2. Amend Recommendation No. 5 to reflect the Revised Attachment 7.
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1 CAO Year-End FSR Amendments June 5, 2017 Due to information that came to our attention subsequent to the release of this Year-End FSR, we are recommending the following amendments: 1. Amend Recommendation No. 3. to reflect the Revised Attachment 5. This includes a new recommendation to transfer 1,134,186 from the City Clerk's Salaries As-Needed Account to the Elections Account as additional funds are needed to offset the shortfall in the Elections Account as well as a proposed reduction in the amount transferred from the UB, Budgetary Shortfalls account. Sufficient savings are available in the Salaries As-Needed Account. 2. Amend Recommendation No. 5 to reflect the Revised Attachment 7. This includes the following changes: Transfer 150,000 from various accounts within the Fire Department to its Field Equipment Expense Account to offset a deficit in the purchase of apparatus and fleet maintenance parts. Reduce the amount to be transferred from the UB, Budgetary Shortfalls account to the City Clerk's Elections account by 384,186. This amount will be offset by savings in the City Clerk's Salaries As-Needed account. Increase the amount to be transferred from the UB, Budgetary Shortfalls Account to the Office of the City Attorney by 384,186. These funds are needed to offset the City Attorney shortfall in the Salaries General account as this portion of the shortfall cannot be covered by special funds as previously assumed. 3. Instruct City departments to immediately transfer all department and grant revenue per the Revised Revenue budget, to include all estimated related cost and direct cost reimbursements through June 30, 2017.
2 REVISED ATTACHMENT 5 FUND/ACCOUNT FUND/ACCOUNT Building and Safety HPES 2nd Amendment Code Book Costs Fund 48R/08 Building & Safety Building Permit Enterprise Fund Fund 48R/08 Building & Safety Building Permit Enterprise Fund 08N204, Reserve for Future Costs 400, N601, B&S Expense and Equipment 400, N204, Reserve for Future Costs 220, N602, B&S Training 220, Subtotal 620, Subtotal 620, City Administrative Officer Temporary Staffing, Overtime & End-of-life technology Fund 100/10, City Administrative Officer o, Salaries, General Fund 100/10 City Administrative Officer 500, , Salaries, As Needed Salaries, Overtime Office and Administrative 150, , , Subtotal 500, < _..._._. ~.. :. '.,,.. :t.~j3'1a0.0. Controller 1 00/26 Controller , Salaries General 1 00/26 Controller 371, , Salaries As-Needed , Overtime General 240, , Subtotal 371, Council CD 1 Community SeNices & Events Fund 100/56!:2eoeral City Purnoses , Council Fee Subsidy Fund 100/56, General City Purposel! 50, , Council District Community Services 50, Cultural Affairs Miscellaneous Expenditures Fund 100/30, Cultural Affairs , Salaries, General Fund 100/30, Cultural Affairs 237, , Salaries As-Needed , Office and Administrative , Operating Supplies 100, , , Subtotal 237, Economic & Workforce Development CRA/LA Excess Non-Housing Bond Administrative Costs Adjust. Fund 100/22, Economic and Workfor~ Development , Contractual Services Fund 100/22, Economic and WQrkforce Development 5, , Salaries As Needed , Office and Administrative 2, , Subtotal 5, Fund 100/22 Economic and Workforce Development {57D/22N122} Fund 57D/22, CRAIUI. Ex~ss Nan-Housing Band Proceed:; , Contractual Services N299, Reimbursement of General Fund Costs General Fund Various Programs Admin. Costs- YouthSource Centers & Summer Youth Employment Program Fund 100/22, Economic and Workforce Development Fund 100/22 Economic 2nd WorkfQr~ Development , Operating Supplies 2, , Transportation , Contractual Services 1, , Office and Administrative 3, Subtotal 3, Subtotal 3, Page 1 of5
