ACCOUNTS PAYABLE TABLE MAINTENANCE

Transcription

1 ACCOUNTS PAYABLE TABLE MAINTENANCE Introduction Menu Navigation Table Forms Discount Terms Maintenance Form...(FTMDISC) Income Type Code Maintenance Form...(FTMITYP) Rebate Maintenance Form...(FTMREBT) Tax Rate Code Maintenance Form...(FTMTRAT) Vendor Maintenance Form...(FTMVEND) Vendor Type Code Maintenance Form (FTMVTYP) Sales/Use Tax Group Maintenance Form...(FTMTGRP)

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3 Introduction 17 Accounts Payable Table Maintenance Accounts Payable Table Maintenance This chapter describes the Accounts Payable maintenance forms, which you use to enter and revise information on vendor information and accounts payable information. You also use these forms to maintain valuable data for tax processing purposes. The data entered on these forms is stored on the Accounts Payable tables. You can enter, change, and (in many cases) delete data on these forms and tables. Menu Navigation Table If you know the seven-letter name of the form you want to access, you may use Direct Access to bypass the intervening menus. To use Direct Access at any menu, enter the seven-letter name of the form you want at the Direct Access prompt. Instructions for accessing menus are in Chapter 2, Using Banner, in this manual. Access this menu from the Accounts Payable System Menu (*FINAP). FTMDISC FTMITYP Discount Terms Maintenance Form Enables you to add, change, or terminate vendor discount codes Income Type Code Maintenance Form Provides a list of income classifications to use with the U.S. Governmental 1099 form. FTMREBT FTMTRAT FTMVEND FTMVTYP FTMTGRP Rebate Maintenance Form Enables you to establish multiple rebate percentages for a tax rate and associate each rebate percentage with individual or combined FOAP (Fund, Organization, Account, and Program) attributes. An invoice or direct cash receipt uses the rebate percentage specified on this form that most closely matches the transaction FOAP. Tax Rate Code Maintenance Form Enables you to establish the individual tax rates applicable to your installation. Vendor Maintenance Form Enables you to add, change, or terminate vendor information. Consists of a main window and four additional windows. Vendor Type Code Maintenance Form Enables you to add, change, or delete vendor type designations. Sales/Use Tax Group Maintenance Form Enables you to add and maintain sales/use tax groups in order to calculate tax on purchasing and payment documents. February 2001 SCT Banner Release 5.0 Confidential Using SCT Banner Finance 17-3

4 Forms This section provides examples and descriptions for each form within the Accounts Payable Table Maintenance feature of the Accounts Payable module. Forms in this section flow in the order that they appear on the Accounts Payable Table Maintenance Menu (*FINAPTAB). Each form contains a description, instructions on how to use the form, essential field information, and a navigational guide. For more details on using these forms, refer to Chapter 3, Processing. Discount Terms Maintenance Form (FTMDISC) Use the Discount Terms Maintenance Form to add, change, or terminate vendor discount codes. Access this form from the Menu (*FINAPTAB). Select Next Record from the Discount Code field to navigate through the discount codes in your system. Select Insert Record from the Discount Code field to add a new record. The discount description and term information defaults for existing discount codes. All of these fields are optional, and you can enter new information in any of them. Select Next Item to move through the fields. Remember to use effective date processing when you modify codes that are already in effect. Discount Code... Code representing the discount terms established with the vendor. If you do not know the discount code, request a List. This takes you to the Discount Terms List Window. Required. (button) List Discount Terms List Window Description Description of the discount terms established with the vendor. Field displays descriptions for existing discount codes. Required. Month End Discount Determines whether the discount is valid through the end of the month. YYes NNo The discount is valid through the end of the month. The discount is not valid through the end of the month. Default. SCT Banner Release 5.0 February Using SCT Banner Finance Confidential

