:- TENDER FOR SUPPLY & INSTALLATION

Transcription

1 Software Technology Parks of India Pune (An Autonomous Society under Dept. of Electronics & Information Technology, Ministry of Communications & Information Technology, Government of India) Plot No. P1, Rajiv Gandhi Infotech Park, Hinjewadi, Pune Tel. Nos. : (020) / /45 Fax No. (020) website: TENDER No : STPIM/M /PAG/CAP/05/0007 Date Name of the Tender :- TENDER FOR SUPPLY & INSTALLATION of SERVER & NETWORK RACKS for STPI NAGPUR NAME OF THE PARTY:

2 TENDER NOTICE Software Technology Parks of India (STPI) Invitation to Bidders I Tender inviting officer, Authority, Designation and Address II A. Name of the Equipment s/ work: B. Place of execution III Tender documents available on IV V VI Due Date, time and place of submission of Tender Place, date and time of Tender Opening Any other important criteria specified by the tender inviting authority The Director, Software Technology Parks of India, Plot No. P1, Rajiv Gandhi Infotech Park, Hinjewadi, Pune Tel. Nos. : (020) / /45 Fax No. (020) website: TENDER FOR SUPPLY & INSTALLATION of SERVER & NETWORK RACKS for STPI NAGPUR STPI, Nagpur website Due Date : Time : 3.00 P.M. Place : At the above mentioned in column I Due Date : Time : 4.00 P.M. Place : At the above mentioned in column I Tender received after due date and time will be summarily rejected. S.N. SPECIFICATIONS Qty. LOCATION of SUPPLY 1. 19" 42U Server Rack SERVER RACK ( 600MM WIDTH X 1000MM DEPTH) 2 Nos " 6U Wall Mount Rack NETWORK RACK ( 600MM WIDTH X 500MM DEPTH) 2 Nos. Software Technology Parks of India Plot No. 3, IT Park Near VRCE Telephone Exchange Nagpur Contact: / STPI invites sealed tenders from reputed authorized supplier for the SUPPLY& INSTALLATION of SERVER & NETWORK RACKS for STPI NAGPUR under two bid systems. The bid should be sealed by the bidder and duly superscripted as Tender No: STPIM/M/PAG/CAP/05/0007 Date and name of the tender. Director

3 SECTION I 1. THE ELIGIBILITY CRITERIA: 1.1 T h e bidder must be an authorized s u p p l i e r having service center at Maharashtra. 1.2 Average annual financial turn over during the last 3 year ending 31st March of previous year should be at least Rs.7.00 lakhs. (i.e, , & ) 1.3 Experience of having successfully completed similar works such as Supply and Installation of Server & Network Racks Definition of similar work: SUPPLY& INSTALLATION of SERVER & NETWORK RACKS to any central / State Govt offices/psu/ private units under a single order /contract. Documentary proof for the above shall be produced along with the offer. 2. TENDERING PROCESS: 2.1 The tenders are invited in Two Bid System i.e. qualifying bid (technical bid and EMD) and then the financial bid: 1. The tender form for Technical bids prescribed at Annexure I (Attached) complete in all respect (Including EMD) should be submitted in sealed cover super scribed Technical Bid SUPPLY& INSTALLATION of SERVER & NETWORK RACKS for STPI - NAGPUR. 2. The tender form for Financial bids prescribed at Annexure II (Attached) complete in all aspect should be submitted in sealed cover super scribed Financial Bid SUPPLY & INSTALLATION of SERVER & NETWORK RACKS at STPI - NAGPUR. 2. The above two sealed covers should be put together in another big cover/envelope which should be sealed with wax seal. The cover shall be and super scribed as Tender No: STPIM/M/PAG/CAP/05/0007 Date & Name of Tender SUPPLY & INSTALLATION of SERVER & NETWORK RACKS at STPI - NAGPUR And addressed to The Director, Software Technology Parks of India, Plot No. P1, Rajiv Gandhi Infotech Park, Hinjewadi, Pune Tel. Nos. : (020) / /45 Fax No. (020) website: Further the sentence NOT TO BE OPENED before due date and time of tender opening, should also to be indicated on this envelope. If the outer big envelope is not sealed and marked properly as above, STPI will not take any responsibility for its misplacement, premature opening etc. The Envelope should be dropped at STPI in the above address latest by 1500 hrs on

