Employee Deduction Master Load (PR514)

Transcription

1 Employee Deduction Master Load (PR514) Input file name: DEDLOADCSV Record Size: 934 Signed versus numeric UNIX/Windows Database Field System i Database Field CSV Header (Bold = Required) EDM-FC DEDMFC EdmFc Alpha EDM-COMPANY DEDMCMPNY EdmCompany Numeric 4 position EDM-EMPLOYEE DEDMEMPLY EdmEmployee Numeric 9 positions PEG-CASE-NUMBER DPEGCSNMBR PegCaseNumber Alpha 20 positions PEG-FILE-NUMBER DPEGFLNMBR PegFileNumber Alpha 15 positions PEG-DESC DPEGDESC PegDesc AlphaLower 30 positions EDM-DED-CODE DEDMDDCD EdmDedCode Alpha Field Type and Length Valid Values Description A or C Function Code The company number. The employee. Case Number for Garnishment Identifies the garnishment. Used with the case number to identify the garnishment. Detailed Description of Garnishment. Used in reporting. Defines which deduction will be used in withholding the garnishment amount. Deduction Code for regular deductions (EDM-DED-CODE) or for current garnishment deductions (PEG-DED-CODE). EDM-DED-SEQ-NBR DEDMSEQNBR EdmDedSeqNbr Numeric PEG-ARR-DED-CODE DPEGARDDCD PegArrDedCode Alpha PEG-ARR-SEQ-NBR DPEGARSQNB PegArrSeqNbr Numeric PEG-FEES-DED-CODE DPEGFSDDCD PegFeesDedCode Alpha PEG-FEES-SEQ-NBR DPEGFSSQNB PegFeesSeqNbr Numeric PEG-GARN-OBJ-ID DPEGGROBID PegGarnObjId Numeric 1 EDM-NEXT-AMOUNT DEDMNXTAMN EdmNextAmount Numeric 13. Unique Sequence Number associated to EDM record for an EDM record. Assigned by system if FC = A. Arrear deduction code for garnishment. Contains the deduction code that will be used to track arrears withheld for this order. Unique Seq Nbr associated to EDM record for an EDM record (of arrears deduction). Assigned by system if FC = A Deduction code from the DEDCODE (UNIX/Windows) DBPRDDC (System i) file for the fees deduction if entered on Garnishment Rules. Unique Seq Nbr associated to EDM record for an EDM record (of Fees deduction). Assigned by system if FC = A. Id that ties the PREMPGARN and EMDEDMASTR (UNIX/Windows) DBPREDM (System i) together. Assigned by system if FC = A. Amount or Percent to be deducted for current garnishment or regular The calculation type defined for the deduction determines if the value is an amount or a percent.

2 EDM-AMOUNT2 DEDMAMNT2 EdmAmount2 Numeric 13. EDM-EXCLUDE-AMT DEDMEXCLAM EdmExcludeAmount Signed 13. EDM-BALANCE-TYPE DEDMBLNTYP EdmBalanceType Alpha EDM-BALANCE-AMT DEDMBLNAMT EdmBalanceAmt Numeric 13. EDM-DED-PRIORITY DEDMDDPRRT EdmDedPriority Numeric EDM-EFFECT-DATE DEDMEFFCTD EdmEffectDate yyyymmdd 8 positions EDM-END-DATE DEDMENDDT EdmEndDate yyyymmdd 8 positions EDM-ARREARS DEDMARRRS EdmArrears Alpha A = Ascending Balance D = Descending Balance L = Limit Value = 1-9 (highest = 1) A = All or none - Create arrears D = All or none - No arrears Y = Net to Zero - Create arrears N = Net to Zero - No arrears Additional Amount or Percent to be considered when CalcType = 1 or 2. Contains the pay period amoun that is excluded from the garnishment calculation. Used with calculation type 7. Contains the value that determines how the deduction affects the Balance Amount field. Contains the balance amount for deductions that have a Balance Type = Descending or Limit. The order in which the system process Date the deduction begins. Contains the last date the deduction can be taken. Date to stop the employee s normal cycle deductions or one-time deduction. For garnishment, arrears and fees deduction, the last date on which garnishment deduction can be taken out. Indicates if deduction is placed in arrears if net pay is insufficient. EDM-PCT-MATCHED DEDMPCTMTC EdmPctMatched Signed 5. EDM-MONTLY-LIMIT DEDMMNTLMT EdmMonthlyLimit Numeric 11. EDM-PAY-PRD-LIMIT DEDMPYPRLM EdmPayPrdLimit Numeric 11. EDM-RES-CODE DEDMRSCD EdmResCode Alpha Y= Employee is a resident of the tax authority associated with the deduction 1 = Nonresident receiving pension 2 = Nonresident continuous employment 3 = Nonresident non-continuous employment Contains the percent to be matched by the company. The system uses this field to calculate company-matched Limit amount that can be taken for the deduction in a single month. Limit amount that can be taken for the deduction in a single pay period. Indicates if the employee is a resident of the tax authority associated with the deduction.