5 Discount Days... Number of days within the discount term at which the discount may be taken. Net Days Defines the number of days within which payment is due to the vendor. Used by the system in calculating the payment due date for an invoice. Percent Percentage of the discount. Required. Effective Effective Date. Date the Discount Code becomes effective. Default value is the system date but it may be overwritten. Termination Termination Date. Date this record is no longer available for use. Next Change Next Change Date. Displays the date for the next effective dated record. This field will be blank for the most recent record. Last Activity Last Activity Date. Indicates the last time the record was changed. Display only. Click or select Save to commit these changes to the specified discount code in your records Income Type Code Maintenance Form (FTMITYP) The 1099 Income Type Code Maintenance Form provides a list of income classifications to use with the U.S. Governmental 1099 form. Access this form from the Menu (*FINAPTAB). This form is display only. You cannot change or add information on this form. The income types are as follows: Rents Royalties Prizes and Awards Fishing Boat Proceeds Medical and Health Care Payments Nonemployee Compensation Excess Golden Parachute Payments (EPP) Substitute Payments/Dividends Interest February 2001 SCT Banner Release 5.0 Confidential Using SCT Banner Finance 17-5

6 Income Code... Code representing an income classification. Description Description of the income code. Activity Date Last Activity Date. Indicates the last time the record was changed. Display only. Rebate Maintenance Form (FTMREBT) Use the Rebate Maintenance Form (FTMREBT) to establish multiple rebate percentages for a tax rate and associate each rebate percentage with individual or combined FOAP (Fund, Organization, Account, and Program) attributes. An invoice or direct cash receipt uses the rebate percentage specified on this form that most closely matches the transaction FOAP. Access this form from the Accounts Payable Table Maintenance Menu (*FINAPTAB). The default rebate accounting distribution on FTMTRAT must besetupbeforeyoucaninsert records on FTMREBT for the tax rate. The Tax Rate Code should be entered in the Key Information. The Chart of Accounts related to the FOAP attributes for this percentage should be entered.... Tax Rate Code Code representing the tax rate for which the rebate percentage(s) are being established. If you do not know the tax rate code, request a List. This takes you to the Tax Rate Code Validation Form (FTVTRAT). (lookup) List Tax Rate Code Validation Form (FTVTRAT) Effective Effective Date. Date this record becomes effective. Default value is to the system date but it may be overwritten. Termination Termination Date. Date this record is no longer available for use. Next Change Next Change Date. Displays the date for the next effective dated record. This field will be blank for the most recent record. Tax Rate Code Desc Description of the tax rate. Default value comes from the Tax Rate Code Maintenance Form (FTMTRAT) and cannot be overridden. SCT Banner Release 5.0 February Using SCT Banner Finance Confidential

7 TaxRateCode Percent... Tax rate percentage associated with the tax rate code. Default value comes from the Tax Rate Code Maintenance Form (FTMTRAT) and cannot be overridden. Rebate Percent Percentage of tax to be rebated. Required. COA Code representing the chart of accounts for which the tax rebates are valid. If you do not know the chart of accounts code, request a List. This takes you to the Chart of Accounts List (FTVCOAS). (lookup) List ChartofAccountsList (FTVCOAS) COA Code representing the chart of accounts that will receive the rebate. Default value comes from FTMTRAT but can be overridden. If you do not know the chart of accounts code, request a List. This takes you to the Chart of Accounts List (FTVCOAS). (button) List ChartofAccountsList (FTVCOAS) Fund Code representing the fund that will receive the rebate. Default value comes from FTMTRAT but can be overridden. If you do not know the fund code, request a List. This takes you to the Fund Code Validation Form (FTVFUND). (button) List Fund Code Validation Form (FTVFUND) Receivable Acct Code representing the account that will receive the rebate. Default value comes from FTMTRAT but can be overridden. If you do not know the fund code, request a List. This takes you to the Account Code Validation Form (FTVACCT). (button) List Account Code Validation Form (FTVACCT) Distribution Information Window The Distribution Information Window allows you to enter distribution ranges for the Fund, Orgn (Organization), Acct (Account), and Prog (Program) fields. A range requires you to enter a value in both the From and To fields. To enter a February 2001 SCT Banner Release 5.0 Confidential Using SCT Banner Finance 17-7

