Payroll Audit Data Set Index (PAUDIT Database)
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1 Payroll Audit Data Set Index (PAUDIT Database) Description The Payroll Audit (PAUDIT) database is a work file for a future payroll. This database contains transaction records from the time of data entry until after a payroll is processed. Using data set information to create DataExpress procedures To obtain a report listing all the data sets and associated fields (data elements) in a database, schedule the job DD0011J (WCCCC File Element Listing). To select data sets for the Payroll database only, enter PAUDIT for the scheduling parameter DD0011-FILE. Use the report to locate the data elements you want to include in DataExpress procedures. Note that key fields in each data set are indicated by an asterisk (*). In DataExpress, be sure to link multiple data sets to each other by using key fields. Data Set List Long Name Payroll Audit File - Bonds Payroll Audit File - Deductions Payroll Audit File - Deduction Balance Adjustments Payroll Audit File - Deductions Payroll Audit File - Dollar Balance Adjustments Payroll Audit File - Earnings Distributions Payroll Audit File - Bond Information Payroll Audit File - Deduction Information Payroll Audit File - Job Information Payroll Audit File - Employee Information Payroll Audit File - Hour Balance Adjustments Payroll Audit File - Employer Cost Overrides Payroll Audit File - Payroll Schedules Payroll Audit File - Payroll Transactions Database Name AUDIT-BOND-D AUDIT-DED-A AUDIT-DED-ADJ-D AUDIT-DED-D AUDIT-DOLLAR-D AUDIT-EARN-D AUDIT-EMP-BOND-D AUDIT-EMP-DED-D AUDIT-EMP-JOB-D AUDIT-EMP-M AUDIT-HR-BAL-D AUDIT-OVRIDE-D AUDIT-SCHD-M AUDIT-TRNS-M 1
2 Payroll Audit File Bonds (AUDIT-BOND-D) PAYR-TRNS-KEY (key BOND-NUM NUM-BONDS PAYR-DED-AMT Payroll Transaction Key Bond Number Number of Savings Bonds Payroll Deduction Amount Payroll Audit File Deductions (AUDIT-DED-A) SCHD-DED-KEY (key SD-PAYR-SCHD SD-DED-CD Schedule/Deduction Key Payroll Audit File - Deduction Balance Adjustments (AUDIT-DED-ADJ- D) PAYR-TRNS-KEY (key Payroll Transaction Key DED-BAL-ADJ DED-BAL-TYP DED-CD Deduction Balance Adjustment Deduction Balance Type Deduction Code 2
3 Payroll Audit File - Deductions (AUDIT-DED-D) PAYR-TRNS-KEY (key SCHD-DED-KEY (key SD-PAYR-SCHD SD-DED-CD DED-QTR DED-SRC DED-YR PAYR-DED-AMT PAYR-DED-TYP Payroll Transaction Key Schedule/Deduction Key Deduction Quarter Deduction Source Deduction Year Payroll Deduction Amount Payroll Deduction Type Payroll Audit File - Dollar Balance Adjustments(AUDIT-DOLLAR-D) PAYR-TRNS-KEY (key DOLLAR-BAL-ADJ DOLLAR-BAL-NUM Payroll Transaction Key Dollar Balance Adjustment Amount Dollar Balance Number Payroll Audit File - Earnings Distributions (AUDIT-EARN-D) PAYR-TRNS-KEY (key Payroll Transaction Key EARN-HR-TYP Earnings Hours Type EARN-TYP EMP-JOB-NUM Earnings Type Employee Job Number 3
