स.एस.आई.आर. - र ष ट र य पय वरण अभ य त र क अनस

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1 स.एस.आई.आर. - र ष ट र य पय वरण अभ य त र क अनस ध न स स थ न C.S.I.R. - NATIONAL ENVIRONMENTAL ENGINEERING RESEARCH INSTITUTE न हर म र,न र प र, रत / Nehru Marg, NAGPUR , INDIA Phone , TelFax : st_pur@neeri.res.in Enquiry No. PUR-496F/EP/WWT/EBGD/HTC/HZC/WTMD/ /T-108 Date: Pre Bid Conference at CSIR NEERI, NAGPUR on at 11.00am All prospective bidders are requested to kindly submit their queries if any to the address indicated above so as NEERI, Nagpur latest by (upto 05.00pm) on st_pur@neeri.res.in to reach Last Date and time for submission of Bid: (up to pm) Date and time for opening of Bid: (03.00pm) Venue for submission and opening Bid: S&P Section, NEERI, Nagpur न म त रण न व द दस त ज / INVITATION TO BIDS CSIR-National Environmental Engineering Research Institute, Nagpur is a R&D establishment of national repute under the aegis of Council of Scientific & Industrial Research, 100% funded by Govt. of India. CSIR NEERI is involved in High Quality & High Impect Research & Development, Training & consultancy in field of sustainable environment and societal responsibilities in terms of clean water, waste management, sanitation, pollution control etc. Considering the R&D activities and a premier national institute, CSIR-NEERI having its headquarters at Nagpur & Five (05) Zonal Centres at Delhi, Mumbai, Kolkata, Hyderabad & Chennai having GSTIN : 27AAATC2716R2ZE (common for all six establishments) is either exempted of paying taxes or eligible for paying Goods & Servies Tax and Customs Duty at concessional basis only as notified by DSIR, Govt of India vide 45/2018 & 47/2018 and being updated from time to time. All in-house / granted / consultancy projects avail the exemption of applicable taxes as above. We are exempted from paying Local Bodies Taxes also, if any. Moreover this institute avails special discount applicable to Govt Funded R&D institutes also, wherever applicable, in terms of procurement of equipment, material &services. Prospective bidders are requested to take this into consideration while bidding. 1. न द शक, र, गप र च स च बद घ मद क खर द क न ए, न न म त ओ, उ क न तरक और न द श न नससप क भ रत य एज ट (यनद ह ) स म हरब द ब न य आम न त करत ह : Director, CSIR-NEERI, Nagpur, INDIA invites sealed bids from manufacturers, and Indian Agent of Foreign principals, if any, for purchase of items listed below on FCA International Exit Airport / FOR CSIR-NEERI, Nagpur basis. Offers should adhare to the above Inco terms only. 1 Name of Equipments / Items & Qty. Microwave Digestion Systems 05 Nos. 2 Type of Bid- Limited Bid Security (EMD) Rs. Two Bid (Technical & Commercial bids in separate envelopes) Submit Bid-Securing Declaration Form C-2 OR in lieu of the above Bidder can submit Rs.3,00,000/- EMD (In the form of D.D./B.C./For B.G. refer Form C-1) (Detailed specification sheet attached) Note : - Bid Security (EMD) Exempted to firms registered in NSIC / as Micro and Small Enterprises (MSEs) as defined in MSE Procurement Policy issued by Department of Micro, Small and Medium Enterprises (MSME) or are registered with the Central Purchase Organisation or the concerned Ministry or Department Copy of Valid Certificate must be enclosed for availing EMD exemption 1

