State Education Finance Study Commission. Support Services Subcommittee

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1 State Education Finance Study Commission Support Services Subcommittee 1

2 Agenda Central Administration Current Proposed Reductions and Phase-Ins School Administration Current Proposed Reductions and Phase-Ins Discussion on recommendations for the full committee Schedule Future Meeting Dates 2

3 Central Administration 3

4 Recommendations 1. Create Student Services Category Under Indirect Instruction 2. Reclassify Central Administration and Student Services 3. Eliminate Funding Ratios 4. Fund Administration as Proportion of Overhead 5. Phase-In Recommended Administration Reductions 4

5 Who is Central Administration? Superintendents Assistant Superintendents Accountants District Secretaries Reclassify as Student Services Social Workers Psychologists Special Education Specialists 5

6 Central Administration: Current Funding Ratios Superintendents 1 per system Assistant Superintendents 1 to 5,000 FTEs: 2 positions 5,001 to 10,000: 4 positions 10,000+: 6 positions District Accountants 1 per system District Secretaries 1 per system 6

7 Overhead Calculations Overhead Proportion = Overhead Expenses Direct Labor Overhead Expenses Central Administration Operations Superintendents Asst. Superintendents Accountants Secretaries School Administration Operations Principals Asst. Principals Secretaries Direct Labor Direct Instruction Media Additional Instruction Total: $ 7,944,557,121 Other QBE Categories Not Included Facility M & O Staff Development 7

8 Current Central Administration Earnings Total Earnings: $91,661,953 Operations: $25,501,334 Positions: $66,160,619 Overhead Proportion: 1.15% 8

9 Central Administration: 2.5% Reduction Reduction Savings Earnings Overhead Proportion -2.5% ($2,291,549) $89,370, % Proposed Phase-In of 2.5% Reduction Fiscal Year Overhead Proportion Based on % Reduction 0.75% 1.5% 2.5% 9

10 Central Administration: 5% Reduction Reduction Savings Earnings Overhead Proportion -5% ($4,583,098) $87,078, % Proposed Phase-In of 5% Reduction Fiscal Year Overhead Proportion Based on % Reduction 1% 3% 5% 10

11 Central Administration: 15% Reduction Reduction Savings Earnings Overhead Proportion -15% ($13,749,293) $77,912,660.98% Proposed Phase-In of 15% Reduction Fiscal Year Overhead Proportion Based on % Reduction 3% 9% 15% 11

12 Central Administration: 25% Reduction Reduction Savings Earnings Overhead Proportion -25% ($22,915,488) $68,746,465.87% Proposed Phase-In of 25% Reduction Fiscal Year Overhead Proportion Based on % Reduction 5% 15% 25% 12

13 Central Administration: 50% Reduction Reduction Savings Earnings Overhead Proportion -50% ($45,830,976) $45,830,976.58% Proposed Phase-In of 50% Reduction Fiscal Year Overhead Proportion Based on % Reduction 10% 30% 50% 13

14 School Administration 14

15 Who is School Administration? Principals 1 per school Assistant Principals Elementary: ½ per school (1:900 FTEs) Middle: 1 per school (1:624 FTEs) High: 2 per school (1:485 FTEs) Alternative Ed.: 1 per school (1:100FTEs) Special Ed., Gifted, ESOL, Remedial: 1 per school (1:624 FTEs) Secretaries High School: one 12-month & one 10-month per school All Others: one 12-month per school 15

16 Current School Administration Earnings Total Earnings: $417,231,482 Operations: $11,610,727 Principals: $181,607,688 Asst. Principals & Secretaries: $224,013,067 Overhead Proportion: 5.25% 16

17 School Administration: 2.5% Reduction Reduction Savings Earnings Overhead Proportion -2.5% ($10,430,787) $406,800, % Proposed Phase-In of 2.5% Reduction Fiscal Year Overhead Proportion Based on % Reduction.75% 1.5% 2.5% 17

18 School Administration: 5% Reduction Reduction Savings Earnings Overhead Proportion -5% ($20,861,574) $396,369, % Proposed Phase-In of 5% Reduction Fiscal Year Overhead Proportion Based on % Reduction 1% 3% 5% 18

19 School Administration: 15% Reduction Reduction Savings Earnings Overhead Proportion -15% ($62,584,722) $354,646, % Proposed Phase-In of 15% Reduction Fiscal Year Overhead Proportion Based on % Reduction 3% 9% 15% 19

20 School Administration: 25% Reduction Reduction Savings Earnings Overhead Proportion -25% ($104,307,871) $312,923, % Proposed Phase-In of 25% Reduction Fiscal Year Overhead Proportion Based on % Reduction 5% 15% 25% 20

21 School Administration: 50% Reduction Reduction Savings Earnings Overhead Proportion -50% ($208,615,741) $208,615, % Proposed Phase-In of 50% Reduction Fiscal Year Overhead Proportion Based on % Reduction 10% 30% 50% 21

22 Considerations and Discussion The actual savings will vary depending on whether local systems choose to use local dollars as a replacement for the state fund, rather than absorb the funding reductions through personnel reductions. If local dollars are used, personnel will still be eligible for T&E. 22

23 Recommendations 1. Eliminate Funding Ratios 2. Fund Administration as Proportion of Overhead 3. Phase-In Recommended Administration Reductions 4. Create Student Services Category Under Indirect Instruction 5. Reclassify Central Administration and Student Services *Final subcommittee recommendations will be made jointly with Subcommittee #1 based on funding proportions 23

24 Future Meetings July 20 Begin Psychologists, Speech Pathologists, & Social Workers TBD - Finish Psychologists, Speech Pathologists, & Social Workers; Begin Media Services TBD - Finish Media Services; Begin School Nutrition TBD - Finish School Nutrition Aug. 28 -Joint Meeting with Subcommittee 1 Sept.30 - Final Recommendations Due Dec Final Proposed Legislation Due 24