWAYS OF AUGUSTA KNIGHT ENGINEERING & ARCHITECTS, INC. Motion Brown, second Zarate to adopt a motion to accept a proposal for a flood study of Fairways of Augusta - Knight Engineering & Architects, Inc. Periodically, five (5) residents on Chic Evans Drive and adjacent Player Court have experienced basement flooding. This had taken place seasonally for several years. This motion approved a Service Contract with Knight Engineering and Architects, Inc., to identify the source of the flooding, install and monitor four (4) wells to observe water level fluctuations and to prepare a remediation report. The cost should not exceed $13,200. The report should be completed around the end of June. The Public Works Committee reviewed the proposal and recommended approval. 3

4 RESOLUTIONS RESOLUTION 13R-038 EXTENDING AGREEMENT WITH SYNAGRO FOR BIOSOLIDS MANAGEMENT Motion Brown, second Zarate to adopt a resolution extending an agreement with Synagro for biosolids management. In connection with the Villages operations of its three (3) Water Reclamation Facilities, a considerable amount of waste (sludge and liquids) is generated. These biosolids needed to be transported and processed. This resolution renewed an annual contract with Synagro to provide processing and hauling services. The rate was the same as the company charged last fiscal year ($23.07/cubic yard and 4.23 cents a gallon). The annual cost was estimated at $430,000. RESOLUTION 13R-039 APPROVING INVOICE FOR ANNUAL DUES FOR LOWER DUPAGE RIVER WATERSHED COALITION Motion Brown, second Zarate to adopt a resolution approving invoice for annual dues for Lower DuPage River Watershed Coalition. In 2011, nine (9) Will County municipalities (and Will County) that have borders with the DuPage River formed the Lower DuPage River Watershed Coalition. The group monitors and addresses water quality issues of the DuPage River and its tributaries. This year s dues were $13,718 which was down slightly from the 2012 contribution. The contribution schedule was based on a community s acreage within the rivers watershed. This resolution approved the Village s 2013 contribution. The next two (2) resolutions are a result of the Village outsourcing its Information Technology needs beginning in The Village has utilized two (2) firms; Kforce for the AS 400 applications and the GAD Group for the Help Desk, Network Engineering and Management, and Software. 4

5 RESOLUTION 13R-040 APPROVING MUNICIPAL BUSINESS AND TECHNICAL ADVISORY SERVICES (MBTS) AGREEMENT WITH THE GAD GROUP Motion Schanks, second Zarate to adopt a resolution approving a Business and Technical Advisory Services (MBTS) Agreement with the GAD Group. This resolution approved the renewal of a service contract with the GAD Group. The cost was $130,000, which was $5,400 under the budget of $135,400. The Finance Committee reviewed the agreement and recommended approval. RESOLUTION 13R-041 APPROVING CLIENT SERVICES WORK ORDER WITH KFORCE Motion Schanks, second Zarate to adopt a resolution approving a Client Services Work Order with Kforce. This resolution approved the renewal of a service contract with Kforce. The cost was $62/hour, which was the same as last year s rate. The annual cost was estimated at $128,960, which would be $6,440 under the budgeted amount of $135,400. The Finance Committee reviewed the work order and recommended approval. RESOLUTION 13R-042 APPROVING TREE REPLACEMENT PROPOSAL FROM SEBERT LANDSCAPING Motion Schanks, second Zarate to adopt a resolution approving a tree replacement proposal from Sebert Landscaping. This resolution accepted a proposal from Sebert Landscaping to remove and replace 142 Ash trees located along IL Rt. 53 and Boughton Road that were dead or infected with the Emerald Ash Borer. The trees will be replaced with six (6) different species to protect from future diseases or insect infestations. The total cost should not exceed $65,980. Removal cost will be $85/tree. Replacement costs varied based on size and species. 5