8 specific Fund, Orgn, Acct, orprog, you are only required to enter a value in the From field. (Fund) From... Code representing the first fund in the range of funds associated withtherebatepercentageinthisrecord.ifyoudonotknowthe fund code, request a List. This takes you to the Fund Code Validation Form (FTVFUND). (button) List Fund Code Validation Form (FTVFUND) (Fund) To Code representing the last fund in the range of funds associated withtherebatepercentageinthisrecord.ifyoudonotknowthe fund code, request a List. This takes you to the Fund Code Validation Form (FTVFUND). (button) List Fund Code Validation Form (FTVFUND) (Orgn) From Code representing the first organization in the range of organizations associated with the rebate percentage in this record. If you do not know the organization code, request a List. This takes you to the Organization Code Validation Form (FTVORGN). (button) List Organization Code Validation Form (FTVORGN) (Orgn) To Code representing the last organization in the range of organizations associated with the rebate percentage in this record. If you do not know the organization code, request a List. This takes you to the Organization Code Validation Form (FTVORGN). (button) List Organization Code Validation Form (FTVORGN) (Acct) From Code representing the first account in the range of accounts associated with the rebate percentage in this record. If you do not know the account code, request a List. This takes you to the Account Code Validation Form (FTVACCT). (button) List Account Code Validation Form (FTVACCT) SCT Banner Release 5.0 February Using SCT Banner Finance Confidential

9 (Acct) To... Code representing the last account in the range of accounts associated with the rebate percentage in this record. If you do not know the account code, request a List. This takes you to the Account Code Validation Form (FTVACCT). (button) List Account Code Validation Form (FTVACCT) (Prog) From Code representing the first program in the range of programs associated with the rebate percentage in this record. If you do not know the program code, request a List. This takes you to the Program Code Validation Form (FTVPROG). (button) List Program Code Validation Form (FTVPROG) (Prog) To Code representing the last program in the range of programs associated with the rebate percentage in this record. If you do not know the program code, request a List. This takes you to the Program Code Validation Form (FTVPROG) (button) List Program Code Validation Form (FTVPROG) Copy Window The Copy Window enables you to copy data from one Tax Rate Code, COA, Rebate Percent combination to the current Tax Rate Code, COA, Rebate Percent combination being entered. Information is copied based on the effective date specified on the form. To use the copy feature of this form: 1. Select the Copy button (GUI mode) or DuplicateItem (character mode) from the Distribution Information Window. 2. Enter a value in the Tax Rate Code, COA, andrebate Percent fields; List is available for the Rebate Percent field. 3. To copy the Tax Rate Code from another tax rate codecombination to the current tax rate code combination, click on the OK button (GUI mode) or press the Save key (character mode). If you change your mind and do not wish to use the Copy Window, click the Cancel button (GUI mode) or press the Exit key (character mode). February 2001 SCT Banner Release 5.0 Confidential Using SCT Banner Finance 17-9

10 Tax Rate Code... Code representing the tax rate from which you wish to copy. COA Code representing the chart of accounts from which you wish to copy. Rebate Percent Rebate percent from which you wish to copy. If you do not know the rebate percent, request a List. This takes you to the Rebate Percent List Window. (button) List Rebate Percent List Window Error Messages Window The Error Messages Window appears when you attempt to copy records that are not valid, and it displays the errors found. To exit this window, click on the Cancel buttonwithyourmouse(guimode)or press the Exit key (character mode). Fund (From)... Code representing the first fund in the range of funds within the FOAP combination. Fund (To) Code representing the last fund in the range of funds within the FOAP combination. Fund (Error) If an error occurs for a specific fund code within the displayed FOAP combination, the error will be defined in this field. Orgn (From) Code representing the first organization in the range of organizations within the FOAP combination. Orgn (To) Code representing the last organization in the range of organizations within the FOAP combination. Orgn (Error) If an error occurs for a specific organization code within the displayed FOAP combination, the error will be defined in this field. SCT Banner Release 5.0 February Using SCT Banner Finance Confidential