3 EDM-MARITAL- STATUS DEDMMRTSTT EdmMaritalStatus Numeric 01 = Single Marital Status associated with the employee s deduction. 02 = Married 03 = Married Filing Separate 04 = Married Both Spouses Working 05 = Married One Spouse Working 06 = Head of Household 07 = Married Multiple Employers 08 = Widow or Widower 09 = Married Not Living With Spouse 10 = Married Joint Claiming All 11 = Married Joint Claiming Half 12 = Married Separate Claiming All 13 = Married Joint Claiming None 14 = Married Living With Spouse EDM-EXEMPTIONS DEDMEXMPTN EdmExemptions Numeric 5 positions EDM-EXEMPT- DEDMEXMAMN EdmExemptAmount Numeric AMOUNT EDM-CERT-CODE DEDMCRTCD EdmCertCode Numeric EDM-PERS-EXEMPTS DEDMPRSEXM EdmPersExempts Numeric EDM-DEPEND- DEDMDPNEXM EdmDependExempts Numeric EXEMPTS 5 position EDM-ADDL-EXEMPTS DEDMADDEXM EdmAddlExempts Numeric 5 position EDM-ADDL-EXEMP- DEDMADEXAM EdmAddlExempAmt Numeric AMT 0= No certificate 1= Certificate of Non-resident 2= Exempt from withholding 3= Withholding Tax Credit Number of exemptions associated with the employee s tax deduction. Exempt Amount associated with the employee s tax deduction. Indicates the type of certificate the employee has on file for the tax authority associated with the deduction. Number of personal exemptions defined for the deduction. Number of dependent exemptions for the deduction. Number of additional exemptions for the deduction. Additional exemption amount for the deduction.

4 EDM-ADDL-TAX-CODE DEDMADTXCD EdmAddlTaxCode Numeric EDM-ADDL-RATE DEDMADDLRT EdmAddlRate Numeric 9. EDM-ADDL-AMOUNT DEDMADDAMN EdmAddlAmount Numeric EDM-ADDL-STD-DED DEDMADSTDD EdmAddlStdDed Numeric EDM-EXP-DIST-CO DEDMEXDSC EdmExpDistCo Numeric EDM-EXP-ACCT-UNIT DEDMEXACCT EdmExpAcctUnit Alpha 15 positions EDM-EXP-ACCOUNT DEDMEXPACC EdmExpAccount Numeric 6 positions EDM-EXP-SUB-ACCT DEDMEXAC EdmExpSubAcct Numeric EDM-ACR-DIST-CO DEDMACDSTC EdmAcrDistCo Numeric EDM-ACR-ACCT-UNIT DEDMACACCT EdmAcrAcctUnit Alpha 15 positions EDM-ACR-ACCOUNT DEDMACRACC EdmAcrAccount Numeric 6 positions EDM-ACR-SUB-ACCT DEDMACAC EdmAcrSubAcct Numeric EDM-DED-CYCLE-01 DEDMDC1 EdmDedCycle1 Alpha 01=Replacement Amount 02=Additional Amount 03=Replacement Percent 04=Additional Percent 05=Replacement Amt & Pct 06=Exempt Amount 07=Exempt Percent Additional tax code associated with the deduction. Contains a value if the Additional Tax Code value indicates a percent. Contains a value if the Additional Tax Code value indicates an amount. Contains additional standard deductions defined for the employee tax levy garnishment An employee can have up to four additional Expense Distribution Company Expense Accounting Unit Expense Account Expense Sub Account Accrual Distribution Company Accrual Account Unit Accrual Account Accrual Sub Account