3 REVISED ATIACHMENT 5 Fire Swom Salary Shortfall FUND/ACCOUNT Fund 100/38. Fire FUND/ACCOUNT Fund 100/38 Fire , Salaries General 1,050, , Salaries Sworn , Unused Sick Time 415, , Overtime Constant Staffing 600, , Overtime Variable Staffing 2,560, Subtotal 4,625, ,625, ~si~Jidi=~ ~ - ' S~ObO:oo General Services Various Deficits Data Cleansing for AMS Capital Repairs for Public Works Fund 100/40, General Services Fund 100/40 General ServiQ s , Salaries General 495, , Overtime General (100,000 SWRF & 45,000 GF) 145, (Source: 100,000-SWRF & 395,000-GF) , Contractual Services 350, Subtotal 495, Fund 100/40, General Services Fung 100/40 General Services , Salaries General 79, , Contractual Services 300, , Leasing 221, Subtotal 300, Fund 100/40 G~neral Servi~ Fuod 100/40, General Services , Salaries General 202, , Contractual Services 202, Council Transition Human Resources Benefits Various Deficits Employee Assistance Deficit Information Technology Agency Identity Management Paydown Liabililties Fund 100/40 General Services Fund 100/40 General Services , Salaries General 103, , Salaries, Construction Projects 62, , Construction Materials and Supplies 41, Subtotal 103, Fund Human Resources Benefits Fund 100/61 Human Resource Benefits , Contractual Services 1,400, , Fire Health and Welfare Program 750, , Supplemental Civilian Union Benefits 650, Subtotal 1,400, Fund 100/61 Human Resource Benef!!s Fuod 100/61 Human Resources Benefits , Unemployment Insurance 200, , Employee Assistance Program 200, Fund lnform!tion TechnoiQgl Agencl Fund 100/32 Information TechnoiQgl Ag~n!<l , Salaries, General 100, , Contractual Services 100, Fund , lnform!!ion Technolog:t Agen9: Fund Information Techno1Qgl Agenc:t , Salaries, General 400, , Overtime, General 400, Page 2 of 5
4 REVISED ATTACHMENT 5 Mayor Adjustment for Projected Salaries FUND/ACCOUNT FUND/ACCOUNT Fund 100/46 Mayor Fund 100/46 Mayor , Salaries As Needed 600, , Salaries General 600, Personnel GF deficits in various accounts Fund 100/66. Personnel Fund 100/66, Personnel , Salaries, General 290, , Salaries, As Needed , Overtime General , Contractual Services 60, , , Subtotal 290, Police Offset LPSF Shortfall & Swam Salary Shortfall Public Works-Sanitation Win1/ess expenses Hiring Hall Electricians to Support Low Flow Diversion System Fund 100/70, Police Fund 100f70 Police , Salaries General 923, , Salaries Sworn , Salaries As-Needed 50, , Accumulated Overtime , Overtime General 300, Subtotal 1,273, Fund 100/82 Bureau of Sanitation , Field Equipment Expense (SPA) 20, , Contractual Services (SPA) Fund 100/82, Bureau of Sanitatioo , Salaries General (SPA) 35, , Hiring Hall Salaries (SPA) , Benefits Hiring Hall (SPA) 1,073, ,000 Subtotal 1,273, , , , Subtotal 35, Addn1ss projected account deficit Addn1ss projected account deficits Fund 100/82, Bure!!U of Sanitation , Salaries General (CRTF) 15, , Overtime General (CRTF) Fuod 100/82 Bur!il;:!U of Sanitation , Salaries General (UO) 20, , Salaries As-Needed (UO) , Overtime General (UO) 15, , , Subtotal 20, Addn1ss projected account deficit Fund 100/82, Bur!ilau of Sanitation Fuod 100/82 Bure!!u of Sanitation , Uniforms (SCMO) 7, , Office and Administrative (SCMO) Fund 100/82 Bu(!ilau of SS!!ni!!!tion , Salaries General (LMSF) 200, , Salaries As-Needed (LMSF) 7, , Addn1ss projected account deficit Fund 100/82 Bureau of Sanitatioo Fun!;! 100/82, ByreS!!!.! of SanitatiQn , Salaries General (MFBI) 10, , Salaries As-Needed (MFBI) 10, Fung 100/82, Bureau of Sanitation Fund 100/82, Burea!,! of Sanitation , Printing and Binding (HHW) 50, , Salaries As-Needed (HHW) 50, Page 3 of 5