11 Acct (From)... Code representing the first account in the range of accounts within the FOAP combination. Acct (To) Code representing the last account in the range of accounts within the FOAP combination. Acct (Error) If an error occurs for a specific account code within the displayed FOAP combination, the error will be defined in this field. Prog (From) Code representing the first program in the range of programs within the FOAP combination. Prog (To) Code representing the last program in the range of programs within the FOAP combination. Prog (Error) If an error occurs for a specific program code within the displayed FOAP combination, the error will be defined in this field. Tax Rate Code Maintenance Form (FTMTRAT) Use the Tax Rate Code Maintenance Form to establish the individual tax rates applicable to your installation. Access this form from the Accounts Payable Table Maintenance Menu (*FINAPTAB). Select Next Item to move through the fields. For additional information, refer to Using the Tax Rate Code Maintenance Form (FTMTRAT) in Chapter 3, Processing. Tax Rate... Code representing a tax rate.enter a tax rate code or select an existing code. If you do not know the tax rate code, request a List. This takes you to the Tax Rate Code List Window. Required. Tip: Use tax rate codes to establish sales/use tax groups which calculate the appropriate tax to process purchasing and payables documents. (button) List Tax Rate Code List Window Description Description of the tax rate. Required. Last Activity Date this record was created or last updated. Display only. February 2001 SCT Banner Release 5.0 Confidential Using SCT Banner Finance 17-11

12 Rate... Sales or use tax withholding rate. Expressed as a percent. Required. SCT Banner Release 5.0 February Using SCT Banner Finance Confidential

13 Priority... Priority code indicates the order in which taxes are calculated. Required. Priority 1 Priority 2 Compute Duty first. Compute federal sales tax, which includes Duty in its calculation. Active Status Checkbox indicates whether the user wants to activate this tax rate code record. Selected Cleared Activate this tax rate code record. Deactivate this tax rate code record. Effective Effective Date. Date this record becomes effective. Default value isthesystemdatebutitmaybeoverwritten. Termination Termination Date. Date this record is no longer available for use. Next Change Next Change Date. Date for the next effective dated record. This field will be blank for the most recent record. Include Additional Charges Checkbox indicates whether the user wants to include any additional charges allocated to the commodity when computing the tax amount. Selected Cleared Taxes include additional charges. Taxes do not include additional charges. Include Discount Checkbox indicates whether the user wants to deduct discount amounts from the Approved Amount to compute taxes. Selected Cleared Deduct discount amounts from the approved amount. Do not deduct discount amounts from the approved amount. February 2001 SCT Banner Release 5.0 Confidential Using SCT Banner Finance 17-13

14 Taxing Authority ID... Code representing a taxing authority. A taxing authority is used the vendor does not collect taxes and you remit taxes directly to a governing body instead. Maintain valid values as vendors. You must enter a Taxing Authority ID if the Pay Tax To? value is either C (Pay Vendor if a Collector) or T (Always Pay Tax to Taxing Authority). If you do not know the taxing authority code, request a List. This takes you to the Entity Name/ID Search Form (FTIIDEN). (button) List Entity Name/ID Search Form (FTIIDEN) Taxing Authority Name and Address (unlabeled) Name and address of the taxing authority. Pay Tax To? Code representing the party to whom you intend to pay taxes and when. If you do not know the tax collecting party, request a List. This takes you to the System Data List Form (FOQSDLV). Required. V Vendor cases C Collectors who are tax collectors. T Taxing Authority Pay taxes to the vendor in all Pay taxes only to those vendors Pay only to the taxing authority Note: If you specify either C or T, besuretoenteravalid Taxing Authority ID. (button) List System Data List Form (FOQSDLV) Tax Rate Accounting Information Window Use the Tax Rate Accounting Information Window of the Tax Rate Code Maintenance Form to specify the liability accounting distribution and the default rebate accounting distribution and percentage. When you enter the Rebate Percent and the accounting distribution, the system calculates the amount whenever you create an invoice or a direct cash receipt. SCT Banner Release 5.0 February Using SCT Banner Finance Confidential