5 EDM-DED-CYCLE-02 DEDMDC2 EdmDedCycle2 Alpha EDM-DED-CYCLE-03 DEDMDC3 EdmDedCycle3 Alpha EDM-DED-CYCLE-04 DEDMDC4 EdmDedCycle4 Alpha EDM-DED-CYCLE-05 DEDMDC5 EdmDedCycle5 Alpha

6 EDM-DED-CYCLE-06 DEDMDC6 EdmDedCycle6 Alpha EDM-DED-CYCLE-07 DEDMDC7 EdmDedCycle7 Alpha EDM-DED-CYCLE-08 DEDMDC8 EdmDedCycle8 Alpha EDM-DED-CYCLE-09 DEDMDC9 EdmDedCycle9 Alpha EDM-DED-ORDER DEDMDDORDR EdmDedOrder Numeric EDM-FORMULA- NUMBER DEDMFRMNMB EdmFormulaNumber Numeric 0 = withholding type deductions, 1 = garnishment deductions, 2 = other Field should be left blank. If the field is populated with something other than the value that corresponds to the type of deduction, PR514 will override that value with the correct value. For example, if a 1 is entered for a withholding type deduction, PR514 will override with a 0. Contains the value that identifies the formula used in calculating the deduction.

7 EDM-FILING-STATUS DEDMFLNSTT EdmFilingStatus Numeric 1 = Single 2 = Married - separately 3 = Married - joint / widow(er) 4 = Unmarried head of household 5 = Single 65+ or blind 6 = Head of household 65+ or blind 7 = Married - separately 65+ or blind 8 = Married - joint / widow(er) 65+ or blind Contains the employee s filing status. The system uses the value in the Filing Status field to determine the amount of wages protected according to the Federal Tax Levy Exempt Wage Tables. EDM-LEVY-EXEMPTS DEDMLVYEXM EdmLevyExempts Numeric EDM-LEVY-YEAR DEDMLVYYR EdmLevyYear Numeric EDM-SUB-PRIORITY DEDMSBPRRT EdmSubPriority Numeric PEG-TAX-ID-CODE DPEGTXIDCD PegTaxIdCode Alpha 10 positions PEG-TYPE DPEGTYPE PegType Alpha PEG-VENDOR DPEGVENDOR PegVendor Alpha 9 positions PEG-ORIG-BALANCE DPEGORGBLN PegOrigBalance Numeric 13. PEG-NUM-OF-DEP DPEGNMOFDP PegNumOfDep Numeric PEG-HEAD-OF-FAM DPEGHDOFFM PegHeadOfFam Alpha PEG-ARR-ORIG-BAL DPEGARORBL PegArrOrigBal Numeric 13. PEG-OVER12-WEEKS DPEGOV12WK PegOver12Weeks Alpha Y = Employee is head of family. N = Employee is not head of family. Y = arrears are in arrears more than 12 weeks N = arrears are not more than 12 weeks. Contains the number of levy exemptions for the employee. The system uses the value in this field to determine the amount of wages protected according to the Federal Tax Levy Exempt Wage Tables. Contains the effective year of the exempt wage table used for the deduction. Defines the order in which deductions are withheld within the same priority for an employee. Contains the state, county, or province that governs the garnishment. Determines the rules that apply to the garnishment. Defines the garnishment and determines which set of rules apply from the Garnishment table. Contains the vendor for AP invoices created for the amount to be withheld. Contains the beginning balance for garnishments that are for a total amount to be paid in installments. This is the maximum amount that can be deducted. The number of dependents the employee has. This can be used to calculate the wage exception rule in garnishment. Indicates whether employee is the head of the family. This can be used to calculate the wage exemption rule in garnishment. Beginning balance for the arrears. This is the maximum amount that can be deducted. Indicates whether the arrears are in arrears more than 12 weeks. If so, a different formula is used.this is used in calculating the exempt wage formula.