4 2.2 Contents of Technical Bid: The bidder in this regard should submit the following documents in the Technical Bid. (a) (b) (c) (d) Financial status: - The annual turnover of the bidder for the last three years. Copies of audited financial report for the last three years should be enclosed. (As mentioned in the Eligibility Criteria Sl.no 2) The bid should be accompanied by Demand drafts for EMD/bid security of Rs. 7,500/- (Rupees:- Seven Thousand Five Hundred Only). The bid received without EMD/ bid security will not be considered. Copies of documentary evidence of experience having successfully completed similar works during the last 3 years mentioned in the clause 1.3, (Eligibility criteria), Copies of the following documents to be enclosed: 1. Copy of certificate of authorization, (partnership/service) 2. Copy of the PAN Card, 3. Copy of Sales & Service tax registration certificate/tin/vat, 4. Copy of Registration / Incorporation of the firm/company, 5. Seal and signed copy of the tender document. (e) Any other related documents, 2.3 Contents of Financial Bid: The financial bid shall contain the financial details of the tender as per the format Annexure II.

5 SECTION- II INSTRUCTIONS TO BIDDERS 1. INTRODUCTION 1.1 Definition: (a) STPI" means the STPI, Pune (b) Bidder" means any registered entity engaging in business such as a proprietorship, partnership, private concern or corporation who participates in this tender and submits its bid. (c) Supplier" means any registered entity engaging in business such as a proprietorship, partnership, private concern or corporation who supplying the goods under the contract. (d) Price" means the price payable to the bidder under the work order for the full and proper performance of its contractual obligations. The Bidder is expected to examine all instructions, forms, terms and specifications in the Bid Documents. Failure to furnish all information required as per the Bid Documents or submission of bids not substantially responsive to the Bid Documents in every respect, will be at the bidder's risk, and may result in rejection of the bid. 1.2 CLARIFICATION OF BID DOCUMENTS BY THE CONTRACTOR: A prospective bidder, requiring any clarification of the Bid Documents shall notify STPI in writing or by Fax at STPI's mailing address indicated in the Invitation for Bids. The clarification will be accepted before 10 (ten) days of the due date of tender opening. The reply will be communicated to respective bidders within 3 (three) working days. 2. PREPARATION OF BIDS 2.1. DOCUMENTS COMPRISING THE BID: Clause by Clause compliance demonstrating substantive responsiveness to the financial condition by signing and stamping on all the pages of the original bid document No: STPIM/M/PAG/CAP/05/0007 (Containing 13 pages) by authorized person (s), The Financial bid shall contain blank price schedule in which the values shall be filled in the appropriate columns Conditional bids will not be accepted The contractor shall submit his tender only after carefully examining the whole of the tender documents and the conditions of tender and of contract, scope of work etc. Note: All the documents submitted (whether original or photocopy) in the bid must be legible & self attested. 3. BID PRICES: 3.1 The bidder shall give the total composite price inclusive of all levies and

