Planter s Row Homeowners Association. Annual Meeting February 22, 2007

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2 Planter s Row Homeowners Association Annual Meeting February 22, 2007

3 2007 PRHOA Agenda Introduction 2006 Recap 2007 Financials 2007 Strategies Wrap-Up

4 Introduction 2006 Board Members President Kelly Soles Vice-President Laquittia Greene Treasurer George Dowling Secretary Jennifer Byrne Member-At-Large Connie Warden Member-At-Large Juan Pablo Gallego Member-At-Large Marshall Shepherd 2006 Committee Chairs Recreation Michael Robinson Architectural Pat Anderson Community Liaison Jim Culross Social vacant

5 Introduction

6 2007 PRHOA Agenda Introduction 2006 Recap 2007 Financials 2007 Strategies Wrap-Up

7 2006 Recap Planters Row On-The-Move

8 2006 Recap PRHOA 12 Phases Number of Home Sites as of 1/31/07 Home Owners: 515 Eastwood: 38 Randolph Group [Non-Purchased Lots]: 0 TOTAL: 553

9 2006 Recap Property Management Goldsmith Properties 451 Haywood Road Greenville, SC Property Manager - Cathy Bell Phone: Fax: After Hours number:

10 2006 Recap Property Management Monthly Fee $1, Base Fee/Month Based on 553 Properties [$2.50/Property/Month] Additional Fees for Additional Services Postage Copies Legal matters Responsibilities Homeowner Issues Committee Contacts Board Financial

11 2006 Recap Accomplishments - Delinquent Homeowner Dues Liens: 35 Homeowner s Assoc. Foreclosures: 2 Bank Foreclosures: 3 Amenity Passes Blocked Higher Late Fees for Delinquent Dues Timeline: Ongoing Total Delinquent Amount: $29, Total Amount Recuperated: $3,668.95

12 2006 Recap Accomplishments Installed Cameras to Monitor and Protect Common Areas New Monument Plantings Repainted Light Poles Reserve Fund Contribution Re-graded Common Area for Erosion Prevention Added Boulders for Landscape Protection Strengthened Community Liaisons Committee Published 3-Newsletters Social Committee Activities July 4th Pool Party Ice Cream Social Fall Festival End-of-Season Luau Valentine s Party Teen Party Formation of Singles Group Continuation of Ladies Night Out Community Yard Sales Volunteer Dinner Holiday Monument Decorations

13 2006 Recap Challenges Eastwood Builders Did not honor verbal contract to build clubhouse Maintenance/Appearance Continued problem with cars parked in the street Mailboxes are not being properly maintained Homeowner Participation Committees and Projects Communications Committee/Newsletter Publishing E-Grapevine & Website Maintenance Recreation Committee Yard-of-the-Month * Welcome Wagon * Social Committee

14 2007 PRHOA Agenda Introduction 2006 Recap 2007 Financials 2007 Strategies Wrap-Up

15 PRHOA 2007 Budget Income Homeowners Eastwood - Miscellaneous Summary Expenses General & Administrative Pool Site Improvements Utilities Contract Services Reserve Contribution

16 PRHOA 2007 Budget Income Current Home Owners: 553 Fee: $ Homeowner Potential: $183, Delinquent Homeowners: ~10% - $18, Subtotal: $165, Interest & Miscellaneous Income: + $7, Total Potential Income: $172,236.40

17 PRHOA 2007 Budget Actual Income Summary (as of 1/07) Homeowners $165, Miscellaneous $7, Subtotal $173,122.18

18 PRHOA 2007 Budget Income Homeowners Builder/Developer - Interest Summary Expenses General & Administrative Pool Site Improvements Utilities Contract Services Reserve Contribution

19 PRHOA 2007 Budget Expense Summary General & Administrative $ 39, Pool $ 40, Site Improvements $ 24, Utilities $ 20, Contract Services $ 31, New Reserve Study $ 1, Subtotal Expenses $157, Reserve Contribution $ 14, Total $172,236.40

20 2007 PRHOA Agenda Introduction 2006 Recap 2007 Financials 2007 Strategies Wrap-Up

21 2007 Strategies Building a Stronger Community

22 2007 Strategies Reserve Account/Study Covenant Enforcement/ACC Pool/Tennis Security & Improvement Website Update/E-Grapevine Committee Growth Sherwin-Williams/Upstate Mulch

23 2007 Strategies What: Maintain Reserve Account How: Contribute $14,970 in 2007 Allocated Homeowners Dues & Miscellaneous Income Timeline: 4Q07 How: Conduct New Reserve Study to Update Cost of Replacements & Repairs Timeline: 2Q07

24 2007 Strategies Reserve Account/Study Covenant Enforcement/ACC Pool/Tennis Security & Improvement Website Update/E-Grapevine Committee Growth Sherwin-Williams/Upstate Mulch