6 RESOLUTION 13R-043 APPOINTING ROSA COJULUN TO ACT AS THE VILLAGE S AUTHORIZED AGENT FOR THE ILLINOIS MUNICIPAL RETIREMENT FUND Motion Schanks, second Zarate to adopt a resolution appointing Rosa Cojulun to act as the Village's authorized agent for the Illinois Municipal Retirement Fund (IMRF). With the consolidation of the HR/IT Departments with the Finance Department and Brenda Ladipo s retirement, a successor IMRF representative needed to be appointed. This resolution appointed Rosa Cojulun as the Villages authorized agent. ORDINANCES PC APPROVAL OF A SPECIAL USE PERMIT FOR A PLANNED UNIT DEVELOPMENT MUSIC SOLUTIONS 490 WOODCREEK DRIVE, SUITE D; RON LUKOWSKI, MUSIC SOLUTIONS, LLC, APPLICANT Motion Brown, second Zarate to accept Plan Commission Report PC for approval of a Special Use Permit for a Planned Unit Development for Music Solutions at 490 Woodcreek Dr., Suite D; Ron Lukowski, Music Solutions, LLC, Applicant. Voice vote. ORDINANCE APPROVING SPECIAL USE PERMIT FOR PLANNED UNIT DEVELOPMENT TO ALLOW MUSIC STORE AND STUDIO (MUSIC SOLUTIONS, LLC 490 WOODCREEK DRIVE, SUITE D) Motion Schanks, second Zarate to pass an ordinance approving a Special Use Permit for a Planned Unit Development to allow a music store and studio (Music Solutions, LLC at 490 Woodcreek Dr., Suite D). The Applicant, Ron Lukowski d/b/a Music Solutions, sought approval of a Special Use Permit for a Planned Unit Development (P.U.D.) to allow a retail music store and studio in 2,722 sq. ft. of space at 490 Woodcreek Drive. This is the multi-tenant building at the northeast corner of 6

7 Woodcreek Drive and Remington Boulevard. This ordinance approved the Special Use Permit. The Plan Commission reviewed the permit and recommended approval. Ron Lukowski, owner, explained that Music Solutions has been an active member of the Bolingbrook community for over 23 years. They support the Performing Arts Center by donating and distributing the schedule for the Summer Concerts. They help maintain the equipment on the stage and have installed various types of equipment in the Village Board Room. The store has been out of space for the last 15 years. They are finally moving to a larger location that will give them more floor space and a warehouse. They plan a soft opening on July 1st and the Grand Opening on September 1st. PC APPROVAL OF A SPECIAL USE PERMIT FOR A PLANNED UNIT DEVELOPMENT TO ALLOW AUTO AND TRUCK/TRAILER STORE/SUPPLIES, REPAIR/INSTALLATION/ SERVICE AND STORAGE WINGFOOT COMMERCIAL TIRE SYSTEMS 4 TIMBER COURT; BOBBY KIRK, WINGFOOT COMMERCIAL TIRE SYSTEMS, LLC, APPLICANT Motion Schanks, second Zarate to accept Plan Commission Report PC for approval of a Special Use Permit for a Planned Unit Development to allow auto and truck/trailer store for supplies, repair, installation, service and storage - Wingfoot Commercial Tire System at 4 Timber Court; Bobby Kirk, Wingfoot Commercial Tire Systems, LLC, Applicant. Voice vote. ORDINANCE APPROVING SPECIAL USE PERMIT FOR PLANNED UNIT DEVELOPMENT TO ALLOW AUTO AND TRUCK/TRAILER STORAGE SUPPLIES, REPAIR/INSTALLATION/SERVICE AND STORAGE WINGFOOT COMMERCIAL TIRE SYSTEMS, LLC Motion Brown, second Schanks to pass an ordinance approving a Special Use Permit for a Planned Unit Development to allow an auto and truck/trailer store for supplies, repair, Installation, service and storage - Wingfoot Commercial Tire Systems, LLC. Wingfoot Commercial Tire Service previously occupied the Camping World building (620 Woodcreek). They recently relocated to 4 Timber Court. They also operated a tire retreading plant, along with a light duty truck repair facility in Romeoville. Wingfoot wanted to consolidate both operations in 97,188 sq. ft. of space at the 4 Timber Court location. All repairs will occur inside of the building. Vehicle related uses such as repairs, installation, sale and storage of parts, required a Special Use Permit. This ordinance approved a Special Use Permit. The Plan Commission reviewed the permit application and recommended approval. 7

8 Bill Brushaber, Manager of the Wingfoot facility in Bolingbrook, explained that they were located in Romeoville for twelve (12) years just north of White Fence Farm. They outgrew that facility and needed more manufacturing space. This will be a state-of-the-art operation serving the Chicago area and most of the Midwest states. PC APPROVAL OF A SPECIAL USE PERMIT FOR A PLANNED UNIT DEVELOPMENT TO ALLOW A COMMERCIAL RECREATIONAL FACILITY ACRODAZZLE ATHLETICS W CROSSROADS PARKWAY, SUITE F; BRANDON MACIAS, ACRODAZZLE ATHLETICS, APPLICANT Motion Brown, second Zarate to accept Plan Commission Report PC for approval of a Special Use Permit for a Planned Unit Development to allow a commercial recreational facility, "Acrodazzle Athletics", at 181 W. Crossroads Pkwy., Suite F; Brandon Macias, Acrodazzle Athletics, Applicant. Voice vote. ORDINANCE APPROVING SPECIAL USE PERMIT FOR COMMERCIAL RECREATIONAL FACILITY 181 WEST CROSSROADS PARKWAY, SUITE F (ACRODAZZLE ATHLETICS) Motion Schanks, second Zarate to pass an ordinance approving a Special Use Permit for a commercial recreational facility at 181 W. Crossroads Pkwy., Suite F, (Acrodazzle Athletics). The Applicant, Brandon Macias d/b/a Acrodazzle Athletics, sought approval of a Special Use Permit to allow a recreational gymnastics, cheerleading and dance facility in 10,198 sq. ft. of tenant space at 181 W. Crossroads Parkway and Rt. 53. The property was zoned B-3 Highway Commercial. Non-sales tax generating businesses were required to obtain a Special Use Permit to operate in B zoned areas. This ordinance approved a Special Use Permit. The Plan Commission reviewed the permit application and recommended approval. 8