2 2. इच छ क ब ल द त ड र एव क रय अधधक र क क य लय स ववस त त ज नक र प र प त कर सकत ह Interested Bidders can obtain further information from the office of the Stores & Purchase Officer, CSIR-NEERI, Nehru Marg, Nagpur. 3. Complete set of tender documents is available on the link Bidders are requested to go through the documents before submitting their bid. Submission of bids shall be presumed that the documents have been read out, understood and accepted and there is no deviation / reservation at bidders end. 4. ज स कक ऊपर ववननद शन ककय र य ह, स ब भलय क स थ ब ल प रनत नत स लग न क ज न च हहए और उन ह उपय क त त र ख क उपय क त समय पर उपय क त क य लय क स प ज न च हहए ब भलय ब ल द त ओ क उन प रनतननधधय क म ज दर म ख ल ज ए र, ज ववननद भशत त र ख क और ववननद भशत समय पर उपस स थत ह र यहद ब भलय प र प त करन और ब भलय ख लन क ववननद भशत त र ख क खर द र क क य लय म क ई अवक श क हदन ह र, त ब भलय प रस त त करन और ब भलय ख लन क ननयत त र ख, ननध ररत समय पर, अर ल क य हदवस ह र All bids along with the stipulated Bid Security (To be submitted 1- in form of a DD/ BC issued by a scheduled bank in favour of the Director CSIR-NEERI, Nagpur payable at Nagpur OR 2- through a Bank Guarantee issued by a scheduled bank in India as per Form C-1 OR 3- submit Form C-2 Bid-Securing Declaration attached to this document) must be delivered to this office at the date and time indicated above. Bids so received will be opened in the presence of Bidders' representatives who choose to attend on the specified date and time. In the event of the date specified for bid receipt and opening being declared as a closed holiday for purchaser s office, the due date for submission and opening of bids will be the following working day at the appointed time. 5. ननद शक, र,न र प र, रत क यह अधधक र ह कक वह, क ई क रण बत ए त रबन, ककस य स ननववद ओ क अ शत: य प ण त: स व क र कर सकत ह, य उसक /उनक क रम क र कर सकत ह The Director, NEERI, Nagpur, India reserves the right to accept any or all tenders either in part or in full or to split the order without assigning any reasons there of. 6. Quotation should be submitted in sealed cover Addressed on outer & inner envelopes should be super scribed : - i) Director, CSIR-NEERI, Nehru Marg, Nagpur, INDIA ii) Bid submission date : iii) Bid Opening date : iv) Name of equipment / item : v) NEERI Enquiry Reference No. : Note : 1) Please note that the submission of bid shall be presumed that the tender documents as available on our website at (Standard Tender Document for Procurement of Goods & Services) have been gone through, read out & understood in total and there is no further querry / doubt in the particular tendering process. 2) Checklist as per chapter 7(J) must be submitted along with Technical Bid. 3 ) Kindly confirm that any material are categorized as hazardous / non-hazardous, Dangerous, Radioactive and restricted / permitted for shipment by Air. Supplier has to provide all the documents, certificate, special permission, licence required for shipment to our authorized freight forwarder. Payment of any charges, if required for obtaining permission of shipment of any material have to be paid to freight forwarder by the supplier. 4) This is a limited Tender hence CSIR-NEERI,NAGPUR as policy matter accepts the bids from invited bidders only. Any unsolicited bid shall not be accepted. However, a prospective bidder who is not formaly invited for bidding but intends to submit their bid may approach CSIR-NEERI,NAGPUR for formal invitation. CSIR-NEERI, NAGPUR has the liberty to take decision for acceptance or non-acceptance of such requests. 5) All correspondence may be addressed to Director, NEERI only. 2

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4 CHAPTER 5 - Price Schedule Form 5.1 PRICE SCHEDULE FOR GOODS BEING OFFERED FROM ABROAD (For Foreign Currency rates) Name of the Bidder TENDER No Item Country Description of origin Sl. No. Unit Quantity Unit price Total price (5x6) FCA (named international airport of shipment) Total Bid price in foreign currency in words. 1. FCA (foreign Currency) (Includes all essential items& requirements) (Foreign currency) As above 2. Cost towards Indigenous/Local supply including taxes, packing,forwarding Rs. freight, Insurance etc. (Final Landing cost ) Submit separate list of bifurcation, if any 3. Installation, Commissioning, training charges etc. (bifurcation ) Rs. 4. Any other charges towards essential Spares, if any Rs. And - Price Certificate Reference : Our Quotation No. Dated for supply of Certified that rates quoted are not higher than the rates quoted for the same / similar equipment / item charged to any other govt. organization / PSUs / CSIR Labs. Signature and seal of Bidder on page (On behalf of Manufacturer) Name of the firm Note: *The cost of optional items shall be indicated separately. *The Indian agent s commission shall be paid in Indian Rupees only based on the Exchange Rate prevailing on the date of negotiation of documents, if any. *In case of foreign currency - The payment shall be made on Letter of Credit basis. L.C. shall be opened on 100% value, however 80% payment will be released by Bank on negotiation of documents and balance 20% shall be paid by the Bank only 1) after satisfactory receipt all the items 2) installation free of cost 3) submission of P.B.G.,if any. 4