8 PEG-ARR-ADD-PCT DPEGARADPC PegArrAddPct Numeric 5. PEG-ARR-NEXT-AMT DEDMNXTAMN PegArrNextAmt Numeric 13. PEG-ARR-AMOUNT2 DEDMAMNT2 PegArrAmount2 Numeric 13. PEG-ARR-EXCL-AMT DEDMEXCAMT PegArrExclAmount Signed 13. PEG-ARR-BAL-AMT DEDMBLNAMT PegArrBalAmt Numeric 13. PEG-ARR-BAL-TYPE DEDMBLNTYP PegArrBalType Alpha PEG-FEES-OVERRIDE DPEGFSOVRR PegFeesOverride Alpha PEG-FEES-NEXT-AMT DEDMNXTAMN PegFeesNextAmt Numeric 13. PEG-EXEM-FORM DPEGEXMFRM PegExemForm Alpha PEG-RATE-X-FED-MIN DPEGRTXFMN PegRateXFedMin Numeric 3 positions PEG-FACTOR1 DPEGFCTR1 PegFactor1 Numeric 7. PEG-FACTOR2 DPEGFCTR2 PegFactor2 Numeric 7. PEG-FACTOR3 DPEGFCTR3 PegFactor3 Numeric 7. PEG-FACTOR4 DPEGFCTR4 PegFactor4 Numeric 7. PEG-SND-FAMILY DPEGSNDFML PegSndFamily Alpha PEG-SND-FAM-YES DPEGSNFMYS PegSndFamYes Numeric 5. PEG-SND-FAM-NO DPEGSNFMN PegSndFamNo Numeric 5. PEG-PCT-PER-DEP DPEGPCPRDP PegPctPerDep Numeric 7. PEG-CALC-TYPE DPEGCLCTYP PegCalcType Alpha A = Ascending Balance D = Descending Balance L = Limit N = No A = Amount P = Percent. Arrears Additional Percent. Contains the additional percent if arrears are more than 12 weeks. This is used with Child support or alimony garnishments. If entered, this number overrides the rules table. Arrears Next Amount. Contains the amount or percent to be deducted for arrears deduction. Contains an additional amount or percent to be considered when CalcType = 1 or 2 for an arrears deduction. Contains the pay period amoun that is excluded from the garnishment calculation. Contains the balance Amount for Balance Type = Descending or Limit for and arrears deduction. Used with calculation type 7.G13 Arrear Deduction Balance Type. Contains the value that determines how the deduction affects the Arrears Balance Amount field. Indicates whether fees in the field should override the rules table or not. Amount or Percent to be deducted for arrears deduction. Override Formula. If entered, will override the rules table, to define how exempt earnings are calculated for garnishment. If entered, this rate will be used to multiply the federal minimum wage to determine exempt wages. A wage formula factor that is used in calculating exempt wages. This factor overrides the factor defined in PR25.2. A wage formula factor that is used in calculating exempt wages. This factor overrides the factor defined in PR25.2. A wage formula factor that is used in calculating exempt wages. This factor overrides the factor defined in PR25.2. A wage formula factor that is used in calculating exempt wages. This factor overrides the factor defined in PR25.2. Used to determine if the employee has a second family. Percent to be deducted for the employee with a second family. If entered, will override the rules table. Percent to be deducted for the employee without a second family. If entered, will override the rules table. Amount or percent per dependent used to calculate exempt earnings for garnishment Determines if the value in the Per Dependent field is amount or percent.