5 REVISED ATTACHMENT 5 FUND/ACCOUNT FUND/ACCOUNT Public Works-Sanitation cont Fund 100/82 Bureau of Sanitation Fund 100/82 Bureau of Sanitation , Hiring Hall Salaries (SWRRF) 500, , Salaries General (SWRRF) , Benefrts Hiring Hall (SWRRF) 194, , Salaries As-Needed (SWRRF) , Uniforms (SWRRF) 20, , Operating Supplies (SWRRF) 60, Subtotal 774, , , Subtotal 774, Fund 100/82, Bure2u of Sanitation Fund 100/82 Bureau of ~anil!i!tion , Salaries As-Needed (GF) 130, , Salaries General (GF) , Overtime General (GF) 8, , Transportation (GF) Subtotal 138, Fund 100/82, Bureau of Sanitatign Fund 100/82 Bureau of Sanitruion , Salaries General (SCMO) 150, , Salaries General (SCMC) Fund 100/82 Bureau of ~ani!ation Fund 100/82 Bureau of Sanitation , Salaries General (CRTF) 100, , Overtime General (SWRRF) 130, , Subtotal 138, , , Transportation Gas Tax Shortfalls General Fund Shortfalls Measure R Shortfalls Fund 100/94, Transgort;;~!ion Fund 100/94 Trans!!Qrtation , Salaries General (Prop C) 300, , Salaries General , Overtime General (Prop C) 5, , Salaries, As-Needed Subtotal 305, Fund 100/94, Transgorta!ion Fuod 100/94 TransQortation , Salaries General 150, , Salaries, As-Needed Fund 100/94, Tran QOrtation Fund 100/94, Trans!lQrlalion , Salaries General (MeasureR local Retum) 90, , Salaries, As-Needed , Overtime General 300, , Subtotal 305, , , , Subtotal 90, Local Transportation Fund Shortfalls CicLAvia charges C.F Mobile Source Shortfalls Warner Center Shortfalls Transportation Regulation and Enforcement (TRE) Fund 100/94 Trans!!Qrt;;~tion Fund 100/94 TransgQrtation , Overtime General (Mobile Source Fund) 150, , Overtime General (Local Transportation Fund) 150, Fund 100/94 Trans!!Qrtation Fund 100/94 Trans!!Qrtation , Salaries General (Mobil Source Fund) 15, , Salaries, As-Needed 15, Fund 100/94, TransQortation Fund 100/94 TransgQrtaliQn , Salaries General (Warner Center Fund) 1, , Overtime General 1, Fund 100/94, Trans!!Qrtation Fund 100/94 TransQgrtation , Overtime General (TRE Fund) 1, , Salaries General 1, Page 4 of5
6 REVISED ATTACHMENT 5 Transportation continued Expedited Permit Shortfalls FUND/ACCOUNT FUND/ACCOUNT Fund 100/94, Transportation Fund 100/94 Transportation Salaries General (Expedited Permit Fee Fund) 20, , Overtime General 20, Proposition C Shortfalls Prop C, Metro and Transportation Grant Funded projects Fund 1 00/94, Transportation , Salaries Overtime (TG) Fund 100/94 Transportation 60, , Salaries General (TG) , Overtime General (Prop C) 42, , Salaries General (Metro) Subtotal 102, , , Subtotal 102, Traffic Safety Fund Shortfalls Fund 100/94. Transportation , Salaries General (GF) Fund 100/94 Transportation 35, , Salaries General (TSF) 35, TOTAL ALL DEPARTMENTS AND FUNDS 1,~ I 11JfM,Mf:Qe\ Page 5 of 5
7 REVISED ATTACHMENT 7 APPROPRIATIONS FROM THE UNAPPROPRIATED BALANCE APPROPRIATE FROM: APPROPRIATE TO: Fund 100/58. Unappropriated Balance , Electric Vehicle Charging Stations , Electric Vehicle Charging Stations Fund 347/50. Street Lighting Maintenance Assessment Fund RSC , Reimbursement from Other Funds-Gen Fund 100/58, Unappropriated Balance , Reserve for Unrealized Revenue 103, , , November 2016 General Election Costs Fund 100/58. Unappropriated Balance , Reserve for Unrealized Revenue 3,357, , November 2016 General Election Costs Fund 100/14. City Clerk , Elections 742, , Budgetary Shortfalls (Total from this Account 9,550,952.2) Fund 100/74, Board of Public Works , Salaries General 31, Subtotal ~ -,---, , Operating Supplies (SWRRF) Fund 100/38. Fire Department , Salaries Sworn 74, ,900, of 2
8 REVISED ATTACHMENT 7 APPROPRIATE FROM: APPROPRIATIONS FROM THE UNAPPROPRIATED BALANCE APPROPRIATE TO: , Public Works Trust Fund Nexus Study Fund 1 00/7 4. Board of Public Works , Contractual Services 50, TOTAL APPROPRIATIONS FROM THE UNAPPROPRIATED BALANCE 14,434, of2
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