6 taxes. The basic unit price and all other components of the price need to be individually indicated against the Price Schedule given in financial bid. The offer shall be in Indian Rupees only. No foreign exchange will be made available by STPI. 3.2 Rates shall be quoted in words and figures. The amount to be worked out to whole number. 3.3 Prices indicated on the Price Schedule shall be entered in the following manner: (i) (ii) The price of the items shall be quoted total price (inclusive of all taxes and levies, transports, insurance etc) item wise. The bidder shall quote only one price for each item. The price indicated by the bidder is firm and no modification in the price will be accepted. 4. BID SECURITY: 4.1 The bidders shall furnish, as part of his bid, a E M D / Bid security for an amount of Rs.7,500/- (Rupees Seven Thousand Five Hundred Only) in the form of Demand Draft/ Banker Cheque from any nationalized Bank in favour o f Software Technology Parks of India payable at Pune. The EMD or Performance security will bear no interest whatsoever. The EMD should be enclosed along with the Technical bid of tender document. 4.2 The bid security is required to protect STPI against the risk of bidder's conduct, which would warrant the bid security's forfeiture. 4.3 A bid not secured in accordance with Para 4.1 shall be rejected by STPI being non-responsive at the bid opening stage and returned to the bidder unopened. 4.4 The bid security of the unsuccessful bidder will be discharged /returned to them at the earliest / 30 days after award of contract/order. The EMD will be returned to unsuccessful bidder after awarding the Work Order to the successful bidder. The EMD of successful bidder will be retained as Retention Money and the same will be returned after one month from the date of settlement of final bill without any interest. 4.5 The bid security may be forfeited: (a) If a bidder withdraws his bid during the period of bid validity or makes modifications to his tender which are not acceptable to STPI. (b) In the case of a successful bidder, if the bidder fails to sign the contract and not furnished the performance security. (c) Failure to fulfill the supply. The bidder will not be eligible to participate in the tender for same item for three year from the date of issue of Purchase/work order if EMD/ Performance Guarantee is forfeited.

7 5. PERIOD OF VALIDITY OF BIDS: 5.1 Bid shall remain valid for 90 days after the date of bid opening prescribed by STPI. 5.2 In exceptional circumstances, STPI may request the bidder's consent for an extension to the period of bid validity. The request and the responses there to, shall be made in writing. The bid security provided under Clause 4 shall also be suitably extended. A bidder may refuse the request without forfeiting his bid security. A bidder accepting the request and granting extension will not be permitted to modify his bid. 6. FORMATS AND SIGNING OF BID: 6.1 All pages of the Technical Bid and Financial Bid, except for un-amended printed literatures, shall be signed by the person or persons signing the bid. The bids submitted shall be sealed properly. 6.2 The bid shall contain no insertions, erasures or overwriting except as necessary to correct errors made by the bidder in which case such corrections shall be signed by the person or persons signing the bid. 7. LATE BIDS: Any bid received by STPI after the due date & time for submission of bids prescribed by STPI shall be rejected and returned unopened to the bidder. 8. OPENING OF BIDS BY STPI: 8.1 STPI shall open bids in the presence of bidders or their authorized representatives who chose to attend, at 1600 Hrs on the due date. The bidder s representatives, who are present, shall sign in the register. Authority letter to this effect shall be submitted by the bidders before they are allowed to participate in bid opening. 8.2 A maximum of two representatives for any bidder shall be authorized and permitted to attend the bid opening. 8.3 The date fixed for opening of bids, if subsequently declared as holiday by the STPI- Pune, the revised date of schedule will be notified. However, in absence of such notification, the bids will be opened in the next working day, time and venue remaining unaltered. 8.4 The Two bid tendering process comprise the following, 1. The Technical Bids will be opened in the first stage, at 1600 hrs on and the same will be scrutinized and evaluated by the Tender Committee/Authority with reference to parameters prescribed in the tender documents and the offers received from the tenderers. (Subject to receipt of minimum 3 bids).