4 FND GROSS-AMT HEALTH-AMT HEALTH-PRI INDUST-AMT JOB-CLASS MEDAID-AMT OASI-AMT PAY-END-DATE PAY-END-YR PAY-END-MO PAY-END-DAY PAYR-ACCT A1-APPR-INDX A1-PRG-INDX A1-ORG-INDX A1-SOBJ A1-SSOBJ A1-REIM-CD PAYR-BTCH-NUM PAYR-STFMO PAYR-TIME PAYR-TRNS-CD RETIRE-AMT SUBJ-MEDAID SUBJ-OASI SUBJ-RETIRE WS-IND Fund Gross Amount Health Contribution Amount Earnings Type Health Insurance Priority Industrial Insurance Contribution Amount Job Classification Medical Aid Contribution Amount Oasi Contribution Amount Pay Period End Date Payroll Account Code Payroll Batch Number Payroll Staff Months Payroll Time Payroll Transaction Code Retirement Contribution Amount Subject To Medical Aid Indicator Subject To OASI Indicator Subject To Retirement Indicator Work Study Indicator Payroll Audit File - Bond Information (AUDIT-EMP-BOND-D) SCHD-EMP-KEY (key Schedule/employee Key SH-PAYR-SCHD SH-EMP-ID BOND-BAL Bond Balance To Date BOND-BENE-CD BOND-BENE-NAME Bond Co-owner/Beneficiary Code Bond Co-owner/Beneficiary Name 4
5 BOND-BENE-SSN Bond Co-owner/Beneficiary Social Security Number BOND-DED-AMT Bond Deduction Amount BOND-NUM Bond Number BOND-OWNR Bond Owner Name BOND-OWNR-ADDR1 Bond Owner Address Line 1 BOND-OWNR-ADDR2 Bond Owner Address Line 2 BOND-OWNR-CITY Bond Owner City BOND-OWNR-CNTRY Bond Owner Country BOND-OWNR-SSN Bond Owner Social Security Number BOND-OWNR-ST Bond Owner State BOND-OWNR-ZIP Bond Owner Zip Code BOND-PRC Bond Purchase Price Payroll Audit File - Deduction Information (AUDIT-EMP-DED-D) SCHD-EMP-KEY (key SH-PAYR-SCHD SH-EMP-ID DED-AMT DED-BAL-ETD DED-BAL-FTD DED-BAL-MTD DED-BAL-QTD DED-BAL-YTD DED-CAL-CD DED-CD DED-DECLIN-BAL DED-PREPAID-BAL DED-SUSP-BAL PREV-DED-FTD PREV-DED-MTD PREV-DED-QTD Schedule/Employee Key Deduction Amount Deduction Balance Employment-to-date. Deduction Balance Fiscal-to-date Deduction Balance Month-to-date Deduction Balance Quarter-to-date Deduction Balance Year-to-date Deduction Calendar Code Deduction Code Deduction Declining Balance Deduction Prepaid Balance Deduction Suspended Balance Previous Deduction Balance Fiscal-to-date Previous Deduction Balance Month-to-date Previous Deduction Balance Quarter-to-date 5
6 PREV-DED-YTD Previous Deduction Balance Year-to-date Payroll Audit File - Job Information (AUDIT-EMP-JOB-D) SCHD-EMP-KEY (key Schedule/Employee Key SH-PAYR-SCHD SH-EMP-ID AUTO-OVRIDE Automatic Payment Override CAL-CD CON-UNIT CUM-JOB-GROSS CUM-JOB-HR CUM-JOB-STFMO EMP-JOB-NUM EMP-JOB-STAT FULL-TIME-RATE JOB-BEG JOB-BEG-YR JOB-BEG-MO JOB-BEG-DAY JOB-CLASS JOB-END JOB-END-YR JOB-END-MO JOB-END-DAY JOB-PAY-RATE JOB-PCT-FULL JOB-PER-DAYS JOB-PER-HR JOB-STAT-DATE JOB-STAT-YR JOB-STAT-MO JOB-STAT-DAY JOB-TERM LAST-PAY-DATE LAST-PAY-YR LAST-PAY-MO LAST-PAY-DAY LAST-PAY-RATE Calendar Code Contract Units Cumulative Job Gross Cumulative Job Hours Cumulative Job Staff Months Employee Job Number Employee Job Status Job Full-time Rate/contract Amount Job Begin Date Job Classification Job End Date Job Pay Rate Job Percent Of Full-time Job Pay Period Days Job Pay Period Hours Job Status Effective Date Job Term Last Pay Date Last Pay Rate 6