9 PEG-EXCL-PAY- CODE01-30 DPEGPC1-30 PEG-EXCL-DED-CODE- DPEGDC PegExclPayCode01, PegExclPayCode02, etc. PegExclDedCode01, PegExclDedCode02, etc. Alpha Apha EDM-AUTH-TAX-DED DEDMATTXDD EdmAuthTaxDed Numeric EDM-NET-CLAIM-AMT DEDMNTCLAM EdmNetClaimAmt Numeric 11. EDM- DEDMPRSCRB EdmPrescribedarea Numeric PRESCRIBEDAREA 11. EDM-STUDENT-PEN- DEDMSTPNEX EdmStudentPenEx Numeric EX EDM-TD1-FILING-DAT DEDMTDFLDT EdmTd1FilingDat yyyymmdd 8 positions EDM-TAX-EXEMPT- DEDMTXEXFL EdmTaxExemptFlg Alpha FLG EDM-AUTH-TAX-CRED DEDMATTXCR EdmAuthTaxCred Numeric EDM-MARRIED-EQUIV DEDMMRREQV EdmMarriedEquiv Alpha EDM-AGE-65-OVER DEDMAG65OV EdmAge65Over Alpha EDM-EMP-DISABILITY DEDMEMPDSB EdmEmpDisability Alpha EDM-DEP-UNDER-18 DEDMDPUN18 EdmDepUnder18 Numeric EDM-DEP-DIS-OVR-17 DEDMDPDS17 EdmDepDisOvr17 Numeric EDM-APPROVED- DEDMAPPSTC EdmApprovedStock Numeric STOCK RGP-APPROVED- DRGPSVALUE RgpApprovedStockPr Numeric STOCK-PR EDM-TAX-CODE DEDMTXCD EdmTaxCode Alpha 10 positions EDM-TAX-BASIS DEDMTXBSS EdmTaxBasis Alpha = No = No = No = No From Inland Revenue 0 = Cumulative 1 = Week1/Month1 2 = No Tax Excludes certain pay codes in calculating disposable income. Occurs 30 times; PegExclPayCode01, PegExclPayCode02, etc Excludes certain deductions in calculating disposable income. Occurs 30 times Value from TD1. Used only for Canada income tax. Value from TD1. Used only for Canada income tax. Used for TD1 inflation update.used only for Canada income tax. Used for TD1 inflation update.used only for Canada income tax. For Canada, exempts the tax deduction for the employee. Can also be used for US employees. Authorized Tax Credits, such as charitable donations and medical expenses, authorized by District Taxation Office. Used only for Canada income tax. District Tax Deductions that are authorized deductions by the District Taxation Office such as child care expenses, alimony payments, maintenance payments, etc. Used only for Canada income tax. Provincial Tax Credit flag for TD1. Informational.Used only for Canada income tax. Provincial Tax Credit flag for TD1. Informational.Used only for Canada income tax. Provincial Tax Credit flag for TD1. Informational.Used only for Canada income tax Number of dependents for provincial tax credits from TD1. Informational. Used only for Canada income tax. Number of dependents for provincial tax credits from TD1. Informational. Used only for Canada income tax. For Canada, Federal and Provincial Taxing, Commission. For Canada provincial taxing PAYE tax code of employee Indicates whether the tax code basis is Cumulative, Week1/Month1 or No Tax

10 EDM-NI-CODE DEDMNICODE EdmNiCode Alpha EDM-DIRECTOR DEDMDRCTR EdmDirector Alpha EDM-CONTRACTED- OUT DEDMCNTROT EdmContractedOut Alpha PEG-DED-ARRS-TD DPEGDDARTD PegDedArrsTd Signed 7. PEG-EXEMPT-ARRS- DPEGEXARTD PegExemptArrsTd Signed TD 7. PEG-REMIT-TO-CODE DPEGRMTCD PegRemitToCode Alpha RGP-TOT-CLAIM-AMT- FLAG DRGPSVALUE RgpTotClaimAmtFlag Numeric A B C D E F G S X Y = Director D = Director with standard NI X = Ceases to be a director N = Non director National Insurance category Indicates if an employee is a director Indicates contracted out pension scheme. Attachment of earnings deduction amount in arrears Attachment of earnings exemption amount in arrears Identifies a Vendor Location where payments are to be remitted. Used to populate the Remit-To-Code on AP invoice records AP20.1. If field this is not entered, the payment address defaults from the Vendor Master record AP10.1. If this field is entered, the payment address comes from the matching Vendor Location record AP10.2 Select whether a total claim about of 0.00 should remain zero or whether the default value should be used instead. This is used by BSI RGP-NON-IND-CLAIM- AMT RGP-TRANS-YTD- WAGE DRPGSVALUE RgpNonIndClaimAmt Numeric DRGPSVALUE RgpTransYtdWage Numeric Identifies the total claim amounts which are not to be included in an inflation adjustment calculation of the tax credit calculation. This is the total from Line 9 of form TP V for Revenu Quebec. Identifies the year-to-date wage amount that is transferred from one pension plan or employment insurance to another to be included in the current pension plan or employment insurance calculations. RGP-TRANS-YTD-TAX EDRGPSVALUE RgpTransYtdTax Numeric Identifies the year-to-date tax amount that is transferred from one pension plan or employment insurance to another to be included in the current pension plan or employment insurance calculations. RGP-TRANS-YEAR DRGPSVALUE RgpTransYear Numeric Indicates the calendar year that the transfer wages and tax are effective.

11 PEG-CH-FEE- OVERRIDE DPEGCHFOVR PegChFeeOverride Alpha PEG-CH-FEE DPEGCLRHSF PegChFee Numeric 11. PEG-FIPS-CODE DPEGFPSCD PegFipsCode Alpha 7 positions Y=Yes N=No Indicates whether the clearinghouse fee amount should be overridden for the employe. Contains the amount for the clearing house fee. Valid if Yes is selected on PEG-CH-FEE-OVERRIDE Contains the Federal Information Processing Standards code.