8 2. In the second stage, the Financial Bids of only the technically accepted offers (as decided in the first stage above) will be opened for further scrutiny, evaluation, ranking and placement of contract. The financial bids of the eligible bidders will be opened only after intimating the date and time to bidder through mail/fax, etc., 9. CLARIFICATION OF BID DOCUMENTS BY STPI To assist in the examination, evaluation and comparison of bids STPI may, at its discretion ask the bidder for the clarification of its bid. The request for clarification and the response shall be in writing. However, no post bid clarification at the initiative of the bidder shall be entertained after opening of the tender. 10. TENDER EVALUATION: 10.1 STPI shall evaluate the bids to determine whether they are complete, whether required sureties have been furnished, whether the documents have been properly signed and whether the bids are generally in order Tender committee will scrutinize the bids based on the eligibility criteria and technical specification compliance. The bidders, who are not complying the eligibility criteria, technical specification and all other terms mentioned in the tender, will be summarily rejected. The technically qualified bidders only will be called for financial bid opening Arithmetical errors shall be rectified on the following basis. If there is a discrepancy between the unit price and total price that is obtained by multiplying the unit price and quantity, the unit price shall prevail and the total price shall be corrected by STPI. If there is a discrepancy between words and figures, the lowest shown shall be taken as final. If the Supplier does not accept the correction of the errors, his bid shall be rejected The evaluation and comparison of responsive bids shall be done on the price of the goods offered inclusive of Levies & Taxes i.e., Sales Tax, VAT & Excise Duty, packing, forwarding, freight and insurance etc. as indicated in the Price Schedule of the Bid Document The STPI may waive any minor inbidderity or non-conformity or irregularity in a bid which does not constitute a material deviation, provided such waiver does not prejudice or affect the relative ranking of any bidder. 11. CONTACTING STPI: 11.1 No bidder shall try to influence STPI on any matter relating to its bid, from the time of tendering till the time the contract is awarded Any effort by a bidder to influence STPI in STPI's bid evaluation, bid comparison or contract award decision shall result in the rejection of the bid.

9 12. STPI'S RIGHT TO ACCEPT ANY BID AND TO REJECT ANY OR ALL BIDS: STPI reserves the right to accept or reject any bid, and to annul the bidding process and reject all bids, at any time prior to award of contract without assigning any reason whatsoever and without thereby incurring any liability to the bidder or bidders on the grounds for STPI's action. STPI reserves the right to receive and, if it thinks fit, to consider and accept a noncomplaint proposal. The acceptance or rejection of a non-complaint proposal is entirely a matter for STPI in its absolute discretion. Any deviations / irrelevant specifications in this tender will not be accepted. 13. PLACEMENT OF ORDER: STPI shall consider placement of order on the bidder whose offer has been found technically and financially acceptable. STPI has full rights to place order on fully or partially. 14. ANNULMENT OF AWARD: 14.1 STPI reserves the right cancel the order, if supply is not made as per Terms & Condition of order STPI reserves the right to cancel the order without assigning any reasons at any stage. STPI reserves the right to disqualify the bidder for a suitable period who habitually failed to take the Supply and Installation of Servers and Network Racks. STPI reserves the right to blacklist a bidder for a suitable period in case he fails to honour his bid without sufficient reasonable grounds. 15. ARBITRATION: If, a dispute arises out of or in connection with this contract, or in respect of any defined legal relationship associated therewith or derived there from, the parties agree to submit that dispute to arbitration under the ICADR arbitration rule, The venue of the arbitration shall be at New Delhi. The language of the arbitration proceedings shall be in English.