5 5.2 PRICE SCHEDULE FOR GOODS BEING OFFERED WITHIN INDIA (For INR Rates) Name of the Bidder Tender No Sl. No. Item Description Quantity Ex-Works. off the shelf rate inclusive of Packing & for warding Total price Ex-Works. off the shelf price (3x4) GST & applicable taxes Charges for inland transportation, insurance up to CSIR- NEERI Installation, Commissioning And training Charges If any Total price in INR including GST & all other charges Total Bid price including GST & all other charges (Grand Total) in Rupees in words And - Price Certificate Reference : Our Quotation No. Dated for supply of Certified that rates quoted are not higher than the rates quoted for the same / similar equipment / item charged to any other govt. organization / PSUs / CSIR Labs. Signature and seal of Bidder on page (On behalf of Manufacturer) Name of the firm Address Note : (a) The cost of optional items shall be indicated separately. *In case of INR payment 100% payment shall be made on bill basis after supply and installation of the equipment. 5

6 Form C - 1 BID / PERFORMANCE SECURITY FORM (To be issued by a Scheduled bank in India) Whereas M/s (hereinafter called the tenderer ) has submitted their offer dated for the supply of (hereinafter called the tender ) Against the purchaser s tender enquiry No. KNOW ALL MEN by these presents that WE of having our registered office at are bound unto CSIR-NEERI, Nagpur (hereinafter called the Purchaser ) In the sum of For which payment will and truly to be made to the said Purchaser, the Bank binds itself, its successors and assigns by these presents. Sealed with the Common Seal of the said Bank this day of 20. THE CONDITIONS OF THIS OBLIGATION ARE: (1) If the tenderer withdraws or amends, impairs or derogates from the Tender in any respect within the period of validity of this tender. (2) If the tenderer having been notified of the acceptance of his tender by the Purchaser during the period of its validity:- (3) If the tenderer fails to furnish the Performance Security for the due Performance of the contract. (4) Fails or refuses to accept/execute the contract. WE undertake to pay the Purchaser up to the above amount upon receipt of its first written demand, without the Purchaser having to substantiate its demand, provided that in its demand the Purchaser will note that the amount claimed by it is due to it owing to the occurrence of one or both the two conditions, specifying the occurred condition or conditions. This guarantee will remain in force upto and including 45 days after the period of tender validity and any demand in respect thereof should reach the Bank not later than the above date. (Signature of the authorized officer of the Bank) Name and designation of the officer Seal, name & address of the Bank and address of the Branch 6

7 Form C -2 Bid-Securing Declaration Form NEER Tender/ Enquiry No. & Date : Bidder Quotation No.& Date : To, Director, CSIR-NEERI,Nehru Marg, NAGPUR I/we, The undersigned, declare that: I/we understand that, according to your conditions, bids must be supported by a Bid Securing Declaration. I/we accept that I/we may be disqualified from bidding for any contract with you for a period of one year from the date of notification if am / we are in a breach of any obligation under the bid conditions, because I /we : (a) have withdrawn / modified / amended, impairs or derogates from the tender, my/our Bid during the period of bid validity specified in the form of Bid; (Minimum period of bid validity shall be 90 days) OR (b) having been notified of the acceptance of our Bid by the purchaser during the period of bid validity (i) fail or refuse to execute the contract, if required, or (ii) fail or refuse to furnish the Performance Security ( if any given in Tender / Enquiry), in accordance with the Instructions to Bidders. I/we understand this Bid Securing Declaration shall cease to be valid if I am / we are not the successful Bidder, upon the earlier of (I) the receipt of your notification of the name of the successful Bidder; or (II) thirty days after the expiration of the validity of my / our Bid. Signed: ( Insert signature of person whose name and capacity are shown ) in the capacity of ( insert legal capacity of person signing the Bid Securing Declaration) Name : (insert complete name of person signing he Bid Securing Declaration ) Duly authorized to sign the bid for an on behalf of : (insert complete name of Bidder) Dated on day of (insert date of signing ) Corporate Seal (Where appropriate) (Note: In case of a Joint Venture, the Bid Securing Declaration must be in the name of all partners to the Joint Venture that submits the bid) 7