15 If you need to enter more than one rebate percentage for this tax rate, click the Rebate Maintenance button. After you click this button to display the Rebate Maintenance Form (FTMREBT), you can associate each rebate percentage with individual or combined FOAP attributes. Click or select Save to commit this tax rate information to your records. Chart of Accounts... Code representing the chart of accounts for the liability account distribution. If you do not know the chart of accounts code, request a List. This takes you to the Chart of Accounts List Window. (lookup) List ChartofAccountsListWindow Fund The fund code for the liability account distribution. (button) List Fund Code Validation Form (FTVFUND) When you pay taxes to a taxing authority, specify an accounting distribution to record the liability when the invoice or direct cash receipt posts. Liability Account Code and description of the liability account. If you do not know the liability account code, request a List. This takes you to the Account Code Validation Form (FTVACCT). ThisfieldisonlyrequiredifyouenterC or T in the Pay Tax To? field on the main window of this form. For an invoice, the system draws the tax amount that awaits payment to the taxing authority outoftheaccountspayableaccountandrecordsitintheliability accountthatyoucreateforthispurpose.foradirectcash receipt, this process is reversed. (button) List Account Code Validation Form (FTVACCT) Rebate Percent Percentage of tax to be rebated. Chart of Accounts Code representing the chart of accounts for the default rebate account distribution. If you do not know the chart of accounts code, request a List. this takes you to the Chart of Accounts List Window. Optional. (lookup) List ChartofAccountsListWindow February 2001 SCT Banner Release 5.0 Confidential Using SCT Banner Finance 17-15

16 Fund Code representing the fund for the default rebate account distribution. If you do not know the fund code, request a List. This takes you to the Fund Code Validation Form (FTVFUND). Optional. (button) List Fund Code Validation Form (FTVFUND) Receivable Account Code representing the account that will receive the rebate. If you do not know the receivable account code, request a List. This takes you to the Account Code Validation Form (FTVACCT). Required when you enter the Rebate Percent. (button) List Account Code Validation Form (FTVACCT) Vendor Maintenance Form (FTMVEND) The Vendor Maintenance Form consists of a main window and four additional windows. Use this form to add, change, or terminate vendor information. Access this form from the Menu (*FINAPTAB). Use the main window of the Vendor Maintenance Form to view or change vendor profile information. Select Next Block to access the Vendor Types Window. Vendor... Code representing the vendor supplying the commodities or services. If you do not know the vendor code, request a List. This takes you to the Entity Name/ID Search Form (FTIIDEN). Tip: Enter NEXT to have the system generate a new vendor. (button) List Entity Name/ID Search Form (FTIIDEN) Corporation Corporation name of the vendor supplying the commodities or services. If you enter a corporation name in this field, you may not enter a Last Name and First Name. Last Name If the vendor is not a corporation, the last name of the vendor supplying the commodities or services. You must enter both the first and last names; Middle Name is optional. First Name If the vendor is not a corporation, the first name of the vendor supplying the commodities or services. You must enter both the first and last names; Middle Name is optional. SCT Banner Release 5.0 February Using SCT Banner Finance Confidential

17 Middle Name... If the vendor is not a corporation, the middle name of the vendor. Optional. Start Start Date. Date this record becomes effective. Default value is thesystemdatebutitmaybeoverwritten. Term Termination Date. Date this record is no longer available for use. Leave this field blank for indefinite use of this vendor on your system. Optional. Last Activity Date this record was created or last updated. Populates only if you view an existing vendor record that has been changed. Display only. Enter the optional Addresses information as desired to streamline data entry on the procurement documents. These fields only specify the defaults. To create these addresses manually, use the Vendor Address Window of this form. (PO Default) Type Code If specified here, this address Type Code populates when you select the vendor for a requisition, purchase order, or blanket order. If you do not know the type code, request a List. This takes you to the Address Type Validation Window. (lookup) List Address Type Validation Window (PO Default) Sequence # If specified here, this Sequence # populates when you select the vendor for a requisition, purchase order, or blanket order. Optional. (A/P Default) Type Code If specified here, this address Type Code populates when you select the vendor on the Invoice/Credit Memo Form If you do not know the type code, request a List. This takes you to the Address Type Validation Window. Optional. (lookup) List Address Type Validation Window (A/P Default) Sequence # If specified here, this Sequence # populates when you select the vendor on the Invoice/Credit Memo Form. Optional. Contact Name or title of the primary contact for the vendor. Phone Telephone number for the contact. Ext Telephone extension for the contact. February 2001 SCT Banner Release 5.0 Confidential Using SCT Banner Finance 17-17