10 SECTION III CONDITIONS TO THE BIDDERS 1. GENERAL TERMS: i. Vender/Agency should submit its Certificate w.r.t. Authorized Dealership, its PAN and Sales Tax/VAT/Registration number if applicable. ii. The agency shall have to furnish proof of having rendered satisfactory services. List of clients to be attached. iii. For after sales services the agency shall be contactable at all times and message sent by Tel/ /Fax to the agency shall be acknowledged immediately on receipt on the same day. 2. PRICE: The price quoted shall be firm throughout the quote validity period and not subject to escalation of any kind whatsoever. 3. DELIVERY SCHEDULE: Within 4 weeks on releasing the Purchase Order. Penalty for delay in delivery shall per week (max. up to 5%). 4. TAX: Please indicate all the applicable Taxes or Charges like VAT, Octroi, Freight and/or Other Taxes/Charges (if applicable) must be mentioned in the Price Schedule. Any type of correction / addition in Price Schedule shall not be permissible. 5. WARRANTY PERIOD: The product/services should be guaranteed for minimum of 1 year. Premature failure, if any, shall be suitably compensated by replacement on site basis. 6. PAYMENT TERMS: 100 % payment will be released after complete supply, installation/ commissioning, testing and acceptances of the product/services by STPI. 7. Validity of Quotes: Quoted Price should be valid for 90 Days w. r. t. Last Date of Quote Submission. The prices should be quoted in INR with all applicable taxes inclusive. 8. SUBMISSION OF QUOTATION: Your offer in Original, Complete in all respect should reach us latest by 01/04/2013, 1500 Hrs. Quotations are invited in Two Parts i.e., Envelope (1):Technical Bid containing : Annexure - I Other relevant Documents as specified in Annexure-I Literature, Leaflets, Catalogues, etc., enclosed to Quotation. List of Clients EMD Amount Envelope (2) :Financial Bid containing : Annexure-II NOTE : 1. Bids shall be submitted in ORIGINAL in a Sealed Envelope. 2. The bidder should provide his Sign and Stamp on the each Page of the Quotation. The Quotes will be sealed in Outer Envelope super scribing the words Quotation for Supply& Installation of Server & Network Racks (total 4Nos.) for STPI Nagpur, which will bear the Address of the Authority, the tender number (i.e. STPIM/M/PAG/CAP/05/0007), and the words DO NOT OPEN BEFORE the Due Date (i.e. 01/04/2013, 1500 Hrs). The aforesaid Outer Envelope will contain two separate sealed envelopes one clearly marked Technical Bid and other envelope clearly marked Financial Bid 9. SPECIAL NOTE: 1. Specifications and Terms and Conditions as contained in our tender documents shall be final and binding on all the Tenderers. 2. It may please be noted that one agency cannot represent or quote on behalf of more than one supplier in the particular tender. Such tenders if received will not be considered.

11 ANNEXURE I TECHNICAL BID Name of the Vender : Minimum Specification of 19 42U Server Rack - 2Nos. Quoted Model No. : U Server Rack ( 600mm Width x1000mm Depth) 2 Usable Space of 42 U 3 Floor Standing with Castors and Breaks 4 Back Power Coated 5 Stationary Shelf/Trays (700 mm ) 4 Nos Keyboard on Slides 1 No. 7 Made of Aluminum Extruded Frame Structure 8 Front Glass and Rear Net Doors with Lock & Key 9 Side Panels with Latches 10 Fan Mounted On Top with 4 Fan 1 No 11 AC Box 18 Sockets x 15 A (Power strip) 12 Ventilated Top Cover 13 Cable Manager 42 U 2 No. 14 Cable Channel 42 U 1 No. 15 Earthling Kit 42 U 1 No. 16 Mounting Hardware 1 No. Minimum Specification of 19 6U Wall Mount Rack -2Nos. Quoted Model No. : 1 Top Frame c/w Cable Entry Access U Server Rack ( 600mm Width x500mm Depth) 3 Total No. of Stationary Trays 1Nos. 4 Rails -19"EIA 5 Cable Channel 6 U - 1 nos 6 Earthling kit 6U- 1 nos. 7 Base Frame with Cable Entry Access 8 Front Glass Door with cam lock 9 Side Panels with quick release side latch & cam lock 10 4-inch Vertical Cable Tray 11 4-inch Exhaust Fan for cooling purpose 12 5 ways Power Strip 13 Mounting Hardware Compliance (Yes/No) Compliance (Yes/No) ( Signature of Authorized Signatory with Seal) Continues..