9 PC APPROVAL OF AMENDMENT TO THE TEXT OF ARTICLES 1 THROUGH 15 OF THE ZONING ORDINANCE FOR THE PURPOSE OF ADDRESSING THE DISCRETIONARY AUTHORITY OF THE PLANNING AND ZONING ADMINISTRATOR AND FOR REGULATING OFF-STREET PARKING & PERGOLAS; PUBLIC SERVICES & DEVELOPMENT DEPARTMENT, APPLICANT Motion Schanks, second Zarate to accept Plan Commission Report PC for approval of an amendment to the text of Articles 1 through 15 of the Zoning Ordinance for the purpose of addressing the discretionary authority of the Planning and Zoning Administrator and for regulation off-street parking and pergolas; Public Services & Development Department, Applicant. Voice vote. ORDINANCE AMENDING CERTAIN PROVISIONS OF THE ZONING ORDINANCE OF THE VILLAGE RE DISCRETIONARY AUTHORITY OF PLANNING AND ZONING ADMINISTRATOR AND REGULATION OF OFF-STREET PARKING AND PERGOLAS Motion Zarate, second Schanks to pass an ordinance amending certain provisions of the Zoning Ordinance of the Village regarding discretionary authority of the Planning and Zoning Administrator, regulation of off-street parking and pergolas. As part of the consolidation of the Community Development and Public Works Departments, several of the duties of the Community Development Director needed to be transferred to the Village s Planning and Zoning Administrator (Nicole Knapp). While this was a housekeeping type action, it was an amendment to the Development Code and required a Public Hearing before the Plan Commission, which was held on May 15 th. There were no public comments and the Plan Commission recommended adoption. This ordinance approved the restructuring changes. ORDINANCE APPROVING LICENSE AGREEMENT BETWEEN THE VILLAGE AND ROBERT AND SHARRI STENGELE, THE OWNERS OF 5 KENNEDY COURT (AMERICANA ESTATES LOT 62) Motion Schanks, second Zarate to pass an ordinance approving a License Agreement between the Village and Robert and Sharri Stengele, owners of 5 Kennedy Ct. (Americana Estates, Lot 62). Lot 62 (5 Kennedy Court) in Americana Estates, owned by Robert and Sharri Stengele, was located next to the common area pond owned by the Village. The Village property had an existing fence on it. The Stengeles would like to install a fence on their property. The Stengeles requested permission to tie the fences together so as not to create a gap between the two (2) 9

10 fences. This ordinance approved a license agreement allowing the petitioner to install a fence on approximately five (5) feet of Village property. The agreement stipulated that the Village could request the removal of the fence with a 30-day notice. The initial term was for five (5) years with one (1) year extensions thereafter. PUBLIC COMMENTS None TRUSTEE COMMENTS Trustee Zarate gave information on the July 17th H2O 10th Annual Anniversary Golf Outing at the Bolingbrook Golf Club and asked everyone interested to save the date. Trustee Brown talked about the summer line-up at the Bolingbrook Performing Arts Center including the 2013 Bolingbrook Concert Series. He then gave details about the Town Hall Meeting being held at Village Hall in the Board Room with State Representatives Emily McAsey and Natalie Manley on June 27th at 6:00 p.m. Mayor Claar gave Trustee Brown condolences on the recent passing of his mother, Willie Mae Mitchell at age 88. Trustee Schanks gave information on the Pets A-Palooza Fundraising Festival held on Saturday, June 15th, at Pet Supplies Plus at 270 N. Bolingbrook Dr. from Noon to 6:00 p.m. Proceeds help support shelters and rescues. She expressed her sympathy to Trustee Brown and announced that a memorial service will be held for his mother on Saturday, June 15th, at St. Francis of Assisi Catholic Church at 10:00 a.m. EXECUTIVE SESSION None 10

11 ADJOURNMENT Motion Brown, second Zarate to adjourn the meeting. Voice vote. Motion carried and meeting adjourned at 8:51 p.m. ATTEST: Roger C. Claar MAYOR Carol S. Penning, CMC VILLAGE CLERK 11