18 Collects Taxes Pull down list indicates whether the vendor collects taxes. Collects All TaxesThe vendor collects all taxes Collects No TaxesThe vendor collects no taxes Collects Selected TaxesThe vendor collects only selected taxes You can create an owner vendor record for vendors who operate multiple businesses under the heading Doing Business As and reference the owner s Federal Tax ID to each of the affiliated vendor records and 1099s. Owner ID ID number and name of the owner of the vendor corporation, used in creating Doing Business As (DBA) vendors. The owner vendor must first be created as a 1099 vendor. When a DBA vendor is subsequently created, the Owner ID number must be entered from the owner vendor s record. The owner vendor s federal tax ID number and income type defaults into the DBA vendor s record. If you do not know the Owner ID, request a List. This takes you to the Entity Name/ID Search Form (FTIIDEN). (button) List Entity Name/ID Search Form (FTIIDEN) Check Vendor Code representing a check vendor if the vendor requires that you make checks out to a third party. If you do not know the check vendor code, request a List. This takes you to the Entity Name/ ID Search Form (FTIIDEN). Optional. (button) List Entity Name/ID Search Form (FTIIDEN) Discount Code Code representing discount terms as established with the vendor. If you do not know the discount code, request a List. This takes you to the Discount Terms List Window. Optional. (lookup) List Discount Terms List Window Text Exists Document Text Exists. Indicates whether text exists for this vendor record. Display only. YYes NNo Text exists for this vendor. Text does not exist for this vendor. Default. Vendor Header Additional Information Window Use the Vendor Header Additional Information Window to enter further classification data for a vendor, including tax data. SCT Banner Release 5.0 February Using SCT Banner Finance Confidential

19 Tax ID... Vendor s taxpayer identification number. Federal Federal Withholding Percent. The withholding percentage used for federal tax reporting purposes. Withheld at the time a check is written for this vendor. Optional. State State Withholding Percent. The withholding percentage used for state tax reporting purposes. Withheld at the time a check is written for this vendor. Optional. Income Type Code and description of the income type as defined by the classifications to use with the U.S. Governmental 1099 form. If you do not know the income type code, request a List. This takes you to the Income Type Code List Window. Optional. (lookup) List Income Type Code List Window Base Currency Code representing the currency used by this vendor if foreign to your institution s domestic currency. If you do not know the currency code, request a List. This takes you to the Currency Code Validation Window. Optional. (lookup) List Currency Code Validation Window Name Type Code representing the type of name used to identify this vendor. If you do not know the name type, request a List. This takes you to the Name Type Validation (GTVNTYP). (lookup) List Name Type Validation (GTVNTYP) Domestic/ Foreign Carrier (radio group) Radio group identifies the vendor as foreign or domestic. Domestic Carrier This is a foreign vendor. Foreign Carrier This is a foreign vendor None If you do not wish to select either option, you can choose the None radio button. February 2001 SCT Banner Release 5.0 Confidential Using SCT Banner Finance 17-19

20 In State/Out of State Vendor (radio group)... Radio group identifies the vendor as operating In State or Out of State. In State Vendor OutofStateVendor None This vendor operates within the state This vendor operates out of state If you do not wish to select either option, you can choose the None radio button. unlabeled (pulldown list) Pull down list indicates the vendor s payment requirements. 1 One invoice per check M Many invoices per check The vendor requires each invoice to be paid with a separate check The vendor will allow multiple invoices to be grouped and paid on a single check. Click Header Information to return to the main window. To access the Vendor Types Window, select Next Block. Vendor Types Window Use the Vendor Types Window of the Vendor Maintenance Form to specify the vendor type code for the vendor you create. Code... Two-character core representing the type of vendor. If you do not know the vendor type, request a List. This takes you to the Vendor Type List Window. (button) List Vendor Type List Window Description Description of the vendor type. Select Next Block to access the Vendor Address Window. SCT Banner Release 5.0 February Using SCT Banner Finance Confidential