12 Annexure-I Continues.. TECHNICAL BID 1 Name of the Vender 2 Supply and Installation of Server & Network Racks - 4Nos. (19 42U Rack -2Nos. and 19 6U Wall Mount Rack -2Nos.) for STPI Nagpur Address of the Concern Contact Person(s) Contact No./Fax/Mob. No. (with STD) ID 3 List of Clientele (with Evidence) 4 Original Equipment Manufacturer Name 5 Quoted Model No. Note : Furnish Documentary Evidences/Technical Literature for the above Quoted Model. 6 Warranty Period Minimum 1 Year from the date of installation. 7 Delivery Schedule Within 4 Weeks on releasing the Purchase Order Note : Penalty for delay in delivery shall per week (max. up to 5%). 8 Payment Terms Quotes Validity 100 % payment will be released after complete Supply, Installation/ Commissioning, Testing and Acceptances of the product/services by STPI Quoted Price should be valid for 90 Days from Quote Submission Last Date. The prices should be quoted in INR with all applicable taxes inclusive. The bidders should furnish a bid security for an amount of Rs.7,500/-(Rupees Seven Thousand Five Hundred only) in the form of Demand Draft/ Banker Cheque from any commercial Bank in favor of Software Technology Parks of India payable at Pune. Details of EMD* DD/BC No. Date Amount Rs. 7500/- *The EMD of Unsuccessful bidders shall be returned on completion of tendering process and the EMD of Successful bidder shall be returned on submission of Bank Guarantee. The EMD will bear no interest whatsoever. The EMD should be enclosed with technical bid of tender document. EMD converted as bid security up to warranty period. Eligibility Criteria (proof for each should be attached ) a. Average annual financial turn over Rs. 7 lacs during the last 3 years. b. Minimum 3 years experience of having successfully completed similar works/supply of product as on the date of tender. c. The bidder should have their sales and service center in Maharashtra and should be registered/authorized by OEM. Attach following documents along with documents/proofs asked in the Tender Document 12 a. Copy of latest Income Tax Return/PAN Number b. 15 Digits Service Tax Code No./VAT Account No. c. Copy of Registration /License Number of the Firm /Agency Note: 1. Supplier must mention the compliance of all the terms, conditions and features mentioned in Annexure-I by endorsing Complied/Non-Complied against each clause with seal and sign. In case the system does not match to the requirements, the supplier must mention clearly. Incomplete information or non-endorsement will be treated as non-compliance and submitted bid/quote will be rejected. DECLARATION I hereby certify that the information furnished above is full and correct to the best of my/our knowledge. I understand that in case any deviation is found in the above statement at any stage, the contractor will be blacklisted and will not be permitted to have any dealing with the STPI-Pune in future. ( Signature of Authorized Signatory with Seal)

13 ANNEXURE-II FINANCIAL BID SUPPLY & INSTALLATION of SERVER & NETWORK RACKS (total 4 Nos.) for STPI NAGPUR S.N. Particulars Quantity Unit Rate TOTAL(in Rs.) A 19 42U Server Rack (As per Annexure-I) 2 No. B 19 6U Wall Mount Rack (As per Annexure-I) 2 Nos. C ADD : Other Charges & *Taxes Applicable Tax/Charges [ if applicable ] VAT Freight Octroi Others (if any) D LESS: Discount (if Any) A+B+C- GRAND TOTAL (in Rs.) D Amt. in Words : Kindly Specify the Offer/Scheme (if Provided) : *NOTE: Taxes like VAT, Octroi, Freight and/or Other Taxes/Charges (if applicable) must be mentioned in the price schedule. Any type of correction/addition in Price Schedule shall not be permissible. If some variation is found in Total Amount and Amount in Words, the lowest amount will be taken as final amount. PAYMENT TERMS : As mentioned and accepted as per Technical Bid. QUOTES VALIDITY : 90 Days We agree to abide by the terms & conditions as given in the Enquiry document unconditionally. (Signature of Authorized Signatory with Seal)