7 MULT-PYMT-CD PAY-CYCLE PY-PAY-FREQ PAY-RATE-CD PER-HRLY-RATE PYMT-TERM SHIFT-DIF-AMT STD-HRLY-RATE Multiple Payment Code Pay Cycle Pay Rate Code Pay Period Hourly Rate Payment Term Shift Differential Amount Standard Hourly Rate Payroll Audit File - Employee Information (AUDIT-EMP-M) SCHD-EMP-KEY (key SH-PAYR-SCHD SH-EMP-ID Schedule/Employee Key ADDR-LN-1 Address Line 1 ADDR-LN-2 Address Line 2 BANK-ACCT-NUM BANK-ACCT-TYP CITY CNTRY DEP-IND DFR-COMPS-1 DFR-COMPS-2 EIC-IND EMP-AGE EMP-DOLLAR-BAL ED-TOT-YTD ED-TOT-QTD ED-FED-YTD ED-FED-QTD ED-OASI-YTD ED-OASI-QTD ED-EXCLUDE-YTD ED-REG-YTD ED-SUPP-YTD ED-STIPEND-YTD ED-STIPEND-FTD ED-WS-FTD ED-WS-MTD ED-LWOP-MTD ED-OT-YTD ED-OT-FTD Bank Account Number Bank Account Type City/town Name Country Dependent Indicator Deferred Compensation Plan I Vendor Deferred Compensation Plan Ii Vendor Earned Income Credit Indicator Employee Age Employee Dollar Balances 7
8 ED-TAX-BENE-YTD ED-ST-YTD ED-ST-QTD ED-MEDICARE-YTD ED-MEDICARE-QTD ED-TAX-RED-YTD ED-TAX-RED-QTD ED-OASI-RED-YTD ED-OASI-RED-QTD ED-ST-RED-YTD ED-ST-RED-QTD ED-MEDICARE-Y ED-MEDICARE-Q EMP-HR-BAL EH-REG-YTD EH-OT-YTD EH-OT-FTD EH-MEDAID-QTD EH-MEDAID-MTD EH-LWOP-ETD EH-WS-FTD EH-WS-MTD EH-RETIRE-MTD EH-VOL-FTD EH-VOL-QTD EH-VOL-MTD EH-TOT-QTD EH-SICK-QTD EH-COMP-HRS-QTD EH-LWOP-BAL EH-INSTRN-HR EMP-MEDICARE EMP-STAT FED-ADDTNL-IND FED-MARITL-STAT FED-TAX-EXEMPT HEALTH-EFF HEALTH-EFF-YR HEALTH-EFF-MO HEALTH-EFF-DAY HEALTH-PLAN HE-MEDICAL-PLAN HE-DENT-PLAN INSUR-ELIG-IND LAST-PAY-DATE LAST-PAY-YR LAST-PAY-MO LAST-PAY-DAY LIFE-EFF-DATE LIFE-EFF-YR LIFE-EFF-MO LIFE-EFF-DAY LIFE-PART-A LIFE-PART-B1 LIFE-PART-B2 Employee Hours Balance Employee Medicare Coverage Indicator Employee Status Federal Tax Additional Amount Indicator Federal Tax Marital Status Federal Tax Exemptions Health Plan Effective Date Health Plan Insurance Eligibility Indicator Last Pay Date Life Insurance Effective Date Life Insurance Part A Life Insurance Part B1-basic Dependent Life Insurance Part B2-spouse Supplemental 8
9 LIFE-PART-C LIFE-PART-D LIFE-PART-E1 LIFE-PART-E2 LIFE-PLAN LIFE-SAL-BASE LTD-EFF-DATE LTD-EFF-YR LTD-EFF-MO LTD-EFF-DAY LTD-PLAN LTD-SAL-BASE LTD-WAIT-PER MAIN-CYCLE MEDAID-ELIG OASI-TAX-ELIG PAYR-PYMT-LOC PAYR-PYMT-METH PREV-DOLLAR-BAL DB-TOT-YTD DB-TOT-QTD DB-FED-YTD DB-FED-QTD DB-OASI-YTD DB-OASI-QTD DB-EXCLUDE-YTD DB-REG-YTD DB-SUPP-YTD DB-STIPEND-YTD DB-STIPEND-FTD DB-WS-FTD DB-WS-MTD DB-LWOP-MTD DB-OT-YTD DB-OT-FTD DB-TAX-BENE-YTD DB-ST-YTD DB-ST-QTD DB-MEDICARE-YTD DB-MEDICARE-QTD DB-TAX-RED-YTD DB-TAX-RED-QTD DB-OASI-RED-YTD DB-OASI-RED-QTD DB-ST-RED-YTD DB-ST-RED-QTD DB-MEDICARE-Y DB-MEDICARE-Q PREV-HR-BAL HB-REG-YTD HB-OT-YTD HB-OT-FTD HB-MEDAID-QTD Life Insurance Part C-coverage Amount Life Insurance Part D-coverage Amount Life Insurance Part E1-optional Ad&d Life Insurance Part E2-coverage Amount Life Insurance Plan Life Insurance Salary Base Long Term Disability Effective Date Long Term Disability Plan Long Term Disability Salary Base Long Term Disability Waiting Period Main Pay Cycle Medical Aid Eligibility Oasi Tax Eligibility Payroll Payment Location Payroll Payment Method Previous Dollar Balances Previous Hour Balances 9