21 Vendor Address Window Use the Vendor Address Window of the Vendor Maintenance Form to enter address and phone information for a vendor. You can assign multiple address codes and sequences to a specific vendor. You may assign multiple addresses, sequence numbers, and registration numbers to a specific vendor. If you specified the optional default Address Code(s) and Type(s) in the main window, enter the address information for those specified defaults in this window.... Type Code Two-character code representing the address type associated with the selected address for this vendor. If you do not know the address type, request a List. This takes you to the Address Type Validation Window. (button) List Address Type Validation Window Sequence Number Sequential number associated with the selected address for this vendor. Inactive Status Checkbox identifies the status of the address. Selected This address is inactive. Cleared This address is active. Address Street address for the selected address type/sequence number combination for this vendor. City City for the selected address type/sequence number combination for this vendor. Required. User Identification number of the user who entered or last updated this record. Display only. State/Prov State or province for the selected address type/sequence number combination for this vendor. If you do not know the state or province, request a List. This takes you to the State/Province Code Validation Window (lookup) List State/Province Code Validation Window February 2001 SCT Banner Release 5.0 Confidential Using SCT Banner Finance 17-21

22 ZIP/PC... ZIP or Postal Code for the selected address type/sequence number combination for this vendor. Required if the State/Prov field is entered. If you do not know the ZIP or Postal code, request a List. This takes you to the ZIP/Postal Code Validation Form (GTVZIPC). (button) List ZIP/Postal Code Validation Form (GTVZIPC) Activity Date Date this record was created or last updated. Display only. County County for the selected address type/sequence number combination for this vendor. If you do not know the county, request a List. This takes you to the County Code Validation Window. (lookup) List County Code Validation Window Nation Nation for the selected address type/sequence number combination for this vendor. If you do not know the county, request a List. This takes you to the Nation Validation Window. (lookup) List Nation Validation Window Phone Type Code representing the type of phone line (for example, car, FAX, or business). Default value comes from the address type, but it may be overwritten. If you do not know the phone type code, request a List. This takes you to the Telephone Type Validation Window. Tip: You can enter the primary telephone number in the phone number field. However, to view or add additional phone numbers you must access the Telephone Form (FOATELE). You can access FOATELE by selecting Duplicate Field from any of the Phone Type fields. (lookup) List Telephone Type Validation Window Ext Telephone extension associated with the primary telephone number. Registration Num Goods and Services Tax identification for the specified address Type Code and Sequence Number combination for this vendor. Optional. SCT Banner Release 5.0 February Using SCT Banner Finance Confidential

23 To access the Taxes Collected Window, select Next Block. Click or select Save to commit this vendor to your records. Taxes Collected Window Use the Taxes Collected Window of the Vendor Maintenance Form to establish tax collection data for a vendor. You can only access this window when you define a vendor that Collects Selected Taxes in the main window. When you collect taxes, the system uses the set of records that you enter to calculate the total tax due on transactions that involve this vendor. You can either Save the vendor record and commit it to your records at this point, or select Next Block to return to the main window. Tax Code... Code representing the tax rate associated with this vendor. If you do not know the tax code, request a List. This takes you to the Tax Rate Code List Window. Required. (button) List Tax Rate Code List Window Description description of the tax rate. Default value comes from the tax rate code record. Rate Sales or use tax withholding rate. Expressed as a percent. Defaults from the tax rate code record. Effective Date Effective Date. Date the Tax Code becomes associated with this vendor. Default value comes the system date but it may be overwritten. Required. Termination Date Termination Date. Date a particular tax rate is no longer collected by this vendor. Vendor Type Code Maintenance Form (FTMVTYP) Use the Vendor Type Code Maintenance Form to add, change, or delete vendor type designations. Access this form from the Menu (*FINAPTAB). February 2001 SCT Banner Release 5.0 Confidential Using SCT Banner Finance 17-23