8 (MAF )MANUFACTURERS' AUTHORIZATION FORM [The Bidder shall require the Manufacturer to fill in this Form in accordance with the instructions indicated. This letter of authorization should be on the letterhead of the Manufacturer and should be signed by a person with the proper authority to sign documents that are binding on the Manufacturer. Date: [insert date (as day, month and year) of Bid Submission] Tender No.: [insert number from Invitation For Bids] To: [insert complete name and address of Purchaser] WHEREAS We [insert complete name of Manufacturer], who are official manufacturers of [insert type of goods manufactured], having factories at [insert full address of Manufacturer s factories], do hereby authorize [insert complete name of Bidder] to submit a bid the purpose of which is to provide the following Goods, manufactured by us [insert name and or brief description of the Goods], and to subsequently negotiate and sign the Contract. We hereby extend our full guarantee and warranty in accordance with Clause 2.17 of the General Conditions of Contract, with respect to the Goods offered by the above firm. Signed: [insert signature(s) of authorized representative(s) of the Manufacturer] Name: [insert complete name(s) of authorized representative(s) of the Manufacturer] Title: [insert title] Duly authorized to sign this Authorization on behalf of: [insert complete name of Bidder] Dated on day of, [insert date of signing] Order Placed by (full address of Purchaser) PERFORMANCE STATEMENT FORM-Previous Purchase Order Copies Details (For a period of last 3 years) Name of the Firm. Order Value No. and of date order Description and quantity of ordered equipment Date of completion of delivery as per contract Date of actual completion of delivery. Remarks indicating reasons for late delivery, if any Has the equipment been installed satisfactory? (Attach a certificate from the purchaser/con signee) Contact person alongwith Telephone No., FAX No. and address Signature and Seal of the manufacturer/bidder. Place : Date : 8

9 Chapter 7, Form j Check list for OEM/Supplier/Authorised Indian Agent to be submitted alongwith Bid Note: 1. Indian Agent / OEM should go through the entire Tender Document for compliance enclosed with Bid 2. Enclose Separate Annexures wherever asked for and number them serially. 3. Acceptance of all the terms &conditions is must for the bidder to qualify in the evaluation process. Submission of the bid shall be presumed that the tender documents' terms and conditions clauses / forms have been totally read out and understood, acceptable & there is no reservation. 1 Documents to be enclosed with the Bid a) Bidder Information Form A at Annexure b) Manufacturer Authorization Form B at Annexure c) Bid Security as per Form C for an amount as stipulated in IFB (to be enclosed with technical bid) d) Performance Statement Form D atannexure e) Technical specification Compliance cum Deviation Statement Form E at Annexure f) Service support details Form F at Annexure g) Bid Form G atannexure h) Documentary evidences establishing that the bidder is eligible to bid and is qualified to perform the contract if its bid is accepted enclosed as per Chapter 6 atannexure i) Documents establishing goods eligibility and conformity to bidding documents enclosed as per chapter 4 at Annexure j) Price Schedule Form as per chapter 5 to be kept in same sealed envelope enclosed with Technical bid (In case of two bid, technical bid & price bid to be kept in separate envelope) k) E-payment Details Form 2 One Indian Agent can not represent two different principals in one tender Agreed and complied 3 Validity of Bid Minimum 90 days from the date of opening of technical bid - Complied 4 Name of Indian Agent: In case of Import offer M/s. Name of contact person Address Tel. No Fax No. of IA: Mobile No.of Indian Agent: of Principal supplier / Manufacturer: Contact Person of Principal Supplier: 5 After sales support, service, upgradation and maintenance will be provided by M/s. 6 In case of Import: Air way bill should be drawn in favour of The Director, CSIR-NEERI, Nagpur only and notify L.C. issuing Bank Agreed 7 Payment terms For foreign supplies LC will be opened for 100%. However 80% payment on negotiationof documents + 20% payment after installation & commissioning -- accepted For Indigenous Supplies 100% on Bill basis after completion & satisfactory supply / service (submission of final report), Installation & commissioning - accepted. 8 Warranty / delivery / installation period & other terms : As per tender AGREED 9