10 HB-MEDAID-MTD HB-LWOP-ETD HB-WS-FTD HB-WS-MTD HB-RETIRE-MTD HB-VOL-FTD HB-VOL-QTD HB-VOL-MTD HB-TOT-QTD HB-SICK-QTD HB-COMP-HRS-QTD HB-LWOP-BAL HB-INSTRN-HR RETIRE-DED-IND RETIRE-EFF-DATE RETIRE-EFF-YR RETIRE-EFF-MO RETIRE-PLAN SEPR-CHK-ASSGN SEPR-DATE SEPR-YR SEPR-MO SEPR-DAY SPOUSE-HEALTH SPOUSE-MEDICARE ST ST-ADDTNL-IND ST-MARITL-STAT ST-TAX-EXEMPT SUPP-ADDTNL-IND TIAA-MODE ZIP ZIP-5 ZIP-4 Retirement Deduction Indicator Retirement Plan Effective Date Retirement Plan Separate Check Assignment Separation Date Spouse's Health Enrollment Indicator Spouse Medicare Coverage Indicator State State Tax Additional Indicator State Tax Marital Status State Tax Exemptions Supplemental Retirement Additional Amount Indicator TIAA/CREF Mode Zip Code Payroll Audit File - Hour Balance Adjustments (AUDIT-HR-BAL-D) Data Element Database Name Data Element Long Name PAYR-TRNS-KEY (key HR-BAL-ADJ HR-BAL-NUM Payroll Transaction Key Hours Balance Adjustment Amount Hours Balance Number Properties 10
11 Payroll Audit File - Employer Cost Overrides (AUDIT-OVRIDE-D) SCHD-EMP-KEY (key SH-PAYR-SCHD SH-EMP-ID COST-PCT EMPLR-COST-TYP FND PAYR-ACCT A1-APPR-INDX A1-PRG-INDX A1-ORG-INDX A1-SOBJ A1-SSOBJ A1-REIM-CD Schedule Employee Key Cost Percent Employer Cost Type Fund Payroll Account Code Payroll Audit File - Payroll Schedules (AUDIT-SCHD-M) PAYR-SCHD (key PE-SCHD-MO PE-SCHD-CD Payroll Schedule Payroll Audit File - Payroll Transactions (AUDIT-TRNS-M) PAYR-TRNS-KEY (key Payroll Transaction Key Accounting Period ACCT-PER AP-ACCT-YR AP-ACCT-MO AUDIT-RPT-PAGE BANK-TRNSIT-NUM CAL-QTR CAL-YR CHK-ADV-KEY CA-CHK-ADV-IND Audit Report Pae Number Bank Transit Number Calendar Quarter Calendar Year Check/advice Key 11
12 CA-CHK-ADV-NUM CA-CHK-ADV-DST CA-CHK-ADV-SEQ DFR-COMPS-GROSS EMP-NAME EMP-TYP Deferred Compensation Gross Pay Employee Name Employee Type FED-GROSS-SPCL Federal Withholding Tax Gross - Special FED-TAX-GROSS GROSS-OVRIDE HEALTH-GROSS HI-HEALTH-PRI HOME-DEPT MEDAID-GROSS MEDAID-HR MEDICARE-GROSS NET-PAY NUM-MULT-PYMT OASI-GROSS PAY-CYCLE PY-PAY-FREQ PAY-END-DATE PAY-END-YR PAY-END-MO PAY-END-DAY PAYR-CHK-DATE PAYR-CHK-YR PAYR-CHK-MO PAYR-CHK-DAY PRENOTE-IND PYMT-DISTR-LOC REG-GROSS REG-HR RETIRE-GROSS Federal Withholding Tax Gross Pay Gross Override Indicator Health Priority Gross Highest Health Insurance Priority Home Department Medical Aid Gross Medical Aid Hours Medicare Gross Pay Net Pay Number Of Multiple Payments Oasi Gross Pay Pay Cycle Pay Period End Date Payroll Check Date Prenote Indicator Payment Distribution Location Regular Gross Pay Regular Hours Retirement Gross RETIRE-GROSS-1 Retirement Gross Pay 1 RETIRE-GROSS-2 Retirement Gross 2 RETIRE-GROSS-3 Retirement Gross 3 ST-TAX-GROSS SUPP-TAX-GROSS State Tax Gross Supplemental Retirement Tax Gross 12
13 TOT-GROSS Total Gross Pay TOT-MEDICARE-RED Total Medicare Tax Reductions TOT-OASI-RED Total Oasi Tax Reductions TOT-ST-RED Total State Tax Reductions TOT-TAX-RED Total Tax Reductions VOL-HR Volunteer Hours 13
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