25 2007 Strategies What: Improve Process of Enforcing PRHOA Covenants Specifically: Homeowner Dues Homeowner Property Maintenance How: Increased Late Fees/Amenities Passes Blocked Privately Hired Law Enforcement Property Management letters, tracking and follow-up Repeat offenders Legal (Liens & HOA Foreclosures) Timeline: Ongoing

26 2007 Strategies Reserve Account/Reserve Study Covenant Enforcement/ACC Pool/Tennis Security & Improvement Website Update/E-Grapevine Committee Growth Sherwin-Williams/Upstate Mulch

27 2007 Strategies What: Improve Pool & Tennis Court Facilities How: Refinish Tennis Courts & Surrounding Area New Security Cameras Added New Drainage System Added Solicit New Vending Company for Snack Machine/Add Vending Machine Contract Separate Cleaning Company for Restrooms and Surrounding Areas Update & Repair Outdoor Plumbing (Spigots, Water Fountains, etc.) New Lifeguards Timeline: 1Q07-3Q07

28 2007 Strategies Reserve Account/Reserve Study Covenant Enforcement/ACC Pool/Tennis Security & Improvement Website Update/E-Grapevine Committee Growth Sherwin-Williams/Upstate Mulch

29 2007 Strategies What: Improve Planters Row Web Site/Newsletter How: Continue to Update New Site With Current Information/Transition to E-Grapevine Remote Website Master/Need Chairperson Web Site Added Functions New Look Easier Navigation E-Newsletter Available to All with Access to Website Update Directory / E-Directory With Privacy Code

30 2007 Strategies Reserve Account/Study Covenant Enforcement/ACC Pool/Tennis Security & Improvement Website Update/E-Grapevine Committee Growth Sherwin-Williams/Upstate Mulch

31 2007 Strategies What: Committee Growth How: Increase Homeowner Participation Communications Committee Vacant Community Liaison Committee Jim Culross Welcome Wagon Committee Vacant Architectural Control Committee Pat Anderson Recreation Committee Michael Robinson Social Committee Vacant

32 2007 Strategies What: Committee Growth How: Increase Homeowner Participation Social Committee: Vacant (no chair) Spring and Fall Yard Sales Eater Egg Hunt Ice-Cream Social Fall Festival End-of-Season Luau Holiday Decorating of Monuments As you see, we have phased out some events due to lack of interest and participation, i.e. Ladies Night Out and Moms and Tots. The July 4th party, which has been an annual event, is also tentatively cancelled unless someone can be found to chair the event. Communications Committee: Vacant (no chair) Update website data / create E-Grapevine Solicit help for newsletter publishing / distribution Community Liaison Committee: Jim Culross Continued growth of members / Regular monthly meetings Members will communicate with Mauldin Police & City Government to resolve homeowner issues such as speeding, community traffic signs, etc.

33 2007 Strategies What: Committee Growth Architectural Control Committee: Pat Anderson Train new volunteers to help expedite ACC process time Utilize website for ACC submittals **Send ACC submittals to Goldsmith Management Cathy will verify information & pass to ACC for approval Recreation Committee: Michael Robinson New Group of Lifeguards Create forum for homeowner input, feedback, follow-up Addition of some new furniture and signs for pool and tennis courts Welcome Wagon Committee: Vacant (no chair) The Welcome Wagon is tentatively on hold until more volunteers can be found. This committee needs more organization & volunteers to be a success. Timeline: 1-3Q07

34 2007 Strategies Reserve Account/Reserve Study Covenant Enforcement/ACC Pool/Tennis Security & Improvement Website Update/E-Grapevine Committee Growth Sherwin-Williams/Upstate Mulch

35 2007 Strategies What: 20% Discount on Paint Supplies How: Continued Neighborhood Discount Program with Sherwin Williams 20% discount on products Paint/Accessories/Wall paper 5% discount on sales items Forgot your card? Give them your address Tell them you live in Planters Row S.W. to track all PRHOA paint colors [provide address] PRHOA benefit Annual check based on 3% of total sales

36 2007 Strategies What: Community Rewards Program Upstate Mulch offers a community discount program which gives us a 30% discount off 40 cubic yards of mulch installed in the common areas. The program also provides a quarterly Upstate Mulch credit or a rebate check for 5% of all purchases made by homeowners in Planter s Row.

37 Strategies Beyond 2007 New Clubhouse Pool Deck Expansion Common Area Site Improvements Soccer Field Improvements/Added Amenities Devise Long Term Budget /Growth Plan

38 2007 PRHOA Agenda Introduction 2006 Recap 2007 Financials 2007 Strategies Wrap-Up Board Nominations Open Forum

39 Wrap-Up Board Nominations 2007 Board Members President: Vacant Vice President: Vacant Secretary: Vacant Treasurer: George Dowling Member-at-Large: Connie Warden Member-at-Large: Jennifer Byrne Member-at-Large: Vacant

40 Wrap-Up Open Forum Feedback Suggestions Sign-Up Sheets

41 We need your help to Protect, Preserve and Enhance our Neighborhood!