24 A list of the existing vendor type codes on your system displays when you enter the form. If necessary, you can scroll through this list. You can use the Enter Query and Execute Query functions to query a specific vendor type code. To enter a new vendor type, select Next Record at the bottom of the existing list. Once you have entered the desired information, click or select Save to commit this vendor type code to your records.... Vendor Type Vendor Type Code. Two-character code representing the vendor type. Description Description of the vendor type code. Effective Date Date on which the Vendor Type code becomes effective. Default value is the system date but it may be overwritten. Termination Date Date this vendor type is no longer available for use. Last Activity Date Date this record was created or last updated. Display only. Sales/Use Tax Group Maintenance Form (FTMTGRP) Use the Sales/Use Tax Group Maintenance Form to add and maintain sales/use tax groups in order to calculate tax on purchasing and payment documents. Access this form from the Menu (*FINAPTAB). Tax Group Code... User-specified code representing the group of tax rates that should be applied to this request if Tax Processing is on at the system level. If you want to look up but do not know and existing tax group code, request a List. This takes you to thetax Group List Window. (button) List Tax Group List Window Active Status Checkbox indicates whether the tax group is active in your system. Selected Cleared The tax group is active on your system. The tax group is not active on your system. Last Activity Last Activity Date. Date this tax group record was created or last updated. Display only. SCT Banner Release 5.0 February Using SCT Banner Finance Confidential

25 Tax Group Title... Description or title of the tax group. Required. Chart of Accounts Code representing the chart of accounts that is valid for this tax group. If you do not know the chart of accounts, request a List. This takes you to the Chart of Accounts List Window. Optional. (button) List ChartofAccountsListWindow Non Taxable Checkbox indicates whether the tax group computes tax. Selected This tax group does not compute tax. Cleared This tax group does compute tax. Note: Use a non-taxable tax group when you do not compute tax for a purchase. Effective Effective Date. Date the Tax Group Code becomes effective. Default value is the system date but it may be overwritten. Termination Termination Date. Date this record is no longer available for use. Optional. Next Change Next Change Date. Date for the next effective dated record. This field will be blank for the most recent record. Code Code representing the tax rate associated with this tax group for calculation. If you do not know the tax rate code, request a List. Thi stakes you to the Tax Rate Code List Window. (button) List Tax Rate Code List Window Note: Establish these tax rates initially on the Tax Rate Code Maintenance Form (FTMTRAT). TaxRateTitle Description or title of the tax rate. Default value comes from the tax rate code record. Priority Code Priority code indicates the order in which taxes are calculated Default value comes from the tax rate code record. Priority 1 Priority 2 Compute Duty first. Compute federal sales tax, which includes Duty in its calculation. February 2001 SCT Banner Release 5.0 Confidential Using SCT Banner Finance 17-25

26 Rate... Sales or use tax withholding rate. Expressed as a percent. Defaults from the tax rate code record. Rebate Percent If a tax rate does not have multiple rebate percentages defined on the Rebate Maintenance Form (FTMREBT) but does have the default rebate percentage defined on the Tax Rate Code Maintenance Form (FTMTRAT), this field displays the default rebate percentage. If the tax rate has one or more rebates defined on FTMREBT, then the word Multiple displays in this field. Note: Click the Rebates button to view these rebates on the Rebates Window. Activity Date Last Activity Date. Date this tax rate record was created or last updated. Display only. Click or select Save to commit this tax group to your records. Rebates Window Access the Rebates Window by clicking the Rebates button from the main window. Click the Tax Group button to return to the main window. Tax Rate... Code representing the tax rate associated with this tax group for calculation. Default value comes from the corresponding record in the main window. Default Rebate Percent Default rebate percentage as defined on the Tax Rate Code Maintenance Form (FTMTRAT). Rebate Percent Rebate percentage(s) as defined on the Rebate Maintenance Form (FTMREBT). Effective Date Effective Date. Date the Rebate Percent became effective. SCT Banner Release 5.0 February Using SCT Banner Finance Confidential