10 9 Custom Duty / other govt duties a) Concessional rate Custom Duty Exemption Certificate will be provided by NEERI. Indian Agent to confirm whether quoted item is duty applicable or duty free and indicate its product code / import code (i.e. HS Code) of the equipment / items as per customs tariff in technical Bid. Noted and Agreed b) CSIR-NEERI is eligible for availing GST exemption / GST payable on concessional rates. Necessary documents as applicable shall be provided in case of award of contract. Supplier has to extend the applicable tax benefits to CSIR-NEERI. Noted and Agreed 10 a) Currency for import: i.e b) For indigenous supply rate quoted in Indian Currency: Yes 11 HS Code for the equipment as per import manual is : 12 Mode of Transport For Import : By Air For Indigenous supply : By Air / Road 13 Agreed for entering into contract with NEERI as per the applicable stamp duty Agreed based on order value in case of award of contract. 14 Agreed for payment of applicable stamp Agreed duty in case of award of contract 15 Agreed for submission of acceptance Agreed certificate form on completion of satisfactory installation duly singed by user and supplier s authorized representative. 16 Price certificate Certified that rates quoted are not higher than the rates quoted for the same / similar equipment / item charged to any other govt. organization / PSUs / CSIR Labs. 17 Rates quoted are inclusive of packing, forwarding, freight, transportation, insurance, charges, taxes etc. For imports on FCA / FOB international exit airport basis For indigenious supply on FOR basis 18 Item / equipment falls within the restrictive list contained in the EXIM Policy 19 Supplier / Indian Agent shall bear the taxes / duties / levies and all expenses outside India. Agreed & complied Yes Yes / No (Strike out which is not applicable) Agreed 20 Complete pre-requisites of equipment installation list enclosed as Annexure (if not submitted, no additional cost other than cost quoted for equipment shall be paid by NEERI) Place: Date: Signature & Seal of the Bidder 10

11 CERTIFICATE (To be furnished on your letter head and signed) This is to certify that --- a) All essential items / consumables have been included in FCA / FOB / CIP / CIF / FOR Final Landing cost. b) No optional items have been included in the FCA / FOB / CIP / CIF / FOR Final Landing cost. c) Item quoted are non-hazardous and does not require any import license or any other License / permission from Government authorities e.g. AERB d) Items shall be supplied from only one port of shipment and not from two ports of shipment (Please name state/country/city) *International Exit AirPort of Shipment (Please referlist enclosed of different International Airport / city / country of our freight forwarder. ) *Country of Shipment *Country of Origin e) Any rates are not quoted / indicated in Technical Bid f) All quotations are properly sealed g) All pages of bids initiated by the persons signing the bid: Sign all pages except printed literature. h) Bid is complete in all respect and documents / technical brouchers attached along with the respective bids. i) Successful bidder will submit order confirmation /acceptance within 15 days of receipt of P.O. j) Supplier/Indian Agent : Should laise& follow his Principal, CCA and ascertain arrival of consignment in NEERI and present for opening and inspection of Consignment and installation of equipment: Any loss/demurrages sustained by NEERI due to late/delay on the part of Indian Agent/Principals shall be to the A/c of Indian Agent/Principal. k) Tender Opening will be represented by : Bidder authorized representative should give Authorization letter while attending tender opening l) Bid is signed m) Bidder is eligible to quote and submit quotation n) Bid validity is minimum 90 days from date of opening of technical bid o) Quoted for goods for which manufacturer has given required authority letter to quote (MAF) p) Goods quoted are not sub-standard, obsolete & used q) Quoted specifications meet tendered technical specification r) Quoted entire requirement as per tender schedule of requirement /Technical Specification s) Agreed to all terms &conditions incorporated in tender enquiry t) Supply of spares for at least 10 years after warranty period shall be maintained,if any u) Free replacement of defective parts shall be made on DDP / FOR (without any cost/exemption certificate) during warrantyperiod. If any Date: Signature of Indian Agent / OEM / Principal Supplier 11

2) Checklist as per chapter 7(J) must be submitted along with Technical Bid.

2) Checklist as per chapter 7(J) must be submitted along with Technical Bid. 1 2. इच छ क ब ल द त भ ड र एव क रय अध क र क क य लय स ववस त त ज नक र प र प त कर सकत ह Interested Bidders can obtain further information from the office of the Stores & Purchase Officer, CSIR-NEERI, Nehru